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Agenda 11/14/2023 Item #16C 6 (Award of Contract #22-8050R for Scale Preventative Mantenance and Repairs to Scale Calibrators, LLC)11/14/2023 EXECUTIVE SUMMARY Recommendation to award Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs,” to Scale Calibrators, LLC, as primary vendor, and Superior Processing & Weighing, LLC, as secondary vendor, and authorize the Chairman to sign the attached Agreements. OBJECTIVE: To obtain required routine and urgent preventative maintenance and repair services for various County owned scales throughout Collier County. CONSIDERATIONS: ITB No. 22-8050R sought vendors to provide maintenance and repair services to various types of scales located throughout the County. These services will be utilized on an as needed basis and include preventative maintenance, troubleshooting, diagnostics, calibration, repair, and replacement services. On March 14, 2023, the Procurement Services Division released notices of ITB No. 22 -8050R for “Scale Preventative Maintenance and Repairs.” Staff conducted vendor outreach and received two bids by the April 17, 2023, deadline, as outlined below. Company Name City County State Bid Amount* Responsive/Responsible Scale Calibrators, LLC Miami Lakes Miami-Dade FL $82,290.00 Y/Y Superior Processing & Weighing, LLC Fort Myers Lee FL $95,700.00 Y/Y (*For bid evaluation purposes.) Staff reviewed the bids received and deemed both vendors to be responsive and responsible. Staff is recommending award to Scale Calibrators, LLC, as the primary vendor, and Superior Processing & Weighing, LLC, as secondary vendor. Scale Calibrators, LLC is located in Miami Lakes, Florida and has been business in Florida since 2017. Superior Processing and Weighing, LLC is headquartered in Fort Myers, Florida and has been in business in Florida since 2013. Collier County Scales are routinely inspected and maintained with industry standard scheduled services. The majority of the Solid Waste scales are aging, and thus increased maintenance and repairs are anticipated. In FY22, an Emergency Purchase Order was required to timely repair a truck scale at the Collier County Landfi ll. In FY2023, over $30.3 million in fees for the disposal of solid waste were charged based on weight. Properly functioning scale systems are essential to operate all Solid Waste disposal facilities, correctly charge customers, promptly serve customers, and accurately report the results of those transactions. FISCAL IMPACT: In FY2022, Solid Waste spent $21,519 on routine maintenance and $38,187 on major repairs. In FY2023, Solid Waste spent $21,608 on maintenance and $21,690 on major repairs and replacem ent parts. Increased scale maintenance and repair costs are expected due to aging scales. Funds are available and will continue to be budgeted in the Solid Waste Disposal Fund (4070). GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board award Invitation to Bid (“ITB”) No. 22-8050R, “Scale Preventative 16.C.6 Packet Pg. 859 11/14/2023 Maintenance and Repairs,” to Scale Calibrators, LLC, as the primary vendor and Superior Processing & Weighing, LLC, as secondary vendor, and authorize the Chairman to sign the attached Agreements. Prepared by: Robert Lee, Manager of Solid Waste Operations, Solid & Hazardous Waste Management Division ATTACHMENT(S) 1. 22-8050R Solicitation (PDF) 2. 22-8050R Bid Tabulation_FINAL (PDF) 3. 22-8050R NORA (PDF) 4. [Linked] 22-8050r Scale Calibrators Submittal (PDF) 5. 22-8050R_COI_ScaleCalibrators (PDF) 6. [Linked] 22-8050R_VendorSigned_ScaleCalibrators (PDF) 7. 22-8050R Superior Submittal (PDF) 8. 22-8050R _COI_SuperiorProcessing (PDF) 9. [Linked] 22-8050R_VendorSigned_SuperiorProcessing (PDF) 16.C.6 Packet Pg. 860 11/14/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.6 Doc ID: 26805 Item Summary: Recommendation to award Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs,” to Scale Calibrators, LLC, as primary vendor, and Superior Processing & Weighing, LLC, as secondary vendor, and authorize the Chairman to sign the attached Agreements. Meeting Date: 11/14/2023 Prepared by: Title: – Solid and Hazardous Waste Name: Jennifer Anderson 10/17/2023 4:59 PM Submitted by: Title: – Solid and Hazardous Waste Name: Kari Hodgson 10/17/2023 4:59 PM Approved By: Review: Solid and Hazardous Waste Bart Zautcke Additional Reviewer Completed 10/17/2023 5:11 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 10/18/2023 11:32 AM Solid and Hazardous Waste Kari Hodgson Additional Reviewer Completed 10/18/2023 1:02 PM Public Utilities Department Andrew Youngblood Level 1 Division Reviewer Completed 10/18/2023 1:45 PM Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 10/18/2023 4:32 PM Procurement Services Patrick Boyle Additional Reviewer Completed 10/19/2023 8:26 AM