Loading...
VB MSTU Minutes 02/02/202337.C.3 Vamder6i t JlaaeA M,s,%A Advisory Committee 8300 Radio Road Naples, FL 34104 FEBRUARY 2, 2023 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Forman called the meeting to order at 2:02 P.M. A quorum of four was present. The Pledge of Allegiance was recited. 11. ATTENDANCE Advisory Committee: Bruce Forman — Chairman William Sjostrom — Vice Chair Mark Weber (ZOOM) Gabriella R. Miyamoto William Arell Harris Staff: Harry Sells - Project Manager Michelle Arnold — Director, PTNE (Excused) Rosio Garcia — Operations Coordinator Others: Aaron Gross Ground Zero Landscaping Mike McGee — McGee & Associates Wendy Warren - Transcriptionist 111. APPROVAL OF AGENDA Vice Chair Sjostr•om moved to approve the Agenda of the Vanderbilt Beach M.S.T. U. Advisory Committee subject to adding Item III.A. — Motion to allow Mr. Weber to participate as a member via ZOOM. Second by Ms. Miyamoto. Carried unanimously 4 - 0. A. Motion to allow Mr. Weber to participate as a member via ZOOM. The motion was made claming the Vanderbilt Drive Landscape Report when Mr. Weber joined the meeting. IV. APPROVAL OF MINUTES Mr. Harris moved to approve the minutes of the December 1, 2022, Vanderbilt Beach M.S.T. U meeting as presented. Second by Ms. Miyamoto. Carried unanimously 4 — 0. V. NOMINATION AND ELECTION OF OFFICERS Nomination for Chair Mr. Harris nominated Bruce Forman for the position of Chair of the Vanderbilt Beach M.S.T. U Advisory Committee for one year; or until a successor is appointed. Second by Ms. Miyamoto. Nominations were closed and no others were tenderer!. Carried unanimously 4 — 0. Mr. Forman retained the Chair. Packet Pg. 1913 37.C.3 Nomination for Vice -Chair - Mr. Harris nominated William Sjostrom for the position of vice Chair of the Vanderbilt Beach M.S. T. U. Advisory Committee for one year, or until a successor is appointer. Second by Ms. Miyamoto. Nominations were closed and no others were tendered. Carried unanimously 4-0. Mr. Sjostrom assumed Vice Chair. VI, LANDSCAPE MAINTENANCE REPORT -Aaron Gross, Ground Zero Landscaping Mr. Gross reported: • Routine maintenance was performed. ® The wall area was cleaned up and is ready for new plants. • Irrigation breaks, caused by vehicular parking on the grass, were repaired. • Sections of the lateral irrigation system were rebuilt. ® Fertilizer will be applied in March. Mr. Sells noted: • The Clusia hedge in Conner Park is deteriorating, particularly at the west end. • One-half of the Perennial Peanut and the Bougainvilleas died from saltwater exposure. • Eureka Palms eventually need to be removed. • Three (3) purple Trumpet trees in the park are stressed and may need replacement. • Landscaping will be evaluated during the rainy season for refurbishment. V1I. VANDERBII,T DRIVE REFUBISHNIENT — Mime McGee The project consists of Vanderbilt Drive Landscape, NW Corner of VBR and VB Drive at The Regatta, The Anchorage, The Dunes of Naples, Marina Bay, installation of six (6) paver Crosswalks and Moraya Bay and Charlie Arthur benches. A. Vanderbilt Drive Landscape, feedback from public meeting on 1/19/2023. A public meeting for residents was held to provide input on the landscape renovation proposed by McGee & Associates. Positive feedback highlighted the consistency in the design scheme. Generally, everyone was happy with the renovation plans. The environmentally conscious design included Christmas Palm trees at the intersections, ground covers and a storm drain Rain Garden in the west Right of Way (ROW). Drawings included a Landscape Planting Plan, an Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24) inch sightline standard at intersections is ensured. A drip line irrigation system will be designed and installed to ensure adequate water flow to the landscape. Chair Forman motioned to allow Mr. Weber to participate in the meeting via ZOOM remote access due to an extraordin(ay circumstance. Second by Vice Chair Sjostrom. Carried unanimously 4 - 0. Mr. Weber joined the meeting. A quorum offive was present at 2: 23 P.RI 2 Packet Pg. 1914 37.C.3 Vice Chair Sjostrom motioned to approve the Vanderbilt Drive Landscape renovation project in accordance with McGee & Associates drawings. Second by Chair Forman. Carried unanimously 5 --- 0. Next Steps • McGee & Associates will prepare construction drawings. • Mr. Sells will prepare a Scope of Work (SOW), post the project on Bid -Sync for quotes, and award a contract. • Summer 2023 is the target date for installation. B. Regatta Corner of VB Dr. and VB Beach Rd. Final landscape