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Forest Lakes Agenda 05/02/202317. E.2 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 8300 Radio Road Naples, FL 34104 AGENDA May 2, 2023 I. CALL TO ORDER IL ATTENDANCE Advisory Committee: Marianne Fanning — Chair (4/21/2026) Greg Pollock (4/21/2026) Patrick Bernal (4/21/2027) Kathy Thomson (4/21/2027) George E. Fogg (4/21/2024) Staff: Dan Schumacher — Project Manager Contractor(s): Aaron Gross — Ground Zero Landscaping III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES — APRIL 4, 2022 V. CONTRACTOR REPORTS A. Ground Zero Landscaping — Aaron Gross VI. PROJECT MANAGERS REPORT — Dan Schumacher A. BUDGET REPORT B. Committee Acknowledgements — Barbara Bell & John Goody C. Election of Officer — Vice -Chair VII. ONGOING BUSINESS A. Traffic Signs B. Roadways VIII. NEW BUSINESS A. Lake 15 Wall Breach IX. PUBLIC COMMENTS X. ADJOURNMENT NEXT MEETING JUNE 6TH, 2023 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 (239) 261-5497 May 2, 2023 Forest Lakes MSTU 1/1 Packet Pg. 358 MINUTES 17. E.2 FOREST LAKES I. CALL TO ORDER ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 8300 Radio Road - Naples, FL 34104 MINUTES APRIL 4, 2023 Chair Fanning called the meeting to order at l 0:01 A.M. A quorum of five was present. II. ATTENDANCE Advisory Committee Marianne Fanning — Chair Barbara Bell — Vice Chair George Fogg John Goody Greg Pollock Staff Dan Schumacher — Project Manager Rosio Garcia — Operations Coordinator (Excused) Contractors Aaron Gross - Ground Zero Landscaping Wendy Warren - Premier Staffing (Transcription) Public Attendees Patrick Bernal — Resident Doug Burnham — Quail Run Golf Club Paul Carletta — Resident Paul Kaplowe - Resident Kathy Thomson — Resident Stacie Young — Resident Chuck Whitney - Resident III. APPROVAL OF AGENDA Mr. Fogg moved to approve the April 4, 2023 Agenda of the Forest Lakes Roadway and Drainage M.S. T. U. Second by Mr. Goody. Carried unanimously 5 - 0. IV. APPROVAL OF MINUTES — March 7, 2023 Mr. Pollock moved to approve the minutes of the March 7, 2023 meeting as amended. Page 8, Item VIII New Business, A. Lake 15 Wall Breach from "... Mr. Schumacher met with Artistic Structures, Inc. for a condition evaluation of the Lake #16 bulkhead.) ..." to ... Mr. Schumacher met with Artistic Structures, Inc. for a condition evaluation of the Lake #15 bulkhead...). " Second by Mr. Goody. Carried unanimously 5 - 0. V. CONTRACTOR REPORTS A. Ground Zero Landscaping — Aaron Gross Mr. Gross reported: The community landscape is in good condition. Early spring hard pruning was done on shrubs. New plant material around the benches is healthy. April 4, 2023 Forest Lakes MSTU Packet Pg. 359 MINUTES 17. E.2 • Foliage is sparse on two (2) entryway Bougainvillea Standards, but new buds are emerging. The health of the shrubs, trained to grow as a tree, will be monitored. • Irrigation is functioning as intended. Mr. Fogg noted the plants and ferns along the fence on Woodshire Blvd., across from Emerald Greens Condominiums, are being hand watered. Landscape will be embellished during the rainy season. Mr. Schumacher will evaluate the trees on the west side of Forest Lakes Boulevard and identify specimens for potential replacement during the summer months. Two (2) Bougainvillea Standards will be considered for replacement at the entrance if foliage has not leafed out. VI. PROJECT MANAGERS REPORT A. Budget Report Forest Lakes MSTU Fund Budget 159 dated March 7, 2023 • The FY-23 Millage rate remains constant at 4.0 mills. • Current Ad Valorem Tax, Line 1, is $1,034,200.00; an increase of 13.22% over FY-22. • Transfers and Contributions, Line 11, are $950,656.25; a carryover of unexpended FY-22 funds (minus 5%). • Total Revenue, Line 12, is $1,984,856.25, including investment interest, transfers, and contributions. • Purchase Orders: (Contractors) ➢ Agnoli, Barber & Brundage - Swales Survey Data Analysis. ➢ Carter Fence — Fence Repairs. ➢ Ground Zero Landscaping — o Incidentals are for landscape refurbishment and miscellaneous. o Grounds Maintenance includes irrigation repairs and swale maintenance. ➢ Hart's Electrical — Electrical Maintenance & Repair. ➢ Mettauer Environmental — Routine Lakes Maintenance and Repairs. ➢ Premier Staffing — Transcription Services. ➢ Shenandoah General Construction — Stormwater Pipe Cleaning. ➢ SiteOne Landscape Supply — Irrigation Parts & Pumps. • Operating Expense, Line 30, is budgeted at $230,956.25; with current Commitments of $67,816.37, Expenditures of $86,222.31, and a Budget Remainder (unspent operating funds) of $76,917.57. • Transfer to the Property Appraiser, Line 31, in the amount of $8,500.00, is for computation of M.S.T.U. Ad Valorem data for the tax rolls. • Transfer to the Tax Collector, Line 32, in the amount of $23,500.00, is for collection of M.S.T.U. millage as part of the annual County tax bill, currently 4.0 mills. • Transfer to Fund 111, Line 34, in the amount of $63,300.00, is for M.S.T.U. Staff salaries and accrued County overhead related to M.S.T.U. operations. • Reserves, Line 38, in the amount of $1,658,600.00, designates two categories, Line 36, in the amount of $1,258,600.00, for anticipated Maintenance and Capital projects in future fiscal years and Line 37, in the amount of $400,000.00, for roadway paving. • Total Budget, Line 39, lists FY-23 M.S.T.U. budgeted funds at $1,984,856.25; with tabulated Commitments of $67,816.37, Expenditures of $174,295.39, and a Budget Remainder (total unspent funds) of $1,742,744.49. The Budget amount of $1,984,856.25 does not change during the fiscal year. April 4, 2023 Forest Lakes MSTU Packet Pg. 360 MINUTES 17. E.2 Mr. Schumacher noted: FY-24 Budget and Asset Management Plan • FY-24 Budget planning has commenced. The proposed budget will be presented to the Committee for review and approval. • The Asset Management Plan report to identify life expectancies of community assets and corresponding expenditure projections to fund these maintenance needs will be updated and presented to the Committee on finalization of the FY-24 budget. B. Committee Seats — BCC Results Applicants Patrick Bernal and Kathy Thomson were appointed to the Forest Lakes Roadway and Drainage M.S.T.U. Advisory Committee by the Board of County Commissioners (BCC). Their four (4) year terms commence April 22, 2023, upon expiration of terms of Barbara Bell and John Goody. Election for the office of Vice Chair, vacated by Ms. Bell, will be held at the May 2023 meeting. VII. ONGOING BUSINESS A. Ian Traffic Sign(s) Damage Mr. Schumacher reported: • Eleven (11) signs and one (1) street name sign were damaged during Hurricane Ian. • Lykins-Signtek has submitted a quote in the amount of $1,870.00 to re -set fallen poles and replace damaged poles and signs. • A Request for Quote (RFQ) will be solicited from an additional vendor. • Issuance of a Purchase Order will be coordinated with the Clerk's Office. • The street sign on Azalea Lane will be addressed under a separate contract. B. Crosswalks A photo of a STATE LAW Yield (Symbol) TO Pedestrian (Symbol) WITHIN CROSSWALK sign, RI-6 was presented for installation at the Forest Lakes Boulevard crosswalk in the vicinity of the Quail Run Golf Club and Camelia Lane. • Staff will order two signs twelve (12) by thirty-six (36) inch each, for installation on the existing signpost on Forest Lakes Boulevard and Camelia Lane intersection. • Installation of "Pedestrian Yield" signage will be subsequently considered for other crosswalks in the community. Hedge Maintenance Fence- Quail Run Golf Club The M.S.T.U. did not install and have not maintained the hedge, however Mr. Schumacher will confer with Mr. Burnham regarding its condition. VIII. NEW BUSINESS A. Lake 15 Wall Breach Mr. Schumacher received two (2) quotes for repair of Lake #15 bulkhead. He noted: • The quote for a repair in kind (RIK) approach was significantly less than construction of W E riprap. a April 4, 2023 Forest Lakes MSTU Packet Pg. 361 MINUTES 17. E.2 • A Scope of Work and Request for Quote (RFQ) bid solicitation will be finalized by June 2023. • A contract will be awarded, and the project initiated based on the vendors availability, estimated late summer 2023. • The project schedule will be coordinated with Mr. Burnham, Manager, Quail Run Golf Club. B. Plugged Stormwater