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Agenda 11/14/2023 Item #16E 1 (Contract #23-8110 for Filters for Fleet Vehicles & Equi[ment w/Sunbelt Automotive, Inc.)11/14/2023 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (“ITB”) No. 23-8110, “Filters for Fleet Vehicles & Equipment,” to Sunbelt Automotive, Inc., and authorize the Chairman to sign the attached Agreement. OBJECTIVE: To obtain quality filters that enhance the County’s capabilities to provide effective public services. CONSIDERATIONS: The Collier County Fleet Management Division maintains over 3,000 County vehicles and motorized equipment items that require periodic replacement of air, oil, and fluid filters for continuing operation and extended life cycles. Filter supply sources must be reliable, timely, and meet or exceed original equipment manufacturer (“OEM”) specification requirements. On April 21, 2023, the Procurement Services Division released ITB No. 23-8110, Filters for Fleet Vehicles & Equipment. After extending the bid deadline one week, and performing additional outreach, the County received two bids by the May 30, 2023, deadline. Bidders: Company Name City County State Bid Amount* Responsive/ Responsible Sunbelt Automotive, Inc. Naples Collier FL $1,822.94 YES/YES Northrock Enterprises LLC Miami Dade FL $1,972.40 NO/YES *For Evaluation Purposes Only After reviewing the bids, the staff found Sunbelt Automotive, Inc., to be responsive and responsible, and Northrock Enterprises LLC to be non-responsive as it failed to complete the bid schedule as required. Staff determined that Sunbelt Automotive, Inc., is the lowest respons ive and responsible bidder and recommends awarding it the attached agreement. Sunbelt Automotive, Inc., has been doing business in Florida since 2011 and has been awarded multiple agreements with Collier County. Subject to and upon the Board’s approval of this recommended award, existing Agreement No. 22-7985 for “Filters for Fleet Vehicles & Equipment” will be terminated. FISCAL IMPACT: Funds for Fleet Management service requirements are budgeted annually in the Fleet Management Fund 5021 operating budget. Total expenditures under this contract are estimated at $70,000 annually. GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board award ITB No. 23-8110, “Filters for Fleet Vehicles & Equipment,” to Sunbelt Automotive, Inc., and authorize the Chairman to sign the attached Agreement. Prepared by: Mario Menendez, Sr. Operations Analyst, Fleet Management ATTACHMENT(S) 1. 23-8110 Solicitation (PDF) 2. [Linked] SunbeltAutomotive-BidPackage (PDF) 3. 23-8110 Bid Tabulation (PDF) 4. 23-8110 NORA_Signed (PDF) 16.E.1 Packet Pg. 1314 11/14/2023 5. 23-8110 Contract_Sunbelt_VendorSigned (PDF) 6. 23-8110 COI_Sunbelt_NEW (PDF) 16.E.1 Packet Pg. 1315 11/14/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.1 Doc ID: 26825 Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 23-8110, “Filters for Fleet Vehicles & Equipment,” to Sunbelt Automotive, Inc., and authorize the Chairman to sign the attached Agreement. Meeting Date: 11/14/2023 Prepared by: Title: Operations Analyst, Senior – Fleet Management Name: Mario Menendez 10/04/2023 10:01 AM Submitted by: Title: – Fleet Management Name: John King 10/04/2023 10:01 AM Approved By: Review: Fleet Management John King Director Review Completed 10/04/2023 10:54 AM Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 10/12/2023 10:40 AM Procurement Services Sue Zimmerman Additional Reviewer Completed 10/12/2023 1:23 PM Procurement Services Kristofer Lopez Additional Reviewer Completed 10/16/2023 8:55 AM Procurement Services Sarah Hamilton Procurement Director Review Completed 10/16/2023 1:52 PM Grants Erica Robinson Level 2 Grants Review