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Lely MSTU Agenda 02/16/2023 RevisedIttv GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 8300 Radio Road Naples, FL 34104 I. CALL TO ORDER II. ATTENDANCE VI. VII. VIII. A f F.N'n A FEBRUARY 16"', 2023 Tony Branco - Chair (10/1/25) Kathleen Dammert - Vice Chair (10/1/26) Linda Rae Jorgensen (10/1/25) Kathleen Slebodnik (10/1/25) Anita Ashton (10/1/26) APPROVAL OF AGENDA APPROVAL OF MINUTES — JANUARY 19T", 2023 CHAIRMAN'S REPORT — TONY BRANCO A. Community Assessment. Michelle Arnold — Director, PTNE Div. Dan Schumacher — Project Mgr, PTNE Div. Rosio Garcia, Operations Coord. PTNE Div. Michael McGee — McGee & Associates Gary Gorden — Superb Landscape Services Wendy Warren — Premier Staffing B. St Andrews Speeds & Traffic Count CONTRACTOR REPORTS A. Landscape Architect's Report — McGee & Associates (M&A) B. Landscape Maintenance Report — Superb Landscape Services (SLS) PROJECT MANAGER'S REPORT — DAN SCHUMACHER A. Election of Officers & 2023 Bylaws B. Budget Report C. Lighting Inspection Report — Outages & Inspection D. MSTU & Civic Assn Meeting, 01/20/2023 • MSTU Memorandum & Correspondence E. Mulch F. Tree Trimming — Rattlesnake Hammock Rd ONGOING BUSINESS A. St. Andrews Entryway Monuments Refurbishment • Construction commenced Thursday, February 9' B. Traffic Signage Damage Repairs • Donation of signs to the MSTU is required. C. Traffic Calming D. Pending Items IX. NEW BUSINESS X. COMMITTEE MEMBER COMMENTS XI. PUBLIC COMMENT XII. ADJOURNMENT NEXT MEETING: MARCH 16, 2023 AT 2:00 PM South Regional Library 8065 Lely Cultural Pkwy Naples, FL 34113, (239) 252-7542 27.B.2 Page 1 of 1 Packet Pg. 876 27.B.2 Ittl GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 8300 Radio Road Naples, FL 34104 Minutes January 19, 2023 I. Call to Order The meeting was called to order at 2:02 PM and a quorum of five was present. II. Attendance Committee Members: Tony Branco, Chair; Kathleen Dammert, Vice -Chair; Anita Ashton, Linda Jorgensen, Kathleen Slebodnik County: Michelle Arnold, PTNE Director (ZOOM); Dan Schumacher, Project Manager; Rosio Garcia, Operations Coordinator Others: Mike McGee, Landscape Architect, McGee & Associates; Gary Gorden, Superb Landscape Services; Wendy Warren, Premier Staffing; Dimitra Arneson, Resident; Pat McCabe, Resident; Lisa McGarity, Resident III. Approval of Agenda Vice Chair Dammert moved to approve the Agenda of the Lely Golf Estates Beautification M.S. T. U. Second by Ms. Slebodnik. Carried unanimously 5 - 0. IV. Approval of Minutes — December 15, 2022 Vice Chair Dammert moved to approve the minutes of the December 15, 2022, Lely Golf Estates Beautification M.S. T. U. Second by Ms. Ashton. Carried unanimously 5 - 0. V. Chairman's Report — Tony Branco A. Community Assessment Chair Branco reported on observations made during the monthly drive through: • The front entrance landscaping is in satisfactory condition, seasonal plantings look good. • Holiday decorations were removed. • Resolution of the size variance between the American versus State and County flags at the front entrance is pending. Mr. Schumacher reported the American Flag size ordered was four (4) feet by six (6) feet. The County and State flag sizes are three (3) feet by five (5) feet. • St. Andrews and Forest Hills Boulevard medians landscaping is trimmed. • Landscaping at the Pinehurst monument requires trimming. • Ganoderma was observed on some Fox Tail Palms. • Clean-up of the Doral Circle median landscaping is an improvement. • Select trees were re -staked with a Duckbill 68 Earth Anchors. • Tree limbs extending over the Podocarpus hedge along the fence on Rattlesnake Hammock Road need to be pruned back. SLS will provide a quote and perform the work. • Mr. Schumacher is investigating the entity responsible for the repair or removal of the damaged slats on the Rattlesnake Hammock Rd. fence and will recommend a plan of action. 