Pipe The Road Maintenance Division cleaned both ends of a thirty (30) foot stormwater pipe, between the Quail Run property behind the driving range and Forest Lakes Boulevard/Boxwood Lane, eliminating any impediment to water flow during the rainy season. Photographs were distributed. Mr. Schumacher will retain a contractor to evaluate the overflow pump on the north side of the street, which activates when the intersection accumulates water. The pump diverts water to the Swale which the M.S.T.U. dredged in April 2021 and subsequently to the canal. The float mechanism will be inspected to ensure the pump activation water level is correct. Drainpipe Scopes Mr. Schumacher will solicit a quote from Shenandoah Construction to scope additional culvert sections on Wilshire Boulevard in FY-24. IX. PUBLIC COMMENTS Building Directory Signage Restoration of the directory sign at the Forest Lakes Boulevard community entrance is the responsibility of the Homeowner Associations as it is not an M.S.T.U. asset. Roadway Maintenance Mr. Schumacher will investigate the reported vegetation debris on the roadway and in curbs abutting the median at the Forest Lakes Blvd main front entrance. Speed Limit Signs In response to a resident's request that a consistent speed limit be adopted for the community, Mr. Schumacher reported that the 25 MPH limit posted around the community is the lowest speed enforceable by the Collier County Sheriff's Office. Roadway Signage Mr. Schumacher will consult with Traffic Operations regarding the installation of a road barrier or alternate deterrent to prevent a left turn into the Pine Ridge Crossings shopping center. Culvert and Swale Drainage Maintenance Mr. Schumacher will consult the County Attorney to verify maintenance of culverts under driveways is the responsibility of the homeowner and report his findings to the Committee. Swale maintenance between properties is a homeowner's responsibility. Swales are not to be modified and, if so, a code violation may issued to the property owner. Mr. Schumacher and Chair Fanning expressed their gratitude to Ms. Bell and Mr. Goody for their years of service and welcomed the new Committee members. a April 4, 2023 Forest Lakes MSTU Packet Pg. 362 MINUTES 17. E.2 X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:15 A.M. NEXT MEETING: MAY 2, 2023 -10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 (239) 261-5497 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE Marianne Fanning, Chair The Minutes were approved by the Committee on ,2023 as presented , or as amended April 4, 2023 Forest Lakes MSTU Packet Pg. 363 n.Lsw e6euieaa v N _ U j ao o W o 0 m 6 tO at a 00 NN O O1 r = CO CO M 'O tmO N N O l0 m � y O ` N CO O O V o 00 0 O O 3 N to N (O O 6 N r C O n a) C X W U) U) Ui sc) Ui y C E O U V) U3 U) U3 Vi O O O O O O O O O N O N OI M M a C) O Vi V) U3 Uj U) H m N ui LO O LU N QNa J LL R H U W of O W O IL ww M F W J 2 Of W W N F O LL Q2 z w > O Q Z w of U O Z Z W F U 7 w r M w 7 z W W W Aempeoa s O O N O LOO ' 000 N N L 00 N M lO m m 0=1 sa U) U) 69 U-1 69 69 U) (r) O O LO O O O N O O O (O O LLOO 000 LO N m 00 N M W O m Uj EL) V) E9 U3 a a Q m J w C)l Z W a (D o m 2 m > N O Q Q w Op af a � W O O w z z 0' of LO Q Q Of Of (7 of WF U U Z aie-1 N n N m CO O O n N O Q7 O V)1 V) O aD 1, Of N h N N (o (o LO 1O IO 00 O le LO co M 0) V) I V) is 0 O co M N U) O O N U) V W N 0 v aao i : 0689Z) O O O O O O O 4 O O O r.- O O O m O V O N O 401 V) V) V) 1 1R O O O 0o co O O O O T co O CO CO O M M N M N N LO LO N N VJ 1 V) V) V) 613.1 V) O O O O O h O O O O M O O 0 to O O O In LO N O CO CO N O 7 't co M V)1ell V) V) 61)1(4 O O O O IO O O O O O O O cn CD CD IW O N O 1, v o LO N 1, V)1 U) EA 1 V) Ln n O) i O O "O M N O O U a0 - O O a LO LO y � m c C O m � -0 0 U c m g Q J (D C O O U N N c o C C N 0 0 o E U 0 (7 Q Uof U m F Q CO Z J Q z O W W p H � w F- Z_ CD < 0 w Z O w a z O LLj� w w w w Z w o z Z J = H H W? 