Completed 10/17/2023 2:36 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 10/24/2023 3:21 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 10/25/2023 8:36 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/25/2023 9:41 AM Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 10/25/2023 11:03 AM Grants Therese Stanley Additional Reviewer Completed 10/30/2023 1:44 PM County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 10/31/2023 10:21 AM Board of County Commissioners Geoffrey Willig Meeting Pending 11/14/2023 9:00 AM 16.E.1 Packet Pg. 1316 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR FILTERS FOR FLEET VEHICLES & EQUIPMENT SOLICITATION NO.: 23-8110 JUAN DELGADO, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8944 juan.delgado@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.E.1.a Packet Pg. 1317 Attachment: 23-8110 Solicitation (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 23-8110 PROJECT TITLE: FILTERS FOR FLEET VEHICLES & EQUIPMENT PRE-BID MEETING: WEDNESDAY, MAY 3RD, 2023 AT 11:00 AM EST LOCATION: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2, CONFERENCE ROOM A NAPLES, FL 34112 DUE DATE: TUESDAY, MAY 23RD, 2023 AT 3:00 PM EST PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ As requested by the Fleet Management Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions, and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. These specifications are intended to provide information by which prospective bidders may understand requirements relative to furnishing filters for vehicles and equipment. Historically, County departments have spent approximately $51,000 annually; however, this may not be indicative of future buying patterns. Collier County Fleet Management Division maintains all County-owned vehicles and equipment. In order to have these vehicles and equipment performing at their optimum capacity, it is critical to have a reliable vendor to provide the filters upon request. The contract term, if an award(s) is made is intended to be for three (3) years with two (2) one-year renewals. Fixed percentage discount off catalog items shall remain firm for the initial term of this agreement. Surcharges will not be accepted in conjunction with this agreement, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in ef fect. All goods are FOB destinations and must be suitably pa cked and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery, provided that risk of loss prior to the actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. INTRODUCTION BACKGROUND TERM OF CONTRACT 16.E.1.a Packet Pg. 1318 Attachment: 23-8110 Solicitation (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) ITB award criteria are as follows: ➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation. ➢ It is the intent of Collier County to award to the lowest, responsive, and responsible vendor(s) that represents the best value to the County. For the purposes of determining the winning bidder, the County will select the vendor with the: • Lowest Total Bid ➢ Collier County reserves the right to select one, or more than one supplier, award on a line-item basis, establish a pool for quoting, or other options that represent the best value to the County; however, it is the intent to: • Identify a Primary and Secondary awardee ➢ The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. 1. Product & Pricing 1.1. The list of filters provided on the attached Bid Schedule is based on the most common filters used by the County and is not inclusive of all types and sizes required under this agreement. Delivery and standard shipping costs shall be incorporated into the pricing of each item, with the exception of overnight shipping for urgent requests as outlined below. The County currently utilizes Napa Gold brand filters, and they are listed by Napa stock number on the Bid Schedule. If your bid is for a different make/brand of filters, include the manufacturer’s name and stock numbers. Only one make/brand alternative can be provided for each of the lines listed in the Bid Schedule. 