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Agenda 10/24/2023 Item #16E1 (ITB - 24 Hour Towing and Roadside Services to Bald Eagle Towing and Recovery Inc)10/24/2023 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (“ITB”) No. 23-8148, “24-Hour Towing and Roadside Services,” to Bald Eagle Towing & Recovery, Inc., and authorize the Chairman to sign the attached Agreement. (Estimated spend at $50,000 annually.) _____________________________________________________________________________________ OBJECTIVE: Award towing services agreement to facilitate continuous availability of County vehicles and equipment for public services during normal operations and during emergency conditions. CONSIDERATIONS: The County has daily requirements for vehicle and equipment towing and roadside services that are outsourced. The vendors supplying these services must have sufficient service trucks, equipment, and personnel to meet timely 24-hour towing & roadside service demands for the County Fleet at locations throughout and outside the County. On May 31, 2023, 2023, the Procurement Services Division released notices of ITB No. 23 -8148. Procurement Services extended the bid submittal for an additional two weeks so that staff could perform outreach to promote competition. Ultimately, the County received three bids by the July 14, 2023, deadline. Respondents: Company Name City County State Bid Amount Responsive/ Responsible Bakers Towing and Emergency Services Inc. Naples Collier FL See Bid Tabulation Yes/Yes Bald Eagle Towing & Recovery, Inc. Naples Collier FL See Bid Tabulation Yes/Yes Dixon’s Towing Naples Collier FL N/A No/No Staff evaluated the bids received and found Bakers Towing and Emergency Services Inc. and Bald Eagle Towing & Recovery, Inc., to be responsive and responsible, while Dixon’s Towing was deemed non -responsive for failing to provide any of the required bid documents. Based on the two responsive and responsible bids received, staff recommended primary and secondary vendors in each category based on the lowest cost for a towing/roadside cost of service as follows: Category 1: Light Primary Vendor* - Bakers Towing and Emergency Services Inc Secondary Vendor -Bald Eagle Towing & Recovery, Inc. Category 2: Medium Primary Vendor* - Bakers Towing and Emergency Services Inc Category 3: Heavy No bid received Category 4: Flat/Spare Tire Service Primary Vendor - Bald Eagle Towing & Recovery, Inc. Category 5: Jump Start Service Primary Vendor - Bald Eagle Towing & Recovery, Inc. 16.E.1 Packet Pg. 1460 10/24/2023 Category 6: Lockout Service Primary Vendor - Bald Eagle Towing & Recovery, Inc. Upon presentation of the Agreement for signature, Bakers Towing withdrew its bid, le aving only Bald Eagle Towing as the sole responsive and responsible bidder. Accordingly, staff recommends awarding to Bald Eagle Towing & Recovery, Inc. for Categories 1, 4, 5 and 6, and not awarding Categories 2 and 3. Bald Eagle Towing, the incumbent, incorporated in Florida in 1995 and has been doing business with the County since 2018. FISCAL IMPACT: Funds for towing and recovery services are budgeted annually in the Fleet Management Fund 5021 operating budget with costs estimated at $60,000 annually. GROWTH MANAGEMENT IMPACT: No growth management impact is involved. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To award ITB No. 23-8148, “24-Hour Towing and Roadside Services,” to Bald Eagle Towing & Recovery, Inc. for Categories 1, 4, 5 and 6, and authorize the Chairman to sign the attached Agreement. PREPARED BY: John King, Fleet Management Director ATTACHMENT(S) 1. 23-8148 Insurance_BaldEagle (PDF) 2. 23-8148 Bald Eagle_Proposal (PDF) 3. 23-8148 NORA (PDF) 4. 23-8148 Bid Tabulation_Revised 10-3-23 (PDF) 5. 23-8148 Solicitation (PDF) 6. 23-8148 VendorSigned_BaldEagle (PDF) 7. 23-8148 WCInsurance_BaldEagle (PDF) 16.E.1 Packet Pg. 1461 10/24/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.1 Doc ID: 26745 Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 23-8148, “24-Hour Towing and Roadside Services,” to Bald Eagle Towing & Recovery, Inc., and authorize the Chairman to sign the attached agreements. (Estimated spend at $50,000 annually). Meeting Date: 10/24/2023 Prepared by: Title: Operations Analyst, Senior – Fleet Management Name: Mario Menendez 10/03/2023 2:25 PM Submitted by: Title: – Fleet Management Name: John King 10/03/2023 2:25 PM Approved By: Review: Fleet Management John King Director Review Completed 10/04/2023 10:53 AM Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 10/11/2023 11:55 AM Procurement Services Barbara Lance Additional Reviewer Completed 10/11/2023 12:14 PM Procurement Services