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E.2 Transportation Management Services Department Improvement Districts and MSTU Forest Lakes Roadway & Drainage MSTU (159/1626) Mission Statement The Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU) was created for the purpose of providing roadway, installing and maintaining improved roadway lighting, traffic control signage and devices, the installation of sidewalks and related amenities, beautification and maintenance of areas within the MSTU, the construction of roadways, roadway improvements and roadway related drainage and roadway restoration within the area of the Unit as determined by the Advisory Committee, including but not limited to, maintenance of any improvements. Program Summary Maintenance Operations & Overhead Roadway and Drainage Maintenance Reserves, Transfers, Interest FY 2024 FY 2024 FY 2024 FY 2024 Total FTE Budget Revenues Net Cost - 305,900 1,090,500 -784,600 - 5,700 - 5,700 - 2,431,900 1,653,000 778,900 Current Level of Service Budget - 2,743,500 2,743,500 - 2022 FY 2023 FY 2023 FY 2024 Program Performance Measures Actual Budget Forecast Budget % of irrigation alarms responded to within 24 hours 90 90 90 90 Program Budgetary Cost Summary 2022 Actual FY 2023 Adopted FY 2023 Forecast FY 2024 Current FY 2024 FY 2024 Expanded Requested FY 2024 Change Operating Expense 166,089 175,500 170,600 201,700 201,700 14.9% Indirect Cost Reimburs 4,300 4,200 4,200 5,700 5,700 35.7% Capital Outlay 173,426 - - - - na Net Operating Budget 343,815 179,700 174,800 207,400 - 207,400 15.4% Trans to Property Appraiser 7,208 8,500 8,500 9,000 9,000 5.9% Trans to Tax Collector 19,415 23,500 23,500 24,900 24,900 6.0% Trans to 111 Unincorp Gen Fd 59,100 63,300 63,300 70,300 70,300 11.1% Reserve for Capital - 1,658,600 - 2,431,900 2,431,900 46.6% Total Budget 429,538 1,933,600 270,100 2,743,500 - 2,743,500 41.9% Program Funding Sources 2022 Actual FY 2023 Adopted FY 2023 Forecast FY 2024 Current FY 2024 FY 2024 Expanded Requested FY 2024 Change Ad Valorem Taxes 870,755 1,031,200 990,000 1,090,500 1,090,500 5.8% Interest/Misc 6,534 3,000 - 3,000 3,000 0.0% Trans frm Property Appraiser 600 - - - na Trans frm Tax Collector 7,707 - - na Trans fm 259 Forest Lake Debt - 38,500 38,500 - - (100.0)% Carry Forward 518,800 912,800 974,800 1,704,500 1,704,500 86.7% Less 5% Required By Law - (51,900) - (54,500) (54,500) 5.0% Total Funding 1,404,396 1,933,600 2,003,300 2,743,500 - 2,743,500 41.9% Fiscal Year 2024 1 Transportation Management Services Department Packet Pg. 366 17. E.2 Transportation Management Services Department Improvement Districts and MSTU Forest Lakes Roadway & Drainage MSTU (159/1626) Notes From FY 08 through FY21 there were two tax levies - one for operating (Fund 159) and one for debt service (Fund 259). Together the levies totaled $4.000 per $1,000 of taxable value - the amount authorized within the enabling ordinance 91-107 as amended by Ordinance 2005-20. The Bond was fully paid in December 2020 freeing up the 2.6219 tax millage required to fund debt service. Consistent with the Forest Lakes MSTU Advisory Committee's recommendation, this budget levies a total of 4.0000 mills or $4.00 per $1,000 of taxable value to support ongoing maintenance requirements and pay -go capital improvements. Forecast FY 2023: Forecast expenditures are in line with the budget as amended for prior year contracts that rolled forward. Current FY 2024: Operating expense includes funds for contractual engineering, maintenance and MSTU overhead costs. A capital improvement reserve of $173,426 is provided. The reserve consists of $1,258,600 allocated for general capital projects and $400,000 allocated for roadway repaving. A reserve for capital of $1,658,600. Revenues: Taxable value for the MSTU is $272,623,251.49, an increase of 5.75% relative to last year. The rolled back rate for this MSTU is 3.5347 per $1,000 of taxable value. Ordinance 1991-107 as amended by Ordinance 2005-20 authorizes a millage of 4.0000 per $1,000 of taxable value. The Forest Lakes MSTU Advisory Committee has recommended that the full authorized millage of 4.0000 be levied to support ongoing maintenance requirements and pay -go capital improvements budgeted in Fund (159). This budget levies 4.0000 mills which will generate $1,090,493.01 in property tax revenue. Fiscal Year 2024 2 Transportation Management Services Department Packet Pg. 367