1.2. The vendor shall provide catalog pricing for all lines identified in the bid schedule or may be deemed non-responsive. Pricing shall reflect current published catalog pricing. A website or catalog confirming the price list must be provided at the time of bid submittal or before the Notice of Recommended Award (NORA). 1.2.1. Fixed Percentage Discount off Catalog Items listed. Vendor to provide a fixed percentage discount for each line item on the Bid Schedule. The fixed percentage discount shall remain firm for the initial term of this agreement. 1.2.2. Fixed Percentage Discount off Catalog Items not listed. The County reserves the right to purchase any product from the catalog. Vendor to provide a fixed discount percentage for the entire catalog for items not listed on the Bid Schedule. The fixed discount percentage shall remain firm for the initial term of this agreement. 2. Catalog Price Adjustments 2.1. All adjusted catalog pricing must be provided to the County thirty (30) days prior to the effective date of the price adjustment. Retroactive price adjustments are not authorized. 2.1.1. At the time of submission, one (1) copy of a new catalog price list must be provided to the County if there are price changes. 2.1.2. If approved, the Procurement Director or designee will notify the vendor in writing with the effective date of any approved price adjustments. The new prices will be effective on orders made by the County after approval of the price changes. 3. Equivalents 3.1. The manufacturer’s name, brand name, and/or model number are used in these specifications for the sole purpose of establishing the minimum requirement of level of quality, standards of performance, and design required. It is in no way intended to prohibit the bidding of other manufacturers’ items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, the standard of performance, design, etc. to th e item specified. The Filters provided must meet or exceed the original manufacturer’s specifications. The County shall be the sole judge when determining the quality of filters. AWARD CRITERIA DETAILED SCOPE OF WORK 16.E.1.a Packet Pg. 1319 Attachment: 23-8110 Solicitation (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) 3.2. When an equal or similar product is bid, the County may request a complete set of factory information sheets (specifications, brochures, etc.) and may request samples to verify specifications and quality. 4. Delivery/Shipping 4.1. County stock orders, non-stock orders, as well as special order filters shall be delivered by the vendor within twenty-four (24) hours after being ordered by the County, between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday except for County-observed holidays. If an item is not available for delivery, then the item(s) will be shipped via standard shipping, at no additional cost to the County. 4.1.1. Urgent Requests Urgent orders shall be delivered within four (4) hours of the order. The Fleet Management Division shall determine when an urgent condition exists and shall notify the vendor of such. If an item is not available for urgent delivery, then the item(s) shall be shipped via overnight delivery to the County. The vendor may charge the County shipping/freight charges when overnight delivery is required. The overnight charge shall be billed at cost with documentation of proof of shipping expense. The vendor shall not establish minimum order criteria as a delivery condition on urgent requests. 