Agenda 10/24/2023 Item #16D4 (Restoration of the historic cottages at Mar-Good Harbor Park in Goodland)10/24/2023
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the First Amendment to the agreement
between Collier County and the Florida Department of State Division of Historical Resources for the
restoration of the historic cottages at Mar-Good Harbor Park. (Public Service Grant Fund 1839 and Public
Service Match Fund 1840)
OBJECTIVE: To leverage state grant funds to complete the restoration of the historic cottages at Mar -Good
Harbor Park in Goodland.
CONSIDERATIONS: Mar-Good Harbor Park was acquired in 2005 through a Florida Communities Trust (FCT)
reimbursement grant. The park has been developed with a community building, playground, canoe/kayak launch,
pathways and pavilions, and other recreational amenities and is operated by the Parks and Recreation Division. The
park received a local historic designation in 2015 (Resolution No. 2015 -15). Restoration of the cottages is a
condition of the 2005 FCT grant. Architectural work toward this end was completed through a Division of Histor ic
Resources Small Matching Grant in 2020.
Florida Department of State Division of Historical Resources (DHR) offers Special Category Grants for the purpose
of providing funding to assist local, regional, and state-wide efforts to preserve significant historic structures and
archaeological sites and promote knowledge and appreciation of the history of Florida. On April 1, 2021, the
Department of State issued a funding notice with an application due date of June 1, 2021.
The Museum Division prepared the application for the project to restore the cottages at Mar-Good Harbor Park in
Goodland. The County Manager approved the submittal of the application on May 27, 2021. Agenda Item #16.D.15
was approved by the Board of County Commissioners (Board) on June 22, 2021, to approve the “After-the-Fact”
electronic submittal of the grant application to the Florida Department of State Division of Historical Resources
(DHR).
Applications were evaluated on a competitive basis at a public meeting in the fall of 2021 by the Florida Historical
Commission. Projects were ranked and then, if selected, received funding in the state budget in accordance with the
legislative allocation beginning on July 1, 2022. Projects must be completed within two (2) years.
Collier County was notified by DHR on June 6, 2022, that the Mar-Good Harbor Park project had been awarded the
requested funding of $256,436 with a one-to-one match requirement, making the project total $512,872. Collier
County received the agreement from DHR on November 2, 2022. On March 28, 2023, Agenda Item #16.D.1, the
Board accepted the award and executed the agreement.
The proposed First Amendment will shift funds from the line item “General Conditions” to
“Architectural/Engineering Services” totaling $8,841 to account for the increase in cost for architectural and
engineering services necessary for the project.
FISCAL IMPACT: There is no new Fiscal impact. The total cost of the project is $512,432. The Florida
Department of State will provide $256,436 in grant funding available in Public Service Grant Fund (1839), Project
80322. The grant requires a 100% match in the amount of $256,436 available within Public Service Match Fund
(1840), Project 80322.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote
for Board approval. -DDP
GROWTH MANAGEMENT IMPACT: Mar-Good Harbor Park is inventoried in the Parks and Recreation
AUIR.
RECOMMENDATION: To approve and authorize the Chairman to sign the First Amendment to the agreement
16.D.4
Packet Pg. 1175
10/24/2023
between Collier County and the Florida Department of State Division of Historical Resources for the restoration of
the historic cottages at Mar-Good Harbor Park.
Prepared By: Parker Smith, Grants Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. 23.h.sc.100.039 Amendment 1 (Approved by CAO) (PDF)
2. [LINKED] 23.h.sc.100.039 Executed GAA (PDF)
16.D.4
Packet Pg. 1176
10/24/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4
Doc ID: 26560
Item Summary: Recommendation to approve and authorize the Chairman to sign the First Amendment to the
agreement between Collier County and the Florida Department of State Division of Historical Resources for the
restoration of the historic cottages at Mar-Good Harbor Park. (Public Service Grant Fund 1839 and Public Service
Match Fund 1840)
Meeting Date: 10/24/2023
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Parker Smith
09/14/2023 9:00 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
09/14/2023 9:00 AM
Approved By:
Review:
Community & Human Services Donald Luciano Additional Reviewer Completed 09/15/2023 5:59 PM
Community & Human Services Kim Frazier Additional Reviewer Completed 09/18/2023 8:44 AM
Community & Human Services Kristi Sonntag CHS Review Completed 09/19/2023 1:33 PM
Public Services Department Vanessa Collier Additional Reviewer Completed 09/22/2023 1:30 PM
Operations & Veteran Services Jeff Weir OVS Director Review Completed 09/27/2023 6:59 AM
Museum Amanda O. Townsend Additional Reviewer Completed 09/27/2023 4:09 PM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 09/28/2023 12:54 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 10/02/2023 9:07 AM
Grants Erica Robinson Level 2 Grants Review Completed 10/02/2023 10:54 AM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 10/06/2023 3:45 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/06/2023 3:49 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 10/09/2023 9:38 AM
Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 10/10/2023 10:53 AM
Grants Therese Stanley Additional Reviewer Completed 10/11/2023 3:40 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 10/17/2023 10:50 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 10/24/2023 9:00 AM
16.D.4
Packet Pg. 1177
Collier County Board of County Commissioners
23.h.sc.100.039
T his Amend ment is between the State o f Flo rid a, Dep artment o f S tate, Divis ion of His to rical Resources
hereinafter referred to as the “Division” and Co llier County Bo ard of County C o mmis s io ners, hereinafter referred
to as the “Grantee”.
