Backup Documents 10/24/2023 Item #16B 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office /6/01.y 193
4. BCC Office Board of County
Commissioners A 4, "Isl i0/2C/Z 3 q
5. Minutes and Records Clerk of Court's Office /'� �
TAU All 6--'
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Daniel Roman—TMSD—Capital Project Phone Number 239.252.5181
Staff Contact/ Planning,Impact Fees,and Program
Department Management
Agenda Date Item Agenda Item Number 16.B.4
was Approved by 10/211I23
the BCC
Type of Document Change Order #2, Hole Montes, Inc. Number of Original Documents 1
Attached (PO#4500217694) Attached
PO number or Daniel.Roman@colliercountyfl.gov
account number if Nadine.Dunham@colliercountvfl.gov
document is to be Mark.Zordan cr.colliercountyfl.gov
recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature DR
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be DR
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DR
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9112372t23 and all changes made during DR iT/A is not
the meeting have been incorporated in the attached document. The C unty in option for
Attorney's Office has reviewed the changes,if applicable. wimp3 his line.
9. Initials of attorney verifying that the attached document is the version approved by the DR /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the 0 option for
Chairman's signature. his line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16B 4
Procurement Services
Co ICT County Change Order Form
®Contract Modification ❑Work Order Modification
Contract#: 21-7900 Change#: 2 Purchase Order#: 4500217694 Project#: 60102.12.3
Contractor/Firm Name: Hole Monies, Inc. Contract/Project: Design Services for Stormwater Improvements for the BCG&CC/CCNA{g
Project Manager Name: Mark Zordan Division Name: CPP Stormwater Management
Original Contract/Work Order Amount $ 789,130.60 4/12/2022 16.A.24 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 789,130.60 4/12/2022 16.A.24 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 789,130.60 5/4/2023 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0% Total Change from Original Amount
Revised Contract/Work Order Total $ 789,130.60 0% change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0% change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 5/4/2022 Original 5/4/2023 Last Approved 5/4/2023 Revised Date TBD*
Date Completion Date Date (Includes this change)
365
#of Days Added Select Tasks 0 Add new task(s) ❑ Delete task(s) 0 Change task(s) m Other
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested);2.)why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
'This contract was issued a stop work letter for Tasks 1 through 4 with 1 calendar day remaining.
la)This Change order requests the addition of 365 days to Tasks 1 through 4 due to additional design coordination with the City of Naples.
lb)This Change order requests to move the amount of S62,114.00 from Task 4 Permitting to Task 3 Design to accommodate the design changes needed to coordinate with the City of Naples.
2a)The change being requested was not included in the original contract because the schedule was extended when the City of Naples decided to partner with the County to replace their aged water main
system within the community.That separate design and construction contract between the City and Hole Monies has not started but is expected to be completed concurrently with this contract.
2b)The change being requested was not included in the original contract because the scope of the design portion of the project changed when the City of Naples decided to partner with the County.
3)If these modifications are not processed,the design of the stormwater improvements for the neighborhood of Big Cypress Golf and Country Club Estates would not be completed and the community will
continue to flood.
n ja Digitally signed by ZordanMark
Prepared by: Date 2023.07.20 11:45:41-04.00' Date:
(Mark Zordan, Project Manager, CPP-Stormwater Management)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the
same terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this
acceptance. The adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/
Vendor/Consultant/Design Professional arising out of or related to the change set forth herein, including claims for impact and delay
costs.
City syroa by a¢na.a e.y+.ma
Accepted by: cn.FIKnsid o.a,,*b,or..,Mc.. R.,�.M env,nc.b7�.n,,8 �ycame.U5
wi.2073 07.30127556{407 Date:
(Richard E. Brylanski, Senior Vice President/Principal)
Accepted by: RomanDaniel 's° �:'' "�~ '~-' r =:w" Date:
(Daniel Roman, P.E., Supervisor-Project Mgmt., CPP-Stormwater Management)
Digitally signed by Johnssen_b
Approved by: JOtInSsen_b Date 2023.07.31 0846:21-04.00' Date:
(Beth Johnssen, Division Director, CPPD-giTao spaa`ia Mgmt. Services)
ScottTrinit Date 2023.08.08112855
Approved by: y-04.00' Date:
(Trinity Scott, Department Head,Transportation Mgmt. Services)
Digitally signed by YilmazHeather
YilmazHeather
Approved by: Date:2023.08.3113:11:14.0400' Date:
(Procurement Professional)
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpl BCC E J
16B 4
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel, Clerk of Courts COLLLIER COUNTY, FLORIDA
& Comptroller
- a
By: N By:
•
4 ; Rick LoCastro, Chairman
Dated: !11. 2.023
(SEAL) Attest as to Chairman's
signature only
Approve as to r/ . r d I gality:
By: C�
Scott R.Teach
Deputy County Attorney
O
16B 4
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
1 Defined 450 days 450 450 Without this conversion of time, Task
for Task 5 under 5 will not be able to start delaying
separate NTP p required services on the project. g
2 Adds 365 days to 365 730 Without this additional time,the
original contract for design services cannot be
Tasks 1-4 completed.