Procurement Services Sue Zimmerman Additional Reviewer Completed 10/21/2023 11:37 AM Procurement Services Sandra Herrera Procurement Director Review Completed 10/23/2023 8:34 AM Public Utilities Department Joseph Bellone Level 2 Division Administrator Review Completed 10/30/2023 2:37 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 10/31/2023 9:56 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 10/31/2023 10:01 AM Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed 10/31/2023 10:28 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/31/2023 10:58 AM Office of Management and Budget Laura Zautcke Additional Reviewer Completed 11/02/2023 8:54 AM County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 11/03/2023 8:36 AM Board of County Commissioners Geoffrey Willig Meeting Pending 11/14/2023 9:00 AM 16.C.6 Packet Pg. 861 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR SCALE PREVENTATIVE MAINTENANCE AND REPAIRS SOLICITATION NO.: 22-8050R PATRICK BOYLE, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8941 Patrick.Boyle@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.C.6.a Packet Pg. 862 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 22-8050R PROJECT TITLE: Scale Preventative Maintenance and Repairs PRE – BID MEETING: March 28, 2023 at 10:00am LOCATION: Collier County Landfill 3730 White Lake Blvd, Naples Florida 34117 DUE DATE: April 17, 2023 at 3:00pm PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Solid and Hazardous Waste Management Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Historically, County departments have spent approximately $100,000 annually; however, with aging scales and County growth, it is anticipated future spend will exceed this amount. BACKGROUND The Solid & Hazardous Waste Management Division is soliciting for responsive and responsible bidders to provide required routine and urgent preventative maintenance and repair services for various County owned scales throughout Collier County. The scales serve varying purposes and are located County-wide. The bidder shall, at a minimum, be able to achieve the scope of work listed in this solicitation. TERM OF CONTRACT The contract term, if awards are made is intended to be for (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial year of the awarded contract. Any requested fee adjustment shall be fully documented and submitted to the County no less than thirty (30) days prior to the Contract anniversary date. Any approved fee adjustments shall become effective as of the anniversary date or upon Board approval. (See 5. Price Modification) The County may, after examination, refuse to accept the adjusted rates if they are not properly documented, or considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted rates and the matter cannot be resolved to the satisfaction of the County, a contract termination will be processed. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. FEMA funding may be used, in part, in support of this procurement. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. 16.C.6.a Packet Pg. 863 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") AWARD CRITERIA ITB award criteria are as follows: ➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation. ➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County. ➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: • Lowest Total Bid ➢ Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Identify Primary, Secondary and Tertiary ➢ The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. DETAILED SCOPE OF WORK The intent of this solicitation is to provide required routine and urgent, preventative maintenance and repairs for County owned scales. Each scale has its own operating manual and specific maintenance requirements in order to maximize the lifespan of the equipment. 1. LOCATIONS The table below contains the current Location, Type and Quantity of County Scales, this table is for reference only: Location Name* Address Truck Scale Deck Scale Bench Scale Tim Nance Recycling Drop-Off Center 825 39th Ave. NE, Naples, FL 34120 1 1 1 North Collier Recycling Drop-Off Center 9950 Goodlette Frank Rd., N., Naples, FL 34109 1 1 Naples Recycling Drop-Off Center 2640 Corporate Flight Dr., Naples, FL 34104 1 1 Marco Island Recycling Drop-Off Center 990 Chalmer Dr., Marco Island, FL 34145 1 1 Collier County Landfill/HHW 3730 White Lake Blvd., Naples, FL 34117 4 1 1 Immokalee Transfer Station 700 Stockade Rd., Immokalee, FL 34142 1 1 1 2. PREVENTATIVE MAINTENANCE AND REPAIRS 2.1. Preventative Maintenance, inspection, test, and calibration services for each type of scale shall be a unit price all-inclusive of labor, insurance, preventative maintenance materials (such as lubrication, sundries, etc.), tools, travel, fuel charges, trip charges and all necessary resources needed to perform the work and all required certification reports. Material used during preventative maintenance (i.e. grease, lube, fluids, filters, sundries) that would be considered part of the service by industry standards shall not be invoiced to the County and shall be included in the unit price for preventative maintenance as provided on the bid schedule (“awarded Fee Schedule”). Any other surcharges shall not be accepted. 