RRB MSTU Minutes 04/10/202335.E.4
April 10, 2023
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Vice Chair Wilson called the meeting to order at 3:04 PM. Roll call was taken, and a quorum was not
established.
II. ATTENDANCE
Advisory Committee: Maria Schoenfelder, Chair (Excused)
Ilarry Wilson, Vice Chair
Michael Cashman (ZOOM)
Frank Cooper
Open Seat
County Staff: Judy Sizenslcy, Project Manager
Rosio Garcia, Operations Coordinator
Landscape: Joan Cruz, Superior Landscaping and Lawn Service
Transcriptionist Wendy Warren, Premier Staffing
III. APPROVAL OF AGENDA
The Committee agreed to hold air informational meeting in accordance with the Agenda.
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IV. APPROVAL OF MINUTES: March 21, 2023
The minutes of the Marcia 21, 2023, Radio Road Beautification M.S.T.U. meeting fvill be added to the N
May 8, 2023, Agenda.
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V. LANDSCAPE — Superior Landscaping, Joan Cruz
The median(s) on Devonshire Boulevard need to be relandscaped after removal of four (4) Sabal Palms.
Mr. Cruz inspected the median(s) and recommended shrubs to the Committee. o
• The overgrown Spiraea Gold Mound will be removed.
• Ongoing maintenance requirements to ensure twenty-four (24) inch sightline visibility.
• Green Island Ficus, Panama Rose, dwarf Ixora and dwarf variegated Schefflera were suggested
as plant alternatives. c
• Perennial Peanut was suggested for the median tips. 2
Ms. Sizenslcy will:
• Request a Quote (RFQ) for the dwarf Ixora and Green Island Ficus material and planting.
• The Committee will be notified of the project cost and approval to proceed solicited.
Ms. Sizenslcy reported:
• Superior Landscaping is responsible for pruning the Clusia hedge bordering Devonshire Blvd, to
prevent sidewalk encroachment.
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• The M.S.T.U. cannot expend funds to maintain landscape on private property.
• The Condominium Association Board will be notified of their responsibility to trim and remove
invasive vines from the Clusia hedge bordering Association property on their side of the hedge.
VI. ELECTION OF OFFICERS
This item was heard at the February 2023 meeting and will be removed from fixture Agendas.
VIL PROJECT MANAGER REPORT — Judy Sizensky
A. Review of Current Budget Report 4/10/2023.
Radio Road MSTU Fund Bud et 158 dated April 10 2023
• FY-23 Taxable Value increased 17.39% over FY-22.
o 'rile FY-23 millage rate, approved by the Board of County Commissioners (BCC), is 0.0000.
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• The FY-23 budget will be funded by Carry Forward Funds.
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• Transfers and Contributions, Line 9, are ($332,326.20), a carry-over of unexpended
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FY-22 funds.
• Total Revenue, Line 10, is ($334,026.20), including investment interest, transfers,
contributions, and expenditures.
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• Purchase Orders: (Contractors)
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➢ Bartlett Tree Experts — Tree removal.
➢ Hannula Landscaping -- Landscape & Irrigation for Rich King Entryway. The project is
completed.
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➢ Premier Staffing — Transcription Services.
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➢ SiteOne Landscape Supply — Irrigation Parts & Pumps.
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➢ Superior Landscaping Services —
o Incidentals are for landscape refurbishment and miscellaneous.
o Grounds Maintenance includes irrigation repairs.
• Operating Expense, Line 25, is budgeted at $154,700.00; with current Commitments of
Budget Remainder (unspent operating funds)
$66,407,33, Expenditures of $41,855.53, and a
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of $46,437.14.
• Capital Outlay, Line 27, budgeted at $68,026.20, has Expenditures for final invoice paid to
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Hannula Landscaping in the amount of $10,026.20 and a Budget remainder of $58,000.00.
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• Teansfer to Fund 111, Line 28, in the amount of $43,900.00, is for M.S.T.U. Staff salaries
and accrued County overhead related to M.S.T.U. operations<
• Reserves, Line 31, budgeted at $67,400.00, is designated for Insurance and Catastrophic
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damage repair.
• Total Budget, Line 32, lists FY-23 M.S.T.U. budgeted funds at $334,026.20; with tabulated
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Commitments of $66,407.33, Expenditures of $95,781.73, and a Budget Remainder (total
unspent funds) of $171,937.14. The Budget amount of $334,026.20 does not change during
the fiscal year.
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Notes:
• Of the $30,000.00 available for Landscape Incidentals (replacement of plants, shrubs, and
trees) $21,000.00 is committed; $2,575,16 expended.
• Funds can be transferred between categories if a shortfall occurs.
• The FY-23 millage rate of 0.0000 is insufficient to fund future maintenance of M.S.T.t1.
assets identified in the annually updated Capital Asset Management Plan.
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Funds from Reserves, Line 31, can be accessed for the current year's expenditures or to
finance special projects consistent with the M.S.T.U. Ordinance, upon a recommendation by
the Advisory Committee and approval by the Board of County Commissioners (BCC).