1/7 Packet Pg. 877 27.B.2 MINUTES The Public Utilities Renewal (PUR) Program has been initiated by the County creating disruption in the community. The program consists of a series of projects to repair and replace aging potable water, wastewater, and stormwater infrastructure to ensure continued high quality and reliable utility services. The Committee discussed: • Geraniums at the front entrance are smaller than previous years specimens. • Flower color is good, and plants are healthy. • A slow -release fertilizer was applied at the time of installation. • A liquid fertilizer will be applied, and irrigation will be increased. • Nursery alternatives should be researched for future installations. St. Andrews Blvd. Streetlight Outage Chair Branco reported streetlight outages on various medians in the community to Florida Power & Light (FPL). A confirmation was received, together with a street map to identify the location of the outages, provided by the utility company. Mr. Schumacher will follow up with FPL to highlight the issue. B. St Andrews Blvd. Speeds and Traffic Counts Two (2) Traffic Logix SafePace 100 speed monitoring signs are functioning on Saint Andrews Boulevard, eastbound by the Lely Presbyterian Church (Radar 1) and westbound at Pine Valley Circle (Radar 2). Chair Branco distributed a daily vehicle report for data from December 17, 2022, to January 17, 2023. * Radar 1 (110 St Andrews Blvd) recorded 59,650 vehicles averaging 1,864 vehicles per day. The maximum speed was fifty-five (55) mph. • Radar 2 (255 Saint Andrews Blvd) recorded 64,877 vehicles for an average of 2,027 per day The maximum speed was seventy-one (71) mph. VI. Contractor Reports A. Landscape Architect's Report — McGee & Associates (M&A) Mr. McGee summarized the "Lely Golf Estates Landscape Observation Report FY22-23 " dated January 5, 2023. All Locations • "A strike through" indicates jobs are complete and will be removed from next month's report. • Eighty-four (84) wind damaged Plumbago shrubs need to be replaced. The count does not include Median #3 on St. Andrews Boulevard. SLS will submit a cost quote for the replacement of the Plumbago's. Saint Andrews Blvd. Medians #1 and #2 • Treat turf areas for sedge and broadleaf weeds. Median #3 • Address 105: Remove Plumbago shrubs, fill in low area created by removal of a Washintonia Palm and stabilize. Replant area with a single row of fourteen (14) yellow African Iris. January 19, 2023 LELY GOLF ESTATES MSTU Packet Pg. 878 MINUTES 27.B.2 Median #6 • Address 228: Remove the defoliated Plumbago shrubs and replant area with Yellow African Iris. • Address 240: Three (3) Plumbago shrubs need to be replaced. Median #8A • Review Podocarpus shrubs for irrigation coverage and fertilization. Valley Stream Circle Median #13 • Replace six (6) Plumbago shrubs. • The purple Trumpet tree needs to be replaced. SLS confirmed the tree was ordered. Pebble Beach Boulevard Medians # 15, 16 and 17 • Addresses 40,132 and 116: Replace Plumbago shrubs. Baltusrol Signs • Remove all Plumbago shrubs on the outbound side and replant. • Replant thirty-one (31) Perennial Peanut, Golden Glory, on inbound side. West ROW and Rattlesnake Hammock Road The Podocarpus hedge was severely pruned to remove debris and repair the fence. The area needs to be cleaned up and the following action is recommended: • Remove damaged fence and debris from the swale area behind the hedge. • Notify adjacent property owners the County intends to prune back and/or remove all tree canopies over the Right of Way line and the hedge. Median #23 • The twenty (20) missing Dwarf Red "Fireball" Crown of thorn need to be replaced. SLS confirmed the shrubs were ordered. Water Usage • Warren Street ➢ December 2022 - 104,520 gallons; no potable water usage. Valley