2.2. Labor rates shall be for additional services, i.e. repairs, replacements and new equipment not part of the preventative maintenance service as defined in this solicitation. The labor rates shall be inclusive of the hourly employee pay rate, insurance, Vendor’s overhead, profit and employee-related taxes, etc. The Vendor may only invoice for actual time at the job site. The County Representative will confirm the charges. Travel and related travel expenses will not be accepted. All markups pursuant to this Scope and identified on the bid schedule shall be applied only to additional services that are not part of the preventative maintenance unit price. 2.3. Preventative maintenance may include, but shall not be limited to: • Weigh Bridge: Perform visual inspection of the top and bottom and sides of the weighbridge from debris, wear, binds, rust, cracks, broken or missing bolts, cracked welds and mechanical components which shall include, but not be limited to: stands, missing grout under base plates main lever, pivots, bearings, ball blocks and suspension parts. 16.C.6.a Packet Pg. 864 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") • Bumper Bolts: Perform visual inspection of end and side bumper bolts, if applicable, for frozen or ru sted nuts, check for damages or loose bumper plates, replace damaged parts as required and adjust as necessary to meet minimum and maximum manufacturer requirements. • Approaches and Foundations: Perform visual and physical of approaches, coping and foundations for cracks, damage, heaving and sinking. • Sump Pumps: Verify that the sump pumps and piping are operational. • Load Cell Cables: Perform visual and physical inspection of all load cell cables for debris build up. Inspect the load cell cables to make sure they are not damaged and that the cables are securely connected to the load cells. The connection shall be well coated with dielectric compound with rubber boot on the cable connector tight against the load cell. Shear beam or S-type load cells connections shall not require the removal for greasing the connections. • Load Cells: Visually inspect load cells for physical damage, cable connections, correct gap and/or pressure, base plates and loose nuts. Replace nuts, bolts, washers and ground straps, if required. • Junction Boxes: Perform visual and physical inspection of all junction boxes for moisture for foreign materials. Verify that all load cell and instrument cables are properly connected and tighten the cord grip caps, if applicable. The prevent filter on the junction box shall be replaced annually, if applicable. Inspect the junction box cover O-ring and/or gasket for deterioration and replace as required. Replace cover and tighten all screws. • Grounding: Physically check all grounding straps for tightness. All grounds are to be tested during scheduled inspections. An ohm meter may be used to test the integrity of the grounds that were found to be loose to comply with the manufacturer’s requirements. Correct all grounding deficiencies as required. • Equipment: Visually inspect the brightness and segment illumination of the displays and scoreboards making sure that the terminal displays a stable weight and returns to zero. Verify that no radio or other electronic equipment is located close enough to interfere with the terminal. Inspect the instruments, printer and peripheral equipment for proper operation with the system. • Inspection: Inspect the scale and its peripherals for wear or defects. • Calibration shall include, but not be limited to: o Calibrate truck scales to +/- 20 pounds for the total of all sections o Charges associated with Vendor supplied vehicles for calibration shall be part of the all-inclusive lump sum amount per service as identified in the awarded Fee Schedule. o Perform sectional, shift and repeatability tests and adjust as required. Test truck will be performed with a minimum 21,000 lbs. certified test weight in a test cart. o Perform stain load test and adjust as required. Test truck must be performed with a minimum 25% capacity of the scale. 2.4. For each site visit, the awarded Vendor will provide a scale test report. The report should include the following: • Remarks for each scale inspection • Recommend repairs, if applicable The scale test report must be completed and submitted by Vendor to County Representative upon preventative maintenance completion. Note: Failure to provide the completed, signed and dated report may delay the Vendor’s payment. 