Sue Zimmerman Additional Reviewer Completed 10/12/2023 1:07 AM Procurement Services Sarah Hamilton Procurement Director Review Completed 10/12/2023 12:08 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 10/13/2023 8:38 AM Grants Erica Robinson Level 2 Grants Review Completed 10/13/2023 9:18 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/13/2023 11:17 AM Office of Management and Budget Blanca Aquino Luque Level 3 OMB Gatekeeper Review Completed 10/16/2023 9:12 AM Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 10/16/2023 9:27 AM Corporate Business Operations Kenneth Kovensky Additional Reviewer Completed 10/17/2023 10:21 AM County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 10/17/2023 10:50 AM Board of County Commissioners Geoffrey Willig Meeting Pending 10/24/2023 9:00 AM 16.E.1 Packet Pg. 1462 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $ UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 9/11/2023 Chase Insurance Agency,Inc 333 N W 70 Ave;#108 Plantation FL 33317 Jean Towles 954-792-4300 954-791-9344 Jean@chaseinsurance.net Trisura Insurance Company 22225 BALDE-1 Bald Eagle Towing &Recovery,Inc. 3935 Enterprise Avenue Naples FL 34104 1793761842 A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X Y Y 149 TTS FL 100296-00 9/1/2023 9/1/2024 2,000,000 A 1,000,000 X XX X P I P Y Y 149 TTS FL 100296-00 9/1/2023 9/1/2024 P I P 10,000 A Garagekeepers Legal Liability On-Hook &Cargo 149 TTS FL 100296-00 9/1/2023 9/1/2024 $500 Ded $1000 Ded $120,000 $100,000 Garagekeepers Legal Liability covered locations:3935 Enterprise Avenue,Naples,Florida 34104 and 3880 Enterprise Avenue,Naples,Florida 34104. Additional Insured in favor of the Certificate Holder Collier County Board of County Commissioners,OR,Board of County Commissioners in Collier County, OR Collier County Government,OR Collier County for Automobile &General Liability ATIMA “For any and all work performed on behalf of Collier County.” Primary &Non-Contributory applies per insured's written contract.For Any and ALL work performed on behalf of Collier County CONTRACT #23-8148 Collier County Board of County Commissioners 3295 Tamiami Trail East Naples FL 34112 16.E.1.a Packet Pg. 1463 Attachment: 23-8148 Insurance_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1464 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1465 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1466 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1467 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1468 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1469 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1470 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1471 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1472 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1473 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1474 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1475 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1476 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1477 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1478 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1479 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1480 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1481 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1482 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1483 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1484 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1485 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1486 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1487 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.b Packet Pg. 1488 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) Form 4 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: 23-8148 Reference Questionnaire for: Bald Eagle Towing & Recovery, Inc. (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Jodie Bertges (Evaluator completing reference questionnaire) Company:Collier County (Evaluator’s Company completing reference) Email: jodie.bertges@colliercountyfl.gov FAX: Telephone: 239-252-5655 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: ___________________________ Completion Date: _____________________________ Project Budget: _______________________________ Project Number of Days: _______________________ Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 9 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 9 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 16.E.1.b Packet Pg. 1489 Attachment: 23-8148 Bald Eagle_Proposal (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) Notice of Recommended Award