Stream ➢ December 2022 - 13,930 gallons of potable water. B. Landscape Maintenance Report — Superb Landscape Services (SLS) Mr. Gorden reported: • Pinehurst Monument landscaping will be trimmed by January 21 st • Turf will be treated for sedge grass and broadleaf weeds week ending January 28th. The blue dye designating sprayed areas will dissipate with the irrigation cycle. • Bougainvilleas were treated for caterpillar activity with insecticide and liquid fertilizer applied. • Liquid fertilizer and a pre -Emergent for insect control were applied to the Perennial Peanut. • In accordance with the Notice -to -Proceed (NTP), plants were removed, and irrigation capped at the front entrance and exit in preparation for Monument Refurbishment construction. M N to N O 21 CD J Q. Y V cc m 06 M c as a c CD E s January 19, 2023 LELY GOLF ESTATES MSTU Packet Pg. 879 27.B.2 MINUTES VII. Project Manager's Report — Dan Schumacher A. Budget Report Lely MSTU Fund Budget 152 dated January 19, 2023 • The FY-23 Millage rate remains constant at 2.0000 mills. • Current Ad Valorem Tax, Line 1, is $360,700.00; an increase of 15.38% over FY-22. N • Transfers and Contributions, Line 12, are $529,428.95; a carryover of unexpended N FY-22 funds (minus 5%). • Total Revenue, Line 12, is $893,128.95, including investment interest, transfers, and contributions. cc L • Purchase Orders: (Contractors): ➢ Hart's Electrical — Electrical Maintenance and LED fixtures. as ➢ Howard Fertilizer. as ➢ McGee & Associates — Landscape Architecture. E E ➢ McShea Contracting — Paver Crosswalks. v o The Lump Sum Contract, in the amount of $49,750.00 has been paid. c ➢ NR Contractors Inc. — Entryway Monument Refurbishment. w o The Lump Sum Contract will be paid when the job is completed satisfactorily. a ➢ Premier Staffing — Transcription Services. ➢ Sight N Sound, dba Naples Christmas Lighting — Holiday Decorations. u ➢ SiteOne Landscape Supply — Irrigation Parts & Pumps. ➢ Superb Landscaping Services — c o Incidentals for landscape refurbishment and miscellaneous. cc o Grounds Maintenance for regularly scheduled tasks and irrigation repairs. • Operating Expense, Line 33, budgeted at $333,378.95; with current Commitments of $172,425.15 Expenditures of $89,189.32, and a Budget Remainder (unspent operating funds) 0° of $85,057.96. • Capital Outlay, Line 35, budgeted at $338,950.00, has a current Commitment of 149,750.00 to fund the Entryway Monument Refurbishment Project. 1- • Transfer to Fund 111, Line 36, in the amount of $58,800.00, is for MSTU Staff salaries and v accrued County overhead related to MSTU operations. N • Transfer to the Property Appraiser, Line 37, in the amount of $3,100.00, is for computation of MSTU Ad Valorem data for the tax rolls. c • Transfer to the Tax Collector, Line 38, in the amount of $8,900.00, is for collection of MSTU 2� millage as part of the annual tax bill, currently 2.0000 mills. J • Reserves, Line 41, in the amount of $150,000.00, is designated for Insurance and Catastrophic damage repair. • Total Budget, Line 42, lists FY-23 MSTU budgeted funds at $893,128.95; with tabulated cc m Commitments of $322,175.15, Expenditures of $97,638.65, and a Budget Remainder (total 06 unspent funds) of $486,608.63. The Budget amount of $893,128.95 does not change during cc the fiscal year. a Noted: c C, • A Purchase Order was issued to Graybar in the amount of $7,293.48 for twelve (12) Lumec E lamps. The dollar amount is recorded on Line 25 in the budget. a • National Traffic Signs expenditure in the amount of $428.00, Line 32, is for two decorative traffic sign poles bases. • Fund 152 is exclusive to the Lely MSTU and cannot be utilized by outside entities. January 19, 2023 LELY GOLF ESTATES MSTU Packet Pg. 880 27.B.2 MINUTES FY-23 millage rate of 2.000 accumulates funds for maintenance of community assets as identified