and paver crosswalk design and construction drawings by McGee & Associates and Trebilcocic Consulting Solutions (surveyor) for the intersection of the northwest corner of Vanderbilt Beach Road and Vanderbilt Drive were presented. Vice Chair Sjostronr motioned to approve McGee & Associates landscape plan drawings for the renovation project at the NW corner of Vanderbilt Beach Road and Vanderbilt Drive at The Regatta Vanderbilt Beach. Second by Ms. Miyamoto. Motion carried 4 ---1. Mr. Weber abstained. Mr. Sells will: Secure final Regatta Vanderbilt .Beach Board Association approval of the design. Obtain County approvals and Right of Way (ROW) permits. Prepare a Scope of Work (SOW), post on Bid -Sync for quotes, and award a contract. The Anchorage Landscape refurbishment proposed by McGee & Associates and for property damaged by Phase IV construction is "on hold" pending restoration of property damaged by Hurricane Ian. The Dunes of Naples and Marina Bay Landscaping Landscape planting to replace material damaged during Phase IV construction will be undertaken upon completion of light pole removal by Florida Power & Light (FPL). A paver crosswalk will be ADA compliant abutting curbs, installed to eliminate water puddling. Enhancement of landscaping along the narrow strip of roadway will be scheduled for Fall 2023 Swales and gutters may be conducive to a simulated Japanese waterway. Design plans will be prepared, and Homeowner Association approval secured, far The Anchorage, Marina Bay and The Dames of Naples on completion of Phase IV construction. C. Crosswalks (6) along VB Dr. Trebilcocic Consulting Solutions and McGee & Associates prepared engineering/construction drawings for six (6) ADA compliant paver crosswalks on Vanderbilt Drive, three (3) of which will be installed at The Anchorage, The Dunes of Naples, and Marina Bay on completion of Phase IV construction. Anchorage management is considering moving and enlarging the gate entrance to their property. The crosswalk for the Anchorage will be installed to coordinate with the entrance. Packet Pg. 1915 37.C.3 Mr. Sells will: Obtain detailed drawings for bid solicitation, and secure quotes. Meet with the various condominium association representatives to secure support and approval for the installation. On official receipt of easements, crosswalk installation will be scheduled. V111. PRO.IECTMANAGERREPORT— Harry Sells A. Bylaws Review The Committee discussed the Bylaws for the Vanderbilt Beach Municipal Service Taxing Unit with Staff reporting the document is identical to the current Bylaws. Vice -Chair Sjostrom motioned to approve the Vanderbilt Beach Municipal Service Taxing Unit (M.S.T. U.) Bylaws. Second by Ms. Miyamoto. Carried unanimously 5 - 0. Bruce Forman, Chair; William Sjostrom, Vice Chair; William Harris and Gabriella R. Miyamoto signed the Bylaws for the Vanderbilt Beach M.S.T.U. Advisory Committee on the 2" `r day of February 2023. B. FY-23 Budget for February dander°hilt Bench M.S.T. U. Fund 13zrd et 143 dated February 2 2023 • Current Ad Valorem tax, Line 1, is $1,702,200.00, an increase of 14.3% over FY-22. • Transfers and Contributions, Line 13, in the amount of $4,439,041.27, is a carry-over of unexpended FY-22 funds (minus a 5% reserve of $86,700). + Total Revenue, Line 14, is $6,169,241.27, including investment interest, transfers, and contributions. • Purchase Orders Active: (Contractors) ➢ Century I.,ink -- Engineering Design & Supervision, Phase IV Utility Project. ➢ Ground Zero Landscaping — o Incidentals are for landscape refurbishment and miscellaneous. a Ground Maintenance includes Conner Park and irrigation repairs. i MasTec North America — Contract for burial of conduit and placing of equipment for Florida Power & Light, Corxrcast cable and Century Link for Phase IV. x ➢ McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt ❑rive and Regatta Landscaping and miscellaneous projects. ➢ Premier Staffing — "franscription Services. ➢ Stantec Consulting — CEI Professional Services, Phase IV Utility Project. ➢ Site One Landscape Supply — Irrigation Parts & Pumps. • Operating Expense, Line 36, is budgeted at $5,305,541.27 with current Commitments of $1,305,551.19, Expenditures of $116,948.06, and a Budget Remainder (unspent operating funds) of $3,883,042.03. • Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term projects, consistent with the M.S.T.U. ordinance and upon a motion from the Advisory Committee. • Transfer to Fund 111, Line 39, in the amount of $91,000.00, is for M.S.T.U. Staff salaries and accrued County overhead related to M.S.T.U. operations. 