Agenda 11/14/2023 Item #16B 8 (2nd Amendment to Contract #18-7253 and #18-7256 for and additional 180 Days)11/14/2023
EXECUTIVE SUMMARY
Recommendation to approve Second Amendments to Agreement No. 18-7253, “Goodlette Frank Road
Landscape Maintenance,” and Agreement No. 18-7256, “Golden Gate Parkway & I-75 Landscape
Maintenance,” with Superb Landscape Services, Inc. to extend the agreements for an additional 180 days,
and authorize the Chairman to sign the attached Amendments.
OBJECTIVE: To extend Agreement No. 18-7253, “Goodlette Frank Road Landscape Maintenance,” and
Agreement No. 18-7256, “Golden Gate Parkway & I-75 Landscape Maintenance” (the “Agreements”), for
landscape maintenance services for an additional 180 days.
CONSIDERATIONS: The Board approved the Agreements with Superb Landscape Services, Inc. formerly
known as Florida Land Maintenance, Inc. d/b/a Commercial Land Maintenance on June 12, 2018 (Agenda Items
16.A.28 and 16.A.13), for landscaping maintenance services. The Agreements included a three -year term with two
additional one-year optional renewal periods.
On February 28, 2019, a First Amendment to the Agreement was administratively approved revising Section 22.
Payments Withheld, to correct a minor scrivener error. Staff exercised both options to renew the Agreements, and
administratively extend the Agreements by 180 days as allowed under Section 1. Agreement Term. The
Agreements are currently scheduled to expire on December 8, 2023.
To avoid a disruption in services, staff is requesting Board approval to amend the Agreements to extend them for an
additional 180 days. This requested extension will revise the December 8, 2023 expiration date to June 5, 2024.
Invitation to Bid No. 23-8197, Landscape Maintenance for Work Areas 2, 7, 9, 14, and 15 is currently being
advertised and staff will bring back a request to terminate these Agreements if the results of the solicitation result in
new agreements coming to the Board before the expiration of the requested 180 day time extension provided in the
attached Amendments.
FISCAL IMPACT: Funding for services was included in the FY24 budget within the Landscaping Projects Fund
(1012) and Growth Management Transportation Capital Fund (3081). The funding source is unincorporated
general fund tax revenue.
GROWTH MANAGEMENT IMPACT: To maintain the major roadway system at an acceptable level of service
by implementing improvements as identified in the Annual Update and Inventory Report (AUIR).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
RECOMMENDATION: To approve Second Amendments to Agreement No. 18-7253, “Goodlette Frank Road
Landscape Maintenance,” and Agreement No. 18-7256, “Golden Gate Parkway & I-75 Landscape Maintenance,”
with Superb Landscape Services, Inc. extending the agreements an additional 180 days, and authorize the Chairm an
to sign the attached amendments.
Prepared By: Melissa Pearson, Contract Administration Specialist
ATTACHMENT(S)
1. 18-7253 SecondAmendment_ VendorSigned_Superb (PDF)
2. [Linked]18-7253_Superb-FloridaLand_Contract (PDF)
3. 18-7253FloridaLand_Amend#1_FullyExec_20231016151802.080_X (PDF)
4. 18-7256 SecondAmendment_VendorSigned_Superb (PDF)
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11/14/2023
5. 18-7256FloridaLand_Amend#1_FullyExec_2.28.23 (PDF)
6. [Linked]18-7256-Superb_FloridaLand_Contract (PDF)
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11/14/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.8
Doc ID: 27040
Item Summary: Recommendation to approve Second Amendments to Agreement No. 18-7253, “Goodlette Frank
Road Landscape Maintenance,” and Agreement No. 18-7256, “Golden Gate Parkway & I-75 Landscape
Maintenance,” with Superb Landscape Services, Inc. to extend the agreements for an additional 180 days, and
authorize the Chairman to sign the attached Amendments.
Meeting Date: 11/14/2023
Prepared by:
Title: Contract Administration Specialist – Road Maintenance
Name: Melissa Pearson
10/31/2023 10:54 AM
Submitted by:
Title: Transportation Management Services Superintendent – Road Maintenance
Name: Marshal Miller
10/31/2023 10:54 AM
Approved By:
Review:
Transportation Management Services Department Danielle Bates Transportation Management Services
Department Completed 10/31/2023 11:44 AM
Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 10/31/2023 2:02 PM
Growth Management Community Development Department Pamela Lulich Additional Reviewer Completed
10/31/2023 3:00 PM
Procurement Services Sue Zimmerman Additional Reviewer Completed 10/31/2023 4:48 PM
Road Maintenance Marshal Miller Additional Reviewer Completed 11/01/2023 9:38 AM
Transportation Management Services Department Trinity Scott Transportation Completed
11/01/2023 10:16 AM
Procurement Services Sandra Herrera Procurement Director Review Completed 11/01/2023 10:21 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/01/2023 2:44 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/01/2023 2:47 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/01/2023 4:03 PM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 11/07/2023 7:29 AM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 11/08/2023 2:43 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 11/14/2023 9:00 AM
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16.B.8.aPacket Pg. 621Attachment: 18-7253 SecondAmendment_ VendorSigned_Superb (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.aPacket Pg. 622Attachment: 18-7253 SecondAmendment_ VendorSigned_Superb (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.cPacket Pg. 623Attachment: 18-7253FloridaLand_Amend#1_FullyExec_20231016151802.080_X (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.cPacket Pg. 624Attachment: 18-7253FloridaLand_Amend#1_FullyExec_20231016151802.080_X (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.dPacket Pg. 625Attachment: 18-7256 SecondAmendment_VendorSigned_Superb (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.dPacket Pg. 626Attachment: 18-7256 SecondAmendment_VendorSigned_Superb (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.ePacket Pg. 627Attachment: 18-7256FloridaLand_Amend#1_FullyExec_2.28.23 (27040 : 2nd Amendments_Superb_18-7253, 18-7256)
16.B.8.ePacket Pg. 628Attachment: 18-7256FloridaLand_Amend#1_FullyExec_2.28.23 (27040 : 2nd Amendments_Superb_18-7253, 18-7256)