in the Capital Asset Management Plan, updated annually, and special projects. If necessary, a budget amendment to meet Operating Expense requirements, consistent with the MSTU ordinance, can be requested upon a motion by the Advisory Committee and executed upon approval by the Board of County Commissioners (BCC). Grounds Maintenance — Multi -Year Contract • The current contract with Superb Landscaping Services (SLS) expires in February 2023. • The contract has been extended for six (6) months to ensure continuity of service. • An Invitation to Bid (ITB) for a new Grounds Maintenance contract for the Lely Golf Estates MSTU will be posted in the calendar year 2023 to be awarded to the lowest qualified bidder at the end of SLS's contract extension. • The contract is subject to approval by the Board of County Commissioners (BCC). B. Lighting Inspection Report — Outages & Inspection • Red entries indicate current lamp outages, gray for outages repaired from the previous report, and purple for Metal Halide lamp replacements. Three outages were identified in Superb Landscape Services report dated January 4, 2023. Twelve (12) LED fixtures at a cost of $7,293.48 were ordered from Graybar. Estimated delivery date is March 1, 2023. ➢ The twelve (12) Lumec LED fixtures would retrofit the ten (10) remaining Metal Halide lamps, and stock two (2) fixtures for future outages. Hart's Electrical investigated an outage of six (6) lamps on Pebble Beach Boulevard. ➢ Hart's reported a rodent chewed a wire on pole #16; causing the resulting outage. ➢ Staff provided the findings to SLS and requested a remedy to prevent rodent access. ➢ Other poles will be to be examined for the existence of gaps. C. Sign Monument Easements The County's Real Property Management Division confirmed the easements for the Entryway Monuments were transferred to the M.S.T.U. (County) in the 1990's. N to VIII. Ongoing Business c A. St. Andrews Entryway Monuments Refurbishment NR Contractors, Inc. is under contract to refurbish the two (2) Lely Golf Estates community J entryway sign monuments at the intersection of St Andrews Blvd & US-41, authorized under county �. Permit # PRSG2022052294201. ca m On January 5, 2023, a construction kickoff meeting was held in the PTNE conference room; attended os by Ray & Christina Muslimani of NR, Tony Branco, Chair of the MSTU, Mike McGee of McGee & Associates, and Dan Schumacher, MSTU Project Manager. a Noted: c a� • Drawings and specifications were reviewed in detail. s • Monument construction will commence on the entry side in early 2023. a • The back wall and pre -cast components will be constructed first. • Various options to refurbish the lettering are being researched. • A project update will be presented at the February meeting. January 19, 2023 LELY GOLF ESTATES MSTU Packet Pg. 881 27.B.2 MINUTES B. Crosswalks - Paver Style The final two (2) of eight (8) total Paver -Style Crosswalks have been installed. The project is now complete, and the final payment has been issued to McShea Contracting. C. Traffic Calming Ms. McGarity reported on the status of petition signatures required to install speed bumps on the roadways: • St. Andrews Blvd. - Five (5) signatures from homeowners remain to be obtained. • Forest Hills Blvd. — The petition is complete. The petition will be submitted to Mike Sawyer, Principal Planner, Traffic Planning. Traffic Logix and data acquired by the M.S.T.U. will be included with the petitions. D. Pending Items Mr. Schumacher will order "Specialty Red" mulch upon receipt of an updated quote from Forestry Resources. IX. New Business A. Holiday Decorations While generally a successful seasonal installation, some Committee members reported a partial lighting outage on one of the St Andrews entryway monuments. B. Traffic Signage Damage Mr. Schumacher reported: Twenty-seven (27) signs