2.5. The Vendor shall use a County provided scale test report if requested to do so by the County. 2.6. The Vendor must provide a master schedule for all expected preventative maintenance days. 2.7. Should minor repairs or replacement parts be required or recommended by the Vendor while performing the preventative maintenance, and the Vendor is able to repair or replace during the course of the preventative maintenance, the Vendor shall provide a quote for any parts and labor related to the minor repair or replacement in writing prior to the repair and obtain the County Representative or their Designee’s approval. The quote shall mirror labor rates and allowable 10% markup as listed on the awarded Fee Schedule. 16.C.6.a Packet Pg. 865 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 2.8. The County Representative shall determine if the quote provided is in accordance with the awarded fee schedule. If the quote is deemed acceptable, the County Representative shall issue a purchase order. No single quote for the entire repair and replacement work shall exceed $200,000. The County reserves the right to separately solicit any of the repair, replacement or installation services, if deemed in the best interest of the County. The County also reserves the right to separately purchase equipment required for the job and may request the Vendor to provide installation services. 2.9. Parts with a single item amount of $100.00 or more shall require the Vendor to provide backup documentation with invoice submission. 2.10. Monthly, quarterly and annual preventative maintenance services are anticipated for all scales, however the service shall also be as needed. All scales must receive proper service during preventative maintenance to pass annual state certifications. 2.11. If a repair is recommended after preventative maintenance has been performed, the Vendor will provide a quote to the County Representative within three (3) business days from the date of the inspection, unless it is determined to be an urgent repair, then the Vendor shall work with the County Representative for a quick resolution. 2.12. The Vendor must be able to work with the County’s scale software vendor, County Operations and Information Technology Division, when necessary, for problem-solving. 2.13. Should the Vendor need to hire a subcontractor for additional services, the subcontractor charges may be invoiced at cost plus 15% markup. A copy of the subcontractor’s invoice shall be required with the Vendor’s invoice. Subcontractor’s hourly rate may not exceed the Vendor’s hourly rates listed on the awarded Fee Schedule. 3. EQUIPMENT & PARTS 3.1. All equipment and parts provided and installed by the Vendor under the awarded contract shall be new and free of defects and may require County approval prior to installation. New and existing equipment and parts may include, but shall not be limited to: • New scales and associated equipment • Digital Components • Technical Components • Lights • Terminals • Kiosks • Scale Automation (RF, Proxy Readers, etc.) • Load Cells • Indicators • Message Boards • Drop arm gates • Catwalks / railing 3.2. At a minimum, replacement parts and/or maintenance materials shall be based on the scale manufacturer’s recommendations. 3.3. Equipment and/or parts for additional services may be invoiced at cost plus 10% markup (markup does not apply to shipping or freight charges). Equipment or parts with a single item amount of $100.00 or more shall require the Vendor to provide backup documentation. All shipping or freight charges must have backup documentation. 3.4. Should the Vendor need to rent equipment to complete the project, rental charges may be invoiced at cost plus 10% markup. A copy of the rental receipt showing cost shall be required with the Vendor’s invoice. 4. ASSIGNMENT OF WORK 4.1. The Vendor shall provide a company contact name, phone number and email address for all requests and shall be available twenty-four (24) hours per day, 365 days per year. 16.C.6.a Packet Pg. 866 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 4.2. If the Primary Vendor does not respond in the required time period for response, the County may solicit the Secondary Vendor and then the Tertiary Vendor. 4.3. The County will issue a Purchase Order. No work shall be performed until the Vendor is in receipt of an approved purchase order. 4.4. A Purchase Order shall survive Contract expiration to allow completion of an order. 4.5. The County reserves the right to waive any or all of these requirements if in the best interest of the County and to separately solicit any job. The County reserves the right to supply all necessary parts for selected projects and repairs. 