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Agenda 11/14/2023 Item #16B 7 (2nd Amendment to Contract #18-7254 , #18-7255 and#18-7257 for Lawn Services, Inc.)11/14/2023 EXECUTIVE SUMMARY Recommendation to approve Second Amendments to Agreement No. 18-7254, “Airport Pulling Road Landscape Maintenance,” Agreement No. 18-7255, “Pine Ridge Road Landscape Maintenance,” and Agreement No. 18-7257, “Vanderbilt Beach Road Landscape Maintenance,” with Superior Landscaping & Lawn Service Inc. extending the agreements for an additional 180 days, and authorize the Chairman to sign the attached Amendments. OBJECTIVE: To extend Agreement No. 18-7254, “Airport Pulling Road Landscape Maintenance,” Agreement No 18-7255, “Pine Ridge Road Landscape Maintenance,” and Agreement No. 18-7257, “Vanderbilt Beach Road Landscape Maintenance” (the “Agreements”) for landscape maintenance services for an additional 180 days. CONSIDERATIONS: The Board approved the Agreements with Superior Landscaping and Lawn Service Inc. on June 12, 2018 (Agenda Items 16.A.9, 16.A.11, and 16.A.12), to perform landscaping maintenance services. The Agreements included a three-year term with two additional one-year renewal periods. On January 28, a First Amendment to the Agreement was administratively approved revising Section 22. Payments Withheld, to correct a minor scrivener error. Staff exercised both one -year renewal periods, and administratively extended the Agreements by 180 days as allowed under Section 1, Agreement Term. The Agreements are currently scheduled to expire on December 8, 2023. To avoid disruption in services, staff is requesting Board approval to amend the Agreements to extend them for an additional 180 days. The requested extension will revise the December 8, 2023, expiration date to June 5, 2024. Invitation to Bid No. 23-8197, Landscape Maintenance for Work Areas 2, 7, 9, 14, and 15, is currently being advertised and staff will bring back a request to terminate these Agreements if the results of that solicitation results in new agreements coming to the Board before the expiration of the requested time extension in the attached Amendments. FISCAL IMPACT: Funding for services was included in the FY24 budget within the Landscaping Projects Fund (1012) and Growth Management Transportation Capital Fund (3081). The funding source is unincorporated general fund tax revenue. GROWTH MANAGEMENT IMPACT: To maintain the major roadway system at an acceptable level of service by implementing improvements as identified in the Annual Update and Inventory Report (AUIR). LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To approve Second Amendments to Agreement No. 18-7254, “Airport Pulling Road Landscape Maintenance,” Agreement No. 18-7255, “Pine Ridge Road Landscape Maintenance,” and Agreement No. 18-7257, “Vanderbilt Beach Road Landscape Maintenance,” with Superior Landscaping & Lawn Service Inc. extending the agreements an additional 180 days, and authorize the Chairman to sign the attached amendments. Prepared By: Melissa Pearson, Contract Administration Specialist ATTACHMENT(S) 1. 18-7254 Amendment #2_Superior (PDF) 2. 18-7254Superior_Amend#1_FullyExecuted_20231016142155.429_X (PDF) 3. [Linked]18-7254 Superior_Contract (PDF) 4. 18-7255 Amendment #2_Superior (PDF) 5. 18-7255SuperiorLand_Amend#1_FullyExec_20231016162516.818_X (PDF) 6. [Linked]18-7255 Superior_Contract (PDF) 7. 18-7254 Amendment #2_Superior (PDF) 16.B.7 Packet Pg. 602 11/14/2023 8. 18-7254Superior_Amend#1_FullyExecuted_20231016142155.429_X (PDF) 9. [Linked]18-7257Superior_Contract (PDF) 10. COI - Collier County 2022-2023 (Pollution) (PDF) 16.B.7 Packet Pg. 603 11/14/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.7 Doc ID: 27033 Item Summary: Recommendation to approve Second Amendments to Agreement No. 18-7254 “Airport Pulling Road Landscape Maintenance, Agreement No. 18-7255 “Pine Ridge Road Landscape Maintenance,” and Agreement No. 18-7257 “Vanderbilt Beach Road Landscape Maintenance” with Superior Landscaping & Lawn Service, Inc. extending the agreements up to six months, and authorize the Chair to execute the Amendments. Meeting Date: 11/14/2023 Prepared by: Title: Contract Administration Specialist – Road Maintenance Name: Melissa Pearson 11/01/2023 12:05 PM Submitted by: Title: Transportation Management Services Superintendent – Road Maintenance Name: Marshal