Solicitation: 23-8148 Title: 24-Hour Towing and Roadside Services Due Date and Time: July 14, 2023, at 3:00 PM EST Respondents: Company Name City County State Bid Amount Responsive/Responsible Bakers Towing and Emergency Services Inc Naples Collier FL See Bid Tabulation Yes/Yes Bald Eagle Towing & Recovery, Inc. Naples Collier FL See Bid Tabulation Yes/Yes Dixon’s Towing Naples Collier FL N/A No/No Utilized Local Vendor Preference: Yes No Recommended Vendor(s) For Award: On May 31, 2023, the Procurement Services Division issued Invitation to Bid (“ITB”) No. 23-8148, 24-Hour Towing and Roadside Services, to six thousand five hundred and fifty-five (6,555) vendors. Twenty-seven (27) bid packages were viewed and three (3) bids were received by the July 14, 2023, submission deadline. Staff reviewed the bids received. Bald Eagle Towing & Recovery, Inc. and Bakers Towing and Emergency Services Inc were deemed responsive and responsible. Dixon’s Towing was deemed non-responsive for failing to provide any of the required bid documents. Bald Eagle Towing & Recovery, Inc. and Bakers Towing and Emergency Services Inc were both contacted to resolve minor irregularities. Staff recommends the contract be awarded to a Primary and Secondary vendor per Category as outlined below. Category 3 received no bids and will therefore not be awarded. Category 1: Bakers Towing and Emergency Services Inc as Primary; Bald Eagle Towing & Recovery, Inc. as Secondary Category 2: Bakers Towing and Emergency Services Inc as Primary Category 4-6: Bald Eagle Towing & Recovery, Inc. as Primary Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 6D83B010-4581-437E-BC06-AEE193F8BE53 8/18/2023 8/18/2023 8/18/2023 16.E.1.c Packet Pg. 1490 Attachment: 23-8148 NORA (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) ITEM LIGHT DUTY COST CALCULATION EXPLANATION COST CALCULATION COST CALCULATION 1 Base Charge per Tow/Recovery 75.00$ 75.00$ BASE FEE 120.00$ 120.00$ -$ -$ 2 Number of free miles included in Base Charge 0 40 ACTUAL CHARGED MILES 0 40 40 3 Total Cost per mile over the free miles 3.50$ 140.00$ TOTAL MILEAGE CHARGED 5.00$ 200.00$ -$ -$ 4 On-scene rate based on an hourly rate 75.00$ 75.00$ -$ Total Price: Light Duty Total (Base + Charged Miles) ITEM MEDIUM DUTY COST CALCULATION EXPLANATION COST CALCULATION COST CALCULATION 5 Base Charge per Tow/Recovery 125.00$ 125.00$ BASE FEE -$ -$ -$ -$ 6 Number of free miles included in Base Charge 0 40 ACTUAL CHARGED MILES 40 40 7 Total Cost per mile over the free miles 5.00$ 200.00$ TOTAL MILEAGE CHARGED -$ -$ -$ -$ 8 On-scene rate based on an hourly rate 125.00$ -$ -$ Total Price: Medium Duty Total (Base + Charged Miles) ITEM HEAVY DUTY COST CALCULATION EXPLANATION COST CALCULATION COST CALCULATION 9 Base Charge per Tow/Recovery -$ -$ BASE FEE -$ -$ -$ -$ 10 Number of free miles included in Base Charge 40 ACTUAL CHARGED MILES 40 40 11 Total Cost per mile over the free miles -$ -$ TOTAL MILEAGE CHARGED -$ -$ -$ -$ 12 On-scene rate based on an hourly rate -$ -$ -$ Total Price: Heavy Duty Total (Base + Charged Miles) ITEM LIGHT DUTY CLASS A ONLY COST CALCULATION EXPLANATION COST CALCULATION COST CALCULATION 13 Flat/Spare Tire Install Service Cost -$ -$ SERVICE COST 80.00$ 80.00$ -$ -$ 14 On-scene rate based on an hourly rate -$ 75.00$ -$ Total Price: Flat/Spare Tire Install Service (Flat/Spare Tire Install Service + Charged Miles) ITEM ALL CLASSES 12&24 VOLT SYSTEMS COST CALCULATION EXPLANATION COST CALCULATION COST CALCULATION 16 Jump Start Service Cost -$ -$ SERVICE COST 75.00$ 75.00$ -$ -$ 18 On-scene rate based on an hourly rate -$ 75.00$ -$ Total Price: Jump Start Service Total (Jump Start Service + Charged Miles) ITEM ALL CLASSES COST CALCULATION EXPLANATION COST CALCULATION COST CALCULATION 20 Lock Out Service Cost -$ -$ SERVICE COST 85.00$ 85.00$ -$ -$ 22 On-scene rate based on an hourly rate -$ 75.00$ -$ Total Price: Lock Out Service Total (Lock Out Service + Charged Miles) REQUIRED FORMS/DOCUMENTS (YES/NO) * Minor Irregularity Opened By: Lisa Oien Witnessed By: Jennifer Ziglar Date: July 14, 2023 $0.00 $320.00 No No No Bald Eagle Towing & Recovery, Inc.Dixons Towing $0.00 $0.00 $0.00 $0.00 $0.00 No No No No No No *Yes *Yes *Yes *Yes No *Yes Yes *Yes *Yes *Yes No Bid Schedule Form 1: Vendor Declaration Statement Form 2: Conflict of Interest Certificate Affidavit Form 3: Immigration Affidavit Certification *Yes Vendor W-9 Addendums ( 2 ) 2of3 *Yes *Yes *Yes *Yes Form 4: Reference Questionnaire Form 5: Grant Forms E-Verify Sunbiz Page Bakers Towing and Emergency Services Inc. Yes *Yes *Yes *Yes BID TABULATION REVISED 23-8148 - 24-HOUR TOWING AND ROADSIDE SERVICES PLEASE BID USING THE