damaged by Hurricane Ian require various levels of repair. Lykins has submitted a pricing list specifying various levels of repairs for the signs. Given the anticipated level of expenditure, multiple quotes will be required to award the work. The Committee noted: N • Following Hurricane Irma, due to the limited financial resources of the HOA, the MSTU M accepted responsibility for the Hurricane Irma related traffic/street sign repairs andto replacements. N • General and ongoing maintenance responsibility for community traffic signage, Civic Assn. and/or MSTU, must be determined and formalized. CD • A decision on repairs to signs due to the damage caused by Hurricane Ian will be delayed until a an agreement on the funding responsibility is reached. Y ca m X. Committee Member Comments 06 None. c as XI. Public Comments a Pat McCabe noted: c • Trimming of the Podocarpus hedge at the intersection of Doral Circle and Rattlesnake Hammock E Road improved the line -of -sight visibility. • Some metal halide streetlamps are dimmer than others. Q Staff will evaluate the light quality of Metal Halide lamps for replacement. January 19, 2023 LELY GOLF ESTATES MSTU 6/7 Packet Pg. 882 MINUTES 27.B.2 XII. Adjournment There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3: 05 P.M. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE Tony Branco, Chairman These Minutes were approved by the Committee on ,2023 as presented or as amended NEXT MEETING' FEBRUARY 16, 2023 SOUTH REGIONAL LIBRARY 8065 LELY CULTURAL PARKWAY NAPLES, FL 34113 239.252.7542 January 19, 2023 LELY GOLF ESTATES MSTU Packet Pg. 883 0011Iwwo0 fdOSInpv n1SW uol;eoipine08 Ala- £ZLSZ) CZ-96-ZO Alai - dn3joe8 Ig epueBv :;u0uay0e4jv N 00 m ca o 00 N a� a.m o gel --I 00 rr Y U U J -XZ2 fC a c 91-95 d co a� � eri o Q � � Q _o U d 81-65 v ca a� �a 76-60 71-75 66-70 61-85 56-60 51-55 46-50 41-45 36-40 31 -35 26-30 21-25 1 0-20 11-15 6-10 1-5 z 0 16- C3� a � ai N O O O ai fn N � I co �i N M L p C-licc o ^ _ w • O 0 a CO O y r CAI) N m 0 _ � O O v) t' _ O -� o N V R' � R- O �O m n m O O O (�' Q V •l) •p I� m OO O• O ~ CO O QJ U o C-D N m � N N O O M N O N O V 0 CM N C) N ll co _d O m N 3 m -`o _ C a O O O O ._ x (n aa;}Iu WOO AJOSInpv niLsw uol}eol;l;nea8 Alai : £ZLSZ) CZ-94-Zo Alai - dmpe8 +g epue6v :;uewgoellV L Q E LO N d L U N E O LL t Q E N M O 'O O N 'O D, D, O, M O, O, N n O C3, N N CY, M c, O, O 01 r, M N V M M M T V M M V V m M V m 'T m M V Q = N x ca y C O O o0 "O Ln (01 N M 01 O 01 N M O M N O I- ID rl N It O M 10 01 w Ln = -It LO Lfi Tt Lfi L(i m V � LO L(i LO LO TT TT Lfi TT LO V Q O o� C O O O_ i M I'- O` M C:)M � O CD 10 Mr-, m Ln V C)O C, C) M Ln M r- M C, O co N N CD V O, � � C, CD M m CD 'TN N M d = Q N O U_ L M � r- � LO N rl O 00 CD CD 10 N � r, r- M M M N M T CD CD O M M a)l1') O M O M LO M N O M Il 10 C:)m CD N CD M q M M M C)M CDi M C)N m M �o O O N O LO N N N O� �O N M M C)N N N N N N N N N N N N N N N = N N N N N N H M 10 r, M 01 O N M tT to n M ON O N M V Ln n M Cl O N � N N N N N N N N N N M M O O O O O O O O O 7 7 N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N M M M M M M M M M M M M M M M M M M M M M M M M M M M M M a N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O � N N N N N N N N N N N N N N N N N N N N N N N N N N N N N LO co co d d Y U d T d L 3 O Q 7 O U N U m d co U) .1 M O N co M N O N LP) T co p N LL C O co co L N aa;;lwwo0 fdOSInpv n1SW uol;eoipineeg Ala- £ZLSZ) CZ-96-Zo Alai - dn3joe8 Ig epueBv :;uauay3e4jv 00 00 6 d d Y U d o cm rn d 3 0 n v 0 U v m a m co 0 0 o a v v v oL a 0 U co Cr1 (0 U C o � V co co O, C N Z d m N m c 0 N N C 00 'o 0 Co 00 (0 00 �p N ? ai E @ G N jp 00 O L f0 �co N s � � co co _ m M N O O N o � U � � O � N Cl) It C T o o m N O N O N O v c 7 d m 0 N N N N c L 11 N N N c O Co aca > m N fn C ++ (D m L i e t c i k V aa;;lwwo0 fdOSInpv n1SW uol;eoipineeg Ala- £ZLSZ) CZ-96-Zo Alai - dn3joe8 Ig epueBv :;uauay3e;;d N � 00 m o a o 00 ti N Z d 6) N o-C:3 CV � o r m _c:i N N 96-100 O Y � R � -c c Q -o 91-95 d o . c a� � % Q J Lx.l 86-90 CV p ra U t/l v -c 81-65 ca Q a� ai N iY O as `� N CV L O cc V� ai - d Qi O p O CA CAI)N ma O d O U d O O Q. 