T he p arties entered into a grant agreement fo r the implementatio n o f a Spec ial Category grant, fo r Res toration and
Interp retatio n o f the His toric Mar-Good Cottages . The parties no w mutually des ire to amend c ertain terms and
cond itions of the grant agreement.
In cons id eration of the c ovenants contained herein, it is agreed :
All s ectio n o f the o riginal grant agreement not spec ific ally amended b y this or a p rio r written amendment and all
p rio r written amendments are hereby reaffirmed.
T he fo llo wing s ections are hereby revis ed as fo llows :
Original Budgets
Description Grant Funds Cash Match In Kind Match
Replac e roof $26,640 $26,640 $0
Demolish no n-his to ric ad d itions and struc turally uns ound
fo urth cottage $19,500 $19,500 $0
Hazardous material ab atement $32,500 $32,500 $0
Resto re fourteen (14) windows and three (3) doors ,
inc luding p ainting $38,880 $38,880 $0
Upgrad e ADA ac c es s ib ility, inc luding ramp and s id ewalk
installation $13,080 $13,080 $0
Stab ilize foundations $12,060 $12,060 $0
Resto re interior walls , flo o rs , and ceiling, including
p ainting $13,200 $13,200 $0
Replac e elec tric al and ad d s ite lighting $9,120 $9,120 $0
Resto re one (1) c is tern to functio nal use $19,320 $19,320 $0
General cond itions $17,980 $17,980 $0
Arc haeological monitoring $3,610 $3,610 $0
Arc hitectural/engineering s ervices $14,950 $14,950 $0
Contrac tor s ervic es $29,220 $29,220 $0
Grant adminis tration $6,376 $6,376 $0
Totals $256,436 $256,436 $0
Page: 1 CAO
16.D.4.a
Packet Pg. 1178 Attachment: 23.h.sc.100.039 Amendment 1 (Approved by CAO) (26560 : Restoration MarGood Cottages 23.h.sc.100.039 Amendment #1)
Amended Budgets
Description Grant Funds Cash Match In Kind Match
Replac e roof $26,640 $26,640 $0
Demolish no n-his to ric ad d itions and struc turally uns ound
fo urth cottage $19,500 $19,500 $0
Hazardous material ab atement $32,500 $32,500 $0
Resto re fourteen (14) windows and three (3) doors ,
inc luding p ainting $38,880 $38,880 $0
Upgrad e ADA ac c es s ib ility, inc luding ramp and s id ewalk
installation $13,080 $13,080 $0
Stab ilize foundations $12,060 $12,060 $0
Resto re interior walls , flo o rs , and ceiling, including
p ainting $13,200 $13,200 $0
Replac e elec tric al and ad d s ite lighting $9,120 $9,120 $0
Resto re one (1) c is tern to functio nal use $19,320 $19,320 $0
General cond itions $9,139 $9,139 $0
Arc haeological monitoring $3,610 $3,610 $0
Arc hitectural/engineering s ervices $23,791 $23,791 $0
Contrac tor s ervic es $29,220 $29,220 $0
Grant adminis tration $6,376 $6,376 $0
Totals $256,436 $256,436 $0
Page: 2 CAO
16.D.4.a
Packet Pg. 1179 Attachment: 23.h.sc.100.039 Amendment 1 (Approved by CAO) (26560 : Restoration MarGood Cottages 23.h.sc.100.039 Amendment #1)
AUT HORIZATION
____________________________ _____________________________
Autho rized offic ial fo r the Grantee Autho rized offic ial for the Divis io n
________________________ _______ _____________________________ ______
Autho rized offic ial Signature Date Divis io n Autho rized offic ial Signature Date
Page: 3
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: ________________________________
Rick LoCastro, Chairman
Attest:
CRYSTAL K. KINZEL, CLERK
___________________________
Deputy Clerk
Approved as to Form and Legality:
_________________________________
Derek D. Perry
Assistant County Attorney
Date: _______________________
CAO
9/13/
2
0
2
3
16.D.4.a
Packet Pg. 1180 Attachment: 23.h.sc.100.039 Amendment 1 (Approved by CAO) (26560 : Restoration MarGood Cottages 23.h.sc.100.039 Amendment #1)
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Collier County Board of County Commissioners
23.1i.se.100.039
This Agreement is by and between the State of Florida, Department of State, Division of Historical Resources herennafter
referred to as the "Division," and the Collier County Board of County Conunissioners hereinafter referred to as the
"Grantee."
The Grantee has been awarded a Special Category Grant by the Division, grant number 23.h.sc.100.039 for the Project
"Restoration and interpretation of the Historic Mar -Good Cottages," in the amount of $256,436 ("Grant Award
Amount"). The Division enters into this Agreement pursuant to Line Item 3165A, contained in the 2023 General
Appropriations Act, HB5001, Laws of Florida. The Division has the authority to administer this grant in accordance with
Section 267.0617, Florida 91alutes.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grant Pm -pose. This grant shall be used exclusively for the "Restoration and Interpretation of the Historic Mar -
Good Cottages," the public purpose for which these fiuids were appropriated.
a) The Grantee shall perfornn the following Scope of Worlc:
Gant fluids will be used to facilitate the restoration of the historic Mar -Good Cottages in Naples, Florida.