4.2. The County reserves the right to purchase filters from other vendors when delivery/shipping times cannot be met by the awarded vendor or when Original Equipment Manufacturer (OEM) filters are required . 4.3. Delivery/shipping locations will be the Collier County Government Fleet Management Department parts rooms located at the following addresses: • 2901 County Barn Road, Naples, Florida 34112. • 4800 Davis Boulevard, Naples, Florida 34104. • 402 SGT Joe Jones Road, Immokalee, FL 34142 • 8300 Radio Road, Naples, Florida 34104 4.4. Additional delivery/shipping times and locations may be requested by other governmental entities if they purchase from this contract. 4.5. When stated delivery/shipping times cannot be met, the vendor shall notify the Fleet Management Division (or another buyer) immediately. No fuel or transportation charges, or other surcharges, shall be added for delivery. All costs and charges shall be figured into the bid submission pricing. 5. Returns 5.1. Filters found to be of inferior quality, defective, or damaged in transit shall be replaced at the expense of the vendor. Filters ordered in error and unused by the County shall be returned to the vendor and the vendor shall refund/credit the original purchase price to the County. No restocking fees will be charged to the County. ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** VENDOR CHECKLIST 16.E.1.a Packet Pg. 1320 Attachment: 23-8110 Solicitation (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) Procurement Strategist: Juan Delgado Project Manager: Mario Menendez Bid Due Date: May 30, 2023 Bid Tabulation Invitations: 5766 Viewed: 34 Bids: 2 Item Number NAPA Part # Estimated Annual Quantity* Manufacturer Manufacturer Stock # Equivalent Manufacturer/Description (if applicable) Catalog Price** Fixed Percentage (%) Discount Unit Price (EA) Item Number NAPA Part # Estimated Annual Quantity* Manufacturer Manufacturer Stock # Equivalent Manufacturer/Description (if applicable) Catalog Price** Fixed Percentage (%) Discount Unit Price (EA) 1 7502 467 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 1 7502 467 NAPA DONALSON P577066 4.62$ 2 1748XD 313 NAPA NAPA GOLD OIL FILTER 152.26$ 78%33.50$ 2 1748XD 313 NAPA WIX 51748 (Multiples of 6)33.00$ 3 1372 294 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 3 1372 294 NAPA WIX 51372 (Multiples of 12)4.29$ 4 9883 285 NAPA NAPA GOLD AIR FILTER 53.32$ 78%11.73$ 4 9883 285 NAPA WIX 49883 (Multiples of 6)12.87$ 5 7151 228 NAPA NAPA GOLD OIL FILTER 61.46$ 78%13.52$ 5 7151 228 NAPA WIX 51751 15.07$ 6 230266 160 NAPA NAPA CABIN AIR FILTER 53.24$ 78%11.71$ 6 230266 160 NAPA WIX WP10266(Multiples of 6)12.87$ 7 3763 125 NAPA NAPA GOLD FUEL FILTER 83.54$ 78%18.38$ 7 3763 125 NAPA WIX 33763 20.35$ 8 9666 124 NAPA NAPA GOLD AIR FILTER 280.34$ 78%61.67$ 8 9666 124 NAPA WIX 49666 67.98$ 9 3001 118 NAPA NAPA GOLD FUEL FILTER 13.32$ 78%2.93$ 9 3001 118 NAPA WIX 33001(Multiples of 12)3.30$ 10 230266 109 NAPA NAPA CABIN AIR FILTER 53.24$ 78%11.71$ 10 230266 109 NAPA WIX WP10266 (Multiples of 6)12.87$ 11 1394 101 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 11 1394 101 NAPA WIX 51394(Multiples of 12)4.29$ 12 1348 92 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 12 1348 92 NAPA WIX 51348(Multiples of 12)4.29$ 13 6438 84 NAPA NAPA GOLD AIR FILTER 69.14$ 78%15.21$ 13 6438 84 NAPA WIX 46438 (Multiples of 6)16.38$ 14 300458 71 NAPA NAPA GOLD FUEL FILTER 195.48$ 78%43.01$ 14 300458 71 NAPA WIX WF10458 46.97$ 15 6418 69 NAPA NAPA GOLD AIR FILTER 53.32$ 78%11.73$ 15 6418 69 NAPA 16 3936 56 NAPA NAPA GOLD FUEL FILTER 70.48$ 78%15.51$ 16 3936 56 NAPA WIX 33936(Multiples of 12)17.16$ 17 4419 55 NAPA NAPA CABIN AIR FILTER 44.36$ 78%9.76$ 17 4419 55 NAPA WIX 24419(Multiples of 6)10.67$ 18 6449 54 NAPA NAPA GOLD FUEL FILTER 53.80$ 78%11.84$ 18 6449 54 NAPA WIX 46449(Multiples of 6)13.09$ 19 7182 54 NAPA NAPA GOLD OIL FILTER 39.82$ 78%8.76$ 19 7182 54 NAPA WIX 57182(Multiples of 12)9.68$ 20 4071 50 NAPA NAPA GOLD COOLANT FIL 41.64$ 78%9.16$ 20 4071 50 NAPA DONALDSON P554071.