5. PRICE MODIFICATIONS 5.1. Any requested adjustment shall be fully documented and submitted to the County no less than thirty (30) days prior to the contract anniversary date based on the percent change (up or down) of the Consumer Price Index (CPI). Retroactive price adjustments are not authorized. All requests must be submitted to the County Representative or designee. Any approved cost adjustments shall become effective as of the anniversary date or upon Procurement Director/Board approval. • Contractor shall provide supporting documentation justifying price increases (examples: Contractor’s material agreements, distributor invoices, proof of fuel increases, etc.). • County Representative or designee shall analyze prices to determine if increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates. • Contractor shall continue to fill all purchase orders received at the current agreement prices during the review process. • The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. The bid tabulation shall be modified with the price increases, or an amendment process as required, and uploaded into the County’s Finance system. • Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases. The County may, after examination, refuse to accept the adjusted costs if they are not properly documented, considered excess ive, or if decreases are deemed insufficient. In the event the County does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the County, a contract termination will have to be processed. 6. WORK HOURS 6.1. Normal business hours shall be 7:00am to 5:00pm, Monday through Friday, excluding County observed holidays. Requests outside of the normal business hours, weekends and County observed holidays or in the event of a declared local state of emergency shall be paid 1.5x straight time. 7. RESPONSE TIMES 7.1. Normal Request • Vendor shall acknowledge a request for quote via email or phone call within twelve (12) hours from the time the County issued the request. • Vendor shall provide a written quote to the requestor via email within three (3) business days of the initial request from the County. • The County may request that the Vendor start work within two (2) business days after a valid Purchase Order has been e-mailed to the Vendor by an appropriate County Representative. 7.2. Urgent Request • Vendor shall acknowledge an urgent request via email or phone call within one (1) hour of the request being sent by the County. • Vendor shall be on-site within three (3) hours after the County’s initial request. A response time that exceeds the three (3) hours must be approved by the County Representative. • Vendor shall be paid 1.5x straight time hourly rate for urgent requests regardless of the day or time the work is performed. 16.C.6.a Packet Pg. 867 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 8. PERMITS 8.1. The Vendor shall be responsible for permit submissions, unless otherwise instructed in writing by the County. Permit fees will be reimbursed at cost, no mark-up shall be allowed. Supporting documentation showing the fee paid must be included with the Vendor’s invoice. 8.2. If the permit submissions requiring engineering services, the Vendor must use a licensed Engineer with all applicable certifications. 9. SAFETY 9.1. The awarded Vendors shall comply with all Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), the National Institute of Occupational Safety Hazards (NIOSH), the American National Standards Institute (ANSI), the National Fire Protection Association (NFPA), the Crane Manufacturers Association of America, Inc. (CMAA), National Electric Code (NEC), American Society of Mechanical Engineers (ASME), State and County regulations while performing work under the resultant Contract. Vendor shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. 9.2. Barricades shall be provided and utilized by the Vendor when work is performed in public areas, or when deemed necessary by the County. 9.3. Hazardous conditions shall be immediately reported to the County. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using Form 5 provided in BidSync as part of the Required Forms. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. 