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ANDREWS ENTRANCE - FROM US-41 TUBE A B C D E Sign - Enter 1 Sign - Exit 2 SPOT O A B Notes • Current outages are sequenced in RED. • Outages repaired in the past month are sequenced in GRAY. • Dim Metal Halide replacements in PURPLE. 1909 Flagpole - US 1 Flagpole - FL 2 Flagpole - BCC 3 LUMINAIRE O A B Single 1 Single 2 Single 3 Single 4 Single 5 Single 6 Single 7 Single 8 Single 9 Single 10 Single 11 PEBBLE BEACH BLVD LUMINAIRE O A B Double 1 Double 2 Double 3 Double 4 Double 5 Double 6 Double 7 Double 8 Double 9 Double 10 Double 11 Double 12 Double 13 Double 14 Double 15 Double 16 Double 17 Double 18 Double 19 Double 20 Double 21 Single 22 Single 23 Inspected by Superb Landscape Services Packet Pg. 896 Lely Beautification MSTU 27.B.2 LELY MSTU LIGHTING INSPECTION 21612023 Notes 1909 FOREST HILLS @ AUGUSTA 'LELY' SIGN O A B Solar Light -- DORAL CIRCLE TUBES O A B Sign - Enter 1 Sign - Exit 2 LUMINAIRE O A B Double 1 Double 2 Single 3 Single 4 Single 5 Single 6 Inspected by Superb Landscape Services Packet Pg. 897 27.B.2 ;are Co ier CioUV ty Transportation Management Services Department Public Transit & Neighborhood Enhancement Division January 30, 2023 Lisa McGarity, President Lely Civic Association c/o Anchor Associates, Inc. 2340 Stanford Count Naples, Florida 34112 Subject: MSTU & Civic Association Responsibilities Dear Ms. McGarity, Thank you for taking the time to meet with me and my staff concerning the maintenance and/or repair responsibilities for street signs and the fence along Rattlesnake Hammock Road. In order to ensure we all concur on the meeting outcome; I have provided the following summary and recap of the resolutions for your files. Meeting Summary Meeting: Friday, January 20, 2023, 2:00pm Location: Collier Area Transit conference room, 8300 Radio Rd, Naples, FL 34104 Attendees: • Michelle Arnold, Director, PTNE • Dan Schumacher, Project Manager, PTNE, Lely Golf Estates Beautification MSTU • Tony Branco, Advisory Committee Chair, Lely Golf Estates Beautification MSTU • Lisa McGarity, President, Lely Civic Association • Laura Mann, Secretary/Treasurer, Lely Civic Association • Tammy & Eugene Cretella, Property Owners, Lely Golf Estates The subject meeting was held to address two issues: 1. Repair & Replacement responsibilities for the decorative traffic signs in the Lely Golf Estates (LGE) subdivision. 2. Repair & Replacement responsibilities forthe decayed wooden fence along Rattlesnake Hammock Rd within Unit 1 of the LGE subdivision. Issue 1 is detailed first because it was the primary impetus for the meeting, even though issue 2 was initially discussed at the meeting. 8300 Radio Road, Naples, Florida 3411aqW-5840 www.colliercountyfl.gov Packet Pg. 898 27.B.2 Cont.: MSTU & Civic Association Responsibilities ISSUE 1— Decorative Traffic Signs Traffic, STOP, and Street Name signs are mounted on black decorative metal poles instead of the County - standard square galvanized poles. For this reason, county Traffic Operations Division only provides the FDOT-standard sign inserts, with installation and maintenance responsibilities assumed by the LGE community. The current decorative signs described above were originally installed in LGE by the Lely Civic Association. Beginning in 2018, after the damage incurred in October 2017 from Hurricane Irma, the MSTU took on the cost of replacing Street Name signs throughout LGE and since then has funded decorative signage repairs or replacements on an as -needed basis. In September of 2022, Hurricane Ian inflicted significant damage