COST OF A 40 MILE TOWING/RECOVERY OR SERVICE FOR CATEGORIES 1 - 3. CATEGORY 1: LIGHT TOWING & PULLING/WINCHING (CLASS A): Bakers Towing and Emergency Services Inc WITHDREW BID NON-RESPONSIVE Bald Eagle Towing & Recovery, Inc.Dixons Towing No Bid No Bid $325.00 $215.00 No Bid No Bid CATEGORY 6: LOCKOUT SERVICE: CATEGORY 5: JUMP START SERVICE: CATEGORY 4: FLAT/SPARE TIRE INSTALL SERVICE: CATEGORY 3: HEAVY TOWING & PULLING/WINCHING (CLASS C): CATEGORY 2: MEDIUM TOWING & PULLING/WINCHING (CLASS B): No Bid No Bid $80.00 $75.00 $85.00 16.E.1.d Packet Pg. 1491 Attachment: 23-8148 Bid Tabulation_Revised 10-3-23 (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR 24-HOUR TOWING AND ROADSIDE SERVICES SOLICITATION NO.: 23-8148 BARBARA LANCE, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8998 Barbara.Lance@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.E.1.e Packet Pg. 1492 Attachment: 23-8148 Solicitation (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 23-8148 PROJECT TITLE: 24-HOUR TOWING AND ROADSIDE SERVICES PRE- BID MEETING: TUESDAY, JUNE 13, 2023, AT 10:00 AM EST LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 DUE DATE: FRIDAY, JUNE 30, 2023, AT 3:00 PM EST PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Fleet Management Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. These specifications are intended to provide information by which prospective vendors may understand the requirements of the County relative to furnishing 24-hour vehicle and equipment towing and recovery services. The term “County” in these specifications refers to the Collier County Board of County Commissioners. Historically, County departments have spent approximately $40,000.00; howe ver, this may not be indicative of future buying patterns. BACKGROUND On occasion, Collier County has a need for the towing and/or recovery of vehicles and/or equipment from various locations, including emergency road-side services such as, but not limited to: vehicle & equipment jump start services (12&24 volt systems), lock-out services to gain entry when keys are locked inside the vehicle, flat tire and spare installation services, and winching / pulling services to free a stuck vehicle. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial term of this contract, with the exception to the price adjustments as outlined below in Section 4 Bid Price Changes. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing s tructure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. 16.E.1.e Packet Pg. 1493 Attachment: 23-8148 Solicitation (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) AWARD CRITERIA ITB award criteria are as follows: ➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation. ➢ It is the intent of Collier County to award to the lowest, responsive, and responsible vendor(s) that represents the best value to the County. ➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: • Lowest Total Price per Category ➢ Collier County reserves the right to select one, or more than one supplier, award on a line-item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Identify Primary, Secondary, and Tertiary Awardees o A primary vendor will be awarded for each category. Other qualified vendors in each category may be awarded as secondary or tertiary vendors. Secondary/Tertiary vendors will be called when primary vendor(s) are unable to meet the County’s required response time. ➢ The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation . DETAILED SCOPE OF WORK The purpose of this solicitation is to establish a vendor who will provide County-wide and out of County, 24-hour towing, recovery, and road-side emergency services for County vehicles and equipment, in the categories defined below. Pricing is all inclusive of labor, materials, and equipment, in accordance with the terms, conditions, and specifications contained in this solicitation . 1. Light Towing & Pulling/Winching (Class A) - All automobiles, vans, light trucks, and trailers up to and including 10,000 lb. Gross Vehicle Weight Rating (GVWR) and small equipment. Small equipment would include riding mowers, all-terrain vehicles (ATV’s), golf carts, warehouse forklifts, and other similar -size equipment. 2. Medium Towing & Pulling/Winching (Class B) - All trucks and trailers above 10,000 lb. GVWR up to and including 20,000 lb. GVWR and medium-size equipment. Ambulances, Ford F-350/F-450/F-550 and equivalent-sized trucks and vans are included in this category along with ag ricultural tractors, skid steer loaders, and other similar medium- size/weight equipment. 3. Heavy Towing & Pulling/Winching (Class C) - All heavy-duty trucks above 20,000 lb. GVWR and all heavy on - road and off-road equipment. 