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Backup Documents 11/14/2023 Item #16F12 ORIGINAL DOCUMENTS CHECKLIST& ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 V F y , THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines#1 through #2, complete the checklist, and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Dat I. County Attorney Office County Attorney Office )/ i y f�- 2. BCC Office Board of County Commissioners Chairman 0444 II/id 3. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Bendisa E. Zela, Facilities Phone Number 239-252-8440 Contact/ Department Division Email Bendisa.Zela(acolliercountyfl.gov Agenda Date Item was November 14,2023 Agenda Item Number Approved by the BCC 16.F.12 Type of Document Attached Change Order No. 2 to Number of Original increase the value of Task 3 - Documents Attached 1 30%Construction Documents in the amount of $37,335.25,add a time extension of 231 days associated with that task under Agreement No.21- 7911 PO number or account number Facilities Division is if document is to be recorded requesting a completed copy INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information (Name;Agency; Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed BEZ by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the BEZ document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on July,25 2023" 11/14/23 N/A is not and all changes made during the meeting have been incorporated in the attached 5"i an option for document. The County Attorney's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC, all changes directed by the BCC have been made, and the document is ready for the y'("9 an option for Chairman's signature. this line. l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised I I/30/12 16F1 Procurement Services CO er County Change Order Form Contract Modification ❑Work Order Modification ❑Amendment Contract#:[217911 Change#: 2 Purchase Order#: 4500217007 Project#: 50239.1 Contractor/Firm Name: R.G.Architects, P.A. Contract/Project: Design Services for CC Mental Health Facility Project Manager Name: Ayoub Al-Bahou, PE,ADAC, LGA Division Name: Facilities Management Original Contract/Work Order Amount $ 2,462,809.00 03/08/22-11.E Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 2,589,309.0(707/11/23-16.F.4 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 2,589,309.00 3/27/2026 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 37,335.25 6.65% Total Change from Original Amount Revised Contract/Work Order Total $ 2,626,644.25 1.44% Change from Current BCC Approved Amount Cumulative Changes $ 163,835,25 1,44% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 03/15/2022 Original 07/12/2025 Last Approved 03/27/2026 Revised Date 11/13/2026 j Date Completion Date Date (Includes this change) #of Days Added 231 Select Tasks ❑Add new task(s) ❑ Delete task(s) J Change task(s) M Other(see below) Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact if this change Is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1.The proposed change includes the following: a. Monetary adjustment to be applied toward Task 3—30%Construction Documents in the amount of$37,335.25-Lump Sum Not to Exceed. b. Time extension of 231 days associated to Task3—30%Construction Documents. 2. Changes to Task 3-30%Construction Documents:These additional services are related to the design and exploration of multiple building options due to project budget constraints associated with schematic design pricing provided by the CMAR and the originally stablished project budget that were not included in the original contract.The estimate delivered by the CMAR on the Schematic Design outlined how the budget, originally allocated for this project,was inadequate to sustain the community bed needs,The Design Team developed multiple building design options with different bed counts,which produced different budgets. These options, and associated projected costs,were presented to Board of County Commissioners on June 27, 2023. Change in time:These are due to unforeseen conditions that extended board approval of Construction Manager at Risk(CMAR) Contract and Schematic Design Budget options. • 3. The impact to this project if this Change Order if not processed is that RG Architects will not be able to Complete Task 3,the Collier County Mental Health Center design will not be finalized, and the project will be delayed. Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor!Vendor/Consultant/Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs. Revised:10/28/2014 PROCUREMENT USE ONLY _ Admin rECO BCC Es \\\ C'A.