(Multiples of 12)9.02$ 21 7035 47 NAPA NAPA GOLD OIL FILTER 31.56$ 78%6.94$ 21 7035 47 NAPA DONALDSON P502024(Multiples of 12)6.27$ 22 1056 46 NAPA NAPA GOLD OIL FILTER 35.44$ 78%7.80$ 22 1056 46 NAPA WIX 51056(Multiples of 12)8.69$ 23 3615 44 NAPA NAPA GOLD FUEL FILTER 228.46$ 78%50.26$ 23 3615 44 NAPA WIX WF10737 57.75$ 24 7202MP 44 NAPA NAPA GOLD OIL FILTER 30.82$ 78%6.78$ 24 7202MP 44 NAPA DONALDSON P550518.(Multiples of 12)8.69$ 25 9082 43 NAPA NAPA CABIN AIR FILTER 52.50$ 78%11.55$ 25 9082 43 NAPA DONALDSON P614547(Multiples of 12)12.32$ 26 9902 41 NAPA NAPA GOLD AIR FILTER 91.92$ 78%20.22$ 26 9902 41 NAPA WIX 49902(Multiples of 6)22.33$ 27 200316 40 NAPA NAPA GOLD AIR FILTER 53.32$ 78%11.73$ 27 200316 40 NAPA WIX 42003(Multiples of 6)16.61$ 28 9017 36 NAPA NAPA GOLD AIR FILTER 48.86$ 78%10.75$ 28 9017 36 NAPA WIX 49017(Multiples of 6)11.77$ 29 200679 36 NAPA NAPA GOLD AIR FILTER 177.78$ 78%39.11$ 29 200679 36 NAPA DONALDSON P6409141 49.17$ 30 200679 33 NAPA NAPA GOLD AIR FILTER 177.78$ 78%39.11$ 30 200679 33 NAPA DONALDSON P6409141 49.17$ 31 1064 32 NAPA NAPA GOLD OIL FILTER 26.54$ 78%5.84$ 31 1064 32 NAPA DONALDSON P550162(Multiples of 12)5.94$ 32 1358 31 NAPA NAPA GOLD OIL FILTER 26.64$ 78%5.86$ 32 1358 31 NAPA DONALDSON P551783 23.65$ 33 2985 28 NAPA NAPA GOLD AIR FILTER 60.84$ 78%13.38$ 33 2985 28 NAPA WIX 42985 14.85$ 34 7708 24 NAPA NAPA GOLD OIL FILTER 165.96$ 78%36.51$ 34 7708 24 NAPA DONALDSON P577086(Multiples of 12)9.57$ 35 6935 23 NAPA NAPA GOLD AIR FILTER 40.00$ 78%8.80$ 35 6935 23 NAPA DONALDSON P181056 53.68$ 36 3960XE 23 NAPA NAPA GOLD FUEL FILTER 158.72$ 78%34.92$ 36 3960XE 23 NAPA WIX 3960XE(Multiples of 6)38.50$ 37 4068 22 NAPA NAPA CABIN AIR FILTER 26.62$ 78%5.86$ 37 4068 22 NAPA WIX 24068(Multiples of 6)6.49$ 38 600568 22 NAPA NAPA GOLD FUEL FILTER 89.84$ 78%19.76$ 38 600568 22 NAPA WIX WF10568 21.78$ 39 9154 20 NAPA NAPA GOLD AIR FILTER 222.70$ 78%48.99$ 39 9154 20 NAPA WIX 49154 54.01$ 40 600122 20 NAPA NAPA GOLD FUEL FILTER 74.00$ 78%16.28$ 40 600122 20 NAPA WIX WF10122 18.04$ 41 1365 19 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 41 1365 19 NAPA WIX 51365(Multiples of 12)4.29$ 42 7750S 19 NAPA NAPA GOLD OIL FILTER 52.16$ 78%11.48$ 42 7750S 19 NAPA WIX 57750S(Multiples of 12)12.65$ 43 7317 18 NAPA NAPA GOLD OIL FILTER 94.06$ 78%20.69$ 43 7317 18 NAPA WIX 57317 22.88$ 44 3011 16 NAPA NAPA GOLD FUEL FILTER 8.86$ 78%1.95$ 44 3011 16 NAPA 45 230266 16 NAPA NAPA CABIN AIR FILTER 53.24$ 78%11.71$ 45 230266 16 NAPA WIX WP10266 (Multiples of 6)12.87$ 46 4006 15 NAPA NAPA GOLD FUEL FILTER 30.00$ 78%6.60$ 46 4006 15 NAPA WIX 24006(Multiples of 12)7.37$ 47 500428 15 NAPA NAPA GOLD AIR FILTER 72.94$ 78%16.05$ 47 500428 15 NAPA WIX WA10428 17.71$ 48 600149 15 NAPA NAPA GOLD FUEL FILTER 216.16$ 78%47.56$ 48 600149 15 NAPA WIX WF10149(Multiples of 12)52.47$ 49 200316 15 NAPA NAPA GOLD AIR FILTER 53.32$ 78%11.73$ 49 200316 15 NAPA WIX WA10316 (Multiples of 6)12.87$ 50 4466 14 NAPA NAPA CABIN AIR FILTER 52.52$ 78%11.55$ 50 4466 14 NAPA WIX 24466 12.76$ 51 1334 13 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 51 1334 13 NAPA WIX 51334(Multiples of 12)4.29$ 52 6489 12 NAPA NAPA GOLD AIR FILTER 99.78$ 78%21.95$ 52 6489 12 NAPA WIX 46459 59.84$ 53 2809 11 NAPA NAPA GOLD AIR FILTER 230.54$ 78%50.72$ 53 2809 11 NAPA WIX 42809 55.99$ 54 3966 11 NAPA NAPA GOLD FUEL FILTER 