Fund 158 is exclusive to the Radio Road M.S.T.U. and cannot be utilized by outside entities
B. Status of Irrigation System -- Tested System 414123
Ms. Sizensky reported a walking tour of Devonshire Boulevard was conducted with Mr. Cruz to
identify irrigation issues.
+ The irrigation lines from Radio Road to Devonshire Boulevard are new.
+ The irrigation lines inside Devonshire Boulevard are original.
• Mahogany trees planted between the sidewalk and the street were removed and replaced with
Black Olive trees behind the sidewalk. The Mahogany stumps were cut off just below ground
level and all roots remain.
+ The Black Olives, planted by the M.S.T.U., have grown around the irrigation piping.
• Irrigation water is not being distributed to the plantings.
Ms. Sizensky requested a cost quote from Superior Landscaping to repair and/or ac just the
irrigation system and install bubblers, if necessary, to ensure the volume of water distributed is
adegaiate for plantings on Devonshire Boulevard.
Naples Electric Motor Works will be contacted to evaluate the irrigation pump and .submit a quote
for service if needed.
C. Discussion of Meeting with Commissioner Kowal
County Staff and Mr. Cooper met with Commissioner Kowal on February 21, 2023. A summary of -0a
the M.S.T.U. history was provided to the Commissioner.
• Commissioner Kowal proposed the possibility of redrawing the M.S.T.U. boundary lines to
encompass the properties around Devonshire Boulevard. a�
• A reference map outlining the possible redistricting of boundary lines has been prepared. co
• The properties within the new boundaries would be taxed for landscape and irrigation M
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maintenance of Devonshire Boulevard.
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The Board of Commissioners (BCC) has the authority to redefine the boundaries.
+ The BCC must approve the proposal by December 31, 2023,
Ms. Sizensky forwarded the proposed boundary redistricting snap and documents to Darren Hutton,
interim PTNE Director, and the Office of Management & Budget (OBM). The Committee will be
updated on the proposal at a fixture date.
D. Update of ROW Plantings and Irrigation (At SBB Entrance to Devonshire Boulevard)
lrri ation Pr�'ect
• The Road Maintenance Division and Traffic Operations is widening the Radio Road left turn
lanes at the intersection of Devonshire Blvd. and Countryside Dr. by twelve (12) feet.
• The main water line for Devonshire Blvd., which runs under the roadway, will be relocated.
• The Road Maintenance Division assumed responsibility for contract execution, world
performance, and installation of the new irrigation line parallel to the County's line.
• The M.S.T.U.'s financial responsibility for the installation is $16,311.95, which will be funded
from the Capital Outlay budget.
• The expenditure was approved by the Committee on February 13, 2023.
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Landscapes
+ Perennial Peanut should be considered for the median tips.
Staff will review the median(s) and provide recommendations for additional plantings.
VIII. OLD BUSINESS
A. Discussion of Budget Reserve Policy, Maintenance Plan
Long- and Short -Term Maintenance Plan Annual Reserve Re uizement 2024
The reformatted plan, updated annually, identifies annual maintenance expense from long term
asset repair and replacement.
+ The Capital Bisset Management Plan, which identifies community assets and defines
financial requirements to maintain these assets, as well as reserves for catastrophic events,
are reflected in the Budget as Capitalfor Reserve.
• Short term iterns include annual routine maintenance, plant removal and irrigation repairs
with current cost estimated at $101,158.00 annually.
Long term categories encompass irrigation replacement, hurricane darnage repairs and plant
replacements.
Annual Reserve Requirement for 2024 for the Long -Term Maintenance Plan is $101,158,00.
B. Discussion of FY 24 Budget
• FY-24 Ad Valorem Tax Revenue, Line 1, will be revised based on July 1, 2023, taxable
value. o
• The FY-24 budget amount of $155,400,00, is based on 2023 Expenditures. W
• Transfers and Contributions, Line 9, of $67,400.00 is the estimated carry-over of unexpended
FY-23 funds. �
+ Landscape Incidentals, Line 16, is budgeted at $21,000.00.
• Other Contractual, Line 20, is budgeted at $64,000.00 for routine landscape maintenance. 00
• Operating Expense, Line 30, is budgeted at $110,400.00.
+ Transfers to Fund I 11, Line 33, in the arnount of $45,000.00, is for M.S.T.U. Staff salaries N
and accrued County overhead related to M.S.T.U. operations.
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• Funds are not allocated for Reserves for Capital.
• The FY-24 budget will be presented to the Committee for recornmendation to the Board of
County Commissioners (BCC). W
Millaoe Rate:
The Committee noted the Millage [fate of 0.000 is not sufficient to fund future M.S.T.U. operating
expenses.
IX. NEW BUSINESS
None
X. COMMITTEE MEMBER COMMENTS
None
XI. PUBLIC COMMNETS
None
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XII. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned by the
Vice Chair at 3.42 P.M.
NEXT M.S.T.U. MEETING
MAY 8, 2023 - 3:00 PM
495 Belville Boulevard
Naples, Florida 34104
RADIO ROAD MSTU ADVISORY COMMITTEE
Maria Schoenfelder, Chair
The Minutes were approved by the Committee on '� 2023 as presented2�—or as
amended
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