() 16F 12. AI-ba h o uAyo u b Digitally signed by Al-bahouAyoub Date: 2023.10.09 10:30:53 -04 00 Approved by: Date: Ayoub R.Al-Bahou, PE, LEED•GA,ADAC, Principal Project Manager,Collier County Facilities Management Digitally signed by Ryan S Richards Date: 2023.10,09 10:16:00 -04'00' 10,09.23 Accepted by: Date: Ryan Richards,Principal,RG Architects PA McCormick t o h n Digitally signed by McCormickJohn Approved by: f��J Date: 2023.10.09 11:23:38 -04'00' Date: John McCormick,Director,Collier County Facilities Management Yi I mazH eath er Digitally signed by YilmazHeather Approved by: Date:2023.10.17 11:17:17-04 00 Date: (Procurement Professional) is Revised: 10/28/2014 PROCUREMENT USE ONLY Admin (Repel) BCC ES CAO 16F is ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinzel, Clerk of Courts COLLIER COUNTY, FLORIDA &Comptroller .w ti- • Ei ��---� est as to chairman's y ,�� "- ••• ,,) Rick LoCastro, Chairman t. ....' ' (1' ' r „,Sirt,T•tonly.„ r; (SEA1rJ 7 I ' / ,,.• 1 Ai 114fi‘'0° Appro ed as t orm at 1• ality: i By: Sco t R. 'I eh Deputy County Attorney I 3 1 t t I I 1 f E (t E 1 I s t 1 I f `E E1I f t e I' j 16Fla I Change Order/Amendment Summary COST TIME CO# AMD# Description Days New Justification Additive(+) Deductive(-) Added Amount Additional Services and time for Task 3— $126,500 258 1,473 Additional services and additional 1 30%Construction time necessary to complete Task-3 Documents Additional Services 2 and time for Task 3— $37,335.25 231 1,704 Additional services and additional 30%Construction time necessary to complete Task-3 Documents is ii iI } Revised:10/28/2014 PROCUREMENT USE ONLY Admin IIIED BCC ES GMT � bF 1 ry September 28, 2023 Claudia Roncoroni Project Manager Facilities Management Division 3335 Tamiami Trail East Naples, Florida 34112 Claudia.Roncoroni�a colliercountyfl.gov 239-877-8274 (c) Re: Change Order Request #2 Architectural Services for 30% Construction Documents and Contract Time Extension Collier County Government— Design Services for Collier County Mental Health Facility RPS#21-7911. PO#4500217007. Dear Roncoroni, RG Architects, P.A. respectfully submits the following proposal for Additional Design Services for the above-listed project. Services to be rendered under this add service proposal are as follows: (This work was not part of the original proposal and related scope of work:) We propose to adjust to Task 3— 30% Construction documents for Additional Design Services to be billed as a percentage completed for the total amount of$37,335,25 actual time and material spent (T&M)for the Design Services for Collier County Mental Health Facility. These services are related to the design of multiple options on building design and configurations exploration due to project budget constraints associated with schematic design pricing provided by the CMAR and the originally stablished project budget and to support the CMO presentation to the Board of County Commissioners, Fee Breakdown *Architectural Services $ 37,335.25 L.S.N.T.E Total Change Order#2—Task 3 $ 37,335.25 L.S.N.T.E Fee Adjustments To PO#4500217007. Original PO Lump Sum $1,443,013,50 Original PO L.S.N.T.E $1,019,795,50 Change Order#1 —Task 3 (L.S.N.T.E) $ 126,500.00 Change Order# 2—Task 3 (L.S.N.T.E) $ 37,335,25 REVISED TOTAL PO AMOUNT $ 2,626,644.25 In addition to Task 3, the schedule has been revised as of July 6th, 2023, See Attached Exhibit, RG Architects,P.A. „ ,. 1 !r' <� � CAo 1 6 F 1a Change Order Request 42 September 28, 2023 Architectud Services b r Collier County Government••-Design Services for Collier County Mental Health Facility RPS.:121.7u'1 Thank you for your consideration in this matter. If there are questions concerning the above, please do not hesitate to contact our office. *Due to Unforeseen conditions that extended board approval of Construction Management& Schematic Design Budget, we are also seeking a time extension equivalent to 231 days from 03.27.2026 through 11,12.2026. Other Attachments: • Schedule B— Fee Sheet MOD 5 • Collier County Labor Rates MOD 5 • Revised Project Schedule—07.06,2023 Exhibit (CMAR), • Email Backup dated 04.15,23 • Email Backup dated 05.25,23 Sincerely, RG Architects, PA. Collier County Government Ryan Richards, AIA, NCARB Claudia Roncoroni cc: Javier Salazar, AIA Project Manager RG Architects, P.A. ., . < . :,0„ 0,, ,. ,, >., ' , I. . ,: ,,, ;0 2 I ° (1 G Y C� 0.1 16F 1Z Schedule B - Fee Sheet MOD 5 celo 1 6 F 1 � g M H N h a m a c Y+'A C C a o U W c N O a Z w o a m N C O A U 3 0 c8 c c'N go 4 w 5 8 v en 2 A C. N t 2 0 'C 161 N U u) 8 W' a N N 8 3 O a C N U 2 N c a VVo a M u 76 a 2 c L^�2a U c 0 7 y co a' 5 t J 2 re' ry r O � N N s b n n L 8 a (A K 0 i = O J 3 � o 8 N N C O D O 1. 6Fla Collier County Labor Rate MOD 5 f!f 1 6 F 1 2 Lri N N O co v.) H I. h O C) M .0 J V) ff1 d C N N �D r m O) C y o '- U _ d (O n1.0 I: N. C) C.) 