Work items include replace roof; demolish non -historic additions and structurally unsound fourth cottage;
hazardous material abatement; restore fourteen (14) windows and three (3) doors, including painting;
upgrade ADA accessibility, including ramp and sidewalk installation; stabilize foundations; restore interior
walls, floors, and ceilings, includingpainting; replace electrical and add site lighting; restore one (1) cistern
to functional use; general conditions; and archaeological monitoring. Grant funds will also be used for
professional architecturaVengineering services, contractor services, and grant admaustration,
All window and/or door replacements shall be submitted to the Bureau of Historic Preservation for review
and approval before any window and/or door replacement work commences.
All tasks associated with the Project shall meet the requirements set forth in this agreement.
b) The Grantee agrees to provide the following Deliverables and Performance Measures related to the
Scope of Work for payments to be awarded.
#
Payment Payment
Type Deliverable Desct7ption Documentation mount
Page: 1
Grant Award Alyeenviit (Fonts GAA001), E&- ak a 00/2022 O
Rule 1.4-39.001. Florida Achninistrative Coele ��
4
Fixed Provide a copy of the professional
Price architectural/engineering consultant's
credentials and a project timeline to the
Division for review and approval.
Fixed Complete and submit a completed
Price Application and Certificate for Payment
(AIA Document G702) and Schedule of
I Contract Values (AIA Document G703), or
their equivalents, showing at least thirty
percent (30%) of the project completed to
the Division for review and approval.
Fixed Complete and submit a completed
Price Application and Certificate for Payment
1 (AIA Document G702) and Schedule of
Contract Values (AIA Document 0703), or
1 their equivalents, showing at least sixty
percent (60%) of the project completed to
the Division for review and approval.
Fixed
Price
Totals
Complete and submit an Application and
Certificate for Payment (AIA Document
G702) and Schedule of Contract Vakies
(AIA Document G703), or their
equivalents, showing at least one hundred
percent (100%) of the project completed,
including all retainage amounts paid, to the
Division for review and approval in
addition, a new/updated FMSF form for
the property and executed Restrictive
Covenants filed with the County Clerk shall
be submitted prior to final payment.
Furthermore, a Seigle Audit Form shall be
completed by the Grantee and submitted
along with the Final Progress Report prior
to final payment
One (1) digital copy of
professional
architectuaYenginecring
consultant credentials; One (1)
project thneline.
f One (1) electronic copy of a
completed Application and
Certificate for Payment (ATA
Document G702) and Schedule
of Contract Values (AIA
Document G703), or their
equivalents, showing at least
thirty percent (30%) of the
project completed.
One (1) electronic copy of a
completed Application and
Certificate for Payment (AIA
Document G702) and Schedule
of Contract Values (AIA
Document G703), or their
equivalents, showing at least
sixty percent (60%) of the
project completed.
One (1) copy of the completed
Application and Certificate for
Payment (AIA Document G702)
and Schedule of Contract
Values (AIA Document G703),
or their equivalents, showing at
least one hundred percent
(100%) of the project
completed, including all
retainage amounts paid; One (1)
copy of the new/updated FMSF
form; One (1) copy of the
executed Restrictive Covenants
filed with the County Clerk; One
(1) Single Audit Form.
$64,109
1
$64,109
$64,109
$256,436
c) The Grantee has provided an Estimated Project Budget based upon reasonable expenditures projected to
accomplish the Grantee's Scope of Work and Deliverables outlined in the Agreement, The Budget provides
Page: 2
Gnaw A«yard Ag-eenrnl (Fortin GAA001). E%cli%e 00/2022 �
Rule lA-39,001, Flr�riclaAdmirrisJruti��e Code ct
details of how grant and match funds will be spent. All expenditures shall be in accordance with this budget
(which is incorporated as part of this Agreement and entitled Attaclrnent A) and must be incurred during the
tern of this Agreement, as stated in Section 2 of this Agreement.
2. Length of Agreement. This Agreement shall begun on 07/01/22 and shall end 06/30/24, unless terminated in
accordance with the provisions of Section 33 of this Agreement. Contract extensions will not be granted runless
Grantee is able to provide substantial written justification and the Division approves such extension. The Grantee's
written request for such extension must be submitted to the Division no later than thirty (30) days prior to the
tennination date of this Agreement and no amendment will be valid until a written amendment is signed by both
parties as required in Section 7 and Section 15 of this Agreement.
3. Conh-act Administration. The parties are legally bound by the requirements of this Agreement. Each parry's
contract manager, named below, will be responsible for monitoring its performance under this Agreement, and will
be the official contact for each party. Any notice(s) or other communications in regard to this agreement shall be
directed to or delivered to the other parry's contract manager by utilizing the information below. Any change in the
contact information below shall be submitted in writing to the contract manager -%vithin 10 days of the change.
For the Division of Historical Resources:
Theo Smith
Florida Department of State
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399
Phone: 850.245.6310
Email: T1teo.Snnitln@dos.mytlorida.conn
For the Grantee:
Contact: Kristi Sonnntag
Address: 3331 Tan*nni Trail E Naples Florida 34112
Phone: 239.252,2486
Eniail.K-isti.Sonntag@colhercotintyfl.gov
4. Grant Payments. Ali grant payments are requested online via www.dosgrants.com by submitting a payment
request with documentation that the deliverable has been completed. The total grant award shall not exceed the
Grant Award Amount, which shall be paid by the Division in consideration for the Grantee's minimum
performance as set forth by the tennis and conditions of this Agreement. Giant payment requests are not
considered complete for purposes of payment until review of the deliverables for compliance with the terms and
conditions of this Agreement by the appropriate Division staff is complete and approval of the deliverable given.