4. Flat/ Spare tire install service (Light Duty Class A only): Lift, jack and support the vehicle and remove the spare tire from its stowed location and install spare tire on the vehicle so the operator can safely drive to the nearest contracted service location or Fleet Management. 5. Jump start service (all Classes 12&24 Volt systems): Provide an external power source of either 12 or 24 volts (depending on vehicle’s electrical system) to boost a weak or dead battery or “jump start” the vehicle so it can be driven to the nearest contracted service location or Fleet Management. 6. Lock out Service (all Classes): To gain entry into the vehicle without damage, when the keys may be locked inside . Vendors awarded this solicitation will be expected to perform the followi ng responsibilities: 1. RESPONSE TIME: The response time required by this agreement is arrival at the disabled vehicle or equipment thirty (30) minutes after notification plus two (2) minutes per mile, measured from the vendor’s base station in Collier Count y, to the vehicle or equipment location. Every effort must be made by the vendor to immediately respond to Public Transit and Emergency vehicles including fire trucks, Buses, Ambulances, and other EMS vehicles. If the primary vendor cannot meet the required response time for a particular towing or recovery requirement, the County reserves the right to use the services of a secondary, or tertiary vendor or any other towing/recovery company that can make a timely response. The vendor must immediately notify County Fleet Management when the required response time cannot be met. 2. VEHICLE AND EQUIPMENT DELIVERIES: Towed or recovered vehicles and equipment shall be delivered to one of the Fleet Management Facilities: 2901 County Barn Rd, Naples FL; 8300 Radio Rd, Naples, FL; 4800 Davis Blvd, Naples, FL; or 425 Sgt. Joe Jones Rd, Immokalee, FL, unless otherwise instructed by a member of the Fleet Management Division. Delivered vehicles and equipment shall be positioned in front of the County Fleet Management facilities so as not to block lanes of travel, parked vehicles, or maintenance bay doors. (Note: The Fleet Man agement facility is gated, and the vendor must have a County access card to enter after normal business hours. Vendor access cards will be issued after award of the contract.) 16.E.1.e Packet Pg. 1494 Attachment: 23-8148 Solicitation (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 3. BID PRICES: Prices offered for services in this agreement shall apply to all County vehicles and equipment within a category, including: any other non-assets, equipment, machinery, tools and toolboxes, materials and supplies, and any other items as deemed necessary to be moved or re-located, transported, or towed by the County and the Fleet Management Division. The determination of classes for non-assets items/equipment and any other miscellaneous items, will be made by Fleet Management in conjunction with a mutual agreement with the towing vendor(s). Bid prices shall list a base charge per tow/recovery, the number of free miles included in the base charge, a cost per mile over the free miles, and an hourly on -scene rate. Chargeable mileage is defined as the shortest distance on trafficable highways, streets, and roads from the pick-up point to the delivery point. On-scene rates for Towing and Pulling/Winching, may be charged when there is a delay in the availability of the disabled vehicle or equipment after arrival of the towing/recovery truck at the pick-up site. Also included, are accident scene cleanup for County vehicle related debris, securing transportation of loose parts on the vehicle, recovery pulling or winching. In those cases, an on-scene charge may be assessed to the County in one-quarter per labor hour (.25 hr) increments until the vehicle or equipment is available for towing/recovery. Rates shall include all normal preparation for towing/recovery requirements for the particular type of vehicle or equipment, such as securing and strapping/binding for transport, disconnecting and re-installing drive shafts or axles and caging or releasing air brakes. For Flat/Spare Tire, Jump Start or Lock Out Service, on -scene rates may be charged when there is a delay in the availability of the disabled vehicle or equipment for servicing after arrival of the service vehicle at the service site. In those cases, an on-scene charge may be assessed to the County in one-quarter per labor hour (.25 hr) increments until the vehicle or equipment is made available for service. All rates shall remain the same 24-hours a day, all days of the year. 