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I- 1 1 CA 0 , 1 1 16F1a Email Backup 04.15.2023 , fr CA, I6F1z Eli From: Al-bahouAyoub <Ayoub,Al-bahou@colliercountyfl.gov> Sent: Saturday,April 15,2023 3:44 PM To: John Hagan;RoncoroniClaudia;Alex Jordan; Eric Brackin; Hernan Rivera,AIA;Javier; Mary Ann Guerra; Ryan;Trevor Boyle,AIA Cc: Reggie Morgan Subject: Collier County mental Health Facilities- Direction Attachments: 20230415-CCMHF- Program Cost-ara.xlsx Follow Up Flag: Follow up Flag Status: Flagged Team, Based on what I have heard on Wednesday and conversation with the CMO,the total cost to build these facilities shall not exceed$38,000,000. I need all the team member to be on board to be able to make this happen. I have run the numbers based on where we need to be,see attached file. I need everyone to keep in mind: 1) It Is Collier County Facilities 2) It is not what Ayoub or Claudia needs 3) It is not what DLC needs 4) It is not what the design team needs 5) It is not what the CM needs,but 6) It Is what our community needs. 7) The base program shall and must Include CSU units. No exceptions 8) We all need and must work together to make happen. No exceptions 9) We all need to make concessions to give this community the facilities they need. No exceptions We will discuss Ideas and options on Wednesday during our meeting. I am planning on being on site for this meeting. © Please come to the meeting with open mind and bring your ideas and options to this meeting In the meantime, DLC team I need you to: 1) Review the program at hands. 2) Provide options to reduce the square footage. 3) Possible eliminating of private offices. Design team I need you: 1) to review the program,we have at hand and provide options to bring the square footage back to around 54,000 s.f. 2) review the data provided by DD and provide analysis. 3) review the building design and provide options to reduce the cost beside the ones provided by DD. 4) review site design and provide options to reduce the cost to develop the site. CAO 16F1e 5) provide sketch for 2 story-building options,please provide square footages to DD so they can run their numbers. CM team I need you to run the number based on the current design and layout with the following alternates: 1) Shell out the Acute area 2) Shell out the Medicare area 3) Use TPO for roofing(base bid will be Fiber tite) 4) Use DX units in lieu of chiller system. 5) Remove the pop out glass/curtain wall. 6) Typical construction material(block,mortar&precast) Based on two-story options with the following assumption 1) first floor ESAC&CSU 2) second floor Medicare,Acute,Administration&kitchen 3) alternate will be: a, shell out Medicare. b. shell out Acute I will see you all on Wednesday. Thank you Respectfully, Ayoub Ayoub R. AI-Dahou, PE, LEED" GA, ADAC Principal Project Manager Facilities Management Division 3335 Tamiami Trail East Naples, Florida 34112 Ayoub.al-bahoutacolliercountyfl.gov 239-252-7704 (o) 239-778-4559(c) Go le-r County under Florida Law, e-mail addressee are public;records. If you do not want your e-mail address released in response to a 3 frublir.rocnrcin request, do not send electronic;mail to this entity, Instead, contact this office by telephone or in writing, 2 is C40 • 1 6 F 1 a ` ® /: \ k §w 2 ¥ \ y» ( / } g . ) } J 1 /} 7 § {\ \ ! !E g ( $ % ; § [ R 2 \ . !! ! $ § ( ti 1 § ° ; u . ( § -, k(� \ \ E £ g k )@ # R i ( § E KI 8. « | |¥ g § ! # i . . � * \E § 2 ij } a / u v., ..., \� \ } } @ $ � \ � ' k § § § 2§ ` )� § §) § ■% i z „; 0r3 § a §§ � $5*\ )5 / „ 5 •^ \ \ { H §§ u g< g<�` 4,4 . \ + \ § / \ § / \ \ § � : l � r } ; , q tto g5 H V . k 5 k k }1 \ � oti •fi= ! � } )0 t6F 1 1 Email Backup 05.25.2023 11 1 1 c/i 0 1 6 F 12 Eli From: Al-bahouAyoub <Ayoub.Al-bahou@colliercountyfl.gov> Sent: Thursday, May 25,2023 7:28 AM To: Javier;John Hagan; Emily; RoncoroniClaudia; Ryan;ajordan@huntonbrady.com; Maurizio Maso,AIA; Hernan Rivera,AIA;Joshua Fruth;scottb@dlcenters.org; Nancy Dauphinais; MARYANN@DLCenters.org;Andy Stevens; Eric Brackin Subject: CCBHC- project budget Follow Up Flag: Follow up Flag Status: Flagged All, We are staying the course.We are recommending option 1 in our presentation to our BCC with a budget not to exceed $44 million.Value engineering items are on the table and subject to discussion during the next phase of the design except for the structural elements and staying under the allocated budget. the budget does include permit fees, builder risk, owner and contractor contingencies,and material escalation.The budget does not include FF&E and IT specialty equipment.We will develop complete list of owner/DLC responsibilities during the next phase of the design. We will be dropping option 2 from our discussion (two stories) Option 1i4 will now be labeled option 2 Javier and team, Please provide site layout and elevations sketches for option 1,2(4)and 3.As soon as you can Claudia& I will be working on the power point and the executive summary for 6/13 BCC meeting.We will share with the team for input. Please keep your Wednesday open for our weekly meeting,Claudia will let you know if we have to meet or not by Tuesday Please let us know if you have any questions and have Have yourself nice holiday Respectfully, Ayoub Ayoub R. Al-Bahou, PE, LEED* GA, ADAC Principal Project Manager Facilities Management Division 3335 Tamiami Trail East Naples, Florida 34112 Ayoub.aI-bahoupcolliercountyfl.gov 239-252-7704(a) I\t (.).