The grant payment schedule is outlined below:
a) All. payments will be made in the amounts identified with the Deliverables in Section 1 of this agreement
b) All payments will be made in accordance with the completion of those Deliverables.
5. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments.
All grantees wishing to receive their award through electronic funds transfer must submit a Direct Deposit
Authorization form to the Florida Department of Financial Services. If EFT has already been set up for the
Page: 3
Grant Awaid Agieenenl (Form GAA00l ), Mclive 06f2022 O
Add M-39.001, FloricpAClrrriniStrGtive Code CN
organization, the Grantee does not need to submit another authorization form unless the organization has changed
bank accounts. The authorization form is accessible at 1 tt •//\.nN+w m florid efo t /Divis' n/AA/Foi7iis/DFS-
A 1-26E.pdf where information pertaining to payment status is also available.
6. Florida Substitute Form W 9. A completed Substitute Form W-9 is required from any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS) must have the correct Taxpayer Identification Number (TIN) and other related information in order to
report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit httns://flvendor.ntyfloridacfo coat/. A copy of the Grantee's Florida Substitute Form W-9
must be submitted to the Division, as required, in advance of or with the executed Agreement.
7. Amendment to Agreement. Either party may request modification of the provisions of this Agreement by
contacting the Division to request an Amendment to the Contract. Changes which are agreed upon shall be
valid only when in writing, signed by each of the parties, and attached to the original of this Agreement.
If changes are implemented without the Division's written approval, the organization is subject to noncompliance,
and the grant award is subject to reduction, partial, or complete refund to the State of Florida and termination of
this agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and
287.058, Florida Statutes.
a) Any advanced funds will be retuned to the State of Florida if unexpended within the first 3 months of
disbursement.
b) Payments will be withheld for failure to complete services as identified in the Scope of Work and
Deliverables, provide documentation that the deliverable has been completed, or demonstrate the
appropriate use of state funds.
c) If the grantee has spent less than the Grant Award Amount in state funds to complete the Scope of Work,
the ftrtal payment will be reduced by an amount equal to the difference between spent state dollars and the
Grant Award Amount.
d) The Division may reduce individual payments by 10% if the completed Deliverable does not meet the
Secretary of the Interior's Standards and Guidelines or other industry standards applicable to die project.
The Division shall reduce total grant funding for the Project in direct proportion to match contributions not met by
the end of the grant period. This reduction shall be calculated by dividing the actual match amount by the required
match amount indicated in the Agreement and multiplying the product by the Grant Award Amount indicated in the
Agreement. Pursuant to Section 17, Grantee shall refund to the Division any excess fiends paid out prior to a
reduction of total grant funding.
9. Additional Special Conditions.
Development Projects
a) All project work roust be in compliance with the Secretary of the Interior's Standards and Guidelines
available online atyyww.nps,gov/tlps/standards lttm,
Page: 4
Grant AiNord Ap cenuil (Form GAA001), Etlr ctiw ON2022 O
Me M-39,001, I'lwicln�ld» 1i»irlrali>>e Code C,A
b) The Grantee shall provide photographic documentation of the restoration activity. Guidelines regarding the
photographic documentation are available online at littl)s•//dos mvflorida coin/IiistoricaVmtits/s ecial-
categotL-grants/.
c) The Grantee and the Property Owner(s), if not the same, shall execute and file Restrictive Covenants with
the Clerk of the Circuit Court in the county where the property is located, prior to final release of grant
funds and close-out of the project. This Restrictive Covenants form is available on the Division's website
hap•/hv"av dos rnvflorida cone/iiistoricaUgrants/suecial-cawt�r urants/.
d) Architectural Sei vices
1. All projects shall requite contracting for architectural/engineering services.
2. The Grantee may request a waiver of this requirement from the Division if they believe that the
arehitectuiaUengineerirng services are not needed for the Project. The Division shall make a
recommendation to the Grantee after review of the proposed work.
e) Architectural Documents and Construction Contracts
The Grantee shall submit the architectural services contract to the Department for review and approval prior
to final execution. In addition, pursuant to Section 267.031(5)(i), Florida Statutes, the Grantee shall submit
architectural planning documents to the Department for review and approval at the following stages of
development:
1. Upon completion of schematic design;
2. Upon completion of design development and outline specifications; and
3. Upon completion of 100% construction documents and project manual, prior to execution of the
construction contract.
fl For the construction phase of the Project, in addition to the review submissions indicated above, a copy of
the construction contract must be submitted to the Department for review and approval prior to finial
execution. Department review and approval of said contracts shall not be construed as acceptance by or
imposition upon the Department of any financial liability in connection with said contracts.
g) For projects involving ground disturbance (examples include: historic building or structure relocation,
grading and site work, installation of sewer and water lures, subgrade foundation repairs or damp proofing,
construction of new foundations and installation of landscape materials), the Grantee shall ensure that the
following requirements are included in all contracts for architectural and engineering services:
1. Ground disturbance around historic buildings or elsewhere on the site shall be minimized, thus
reducing the possibility of damage to or destruction of significant archaeological resources,
2. If an archaeological 'investigation of the Project site has not been completed, the architect or engineer
shall contact the Department for assistance in determhning the actions necessary to evaluate the
potential for adverse effects of the ground disturbing activities on significant archaeological resources.