to a many of the decorative signposts; with several blown completely down and numerous others now in a leaning position, thus some requiring full replacement and many needing to be properly reset. In the Friday meeting, it was asserted by the MSTU that newly adopted Civic Assn documents now claim specific jurisdiction over the traffic signs and all common fixtures in the community, thereby halting any further involvement by the MSTU in traffic signage repair or replacement. AGREEMENT- Resolution: a. The Civic Assn will adopt an Amendment to the most recently adopted documents eliminating traffic signage and all common fixtures from its jurisdiction. b. The MSTU staff will consult with the County Attorney's Office (CAO) on a correct process for the Lely Civic Assn to transfer assets and maintenance responsibilities for the LGE traffic signs to the MSTU going forward. c. Additionally, broader Civic Assn claims of jurisdiction over assets and easements within LGE which also conflict with the MSTU or the County, or both, will also be amended/corrected in the HOA documents and adopted by the community. ISSUE 2 — Decayed Wooden Fence alone Rattlesnake Hammock Rd In the approximate 2008 timeframe, resulting from the widening of Rattlesnake Hammock, the Civic Assn funded and installed a 6-ft wooden fence along Rattlesnake Hammock Rd, inside the private property line of five parcels abutting the roadway. At the same time, the MSTU funded landscaping and irrigation in the public Right -of -Way (ROW) to improve the appearance along the fence line. The fence is deteriorating in area causing concern for the adjacent property owners. At the meeting it was requested that the MSTU fund replacement of the dilapidated fence. This request could not be accommodated for three reasons: 1. The fence was installed by the Civic Assn and is not an asset of the MSTU. 2. The fence is situated on private property and the MSTU, being a public Collier County entity, cannot expend funds for assets on private property. 3. Fence structures are not permitted in the Right -of -Way. AGREEMENT - Resolution: a. The Civic Assn will take responsibility for removal and replacement of the wooden fence. Lely Golf Estates MSTU & Civic Assn Responsibilities 2/3 Packet Pg. 899 27.B.2 Cont.: MSTU & Civic Association Responsibilities Though not specifically stated, the MSTU will continue to maintain the MSTU funded landscaping in the ROW, adjacent to the fence. Should you or anyone in the HOA disagree with any part of this summary, please do not hesitate to provide us a response noting area(s) of non -concurrence. Thank you again for your time and attention to these matters. The MSTU Committee will be provided a copy of this letter so that everyone can be informed of the occurrence. Sincerely, Michelle Arnold, DirectorP� Public Transit & Neighborhood Enhancement Division CC: Dan Schumacher, Project Manager, Lely Golf Estates Beautification MSTU Tony Branco, Chairman, Lely Golf Estates Beautification MSTU Laura Mann, Lely Civic Association Secretary/Treasurer Tammy & Eugene Cretella, Property Owners, Lely Golf Estates Michelle Zambelli, Anchor Manager Lely Golf Estates MSTU & Civic Assn Responsibilities 3/3 Packet Pg. 900 27.B.2 SchumacherDan From: Tony B <tjbvista@earthlink.net> Sent: Tuesday, January 10, 2023 2:32 PM To: Lisa Ann McGarity; SchumacherDan Cc: ArnoldMichelle; KlatzkowJeff; LoCastroRick; Laura Mann Subject: Re: Request from Lely Golf Estates Board EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Lely Golf Estates HOA President & Board of Directors, The Lely MSTU is considering your request to "maintain, repair and/or replace any damaged or destroyed decorative street and STOP signs in our community from this date forward," ( as we have been doing for the last 5 years) if the MSTU can legally do so in light of the recently