Agenda 11/14/2023 Item #16D 8 (Budget Amendment for Calendar Year 2024 Older Americans Act Programs)11/14/2023
EXECUTIVE SUMMARY
Recommendation to authorize the necessary Budget Amendments to reflect the estimated funding for
Calendar Year 2024 Older Americans Act Programs in the amount of $1,440,000, and the estimated cash
match of $154,222.22, of which $49,815.99 is met through local vendors. (Human Services Grant Fund
1837)
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors’ frail, elderly
clients.
CONSIDERATION: The Older Americans Act (OAA) Programs are federal initiatives that provide assistance to
older persons and caregivers, and are the only federally funded support services programs directed solely toward
improving the lives of older persons. These funds are received by Collier County through the Area Agency on
Aging of Southwest Florida, Inc. (AAASWFL).
The current Standard Contract for the OAA Programs will end on December 31, 2023. Historically, the County’s
Services for Seniors Program receives continuation funding awards from the grantor agency during the la tter part
of December for the upcoming grant cycle. To avoid disruption in services and ensure compliance with the grant
service agreement requirements, the upcoming funding has been estimated based on the FY23 allocation. When
the agreement is received any necessary Budget Amendments to reflect variation in the final allocations will be
prepared and presented to the Board of County Commissioners (Board).
Approval of this Item will appropriate a budget to reflect grant funding for FY24 in the amount of $1,440,000. The
OAA grant has a local match requirement of ten percent (10%) in the amount of $154,222.22* which will be
partially met through the local vendor match contribution ($49,815.99) requiring local cash match in the amount of
($104,406.23).
The following table provides a detailed breakdown of the estimated award and local vendor match and cash match
amounts:
Program Component Project
Number
Estimated
Budget
Estimated
Match
Requirement
Estimated
Local Cash
Match
Estimated
Vendor
Match
Title III-B Services 33881 $300,000 $33,333.33 $26,709.46 $6,623.87
Title C1 Congregate Meals 33883 $500,000 $55,555.56 $30,310.62 $25,244.94
Title C2 Home Delivered
Meals
33884 $400,000 $44,444.44 $33,284.66 $11,159.78
Title III-E Services 33885 $188,000 $20,888.89 $14,101.49 $6,787.40
NSIP 33886 $52,000 N/A N/A N/A
Total $1,440,000 $154,222.22 $104,406.23 $49,815.99
*Match amount equals the award divided by .9, then multiplied by 10%, per federal and State calculation
requirements. (NSIP Estimated Budget not included in the match calculation)
GROWTH MANAGEMENT: There is no Growth Management impact.
FISCAL IMPACT: Budget Amendments are required to recognize estimated grant revenue in the amount of
$1,440,000. The funds reside in the Human Services Grant Fund 1837, Projects 33881 (3B), 33883 (C1), 33884
(C2), 33885 (IIIE), and 33886 (NSIP). A local match of ten percent (10%) is required in the amount of $154,222.22
and will be met by a combination of local funding of $104,406.23 and an est imated vendor match of $49,815.99.
Budget Amendments are required for the local match portion in the amount of $104,406.23 available through prior
year excess revenue from the Human Services Grant Fund (1837) Reserves.
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LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -DDP
RECOMMENDATIONS: To authorize the necessary Budget Amendments to reflect the estimated funding for
Calendar Year 2024 Older Americans Act Programs in the amount of $1,440,000, and the estimated cash match of
$154,222.22, of which $49,815.99 is met through local vendors.
Prepared By: Wendy Klopf, Grants Coordinator, Community and Human Services Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Doc ID: 26887
Item Summary: Recommendation to authorize the necessary Budget Amendments to reflect the estimated funding
for Calendar Year 2024 Older Americans Act Programs in the amount of $1,440,000, and the estimated cash match
of $154,222.22, of which $49,815.99 is met through local vendors. (Human Services Grant Fund 1837)
Meeting Date: 11/14/2023
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
10/11/2023 4:00 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
10/11/2023 4:00 PM
Approved By:
Review:
Community & Human Services Tami Bailey Additional Reviewer Completed 10/11/2023 5:06 PM
Community & Human Services Kristi Sonntag CHS Review Completed 10/13/2023 4:47 PM
Community & Human Services Kim Frazier Additional Reviewer Completed 10/14/2023 8:59 PM
Operations & Veteran Services Jeff Weir OVS Director Review Completed 10/16/2023 10:22 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 10/18/2023 10:46 AM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 10/27/2023 4:35 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 11/01/2023 11:39 AM
Grants Erica Robinson Level 2 Grants Review Completed 11/01/2023 12:58 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/01/2023 1:11 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/01/2023 1:29 PM
Grants Therese Stanley Additional Reviewer Completed 11/02/2023 9:38 AM
Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 11/02/2023 11:17 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 11/03/2023 9:32 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 11/14/2023 9:00 AM
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