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Backup Documents 11/14/2023 Item #16F 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 F 8 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 74' 4. BCC Office Board of County Commissioners kl...k 'f �] �:'i 5. Minutes and Records Clerk of Court's Office f ) ' 114-/,23 tYD-pm PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was November 14,2023 Agenda Item Number 16 F g Approved by the BCC Minute Traq ID 27092 Type of Document Third Amendment Agreement No. Number of Original 1 Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's KH Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. _ 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/14/23 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the SRT N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16F8 THIRD AMENDMENT TO AGREEMENT#15-6409 FOR 800MHZ P25 PROJECT fk THIS AMENDMENT made and entered into on this 19 day of nove,t4 r 2023,by and between Communications International,Inc.,a Florida corporation,whose business address is 4450 US HWY 1,Vero Beach, Florida 32967 (the"Contractor")and Collier County, a political subdivision of the State of Florida, (the"County), collectively the "Parties." WHEREAS, on April 14, 2015 (Agenda Item 11.A), the County entered into Agreement #15-6409 for 800MHZ P25 Project with the Contractor for the implementation of a P25 Digital Radio System; and WHEREAS, on May 28, 2019 (Agenda Item 16.E.2), the County approved the First Amendment to the Agreement to include maintenance services and pricing for operation of the public safety radio system and additional pricing through 2021; and WHEREAS,on November 9,2021 (Agenda Item 16.E.4),the County approved the Second Amendment to the Agreement to include maintenance pricing for items not covered by warranty, labor rates and operation of the public safety radio system and additional pricing through 2023; and WHEREAS, the Parties desire to further amend the Agreement to incorporate extended warranty rates, annual terminal maintenance pricing, new equipment and accessories pricing, and contract labor rates through 2025, effective as of the date shown above. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the Parties as follows: 1. The above recitals are hereby incorporated into this Third Amendment as if fully set forth herein. 2. Exhibits "E-1" and "G-1" attached to the Second Amendment are hereby deleted in their entirety and replaced with the attached Exhibits "E-2" Extended Warranty Rates and Annual Terminal Maintenance for 2023-2025, "G-1" New Equipment & Accessories for 2023-2025,and"G-2"Labor Rates for 2023-2025 and are incorporated herein as the current Exhibits to the Agreement. 3. All other terms and conditions of the Agreement remain the same. SIGNATURE PAGE TO FOLLOW Page 1 of 9 Third Amendment to Agreement#15-6409 ra( 16 F 8 IN WITNESS WHEREOF, the Parties have executed this Third Amendment on the date and year first written above by an authorized person or agent. ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinzel, Clerk of the Circuit Court COLLER COUNTY, FLORIDA & Con ptroLlei"^ . : B // /25.: ::7, RICK LOCASTRO, Chairman Dated: 11 L /?" es (SEAL) .; attest as to G 1a1�'- - '' sr9Malure only. ppr ed as to fo d ality: Teac , eputy County Attorney -- Page 2 of 9 Third Amendment to Agreement#15-6409 1 6 F 8 Contractor's Witnesses: CONTRACTOR: Communications Internatio, al,Inc, By: ,�.i.d- CE---(- l First Witness (74 nature /L,__ ,/ / 0 Type/Print witness name Type/Print signature and title , /04 '/2 3 Second Witnes Date s-��,,/ Type/Print witness name 7 Exhibits to follow this page Page 3 of 9 0 Third Amendment to Agreement#15-6409 CAO 6 F 8 elCOMMUNICATIONS INTERNATIONAL An Employee Owned Company Exhibit E-2 Contract 15-6409 Collier County Extended Warranty Rates 2024-2025 XG-25P/XG-25M $396.00 XG-75P/XG-75M $396.00 XG-100P/XG-100M Unity $540.00 XL-45P, XL-95P, XL-185P, XL-200P, XL-400P $630.00 XL-185M, XL-200M $630.00 Control Station $900.00 Warranty and maintenance services exclude repair or replacement of equipment damaged by means other than normal and customary wear and tear including water damage, electrical damage, neglect or environmental factors beyond the specification for the radio. Radio equipment installation, removal or reinstallation and any other special work outside the normal scope of warranty and maintenance services, including antenna replacement and repair on tower structures, will be billed at the prevailing labor rate established in Exhibit G. Such work will only be performed after the customer and vendor mutually agree on the scope of work. Page 4 of 9 Third Amendment to Agreement#15-6409 t6F8 CI COMMUNICATIONS INTERNATIONAL Exhibit E-2 Contract 15-6409 An Employee Owned Company Collier County Annual Terminal Maintenance 2024-2025 XG Series Mobiles & Portables* $11.00 $132.00 XL Series Mobiles & Portables* $16.00 $192.00 Desktop Chargers* included $ - Vehicular Chargers* $4.00 $48.00 Desktop Stations* $25.00 $300.00 Remotes (DOC &Tones) * $4.00 $48.00 Zetron MOD 25 Encoders* $40.00 $480.00 Unit Price= Monthly Maintenance per unit covered. Extended Sale= Unit Price x 12 Months x#of Units Units covered under Maintenance reviewed quarterly. Page 5 of 9 Third Amendment to Agreement#15-6409 1 6 F 8 CI. COMMUNICATIONS Exhibit G-1 Contract 15-6409 INTERNATIONAL An Employee Owned Company New Equipment& Accessories Pricing 2024-2025 Type of Equipment/Accessories Discount Manufacturer YPfrom List Price A.W. Enterprises Radio Accessories 20% ADRF BDA 10% Advance Tec Radio Accessories 10% Andrew System Equipment 15% Anixter BDA Parts&Accessories 5% Avtec Console 15% Cel-Fi BDA Parts&Accessories 10% CII Branded Accessories Radio Accessories 10% CII Pub. CII Branded Batteries Radio Accessories Price Cisco Switches, Routers&IT Components 10% Comba BDA 10% DB Spectra System Equipment 10% Decko Link(AXELL) BDA 5% Eltek Rectifier 10% Endura Chargers 30% Eupen Cable and Connectors 10% Exacom Dispatch Equipment 15% Fiplex BDA 10% Fire Comm Radio Accessories 10% Freedom Service Monitors 5% G-Wave BDA 10% Mobile&Portable Radios and Accessories 28% *Harris Desktop Station Equipment&Accessories 28% *Harris *Harris System Equipment&Components 25% Feature Encryption and Software Services 20% *Harris ICOM Radio &Accessories 15% Impact Radio Accessories 15% Infinity Microwave 10% Infinity Gear Radio Accessories 10% I-Tech Radio Accessories 10% Kenwood Radio&Accessories 20% Larson Radio Accessories 15% Midland Radio&Accessories 10% MNI Microwave 15% Page 6 of 9 Third Amendment to Agreement#15-6409 16c8 Discount Manufacturer Type of Equipment/Accessories from List Price Mutualink Interoperable Communications 2% New Communication Solutions Radio Accessories 10% Otto Radio Accessories 15% PCTel Test Equipment 2% Plantronics Radio Accessories 5% Polyphaser System Parts 10% Portaclip Radio Accessories 5% Power Products Radio Accessories 15% Pyramid Repeaters 15% Raytheon JPS Inter-op Communications 5% RFS Antenna 15% Samlex Power Supplies 15% Setcom Radio Accessories 10% Sigtronics Radio Accessories 5% Simoco Radio&Accessories 20% Spectracom Net Clocks 5% Stone Mountain Radio Accessories 10% Tait Radio&Accessories 20% Telex Console 10% Tessco Radio Accessories 5% TX-RX(Bird) BDA 5% TX-RX(Bird) Duplexer&System Parts 10% Unication Pagers 5% Zetron Console 10% Manufacturer Type of Equipment/Accessories Cost Plus Alcatel Microwave 20% Aluma Tower Tower 20% Bendix King Radio&Accessories 20% Catalyst VOIP/System Integration 20% Cimmeron Radio&Accessories 20% Dell Monitors 20% ELO Monitors 20% Harris Flat Rate Depot Repair 20% IDA Radio&Accessories 20% Motorola Radio&Accessories 20% Nuvico CCTV 20% Panasonic Accessories 20% Rohn System Parts 20% Tripp-Lite System Parts 20% Manufacturers not listed above will be considered as Cost plus Markup 20% Sub-contractor Labor will be considered as Cost plus Markup 