Miller 11/01/2023 12:05 PM Approved By: Review: Growth Management Community Development Department Pamela Lulich Additional Reviewer Completed 11/01/2023 12:15 PM Road Maintenance Marshal Miller Additional Reviewer Completed 11/01/2023 12:19 PM Transportation Management Services Department Jeanne Marcella Transportation Management Services Department Completed 11/01/2023 1:50 PM Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 11/01/2023 2:45 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 11/01/2023 2:58 PM Procurement Services Sandra Herrera Procurement Director Review Completed 11/01/2023 3:38 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 11/02/2023 10:19 AM Transportation Management Services Department Jeanne Marcella Transportation Completed 11/03/2023 3:13 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/03/2023 3:59 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/06/2023 8:37 AM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 11/07/2023 7:31 AM County Manager's Office Ed Finn Level 4 County Manager Review Completed 11/08/2023 3:20 PM Board of County Commissioners Geoffrey Willig Meeting Pending 11/14/2023 9:00 AM 16.B.7 Packet Pg. 604 16.B.7.a Packet Pg. 605 Attachment: 18-7254 Amendment #2_Superior (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257) 16.B.7.a Packet Pg. 606 Attachment: 18-7254 Amendment #2_Superior (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257) 16.B.7.bPacket Pg. 607Attachment: 18-7254Superior_Amend#1_FullyExecuted_20231016142155.429_X (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18- 16.B.7.bPacket Pg. 608Attachment: 18-7254Superior_Amend#1_FullyExecuted_20231016142155.429_X (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18- 16.B.7.d Packet Pg. 609 Attachment: 18-7255 Amendment #2_Superior (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257) 16.B.7.d Packet Pg. 610 Attachment: 18-7255 Amendment #2_Superior (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257) 16.B.7.ePacket Pg. 611Attachment: 18-7255SuperiorLand_Amend#1_FullyExec_20231016162516.818_X (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18- 16.B.7.ePacket Pg. 612Attachment: 18-7255SuperiorLand_Amend#1_FullyExec_20231016162516.818_X (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18- 16.B.7.g Packet Pg. 613 Attachment: 18-7254 Amendment #2_Superior (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257) 16.B.7.g Packet Pg. 614 Attachment: 18-7254 Amendment #2_Superior (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257) 16.B.7.hPacket Pg. 615Attachment: 18-7254Superior_Amend#1_FullyExecuted_20231016142155.429_X (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18- 16.B.7.hPacket Pg. 616Attachment: 18-7254Superior_Amend#1_FullyExecuted_20231016142155.429_X (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18- 11/30/2022 Brown & Brown of Florida, Inc. 8825 NW 21st Terrace Doral FL 33172 Julio Guerrero (305) 714-4400 (305) 714-4401 Julio.Guerrero@bbrown.com Superior Landscaping & Lawn Service Inc PO Box 35-0095 Miami FL 33135 Twin City Fire Insurance Company 29459 Hartford Insurance Company of the Midwest 37478 GuideOne National Insurance Company 14167 FFVA Mutual Insurance Co.10385 Westchester Surplus Lines Ins. Co.10172 22/23 GL,CA,UMB,WC A Y Y 21UENOL4176 12/01/2022 12/01/2023 1,000,000 300,000 10,000 1,000,000 2,000,000 2,000,000 B Y Y 21UENOL9067 12/01/2022 12/01/2023 1,000,000 C 56000330800 12/01/2022 12/01/2023 3,000,000 3,000,000 D N Y WC84000345042022A 12/01/2022 12/01/2023 1,000,000 1,000,000 1,000,000 E Pollution G7166419301 01/17/2023 12/01/2023 Aggregate 1,000,000 Occurrence 1,000,000 Retention 10,000 Certificate Holder is Additional Insured on a primary and non-contributory basis with regards to General Liability & Auto Liability for any and all work performed on behalf of Collier County. when required by written contract. Waiver of subrogation applies to the Additional Insured with regards to General Liability, Auto Liability & Workers Compensation when required by written contract. For any and all work performed on behalf of Collier County. Collier County Board of County Commissioners 3295 Tamiami Trail E. Naples FL 34112 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 16.B.7.j Packet Pg. 617 Attachment: COI - Collier County 2022-2023 (Pollution) (27033 : 2nd Amendments-Agreements 18-7254, 18-7255, 18-7257)