4 Packet Pg. 1916 37.C.3 • 'rransfer to the Property Appraiser, Line 41, in the amount of $13,500.00 is for computation of M.S.T.U. Ad Valorem data for the tax rolls. • Transfer to the Tax Collector, Line 42, in the amount of $34,200.00 is for collection of M.S.T.U. millage as part of the annual County tax bill, currently 0.5000 mills., L • Reserves for Capital, Line 44, in the amount of $75,000,00, is for anticipated Maintenance and Capital projects in future fiscal years as identified in the Asset Management Plan. • Total Budget, Line 46, lists FY-23 M.S.T.U. budgeted funds at $6,169,241.27; with tabulated Commitments of $1,305,551.18, Expenditures of $151,933.03, and a Budget Remainder (total unspent funds) of $4,71 1,757.06. The budget amount of $6,169,241.27 does not change during the fiscal year. Mr. Sells noted: ® The FY-23 Adopted Taxable Value was updated on the February 2023 budget. • l`Y-23 millage rate of 0.5000 will fund future projects, as well as the existing M.S.T.U. assets identified in the Capital Asset Management Plan, updated annually. • MasTec and Stantec invoices for Phase IV construction have not been submitted recently. • Available funds are sufficient to complete Phase IV construction, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive and the Vanderbilt Drive landscape renovation project. • November 2022 expenditures funded restoration projects necessitated by Hurricane tan. • McGee & Associates FY-23 Purchase Order will increase to fund design and engineering drawings for M.S.T.U. landscape projects. The FY-22 Purchase Order balance rolled over to FY-23. • Hurricane Ian Recovery: Separate Purchase Orders were issued for hurricane damage repairs; this to enable Collier County to apply for reimbursement from FEMA. C. Budget >F'Y24 Discussion A preliminary discussion on the FY24 budget, effective October 1, 2024, occurred noting remaining cash funds are adequate for the Vanderbilt Drive and Regatta Landscape projects, and six (6) Crosswalk, estimated cost $1,200.000.00 to $1,300,000.00. Millage Rate: The Committee analyzed the Millage Rate with consideration for current and future expenses. • Revenue Neutral: Lower the current millage rate to maintain the FY-23 income level. • Millage Neutral: Maintain the current millage rate of 0.3000 mills, increasing revenue equal to the Ad Valorem property value increase assessed by the County appraiser. Vice Chair Sjostrom motioned to adopt a Millage Neutral Policy for the FY-24 Vanderbilt Beach M.S.T. U. Bridget, Fund .143, maintaining the Millage Rate at 0.5000 mills. Second by M•. Harris. Carried unanimously 5 — 0. The FY-24 budget will be presented to the Committee for recommendation to the Board of County Commissioners (BCC). 5 Packet Pg. 1917 37.C.3 D. Phase IV Utility Burial Status • MasTec North America, Inc. is the contractor for burial of conduit and placing of equipment for Florida Power & Light, Comcast cable and Century Link for the Phase IV Utility Project. • All Florida Power & Light (FPL) power lines are underground and activated; overhead wires are deactivated. • FPL is responsible for maintaining the power grid. • Installation of Comcast COAX cable frorn the northern area of The Dunes to Bluebill Avenue is complete, commercial power is turned off at the poles and connected to The Dunes and across the street. • The remaining sections of Comcast and Century Link, Fiberoptic cable between the Cocohatchee Bridge and Blucbill Avenue must be moved underground once power is disconnected. • MasTec has the contract to pull the overhead cable and the poles. Cocolfatchee Bridge Conduit Installation • FPL recruited MasTec personnel for storm recovery for Hurricane Ian. Workers have now been released for control by FPL. Construction is ready to commence. • A Stop Work Order was issued for MasTec and Stantee to prevent contracts from expiring due to the gap in construction. • The design for installation of stainless -steel conduit for Century Link and Comcast on the bridge was modified to one (1) row of four (4) conduits. • A modified Right of Way (ROW) permit to reflect the approved design alteration for the cable installation was obtained. • MasTec will hang the conduit on the bridge. The equipment has been ordered. • Once the conduit is installed, MasTec will pull the cable through the conduit and pole removal can be scheduled. • The estimated period for project completion is three (3) months. F. Charlie Arthur Bench Status Mr. Sells updated the Committee on the bench status: • An easement for the bench and paver crosswalks at The Dunes of Naples has been prepared. • The Board of County Commissioners {BCC) approval is required to accept the easement for the proposed bench. • A paver pad will be installed when the sidewalk repair is finished. • The bench and plaque will be installed in coordination with the paver crosswalk installation, scheduled for summer 2023. F. IAN Recovery My. Sells: • Cleanup and removal of debris from the Iurricane is complete. • Expenditures for the restoration projects were reflected in the November 2022 budget. • Landscaping will be assessed for replacement over the next few months. • Connor Park: Fox Tail Fern will be considered in lieu of Pentas; Perennial Peanut will be reinstalled for ground cover. b Packet Pg. 1918 37.C.3 IX. OLD BUSINESS A. Potential Future Projects 1. Refurbish Bridge of Channel on Bluebill The Committee suggested cleaning the waterway bridge and researching the feasibility of installing stone veneer on the structure. Mr. Sells reported the Road Maintenance Division notified him cleaning and/or painting of the structure will be considered if necessary. Painting the bridge requires a Right of Way (ROW) permit and would be undertaken if the structure was previously painted. 2. Sidewalks Fast and West Side of Gulf Shore Drive The Road Maintenance Division is considering sidewalk installation on the east side of Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to the County code and be ADA compliant. A bike path should be incorporated into the project design. Drainage would have to be redesigned to accommodate the installation. Project titneline depends on coordination with Road Maintenance and many issues which were discussed at a meeting July 16, 2021. Mr. Sells mill discuss the project with the County's Capital Project Planning Division and update the Committee at a ficture meeting. 3. Install 8" reuse water line from US41 to Conner Parlc. Vanderbilt Drive's current annual water bill is approximately $35,000 and Conner Park's approximately $30,000 per year. An investigation should occur to determine if underwriting the cost of a reuse water line installation from US 41 to Conner Park is financially beneficial. One potential quote placed the cost at $550,000 for the conversion which would supply water to Conner Park and Vanderbilt Drive, Reuse Water management has not agreed to allow this as of May 5, 2022. Mr. Sells will contact the Director of Parks and Recreation to solicit an agreement to undertake the project. 4. Greenway Multi -Use Path North of Bluebill on Vanderbilt Drive A ten (10) foot bike and pedestrian path north of the Dunes of Naples entrance cannot be navigated at high tide or during extreme rain events. The Committee directed Staff to investigate elevating the grade of the pathway one (1) foot and installing an asphalt surface and curb. Mr. Sells will discuss the project with Trinity Scott; GMD Deputy Department Head, and determine the feasibility of the project. 5. Pedestrian Lighting Lighting options for pedestrian safety and visual enhancement will be researched. 6. Signage and Safety on Joint Use Path Rules concerning usage of the pathway are unclear. Multiple powered bikes, skateboards etc, are using the pathway at high speeds. Bicyclists are overly aggressive and inconsiderate of pedestrians. Signage is lacking everywhere. 7 Packet Pg. 1919 37.C.3 Mr. Sells distributed documents: • Sidewalks & Crosswalks Florida Bicycle Law (flbikelaw.orgspecifying Sidewalk Operation rules for bicyclists and pedestrians. • Print examples of current signage and bicycle and pedestrian pathways. • A letter from Drew Beringer, resident of Marina Bay Club, requesting additional signage and restoration of painted markings on the bike path to distinguish the bike lane. • The consensus of the Committee was that this situation does not come under the mission of the Vanderbilt Beach Beautification M.S.T.0 X. NEW BUSINESS None XI. PUBLIC AND COMMITTEE COMMENTS Mr. Sells will propose the M.S.T.U.'s offer to landscape and restore the hedge on the north side of Bluebih Avenue between the street and the parking lot to the Director of Parks and Recreation. XII. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 3:25 P.M. VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE Bruce Forman, Chair The minutes approved by the Board/Committee on �/� 2023 "as submitted" LA or "as amended" [ �. NEXT MEETING DATE: MARCH 2, 2023 — 2:00 PM Claussen Family Center at St. John's Church 625 111 th Avenue NAPLES, FL 34108 Packet Pg. 1920