Backup Documents 09/12/2023 Item #16E 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP �. � E 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
3Akto iqty
4. BCC Office Board of County
Commissioners /s/ 10l i7
5. Minutes and Records Clerk of Court's Office /Q� � tit2#
PRIMARY CONTACT INFORMATI/Tii:
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622
Contact/ Department
Agenda Date Item was September 10,2019 Agenda Item Number
Approved by the BCC 16E5 RES 19-154
Type of Document Memorandum of Understanding between Number of Original 1
Attached Collier County and Grow Church Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? NA
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the KH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the JAK N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E 5
MEMORANDUM
Date: October 27, 2023
To: Kathy Heinrichsberg, Executive Secretary
Bureau of Emergency Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: MOU between Collier County and Grow Church
Attached are one (1) copy of the original document as referenced above, (Item #16E5)
as approved by the Board of County Commissioners on Tuesday, September 10, 2019.
One original has been retained by the Board's Minutes and Records Department as part
of the Boards Official Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Attachment
16E 5
"Exhibit A"
Memorandum of Understanding
Between
Collier County, a Political Subdivision of the State of Florida
and
Grow Church
I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between Collier
County, a political subdivision of the State of Florida, through its Emergency Management
Division("the County" or"Collier County Government"), and Grow Church.
II. Statement of Basic Responsibilities:
A. Collier County Government, through its Emergency Management Division, provides
coordination of emergency services with Collier County, including incorporated
areas. This includes the selection and utilization of various resources and
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes,
Collier County Government, through its Emergency Management Division, also
coordinates the administration of relief activities of both public and private relief or
disaster assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
Government may utilize personnel and facilities of relief or disaster assistance
organizations, churches, temples, and synagogues in the distribution of food, relief
supplies, medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reconstruction of community services and essential facilities
whenever Collier County Government authorities deem it necessary.
B. Recognizing the increased demand for churches, temples, synagogues, large capacity
spaces, and public-private partnership facilities to supplement assistance and recovery
to victims of both Presidentially declared or undeclared disasters, and the need to
work in harmony with local governments and private relief agencies, the Grow
Church wishes to assist in rendering the most efficient service with a minimum of
duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County
Government, through its Emergency Management Division, and Grow Church, at a time of
major disaster and during the post-disaster recovery period should be maintained at efficient
levels and is part of the purpose of this Memorandum of Understanding. Grow Church works
on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group
reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended,
and will make a continuing effort to acquaint its members of this Memorandum of
Understanding to assist Collier County Government in carrying out mutual responsibilities for
disaster relief.
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IV: Responsibilities:
A. Collier County Emergency Management Division will make efforts to achieve the
following:
1. Notify Grow Church of the potential need to assist in activities following a
disaster; and
2. Participate in and develop training in disaster response for the members of Grow
Church; and
3. Schedule periodic meetings and/or exercises to familiarize members of disaster
preparedness or recovery initiatives; and
4. Utilize, when and as appropriate, the services of Grow Church for disaster relief
and recovery projects; and
5. Collier County agrees to be responsible, to the extent provided under Florida
Statute 768.28, for its negligent acts, however, this responsibility shall not serve
as a waiver of Collier County's Sovereign Immunity limits.
B. GROW CHURCH will make efforts to:
1. Provide facilities and/or staff to Collier County at no charge during the disaster or
local emergency relief and recovery periods; and
2. Provide a 24-hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of the Voluntary Agencies
Working Group; and
4. Participate in exercises, drills, planning sessions, webinars and conference calls
developed by the Emergency Management Division; and
5. Provide the Emergency Management Division with an update of the facility and
staffing capabilities at least annually prior to June of each year.
C. Both of the above-named parties agree to the following:
1. No modifications or changes will be made to the facility/property by the Collier
County Representative without the express written approval of the
owner/operator,or designee; and
2. Prior to occupancy, representatives of both parties may inspect the
facility/property and will note any discrepancies on the inspection form, and/or
this Memorandum of Understanding; and
The facility/property will be returned to the Grow Church in the same condition
as it was when occupied/acquired.
V. Effective Date,Automatic Renewal,and Modification: This Memorandum of
Understanding presents general, and some specific, guidelines by which Collier County,through
its Emergency Management Division, and Grow Church, will cooperate to aid victims at the
time of disaster. In witness thereof, the parties have executed this Memorandum of
Understanding on the date indicated. The provisions of this Memorandum of Understanding will
be effective from the date approved by the Board of County Commissioners for a period of three
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1 6 E 5
(3) years. At the end of the three-year (3) period, this Memorandum of Understanding will
automatically renew for an additional term of one year, unless terminated as provided in
Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend
provisions of this Memorandum of Understanding upon the mutual consent and by written
instrument executed by the Parties.
VI. Termination: Either party may terminate this Memorandum of Understanding by
providing the other party with notice of its intent to terminate with 30 days written notice. The
Memorandum of Understanding may be immediately and automatically terminated by the
County without providing such notice, should the County reasonably believe that the spirit or
intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of
Understanding.
AS TO COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
CRYSTAL K.KINZEL;CLERK COLLIER COUNTY, FLORIDA
By: .��4, By: ��_ __
Attest as to 9hairmap s� ,-, ty I e Rick LoCastro, CHAIR
ignatu e'oh1y
Appr'i ej a•i s' fo s • + 1, ',ality:
Ali Pik
. - CI ty Attorney
AS TO GROW CHURCH:
WITNESSES: GROW CI URCH:
A
By:
Print Name: Print Name:
y
Title: 1 I;S.S1(>f1N c=4- 000761611 too-hlz
Print Name: Date: C D/id--. / .),-2)
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