2 Reallocation of Without this fee reallocation the
$62,114.00 from design services cannot be
Task 4 to Task 3 completed.
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin BCC
(13210
Rpt
CAC
16B 4
TeufferKarin
From: Rick Brylanski <RickBrylanski@hmeng.com>
Sent: Tuesday,June 27, 2023 11:34 AM
To: TeufferKarin
Subject: Re:Contract 21-7900 Change Order Request-time extension and reallocation of fees
Follow Up Flag: Follow up
Flag Status: Flagged
EXTERNAL EMAIL:This email is from an external source.Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Karin—please let me know if this works
Please consider this email as a Change Order request to extend Contract time for the above referenced County project for
Task 1 thru 4 by 365 days.The extension allows conservatively estimated time for the completion of the residential right-
of-way secondary drainage and sidewalk improvements design and coordination with City of Naples who is partnering on
the project to include water main replacement which was not assumed as part of the original scope of services.
Also,we request to move the unbilled amounts remaining in Task 4,with exception of$3200 for right-of-
way permit to Task 3 Design Services.
Please let me know if the information provided is suitable for your review and processing, or if any additional information
is needed.
Richard (Rick) Brylanski, P.E.
Sr. Vice President
4111—
N ,
.,
Vl
HOLEMONTES
LA AIRS!IAh3SC.0 Alt4,01tCIEPtAti%114 RAMS
6200 Whiskey Creek Drive
Fort Myers,FL 33919
Main Line: (239) 985-1200
Direct Line: (239) 985-1242
Cell Phone: (239) 994-6838
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
1
CAO
16B 4
From: TeufferKarin
To: TavlorLlsa
Cc: ZordanMark
Subject: RE:CO#2_BCG-CCN_HM_07-20-2023_Signed by HM.pdf
Date: Wednesday,August 2,2023 4:01:15 PM
Hi Lisa,
Helping Mark out with this one. I left you a voicemail this afternoon but thought I should also follow
up with an email and a couple of notes below:
• You are correct that funds are being moved to ensure Hole Montes'stormwater design does
not conflict with City of Naples water main design, but they were not done with the
stormwater design (were at 30%) and needed additional funds to complete that task
regardless. I put the City of Naples as the reason in the Change Order because it is difficult to
define the line of how much of their requested funds will go to stormwater design versus
conflict resolution.
• In addition,the City of Naples has hired Hole Montes under a separate contract to do the
design work for their water mains.
• A draft of an Interlocal Agreement with the City for construction is being reviewed by the CAO
If we need to re-think this,that's no problem but wanted to make sure you had the full context. I will
call you tomorrow to discuss further.
Thank you!
Information in this email has been provided or requested on behalf of Collier County Staff.
Thank you,
Karin Teuffer
Project Manager
Stormwater Management
Co ter County
Transoortation Management Services Department
Capital Project Planning,Impact Fees&Program Management
2685 South Horseshoe Dr.,Suite 103,Naples,Florida 34104
239.252.5821(Collier County Office)
305.890.8617(Cell)
karin,teufferC5 colliercountyfl.gov
From:TaylorLisa<Lisa.TaylorPcolliercountyfl.gov>
Sent:Tuesday,August 1, 2023 12:55 PM
To:ZordanMark<Mark.ZordanPcolliercountyfl.gov>
Cc: RomanDaniel<Daniel.RomanPcolliercountyfl.gov>;CastilloTara
<Tara.CastilloPcol liercountyfl,gov>
CAO
16B 4
Subject:CO#2_BCG-CCN_HM_07-20-2023_Signed by HM.pdf
Mark,
This change order speaks to moving funds that are reserved in debt funding for permitting services
into a Task to pay for changes to the City of Naples utilities. If we are making changes for the City of
Naples and using our funds to do this there should be an agreement to get these funds.
Please advise on this?
Respectfully,
1'ioa 7401, GSf3B
Budget Analyst II
Clt r County
Transportation Management Services
2885 S Horseshoe Drive Naples,FL 34104
Phone:(239)252-5813 Fax(239)252-6617
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released
in response to a public records request, do not send electronic mail to this entity. Instead, contact this
office by telephone or in writing.
CAO