3. Significant archaeological resources shall be protected and preserved in place whenever possible.
Heavy machinery shall not be allowed in areas where significant archaeological resources may be
Page: 5
Grant A\vard Ag•cencnt (Form GAA001), Efktne 06/2022 O
Rule. M-39.O01, Flarida�Icbrti,lirt,cnii�e Cade C�
disturbed or damaged.
4. When preservation of significant archaeological resources in place is not feasible, a mitigation plan
shall be developed in consultation with and approved by the Department's Compliance Review
Section (contact itnforniation available online at www.flheritage.c nn ). The nutigatiorn plan shall be
implemented under the direction of an archaeologist meeting the Secretai y of the Interiors'
Professional Qualification Sfandardsfm,Archoeology.
5. Documentation of archaeological investigation and required mitigation actions shall be submitted to the
Compliance Review Section for review and approval. This documentation shall conform to the
Secretary of the Interrior's Standards for Archaeological Documentation, and flee reporting standards
of the Compliance Review Section set forth in Chapter 1A-46, Florida Administrative Code.
h) Copyright and Royalties: When publications, brochures, fdins, or snnilar materials are developed, directly or
indirectly, from a program, project or activity supported by grant funds, any copyright resulting therefrom
shall be held by the Florida Department of State, Division of Historical Resources. The author may arrange
for copyright of such materials only after approval from the Department. Any copyright arranged for by the
author shall include acknowledgment of grant assistance. As a condition of grant assistance, the grantee
agrees to, and awards to the Department and, if applicable, to the Federal Government, and to its officers,
agents, and employees acting within their official duties, a royalty -free, nonexclusive, and irrevocable license
throughout the world for official purposes, to publish, translate, reproduce, and use all subject data or
copyrightable material based on such data covered by the copyright.
10. Credit Une(s) to Acknowledge Grant Fmnding. Pursuant to Section 286.25, Florida Statutes, in publicizing,
advertising, or describing the sponsorship of the program the Grantee shall include the following statement:
a) "This project is sponsored in part by the Department of State, Division of Historical Resources and the
State of Florida." Any variation in this language must receive prior approval in writing by the Division.
b) All site -specific projects must include a Project identification sign, with the aforementioned language, that
must be placed on site. The cost of preparation and erection of the Project identification sign are allowable
project costs. Routine maintenance costs of Project signs are not allowable project costs. A photograph of
the aforementioned sign must be submitted to the Division as soon as it is erected.
11. Encumbrance of Funds. The Grantee shall execute a binding contract for at least a part of the Scope of Work
by September 30, except as allowed below.
a) Extension of Encumbrance Deadline: The encumbrance deadline indicated above may be extended by
written approval of the Division. To be eligible for this extension, the Grantee must demonstrate to the
Division that encumbrance of grant fiundnig and flee required match by binding contract(s) is achievable by
the end of the requested extended encumbrance period. The Grantee's written request for extension of the
encumbrance deadline must be submitted to the Department no later than fifteen (15) days prior to the
encumbrance deadline indicated above.
b) Encumbrance Deadline Exception: For projects not involving contract services the Grantee and the
Department shall consult on a case -by -case basis to develop an acceptable encumbrance schedule.
12. Grant Reporting Regrmrements. The Grantee must subunit the following reports to the Division. All reports
Page: 6
Gant Auerd Ag-eenrcot (Form GAAOO 1), Mefive 06/2022 O
Rule IA-39.001, Code Cps
shall document the completion of any deliverables/tasks, expenses and activities that occurred during that
reporting period. All reports on grant progress will be submitted online via w%%,w.dosg ants.coni
a) First Project Progress Report is due by October 31, for the period ending September 30 (fist year of
the Grant Period).
b) Second Project Progress Report is due by January 31, for the period ending December 31 (first year of
the Grant Period).
c) Tltitd Project Progress Report is due by April 30, for the period ending March 31 (fust year of the Grant
Period).
d) Fourth Project Progress Report is due by July 31, for the period ending June 30 (first year of the Grant
Period).
e) Fifth Project Progress Report is due by October 31, for the period ending September 30 (second year of
the Grant Period).
fl Sixth Project Progress Report is due by January 31, for the period ending December 31 (second year of
the Grant Period).
g) Seventh Project Progress Report is due by April 30, for the period ending March 31 (second year of the
Grant Period),
h) Final Report. The Grantee must submit a Final Report to the Division within one month of the Grant
Period End Date set forth in Section 2 above.
13. Matching Funds. The Grantee is required to provide a 100% match of the Grant Award Amount. Of the required
match, a nvninninn of 25% must be cash on hand. The remaining match may include in -kind services, volunteer
labor, donated materials, and additional cash. For projects located in Rural Econonue Development Initiative
(REDI) counties or communities that have been designated in accordance with Sections 288.0656 and 288.06561,
Florida Statutes, Grantees may request a reduction of the match amount. The Grantee must submit
documentation that the minimum match requirements have been met and provide to the Division documentation
evidencing expenses incurred to comply with this requirement.