63.76$ 78%14.03$ 54 3966 11 NAPA DONALDSON P550881(Multiples of 12)14.63$ 55 7259 11 NAPA NAPA GOLD OIL FILTER 92.86$ 78%20.43$ 55 7259 11 NAPA DONALDSON P550596(Multiples of 6)20.46$ 56 7430 11 NAPA NAPA GOLD OIL FILTER 36.18$ 78%7.96$ 56 7430 11 NAPA DONALDSON P550318 (Multiples of 12)10.12$ 57 7503 11 NAPA NAPA GOLD OIL FILTER 20.56$ 78%4.52$ 57 7503 11 NAPA 58 9161 11 NAPA NAPA CABIN AIR FILTER 50.30$ 78%11.07$ 58 9161 11 NAPA WIX 49161(Multiples of 6)12.21$ 59 1553 10 NAPA NAPA HYDRAULIC FILTER 25.92$ 78%5.70$ 59 1553 10 NAPA WIX 51553(Multiples of 12)6.38$ 60 2611 10 NAPA NAPA GOLD AIR FILTER 248.58$ 78%54.69$ 60 2611 10 NAPA WIX 42611 60.28$ 61 3002 10 NAPA NAPA GOLD FUEL FILTER 8.86$ 78%1.95$ 61 3002 10 NAPA WIX 33002(Multiples of 12)2.20$ 62 3965 10 NAPA NAPA GOLD FUEL FILTER 124.46$ 78%27.38$ 62 3965 10 NAPA WIX 33965(Multiples of 6)30.25$ 63 6652 10 NAPA NAPA GOLD AIR FILTER 107.52$ 78%23.65$ 63 6652 10 NAPA WIX 46652 26.07$ 64 7076 10 NAPA NAPA GOLD OIL FILTER 27.12$ 78%5.97$ 64 7076 10 NAPA WIX 57076(Multiples of 12)6.60$ 65 1551 9 NAPA NAPA HYDRAULIC FILTER 26.52$ 78%5.83$ 65 1551 9 NAPA DONALDSON P551551 (Multiples of 12)6.16$ 66 6490 9 NAPA NAPA GOLD AIR FILTER 75.64$ 78%16.64$ 66 6490 9 NAPA DONALDSON P822769 16.72$ 67 230084 9 NAPA NAPA CABIN AIR FILTER 44.36$ 78%9.76$ 67 230084 9 NAPA WIX WP10084(Multiples of 6)10.67$ 68 550160 9 NAPA NAPA CABIN AIR FILTER 67.84$ 78%14.92$ 68 550160 9 NAPA WIX WP10160 16.50$ 69 2443 8 NAPA NAPA GOLD AIR FILTER 70.40$ 78%15.49$ 69 2443 8 NAPA WIX 42443 17.16$ 70 3243 8 NAPA NAPA GOLD FUEL FILTER 35.60$ 78%7.83$ 70 3243 8 NAPA WIX 33243(Multiples of 12)8.58$ 71 3830 8 NAPA NAPA GOLD FUEL FILTER 53.40$ 78%11.75$ 71 3830 8 NAPA WIX 33830 12.98$ 72 4029 8 NAPA NAPA GOLD FUEL FILTER 59.02$ 78%12.98$ 72 4029 8 NAPA DONALDSON P566922 32.89$ 73 6672 8 NAPA NAPA GOLD AIR FILTER 75.94$ 78%16.71$ 73 6672 8 NAPA DONALDSON P829332 17.49$ 74 7356 8 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 74 7356 8 NAPA WIX 57356(Multiples of 12)4.29$ 75 200048 8 NAPA NAPA GOLD AIR FILTER 48.86$ 78%10.75$ 75 200048 8 NAPA WIX WA10048(Multiples of 6)11.77$ 76 200095 8 NAPA NAPA GOLD AIR FILTER 35.60$ 78%7.83$ 76 200095 8 NAPA WIX WA10095(Multiples of 6)8.58$ 77 200832 8 NAPA NAPA GOLD AIR FILTER 53.32$ 78%11.73$ 77 200832 8 NAPA WIX WA10832(Multiples of 6)12.87$ 78 500804 8 NAPA NAPA GOLD AIR FILTER 420.76$ 78%92.57$ 78 500804 8 NAPA DONALDSON P623400 94.27$ 79 500925 8 NAPA NAPA GOLD AIR FILTER 496.98$ 78%109.34$ 79 500925 8 NAPA DONALDSON P634517 80.30$ 80 3752 7 NAPA NAPA GOLD FUEL FILTER 89.54$ 78%19.70$ 80 3752 7 NAPA WIX 33752 21.78$ 81 1311 6 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 81 1311 6 NAPA WIX 51311 (Multiples of 6)4.29$ 82 1759 6 NAPA NAPA GOLD OIL FILTER 65.94$ 78%14.51$ 82 1759 6 NAPA DONALDSON P550388(Multiples of 6)14.08$ 83 2444 6 NAPA NAPA GOLD AIR FILTER 48.18$ 78%10.60$ 83 2444 6 NAPA WIX 42444(Multiples of 6)11.77$ 84 9560 6 NAPA NAPA GOLD AIR FILTER 178.36$ 78%39.24$ 84 9560 6 NAPA WIX 49560 43.23$ 85 3700 6 NAPA NAPA GOLD FUEL FILTER 101.34$ 78%22.29$ 85 3700 6 NAPA WIX 33700 24.64$ 86 7137 6 NAPA NAPA GOLD OIL FILTER 110.22$ 78%24.25$ 86 7137 6 NAPA 87 7669 6 NAPA NAPA GOLD OIL FILTER 98.34$ 78%21.63$ 87 7669 6 NAPA WIX 57669(Multiples of 6)23.87$ 88 7701 6 NAPA NAPA GOLD OIL FILTER 60.68$ 78%13.35$ 88 7701 6 NAPA WIX 57701(Multiples of 12)14.74$ 89 9462 6 NAPA NAPA GOLD AIR FILTER 114.20$ 78%25.12$ 89 9462 6 NAPA WIX 49462 27.72$ 90 400043 6 NAPA NAPA HYDRAULIC FILTER 68.96$ 78%15.17$ 90 400043 6 NAPA WIX WL10043 16.72$ 91 550186 6 NAPA NAPA CABIN AIR FILTER 158.22$ 78%34.81$ 91 550186 6 NAPA WIX WP10186 38.39$ 92 550188 6 NAPA NAPA CABIN AIR FILTER 45.18$ 78%9.94$ 92 550188 6 NAPA WIX WP10188 11.00$ 93 600176 6 