Agenda 10/24/2023 Item #16F1 (FEMA Public Assistance related to Hurricane Idalia)10/24/2023
EXECUTIVE SUMMARY
Recommendation to approve an “after-the-fact” request for public assistance to the Federal Emergency
Management Agency (FEMA) for reimbursement of expenses incurred during Hurricane Idalia.
OBJECTIVE: To ensure the County is eligible for FEMA Public Assistance related to Hurricane Idalia.
CONSIDERATIONS: In order to be eligible for federal financial assistance in preparation for and in response to
Hurricane Idalia, Collier County must be approved as an applicant by the Florida Division of Emergency
Management. Once approved, the County will seek reimbursement for all eligible expenses including labor,
equipment, and materials in support of the emergency. Prior to any reimbursement, a funding agreement will be
required to be executed and as such will be presented to the Board for approval.
FEMA issued the notice of a major disaster declaration for the State of Florida (FEMA -4734-DR) including Collier
County on August 31, 2023, as amended September 11, 2023. Thus, Collier County is eligible to request financial
assistance. To begin the process, a Request for Public Assistance application was submitted through the Florida
Department of Emergency Management’s electronic system (Grants Portal) on October 5, 2023.
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with
subsequent Board of County Commissioners action at the next available Board meeting to ratify the approval as
“after-the-fact.”
FISCAL IMPACT: Approval of the request will enable Collier County to be reimbursed for eligible expenses
associated with Hurricane Idalia. Expenses associated with Hurricane Idalia are currently estimated at $150,000.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action.
RECOMMENDATION: To approve an “after-the-fact” Request for Assistance to secure the County as an
eligible applicant for FEMA reimbursement of Hurricane Idalia related expenditures.
Prepared by: Christopher Johnson, Director Corporate Financial and Management Services
ATTACHMENT(S)
1. Hurricane Idalia Public Assistance (PDF)
16.F.1
Packet Pg. 1540
10/24/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.1
Doc ID: 26976
Item Summary: Recommendation to approve an “after-the-fact” request for public assistance to the Federal
Emergency Management Agency (FEMA) for reimbursement of expenses incurred during Hurricane Idalia.
Meeting Date: 10/24/2023
Prepared by:
Title: Management Analyst II – County Manager's Office
Name: Geoffrey Willig
10/13/2023 11:03 AM
Submitted by:
Title: Accountant, Senior – Office of Management and Budget
Name: Christopher Johnson
10/13/2023 11:03 AM
Approved By:
Review:
Grants Maria Kantaras Level 2 Grants Review Completed 10/13/2023 11:06 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/13/2023 11:16 AM
Office of Management and Budget Blanca Aquino Luque Level 3 OMB Gatekeeper Review Completed 10/13/2023 4:21 PM
Office of Management and Budget Christopher Johnson Additional Reviewer Completed 10/13/2023 4:44 PM
Grants Therese Stanley Additional Reviewer Completed 10/16/2023 1:18 PM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 10/16/2023 1:45 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 10/24/2023 9:00 AM
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Offe of Management & Budget
TO
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Amy Patterson - County Manager
Christopher Johnson - Director, Corporate
Financial & Management Services
FROM: Therese Stanley
Manager - OMB Grants Compliance
DATE: Oclobet 4,2023
RE:County Manager review and approval to apply for Hurricane ldalia Public Assistance
through the Federal Emergency Management Agency (FEMA) in the estimated
amount of $ 150,000 (ATF 24-001).
The mission ofthe Federal Emergency Management Agency's (FEMA) Public Assistance (PA) grant program is to
provide assistance to state, tribal, territorial, and local govemments, and certain types ofprivate nonprofit (PI{P)
organizations so that communities can quickly respond to and recover from major disasters or emergencies declared
by the president.
FEMA issued a notice of a major disaster declaration for the State ofFlorida (FEMA-4734-DR) including Collier
County on August 31,2023. On September t4, 2023, the State ofFlorida Department ofEmergency Management
notified the County may be eligible for hnancial assistance under Category B Emergency Protective Measures. A
local govemment entity seeking Public Assistance funding from FEMA, must flfst submit a Request for Public
Assistance (RPA) to FEMA to begin the process. The RPA must be submitted electronically to no later than
October 5.2023.
Collier County Emergency Management activated the Emergency Operations Center (EOC) and engaged operations
to monitor and respond to Hurricane ldalia. Countywide Departrnents carried out emergency protective measures in
anticipation ofthe storm event. Costs incurred by the County are estimated at $150,000 atthis time.
Funding for the Public Assistance Program is paid proportionately by the State of Florida and FEMA. Generally, the
federal contribution is 75% and the nonfederal contribution is 25%. The nonfederal share is then split between FDEM
and the County which results in a reimbursement of 87.502 and local match of 12.5o4.
ln order to meet the subminal deadline, staff is requesting that the County Manager approve submittal of the RPA
followed by after-the-fact approval by the Board of County Commissioners at the October 24,2023, me€ting.
Once you have reviewed the application, please sign in the box above and in the areas marked throughout the
application and call me for pickup at 239-252-2959. Thank you, and please let me know ifyou have any questions
regarding this request.
Grant Application Reviewed and Approved by
After-the-Fact Approval by the BCC is required at
the October 24, 2023 BCC meeting
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Manager,
3299 Tamiami Trail East, Suite 201 . Naptes, Ftonda 34.t12-S746 . 239 -2524973, FM23}-252-BB2A
16.F.1.a
Packet Pg. 1542 Attachment: Hurricane Idalia Public Assistance (26976 : Idalia After the Fact)