20% Page 7 of 9 Third Amendment to Agreement#15-6409 i“ 16F8 ClCOMMUNICATIONS INTERNATIONAL An Employee Owned Company Exhibit G-2 Contract 15-6409 Collier County Contract Labor Rates 2024-2025 Professional Services for Support of Rate Communications Systems System Technician $108.00 Maintenance Technician $108.00 Maintenance Bench Technician _ $108.00 R/L Repair Technician $108.00 R/L Certification Technician $108.00 RF Engineer $139.00 IT Engineer $150.00 System Installer $108.00 Support Staff $108.00 Project Manager $150.00 Site Manager $108.00 After Hours Service/ Holiday Call-Outs $157.00 Sub-Contractor Labor Cost Plus 20% Regular Service Hours:Monday-Friday 8 AM to 5 PM Except Holidays Radio Installation &Programming Install Removal Front Mount Radio Install $264.00 $75.00 Remote Mount - Standard Vehicle $314.00 $75.00 Remote Mount - SUV/Pickup/Bus $314.00 $75.00 Dual Control Adder $219.00 $75.00 Control Stations $894.00 $210.00 Fire Truck Adder $375.00 $105.00 Ambulance Adder $375.00 $105.00 Motorcycle Adder $210.00 $105.00 Marine Adder $375.00 $105.00 Heavy Building Adder $450.00 $210.00 Remotes (RCN) $225.00 $75.00 Mobile Antenna $58.00 $58.00 AVL System $225.00 $75.00 Vehicle Charger (VC4000) $108.00 $58.00 Radio Programming $58.00 $58.00 Page 8 of 9 Third Amendment to Agreement#15-6409 16F8 ••Travel and lodging expenses shall be per Florida Statute 112.061 Collier County Radio Rental Program 2024-2025 Communications International(CI)will maintain a cache of 35 portable radios capable of operating on the Collier County P-25 Phase 2 Public Safety Radio System.This radio cache will be maintained in operational condition year-round,will include chargers and batteries and will be made available for rental to Collier County authorized Public Safety Radio System users for special events, preparation for and in response to natural disasters,and any other need to support governmental operations. Radios will not be deployed to an Agency/Department without prior approval of Collier County. Collier County will have priority over other Agency/Department requests and, as such,will have first right of refusal. This radio cache will be available for deployment with no more than a 3-day notice period,subject to County approval, assignment of talkgroups, LIDs,aliases, personalities and activation on the system. Radios will be programmed with talkgroup personalities, LIDS and aliases as determined and authorized by Collier County Emergency Management. Rental rates are listed below. Rental Term Rates Portable Radio-Daily $15.00 Portable Radio-Weekly $100.00 Portable Radio-Monthly $400.00 Missing/Lost Equipment Replacement Cost Portable Radio $800.00 Battery $150.00 Charger $100.00 Any costs for damage repair, parts or equipment will be billed at rates as outlined in Collier County Contract#15-6409. Page 9 of 9 Third Amendment to Agreement#15-6409 CAO ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 NF 8 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office ,)AkifitIl�r y/23 4. BCC Office Board of County Commissioners ( (,i,yo)j 1 f/z6/Z 3 . 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number X3622 Contact/Department Agenda Date Item was November 14,2023 Agenda Item Number I6F8 Approved by the BCC Type of Document(s) MOU Number of Original I Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature(instead of stamp)? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, NA provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by KH the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney NA Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NA signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/14/2023 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County Attorney an option for Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK N/A is not BCC, all changes directed by the BCC have been made, and the document is ready for the an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21 6F8 MEMORANDUM OF AGREEMENT FOR USE OF WEATHERSTEM STATIONS BETWEEN THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT AND COLLIER COUNTY This Memorandum of Agreement ("MOA") is entered into by and between the Florida Division of Emergency Management ("FDEM") and Collier County- Emergency Management Division. ("Recipient"). WHEREAS, the Florida Legislature appropriated $1,476,000.00 to the Executive Office of the Governor, Division of Emergency Management, to fund the Florida Severe Weather Mesonet — WeatherSTEM; WHEREAS, the purpose of this appropriation was to provide FDEM with hyper-local, real-time weather data in strategic locations to provide critical information to assist in the deployment of resources to impacted areas during times of severe weather; WHEREAS, FDEM has contracted with WeatherSTEM for the purchase and installation of weather monitoring systems ("Weather Station") in designated locations throughout the state, including maintenance for three years; WHEREAS, FDEM has coordinated with the counties where the Weather Stations would be installed; WHEREAS, ownership of the Weather Stations will be transferred to the Recipient upon installation; WHEREAS, to ensure that this mesonet continues to benefit the state, the Recipient will agree to maintain each Weather Station it receives for at least an additional seven (7) years following the end of the WeatherSTEM maintenance agreement; WHEREAS, WeatherSTEM maintenance costs are eligible for recovery under the Emergency Management Preparedness and Assistance (EMPA) Grant and may also be eligible under the Emergency Management Performance Grant (EMPG) Program; NOW THEREFORE, in consideration of the mutual promises and conditions herein contained, the Parties agree to the following terms: 1 . Recipient agrees to take ownership of the Weather Station(s) within its geographical control from FDEM immediately upon installation of the Weather Station. 2. FDEM agrees to prepay for the maintenance of the Weather Stations for three (3) years following its installation by WeatherSTEM. 3. Recipient expressly agrees to be fully responsible for the maintenance, repair, software updates, and any other costs of the Weather Station(s) for the duration i6F8 of their estimated lives following the expiration of the prepaid three (3) year maintenance agreement with WeatherSTEM. A Weather Station's expected equipment life is estimated to be ten (10) years. WeatherSTEM provided Recipient with the estimated annual cost for maintaining a Weather Station. At its option, Recipient may separately contract with WeatherSTEM to maintain the Weather Station for the duration of the MOA. 4. Recipient agrees to use the Weather Station(s) for their intended purpose and provide data to WeatherSTEM and its users as required by WeatherSTEM and FDEM. 5. Proof of installation of the Weather Station(s), to include a serial number, location address, and other relevant information, is incorporated by reference and shall be attached to this MOA without need for further agreement by the Parties. 6. All notices provided under or pursuant to this MOA shall be in writing, and sent via certified mail return receipt requested, along with a courtesy copy via electronic mail, to the representatives and addresses identified below: For FDEM: Caitlyn Gillespie, Deputy State Meteorologist Florida Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, FL 32399 (850) 688-2119 Caitlyn.Gillespie@em.myflorida.com For Recipient Dan E. Summers, Director Emergency Management C/O County Managers Office 8075 Lely Cultural Parkway, Suite 442 Naples, FL 34223 (239) 252-3600 Dan.Summers(ci)CollierCountvfl.gov 7. Term a. The Term of this MOA is ten years from the date of installation of the Weather Station. b. If the Weather Station ceases operation prior to the end of its estimated ten-year life, or if the Weather Station is destroyed by an accident not otherwise covered by insurance, the Recipient is not