NAPA NAPA GOLD FUEL FILTER 74.82$ 78%16.46$ 93 600176 6 NAPA WIX WF101176 18.15$ 94 7176099 6 N/A N/A -$ 94 7176099 6 NA N/A 95 FA1902 6 NAPA 9902 NAPA GOLD AIR FILTER 91.92$ 78%20.22$ 95 FA1902 6 NAPA 9902 DONALSON P621023 20.57$ 96 400109 5 NAPA NAPA GOLD OIL FILTER 55.08$ 78%12.12$ 96 400109 5 NAPA WIX WL10109(Multiples of 12)13.42$ 97 1361 5 NAPA NAPA GOLD OIL FILTER 17.76$ 78%3.91$ 97 1361 5 NAPA WIX 51361(Multiples of 12)4.29$ 98 3740 5 NAPA NAPA GOLD FUEL FILTER 112.56$ 78%24.76$ 98 3740 5 NAPA WIX 33740 27.39$ 99 7214 5 NAPA NAPA GOLD OIL FILTER 48.82$ 78%10.74$ 99 7214 5 NAPA WIX 57214(Multiples of 12)11.88$ 100 9463 5 NAPA NAPA GOLD AIR FILTER 130.90$ 78%28.80$ 100 9463 5 NAPA NAPA GOLD AIR FILTER 1,822.94$ 1,972.40$ 101 78%101 YES/NO YES/NO YES YES YES YES - Not Notarized YES YES - Not Notarized Northrock Enterprises LLCSunbelt Automotive, Inc. VENDOR CHECKLIST 23-8110 Filters for Fleet Vehicles & Equipment Northrock Enterprises LLC Complete Item Numbers 1-100 with the requested information, vendors must provide the price for the entire catalog pricing list. Only one manufacturer can be provided for each line items. Shipping costs shall be incorporated into the pricing of each item. **Catalog Price - A catalog must be provided to substantiate pricing. *** A 2% discount will also be applied per invoice for collier county fleet*** Sunbelt Automotive, Inc. *Estimated Annual Quantities are for bid evaluation purposes only Complete Item Numbers 1-100 with the requested information, vendors must provide the price for the entire catalog pricing list. Only one manufacturer can be provided for each line items. Shipping costs shall be incorporated into the pricing of each item. Total Bid : **Catalog Price - A catalog must be provided to substantiate pricing. For items not listed above please provide a fixed percentage discount off the entire catalog. Total Bid : Form 2: Conflict of Interest Certification Affidavit Form 3: Immigration Affidavit Certification VENDOR CHECKLIST Required Documents Form 1: Vendor Declaration Statement For items not listed above please provide a fixed percentage discount off the entire catalog. Required Documents Form 2: Conflict of Interest Certification Affidavit Form 3: Immigration Affidavit Certification Form 1: Vendor Declaration Statement 23-8110 Filters for Fleet Vehicles Equipment - Bid Tabulation 1 of 2 16.E.1.c Packet Pg. 1321 Attachment: 23-8110 Bid Tabulation (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) Procurement Strategist: Juan Delgado Project Manager: Mario Menendez Bid Due Date: May 30, 2023 Bid Tabulation Invitations: 5766 Viewed: 34 Bids: 2 YES N/A YES N/A YES YES YES YES YES NO YES YES YES YES YES YES YES NO YES INCOMPLETE Addendum (1) Sun Biz E-Verify Website/Catalog for Price Confirmation Bid Schedule Form 4: Reference Questionnaire Business Tax Reciept Form 5: Grant Forms Insurance Requirements W-9 Form 4: Reference Questionnaire Business Tax Reciept Bid Schedule Form 5: Grant Forms Opened by: Juan Delgado Witnessed by: Leeann Charles Website/Catalog for Price Confirmation Sun Biz E-Verify Insurance Requirements W-9 Addendum (1) 23-8110 Filters for Fleet Vehicles Equipment - Bid Tabulation 2 of 2 16.E.1.c Packet Pg. 1322 Attachment: 23-8110 Bid Tabulation (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) Notice of Recommended Award Solicitation: 23-8110 Title: Filters for Fleet Vehicles & Equipment Due Date and Time: May 30, 2023, at 3:00 PM EST Respondents: Company Name City County State Bid Amount Responsive/ Responsible Sunbelt Automotive, Inc. Naples Collier FL $1,822.94 YES/YES Northrock Enterprises LLC Miami Dade FL $1,972.40 NO/YES Utilized Local Vendor Preference: Yes No Recommended Vendors for Award: On