14. Grant Completion Deadline. The grant completion deadline is the end date of this Agreement set forth in
Section 2 above. The Grant Completion Deadline is the date when all grant and matching funds have been paid out
or incurred in accordance with the work described in the Scope of Work, detailed hi the Estirnated Project
Budget. If the Grantee frnds it necessary to request an extension of the Grant Completion Deadline, an
Amendment to the Agreement must be executed as per Section 7, and the stipulations in Section 15 must be met.
15. Extension of the Grant Completion Deadline. An extension of the completion date must be requested at least
thirty (30) days prior to the end of the Grant Period and may not exceed 180 days, unless the Grantee can clearly
demonstrate extenuating circumstances. Ann extenuating circumstance is one that is beyond the control of the
Grantee, and one that prevents timely completion of the Project such as a natural disaster, death or serious illness
of the individual responsible for the completion of the Project, litigation related to the Project, or failure of the
contractor or architect to provide the services for which they were contracted to provide. An extenuating
circumstance does not include failure to read or understand the administrative requirements of a grant or failure to
Page: 7
Gsnt Award Ap eenint (Form GAA001), Eflecli ,c OW2022 O
Rule IA-39.001, FloridaAihuhustratnve Code C�
raise sufficient matching funds. Changes to the original completion deadline shall be valid only when requested in
writing, approved by the Division, and an Amendment to the Agreement has been executed by both parties and
attached to the original of this Agreement. The Grantee must provide documentation that a portion of the grant
funds and match contributions are encumbered and demonstrate to the satisfaction of the Division that project
work is progressing at a rate such that completion is achievable within the extended Grunt Period.
16, Non -allowable Grant Expenditures. The Grantee agrees to expend all grant fluids received under this
agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be fit
compliance with the state guidelines for allowable Project costs as outlined in the Department of Financial
Services' Reference Guide for State Expenditures (revised 11/1/2019), which are incorporated by reference and
are available online at
ial 3S'//mmnay#loridacfo comlDivision/AA/Manuals/documents/Refere.neeGuidefoiStateExpcnd_ itirr�i)f. The
following categories of expenditures are non -allowable for expenditure of grant fluids and as contributions to
required match:
a) Expenditures for work not included in the Scope of Work of the executed Grant Award Agreement;
b) Costs of goods and services not procured in accordance with procurement procedures set forth in the
Grant Award Agreement and Chapter 287 of the Florida Statutes;
c) Expenses incuried or obligated prior to or after the Grant Period, as indicated in the Grant Award
Agreement;
d) Expenses associated with lobbying or attempting to influence Federal, State, or local legislation, the judicial
branch, or any state agency;
e) Expenditures for work not consistent with the applicable historic preservation standards as outlined in the
Secretary of the Interior's Guidelines available at www.nps.gov/tps/standards/treatment-guidelines-
2017.pdf, standards available at httpJ/www.nps.gov/tps/standards.btru and nps.gov/histoty/local-
law/arch—shids-0.1itin or applicable industry standards;
f) Costs for projects having as their primary purpose the fulfillment of Federal or State historic preservation
regulatory requirements, specifically, costs of consultation and mitigation measures required tinder Section
106 of the National HistoHe Preseivalion Act of 1966, as amended, or under Section 267.031, F.S.;
g) Projects directed at activities or Historic Properties that are restricted to private or exclusive participation or
access, which shall include restricting access on the basis of sex, race, color, religion, national origin,
disability, age, pregnancy, handicap, or marital status;
h) Entertaimnent, food, beverages, plaques, awards, or gifts;
i) Costs or value of donations or In -kind Contributions not documented in accordance with the provisions of
the Grant Award Agreement;
j) Indirect costs including Grantee overhead, management expenses, general operating costs and other costs
that are not readily identifiable as expenditures for the materials and services required to complete the work
identified in the Scope of Work in the Grant Award Agreement. Examples of indirect costs include:
rent/mortgage, utilities, janitorial services, insurance, accounting, internet service, monthly expenses
associated to sects ity systems, non -grant related adnunistrative and clerical staffing, marketing, and
Page: 8
Granl Award Apeenr .tit (Fortin GAA001), E%crive 06/2022 O
Mile. M-39.001, FlvridaAd ininistrative C"le ��
fundraising activities;
k) Administrative and project management expenditures such as expenditures that are directly attributable to
management of the gt•ant-assisted Project and meeting the reporting and associated requirements of the
Grant Award Agreement, whether grant expenditures or match contributions, which in aggregate exceed 5%
of the grant award amount;
1) Grantee operational support (ie., organization salaries not directly related to grant activities; travel
expenditures; per diem; or supplies);
m) Insurance costs (Exception: costs for builder's risk, workers' compensation and contractor's liability
insurance);
n) Capital improvements to non -historic properties or non -historic additions to a Historic Property (Exception:
pre -approved items of work for Museum Exhibit projects);
o) Capital improvements to the interior of Religious Properties (Exception: repairs to elements of the structural
system. Examples include: foundation repairs, repairs to columns, load bearing wall framing, roof fiauivig,
masonry repairs, window and exterior door repairs and restoration practices associated with the building
envelope);
p) Accessibility improvements for Religious Properties;
q) Vehicular circulation (drives/driveways) within the property or from the property to surrounding streets and
parking (Exception: provision of code -required handicapped parking pad(s));
r) Sidewalks, paths, walkways, landscape features and accessories, planting, irrigation systems and site
lighting (Exceptions: historic walkways; sidewalk required to lark the code -required handicapped parking
pad(s) to the accessible entry; historic retaining walls/planting/sodding required to halt documented erosion;
pruning, removal or relocation of trees posing an immediate threat to the historic or archaeological resource;
and limited site lighting required for security, all if approved by the Division);