16.C.6.a Packet Pg. 868 Attachment: 22-8050R Solicitation (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") PS: Patrick Boyle Bid Tabulation PM: Rob Lee 22-8050R Scale Preventative Maintenance and Repairs Line Item #Location Scale Type Scale Qty*UOM Inspections, Test and Calibration Service Per Year* Unit Price per scale per visit Extended Price Unit Price per scale per visit Extended Price 1 Collier County Landfill, 3730 White Lake Blvd., Naples, FL 34117 Motor Truck Scales 4 ea 12 $345.00 $16,560.00 $225.00 $10,800.00 2 Collier County Landfill, 3730 White Lake Blvd., Naples, FL 34117 Deck Scale 1 ea 4 $225.00 $900.00 $300.00 $1,200.00 3 Collier County Landfill, 3730 White Lake Blvd., Naples, FL 34117 Digital Bench Scale 1 ea 4 $100.00 $400.00 $100.00 $400.00 4 Immokalee Transfer Station, 700 Stockade Rd., Immokalee, FL 34142 Motor Truck Scales 1 ea 4 $345.00 $1,380.00 $600.00 $2,400.00 5 Immokalee Transfer Station, 700 Stockade Rd., Immokalee, FL 34142 Deck Scale 1 ea 4 $225.00 $900.00 $300.00 $1,200.00 6 Immokalee Transfer Station, 700 Stockade Rd., Immokalee, FL 34142 Digital Bench Scale 1 ea 4 $100.00 $400.00 $100.00 $400.00 7 Tim Nance Recycling Drop-Off Center, 825 39th Ave. NE, Naples, FL 34120 Motor Truck Scales 1 ea 4 $345.00 $1,380.00 $600.00 $2,400.00 8 Tim Nance Recycling Drop-Off Center, 825 39th Ave. NE, Naples, FL 34120 Deck Scale 1 ea 4 $225.00 $900.00 $300.00 $1,200.00 9 Tim Nance Recycling Drop-Off Center, 825 39th Ave. NE, Naples, FL 34120 Digital Bench Scale 1 ea 4 $100.00 $400.00 $100.00 $400.00 10 North Collier Recycling Drop-Off Center, 9950 Goodlette Frank Rd., Naples, FL 34109 Deck Scale 1 ea 4 $225.00 $900.00 $300.00 $1,200.00 11 North Collier Recycling Drop-Off Center, 9950 Goodlette Frank Rd., Naples, FL 34109 Digital Bench Scale 1 ea 4 $100.00 $400.00 $100.00 $400.00 12 Marco Island Recycling Drop-Off Center, 990 Chalmer Dr., Marco Island, FL 34145 Deck Scale 1 ea 4 $225.00 $900.00 $300.00 $1,200.00 13 Marco Island Recycling Drop-Off Center, 990 Chalmer Dr., Marco Island, FL 34145 Digital Bench Scale 1 ea 4 $100.00 $400.00 $100.00 $400.00 14 Naples Recycling Drop-Off Center, 2640 Corp. Flight Dr., Naples, FL 34104 Deck Scale 1 ea 4 $225.00 $900.00 $300.00 $1,200.00 15 Naples Recycling Drop-Off Center, 2640 Corp. Flight Dr., Naples, FL 34104 Digital Bench Scale 1 ea 4 $100.00 $400.00 $100.00 $400.00 Qty*Unit Price Extended Price Unit Price Extended Price 150 $ 125.00 $18,750.00 $ 170.00 $25,500.00 300 $ 115.00 $34,500.00 $ 150.00 $45,000.00 8 115.00$ $920.00 $0.00**$0.00 8 125.00$ $1,000.00 $0.00**$0.00 Total Bid Amount 10% 10% 15% 1.5 X Straight Time Hourly Required Forms Form 1: Vendor Declaration Statement Form 2: Conflict of Interest Certification Affidavit Form 3: Immigration Affidavit Certification Form 4: Local Vendor Preference Form 5: Reference Questionnaire Form 6: Grant Forms - Federal Provisions and Assurances E-Verify SunBiz Page Vendor W-9 Addendum(s) Notifications Sent: 2423 Packages Viewed: 22 Bid Received: 2 *Quantities listed are for evaluation purposes only Y Y Y N Y N/A Y Y Y* Y Markup Percentages for Additional Services Scale Service Truck Charge: Includes Certified Weights Up to 500LBS, Tools, Fuel, and Insurance (Charged per trip / day) Scale Test Truck Charge: Includes Certified Weights in a Test Cart with min 21,000 LBS, Tools, Fuel, and Insurance. (Charged per trip / day) Description Supervisor Service Technician **Superior Processing & Weighing LLC provided bid clarification that no costs will be incurred or charged to the County for use of this line item. Scale Calibrators, LLC Additional Services (Repairs, Replacements and New Equipment) Quantities (Qty) are listed for evaluation purposes only* 82,290.00$ 95,700.00$ Unit Per Hour Per Hour 1 Service 1 Service Superior Processing & Weighing LLC N/A Bid Schedule Y Y Y Y Y N Y* Y Y Y Y* YES/NO YES/NO Equipment and Parts Markup Percent*** Rental Equipment Markup Percent Subcontractor Markup Percent County Observed Holidays, weekends, and Urgent Requests Markup Rate ***Superior Process & Weighing LLC provided bid clarification on the equipment and parts markup and confirmed markup will not exceed 10%. 16.C.6.b Packet Pg. 869 Attachment: 22-8050R Bid Tabulation_FINAL (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") Notice of Recommended Award Solicitation: 22-8050R Title: Scale Preventative Maintenance and Repairs Due Date and Time: April 17, 2023, at 3:00 PM EST Respondents: Company Name City County State Bid Amount Responsive/Responsible Scale Calibrators, LLC Miami Lakes Miami- Dade FL $82,290.00 Y/Y Superior Processing & Weighing, LLC Fort Myers Lee FL $95,700.00 Y/Y Utilized Local Vendor Preference: Yes No Recommended Vendor(s) For Award: On March 14, 2023, Procurement Services Division released notices for Invitation to Bid (ITB) No. 22-8050R Scale Preventative Maintenance and Repairs, to two thousand four hundred and twenty-three (2,423) vendors. Twenty-two (22) vendors viewed the solicitation information, and two (2) bids were submitted by the April 17, 2023, deadline. Staff reviewed the bids received and deemed both Scale Calibrators, LLC and Superior Processing & Weighing, LLC to be responsive and responsible with minor irregularities. Staff recommends the contract be awarded to Scale Calibrators, LLC as the primary vendor, and Superior Processing & Weighing, LLC as the secondary vendor. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 63FC2F6F-45E8-46BF-B261-0E2EAC2620EE 6/9/2023 6/12/2023 6/12/2023 16.C.6.c Packet Pg. 870 Attachment: 22-8050R NORA (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.ePacket Pg. 871Attachment: 22-8050R_COI_ScaleCalibrators (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.ePacket Pg. 872Attachment: 22-8050R_COI_ScaleCalibrators (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.ePacket Pg. 873Attachment: 22-8050R_COI_ScaleCalibrators (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.ePacket Pg. 874Attachment: 22-8050R_COI_ScaleCalibrators (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 875 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 876 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 877 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 878 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 879 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 880 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 881 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 882 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 883 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 884 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 885 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 886 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 887 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 888 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 889 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 890 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 891 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 892 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 893 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 894 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 895 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 896 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 897 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 898 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 899 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 900 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 901 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 902 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 903 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 904 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") 16.C.6.g Packet Pg. 905 Attachment: 22-8050R Superior Submittal (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and Repairs") INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Southern-Owners Insurance Company Bridgefield Casualty Insurance Company Federal Insurance Company AmGUARD Insurance Co. Progressive Express Insurance Company 9/13/2023 USI Insurance Services LLC 2502 N Rocky Point Dr. Suite 400 Tampa, FL 33607 Sam Gordon 855 874-1270 selectcommercial@usi.com Superior Contracting & Environmental Specialties LLC DBA Superior Processing 2130 park 82 Drive Fort Myers, FL 33905 10190 10335 20281 42390 10193 A X X X BI/PD Ded:2,500 X X X 2018740322 12/09/2022 12/09/2023 1,000,000 100,000 1,000,000 2,000,000 2,000,000 D E X X X X X X X SUAU424178 972058195 08/06/2023 08/06/2023 08/06/2024 08/06/2024 1,000,000 A X X X X 4810272502 12/09/2022 12/09/2023 5,000,000 5,000,000 B N X 19657519 03/08/2023 03/08/2024 X 1,000,000 1,000,000 1,000,000 C Inland Marine 45472080 12/10/2022 12/10/2023 $300,000 Rented Equip (refer to schedule) The General Liability, Auto, and Umbrella policy(s) includes an automatic Additional Insured endorsement that provides Additional Insured status to the Certificate Holder only when there is a written contract that requires such status, and only with regard to work performed by or on behalf of the named insured. The General Liability, Auto, Work Comp, and Umbrella policy(s) provide a Blanket Waiver of Subrogation when required by written contract, except as prohibited by law. (See Attached Descriptions) Collier County Board of County Commissioners 3295 Tamiami Trail E. Naples, FL 34112 1 of 2 #S41788525/M41077641 SUPERPRO12Client#: 1927748 BSSZP 1 of 2 #S41788525/M41077641 16.C.6.h Packet Pg. 906 Attachment: 22-8050R _COI_SuperiorProcessing (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) The General Liability, Auto, and Umbrella policy(s) contains a special endorsement with "Primary and Noncontributory" wording for the additional insured, when required by written contract. ** Auto Liability Information ** E 972058195 Eff Date: 08/06/2023 Exp Date: 08/06/2024 Auto Liability: Scheduled Autos Auto Liability: Non-Owned Autos Auto Liability: Hired Autos Combined Single Limit: 1,000,000 2 of 2 #S41788525/M41077641 16.C.6.h Packet Pg. 907 Attachment: 22-8050R _COI_SuperiorProcessing (26805 : Invitation for Bid (“ITB”) No. 22-8050R, “Scale Preventative Maintenance and