April 21, 2023, the Procurement Services Division released Invitation to Bid (“ITB”) No. 23-8110, Filters for Fleet Vehicles and Equipment, to five-thousand seven-hundred and sixty-six (5,766) vendors. The bid due date was extended for one week and staff performed additional vendor outreach. Thirty-four (34) bid packages were viewed, and two (2) bid submittals were received by the May 30, 2023, deadline. Sunbelt Automotive, Inc. was found to be responsive and responsible. Northrock Enterprises LLC was found to be non-responsive due to failing to complete the bid schedule as required. The following line Item is not being awarded: Line 94. Staff is recommending award to Sunbelt Automotive, Inc., the lowest responsive and responsible bidder. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 8B8E0310-96BB-4471-9095-E25ABDF024C6 7/14/2023 7/14/2023 7/14/2023 16.E.1.d Packet Pg. 1323 Attachment: 23-8110 NORA_Signed (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment) 16.E.1.ePacket Pg. 1324Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1325Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1326Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1327Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1328Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1329Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1330Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1331Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1332Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1333Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1334Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1335Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1336Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.e Packet Pg. 1337 Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1338Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1339Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1340Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1341Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1342Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1343Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1344Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1345Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1346Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1347Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1348Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1349Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1350Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 16.E.1.ePacket Pg. 1351Attachment: 23-8110 Contract_Sunbelt_VendorSigned (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & 10/09/2023 Brown & Brown of Florida, Inc. 817 Beachland Blvd. Vero Beach FL 32963 Myriam Beigel CISR (772) 231-2828 Myriam.Beigel@bbrown.com Sunbelt Automotive, Inc. 3885 Radio Road Naples FL 34104-3702 Main Street America Protection Insurance Company 13026 Vantapro Specialty Insurance Company Old Dominion Insurance Company 40231 LUBA Casualty Insurance Company 12472 CL2310991838 A Y BPG0529X 10/11/2023 10/11/2024 1,000,000 500,000 10,000 1,000,000 2,000,000 2,000,000 Empl Practices Liab.10,000 B 5087-0895-02 09/02/2023 09/02/2024 1,000,000 PIP-Basic 10,000 C 10,000 CUG0530X 10/11/2023 10/11/2024 3,000,000 3,000,000 D Y WC307-0123422-2023A 10/11/2023 10/11/2024 1,000,000 1,000,000 1,000,000 Certificate holder is Additional Insured with respect to General Liability. Collier County Board of County Commissioners 3295 Tamiami Trail East Naples FL 34112 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 16.E.1.f Packet Pg. 1352 Attachment: 23-8110 COI_Sunbelt_NEW (26825 : Recommendation to award ITB No. 23-8110, Filters for Fleet Vehicles & Equipment)