obligated to replace the Weather Station and the MOA would be void unless the parties agree otherwise. If WeatherSTEM, after consulting with the Recipient, replaces the damaged Weather Station, the Recipient is responsible for the [23-EMG-00502/1820229/1] Page 2 of 5 6 F8 maintenance of the new unit through the remainder of the original Term of this MOA. c. Provisions surviving the Term of this MOA: (1) the Recipient shall allow WeatherSTEM to continue collecting weather data from the Weather Station until the Weather Station ceases to function; (2) WeatherSTEM and the Recipient may mutually agree who is responsible for maintaining the Weather Station following the end of the Term of this MOA. 8. Miscellaneous a. This MOA shall be governed by the laws of the State of Florida and venue shall be in Leon County, Florida. b. The Parties agree that nothing in this MOA serves to create an employer- employee relationship between FDEM and Recipient. c. This Agreement creates neither a partnership nor a joint venture, and neither Party has the authority to bind the other. d. Except for the attachment of proof of installation of the Weather Station(s), any modification of this MOA or additional obligation assumed by either Party with regard to this MOA shall be binding only if evidenced in writing signed by an authorized representative of each Party. e. Either Party may request changes to this MOA. Any changes, modifications, revisions or amendments to this MOA that are mutually agreed upon by and between the Parties to this MOA, shall be incorporated by written instrument and effective when executed and signed by all Parties to this MOA. f. This MOA shall not be construed against either Party and shall be deemed to have been drafted by both Parties. g. Nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the provisions of Section 768.28, F.S. Nothing herein shall be construed as consent by either Party to be sued by third parties. h. This MOA, upon execution, contains the entire agreement of the parties and no prior written or oral agreement, express or implied, shall be admissible to contradict the provisions of this MOA. i. This MOA may be executed in counterparts, each of which shall be deemed an original but all of which shall constitute one and the same MOA. INTENTIONALLY LEFT BLANK [23-EMG-00502/1820229/1] Page 3 of 5 i6F8 IN WITNESS WHEREOF, the parties hereto have caused this MOA to be executed by their undersigned officials as duly authorized. FLORIDA DIVISION OF EMERGENCY MANAGEMENT By: Ian Guidicelli, Bureau Chief of Response Date ATTEK: BOARD OF COUNTY COMMISSIONERS i'_Crystal k,3(inzel, Clerk of Courts COLLIER COUNTY, FLORIDA FtS, w FA • c, By:, ( h * 4 th By: /24e:7 . r s , a:N'. , Deputy Clerk Rick LoCastro, Chairman • Fr� , �A Attest as to Chairman's Date: I ( l`( I Z3 signature only. / / Approve• as o f,r . 1. egality: . 1 ;r Jeffrey A.7 Iatz : , County Attorney [23-EMG-00502/1820229/1] Page 4 of 5 16 F8 IN WITNESS WHEREOF, the parties hereto have caused this MOA to be executed by their undersigned officials as duly authorized. ATTE &T Crystal lC; Kinzel, Clerk of Courts By. 4.--Deputy Clerk Attest as to cnairmar+'s signature only. Approvec/aslo, f f rrj _pjaclJegality: Jeffrey A.Irjlatzk Vv, County Attorney ft in and r" r Wlier County Rc ,rrystat K. Yu>Fel: u ��P rrument is a true and Correll h d^ b A?iv'90 . in jollier=twy Florida Deputy Clerk P of the a"J' g� Date: FLORIDA DIVISION OF EMERGENCY MANAGEMENT I icelli, Bureau Chief of Response I�IZkl23 Date BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: /�- _- Rick LoCastro, Chairman Date: I I 23 [23-EMG-00502/1820229/11 Page 4 of 5 16 F8 Addendum Proof of installation of the Weather Station(s), to include a serial number, location address, and other relevant information, is incorporated by reference and shall be attached to this MOA without need for further agreement by the Parties. Serial Number _1 Address [23-EMG-00502/1820229/1] Page 5 of 5