4. BID PRICE CHANGES: Bid prices shall remain firm throughout the term of this agreement with exception that prices may be renegotiated with the County’s Procurement Contract Manager when fuel prices increase by twenty-five percent (25%) or more during any continuous three-month period. When negotiations are successfully completed, an amendment will be documented in writing with both parties signing. If fuel prices then decrease twenty -five percent (25%) or more during any continuous three-month period, the County may call for renego tiations of vendor pricing. Fuel prices will be documented upon initial award of the contract based on the Oil Price Information Service (OPIS) Port Everglades, FL weekly average rack price for No. 2 Ultra Low Sulfur Diesel Fuel. All price change negotia tions will also be based on OPIS Port Everglades, FL weekly average rack prices. Other than negotiated price change agreements, no additional fuel charges will be permitted under this agreement. A copy of the original invoice must be provided as back -up to verify proper pricing and mark -ups, if any. 5. TOLL CHARGES: The County will reimburse all toll charges associated with recovering County vehicles and equipment when the most direct route requires use of a toll road. Toll charges will be listed on the invoice and copies of the toll receipts must be attached. No toll charges will be reimbursed without the toll receipts. 6. INSPECTION: The County reserves the right to inspect the Vendor’s facilities and equipment before award of the contract. 7. VENDOR SUBLET SERVICE(S): Vendor(s) may sublet to a third-party vendor(s) for their service(s) or additional resources when they may not have the needed equipment or resources and additional resources or equipment/personnel are required for the requested tow/recovery. The subcontractor charges may be invoiced at a cost plus 15% markup. A copy of the subcontractor’s invoice shall be required with the Vendor’s invoice. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients (during the last 5 years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of thi s project using Form 5 provided in BidSync as part of the Required Forms. Vendors may include two (2) additional pages for each p roject to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevan t project work. 16.E.1.e Packet Pg. 1495 Attachment: 23-8148 Solicitation (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1496Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1497Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1498Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1499Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1500Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1501Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1502Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1503Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1504Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1505Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1506Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1507Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1508Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1509Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1510Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1511Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1512Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1513Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1514Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1515Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1516Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1517Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1518Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1519Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1520Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1521Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1522Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) 16.E.1.fPacket Pg. 1523Attachment: 23-8148 VendorSigned_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 9/25/2023 (239) 354-4053 (239) 354-4058 Bald Eagle Towing & Recvry Inc 3927 Enterprise Ave Naples, FL 34104 A AVWCFL3214232023 9/26/2023 9/26/2024 1,000,000 1,000,000 1,000,000 PO#4500191609 For any and all work performed on behalf of Collier County. Collier County Board of Commissioners 3295 Tamiami Trail E Naples, FL 34112 BALDEAG-01 ADICKINSON Harbour Risk Management, LLC 3401 Tamiami Trl N Suite 210 Naples, FL 34103 info@hrm.us American Interstate Insurance 16.E.1.g Packet Pg. 1524 Attachment: 23-8148 WCInsurance_BaldEagle (26745 : Recommendation to award ITB 23-8148, 24-HRTowing)