adopted HOA documents. Section 4.1 of Lely's "AMENDED AND RESTATED DECLARATION OF PROTECTIVE COVENANTS FOR LELY GOLF ESTATES", reads as follows: "4.1 Association Maintenance. The Association shall, in addition to other maintenance obligations contained elsewhere herein, have the maintenance, repair and replacement responsibility for all Common Fixtures, including, but not limited to, the Association -owned Street signs and corresponding posts. The cost of such maintenance is a Common Expense of the Association." Expenditures on "Association owned fixtures" or any privately owned property is beyond the scope of the taxpayer funded MSTU. N r Please understand that the Lely MSTU/Collier County has installed and maintains "common fixtures", in the o Lely community valued in excess of $500,000. This figure does not include the Decorative Street Signs, Flower21, Beds, Shrubs and Trees and simply claiming "responsibility for all Common Fixtures" does not transfer J ownership and/or responsibility to the HOA. Y The MSTU/ county will defend the county assets and right of way easements (transferred to the06 00 county from the developer, decades ago) that are now claimed in the new documents in paragraph 2.1 Utility Easements, whether or not, it accepts responsibility for the decorative street signs. a "2.1 Utility Easements. Association hereby reserves an exclusive easement along all street rights -of way................The Association through its Board has the authority to grant additional easements and to modify, move or vacate such existing easements as may be necessary to efficiently and effectively provide utility and other services to the Lots." a The MSTU is not opposed to repairing or replacing the decorative street signs, as we have done in the past (if we legally can), but we will not be complicit with the misrepresentation of the expense to the Lely taxpayers as described in paragraph 4.1. Packet Pg. 901 27.B.2 Thank you, Tony Branco Lely MSTU, Chair on 11/11/22, 1:28 PM, Lisa Ann McGarity at DrLisaMcGarity(a outlook.com wrote: Lely Golf Estates Home Owners Association DATE: November 3, 2022 TO: Tony Branco, MSTU Committee Chair Dan Schumacher, MSTU Project Manager FROM: Lely Golf Estates HOA Board of Directors RE: Decorative Signs and Posts MSTU Committee, The Lely Golf Estates Association Board of Directors is formally requesting that the MSTU Committee maintain, repair and/or replace any damaged or destroyed decorative street and STOP signs in our community from this date forward. We are requesting that any replacement posts are to be the decorative posts that are currently in our community. Attached are the invoices paid by the HOA after hurricane Irma. Thank you for your consideration, Lisa McGarity Lisa McGarity, Lely Golf Estates President 2 Packet Pg. 902 27.B.2 SUPERB LANDSCAPE SERVICES, INC. Naples, FL 34104 239.643.6205 311&M Collier County Board of County Commission Clerk's Finance Department 3299 Tamiami Trail East Suite 700 Napels, FL 34112-5749 Description Oty. Estimate Estimate Date: 2/15/2023 Estimate #: El 105740 Project: LELY MSTU P.O. NO.: 4500220470 Terms: Net 30 Estimate is valid for 30 days from date above. Subject to Florida Land Maintenance, Inc. terms and conditions Rate Total LELY MSTU .- The following estimate is for trimming trees above Podocarpus hedge at Rattlesnake. Lane closure required. Supervisor; per manhour to trim trees and provide lane 20 75.00 1,500.00 closure Laborer/Helper (per man hour) - to assist 48 65.00 3,120.00 Bobcat and operator per hour (Genie Boom) 16 125.00 2,000.00 Estimated reimbursement for dump fees. Actual 1 200.00 200.00 amount will be billed. Please Note: The estimated work hours may be higher 0.00 0.00 or lower depending on actual hours expended and actual material costs. Actual hours will be billed. Total $6,820.00 Packet Pg. 903