s) Fences and gates (Exception: restoration or in -kind replacement of darnaged or nnissing historic fences,
gates or sections of these);
t) Furniture, including but not limited to: desks, tables, seating, rugs and mats, artwork and decorations,
window treatments, case goods (including cabinets, countertops, or bookshelves) with no historic
precedent, systems' fiumnitire, movable partitions and acoustical treatments and components, sunless specific
prior approval has been granted by the Division (Exception: museum. display units necessary for approved
Museum Exhibit projects)
u) Equipment (a) including but not limited to portable sound systems, specialty fixtures and equipment, visual
display units, appliances, computers, cameras, printers, scanners, projection systems, portable light fixtures,
and total stations unless specific prior approval has been granted by the Division (b) If special equipment is
required for completion of the Project, it shall be rented for the grant term. unless it can be shown that
acquiring the equipment is cheaper than renting the equipment and approval has been provided by the
Division as part of the documentation presented at the time of application. If the value of special equipment
is to be used as a match contribution, the value of the match contribution shall be limited to the cost of
rental for the Grant Period at the market rate for such rental in the region;
Page: 9
Grain AN wrd Ag-een—ent (Form GAAGOI ), Mctim 06/2022 O
Rule M-39.001, Florida MnInish alive Code C�
v) Supplies that will not be consumed in use during the duration of this project;
w) Costs associated with attending or hosting conferences, summits, workshops or presentations (Exception:
municipal or county required public -meetings necessary for completion of the grant -assisted project);
x) Travel expenditures, including those of personnel responsible for items of work approved by the Division,
administrative personnel, contracted or subcontracted employees, either for purposes of work on -site or
research off -site; and
y) Tuition waivers, fees, and other non -grant related costs associated with employing students for grant ti
projects.
17. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida
Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been
advanced or paid to the Grantee. In addition, firmds paid in excess of the amount to which the recipient is entitled
under the terms and conditions of the agreement must be refiumded to the state agency. Further, the recipient may
expend funds only for allowable costs resulting fiom obligations incurred during the specified agreement period.
Expenditures of state financial assistance must be in compliance with the laws, rules, and regulations applicable to
expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures,
18. Repayment. All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of the "Department of State" and mailed directly to the following address: Florida Department
of State, Attention: Grants Program Supervisor, Division of Historical Resources, 500 South Bronough Street
Tallahassee, FL 32399, In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is
returned to the Department for collection, Grantee shall pay to the Department a service fee of $15.00 or five
percent (5%) of the face amount of the returned check or draft, whichever is greater.
19. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to
Section 215.97, Florida Statutes, See Attachment B for additional information regarding this requirement.
20. Retention of Accounting Records. Financial records, supporting documents, statistical records, and all other
records including electronic storage media pertinent to the Project shall be retained for a period of five (5) years
after the close out of the grant, If any litigation or audit is initiated, or claim made, before the expiration of the five-
year period, the records shall be retained until the litigation, audit, or claim has been resolved.
21. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable tunes for the purpose of making audits,
examinations, excerpts, and transcripts.
22. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel
this Agreement in the event that the Grantee refuses public access to all documents or other materials made or
received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as the Flot7da
Public Records Act. The Grantee must immediately contact the Division's Contract Manager for assistance if it
receives a public records request related to this Agreement.
Page:10
Gant Ar mA Ageentnt (Form GAA001), E, %ctive 00/2022 O
Rule JA-39.001, FloridaAdistirristrutive Code G�
23. Investment of Funds Received But Not Paid Out. The Grantee may tempoiWily invest any or all grit fluids
received but not expended, in an interest bearing account pursuant to Section 216.181(16)(b), Florida Statutes.
Interest earned on such investments should be returned to the Division quarterly, except that interest accrued less
than $100 within any quarter may be held until the next quarter when the accrued interest totals more than $100. All
interest accrued and not paid to the Division, regardless of amount, must be submitted with the Grantee's final
Progress Report at the end of the Grant Period.
24. Noncompliance with Grant Requirements. Any Grantee that has not subrttitted required reports or satisfied
other administrative requirements for this grant or other Division of Historical Resources grants or grants from any
other Florida Department of State (DOS) Division will be in noncompliance status and subject to the DOS Grants
Compliance Procedure. Grant compliance issues must be resolved before a grant award agreement may be
executed, and before grant payments for any DOS grant may be released.
25. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of
the use of all grant fiutds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,
maintenance, and expenditure of state fluids;
b) Accounting records must adequately identify the sources and application of funds for all grant activities and
must classify and identify grant fiords by using the same budget categories that were approved in the grant
application. If Grantee's accounting system accumulates data in a different forinat than the one in the grant
application, subsidiary records must document and reconcile the amounts shown in the Grantee's
accounting records to those amounts reported to the Division.
c) An interest -bearing checking account or accounts in a state or federally chartered institution may be used for
revenues and expenses described in the Scope of Work and detailed in the Estnnated Project Budget.
d) The naihe of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for all funds,
property, and other assets; and
f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre -audit and post -audit (such as invoices, bills, and canceled checks).
26. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are
contingent upon an annual appropriation by the Florida Legislature, or the United States Congress in the case of a
federally firuded grant. In the event that the state or federal fluids upon which this Agreement is dependent are
withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the
Grantee, beyond those amounts already released prior to the tennnnation date. Such termination will not affect the
responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state
revenue shortfall, the total grant may be reduced accordingly.
27. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents
and employees, in performance of this Agreement, shall act nt the capacity of independent contractors and not as
officers, agents, or employees of the state. The Grantee is not entitled to accrue any benefits of state employment,
including retirement benefits and any other rights or privileges connected with employment by the State of
Page: l l
Gray At«rrd Ap-cenent (Form GAA001), Effective 06/2022 O
Ride LA-39.00J, MoridaAdnriuistr uth,e Code CQs
Florida.
28. Grantee's Subcontractois. The Grantee shall be responsible for all work performed and all expenses incurred in
connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any
expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its
subcontractor(s) for all expenses and liabilities incurred under its subeontract(s). The Grantee must take the
necessary steps to ensure that each of its subcontractors will be deemed to be "independent contractors" and will
not be considered or permitted to be agents, servants, joint ventures, or partners of the Division.
29. Liability. The Division will not assume any liability for the acts, omissions to act, or negligence of, the Grantee,
its agents, servants, or employees; nor may the Grantee exclude liability for its own acts, omissions to act, or
negligence, to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death, and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees, and subcontractors. The Grantee, other than a Grantee which is the State or the State's
agencies or subdivisions, as defined in Section 768.28, Florida Statutes, shall indent nify and hold the
Division harmless from any and all clavns of any nature and shall investigate all such claims at its own
expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in
accordance with that Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity, or
increases the limits of its liability, by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection
related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
Project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
including entering into subcontracts with vendors for services and conunodities; and provided that it is
understood by the Grantee that the Division shall not be liable to the subcontractor for any expenses or
liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for
all expenses and liabilities incurred under the subcontract.
30. Shict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity
with all applicable laws and regulations of the local, state and federal law.
31. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement, or
against any applicant for employment because of race, color, religion, gender, national origin, age, pregnancy,
handicap or marital status. The Grantee shall insert a similar provision hi all of its subcontracts for services under
this Agreement.
32. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments, and/or will terminate this agreement if the Grantee improperly expends and manages grant
fiends, fails to prepare, preserve or surrender records required by this Agreement, or otherwise violates this
Agreement.
Page: 12
Gain Ax%wd Agvenent (Form (3AA001), Effective 06/2022 0
Rule M-39.001, FloridaAdiuinhhulive Cade 0;
33. Termination of Agreement.
a) Termination by the Division. The Division will terminate or end this Agreement if the Grantee fails to fulfill
its obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter,
and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the
violation is not cured within the stated period, the Division will terminate this Agreement. The notice of
violation letter shall be delivered to the Grantee`s Contract Manager, personally, or mailed to his/her
specified address by a method that provides proof of receipt. In the event that the Division tenninates this
Agreement, the Grantee will be compensated for any work completed in accordance with this Agreement,
prior to the notification of termination, if the Division deems this reasonable under the ciruunvstauces. Grant
funds previously advanced and not expended on work completed in accordance with this Agreement shall
be returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The
Division does not waive any of its rights to additional damages, if grant funds are returned under this
Section.
b) Termination for convenience. The Division or the Grantee may terminate the grant in whole or in part when
both parties agree that the continuation of the Project would not produce beneficial results commensurate
with the further expenditure of fitnds. The two patties will agree upon the tennination conditions, including
the effective date, and in the case of partial terminations, the portion to be terminated.
c) Termination by Grantee. The Grantee may unilaterally cancel the grant at any time prior to the fast payment
on the grant although the Departnnent roust be notified in writing prior to cancellation. After the initial
payment, the Project may be terminated, modified, or amended by the Grantee only by mutual agreement of
the Grantee and the Division. Request for termination prior to completion must fiilly detail the reasons for
the action and the proposed disposition of the uncompleted work,
34. Preservation of Remedies. No delay or omission to exercise any right, power, or remedy accruing to either party
upon breach or violation by either party under this Agreement, shall nnpair any such right, power or remedy of
either party; nor shall such delay or omission be construed as a waiver of any such breach or default, or any
similar breach or default.
35. Non-Assigrvnent of Agreement. The Grantee may not assign, sublicense nor othenvise transfer its rights, duties
or obligations under this Agreement without the prior written consent of the Division, which consent shall not
unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the
Project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers
the rights, duties, and obligations of the Division to another governmental entity pursuant to Section 20.06, Florida
Statutes, or otherwise, the rights, duties, and obligations under this Agreement shall be transferred to the
successor governmental agency as if it was the original party to this Agreement.
36. Required Procurement Procedures for Obtaining Goods and. Services. The Grantee shall provide maximum
open competition when procuring goods and services related to the grant -assisted project. Procurement
documentation supporting rnaxitmuun open competition must be submitted to the Division for review and approval
prior to execution of project contracts.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable
procurement method described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not
Page:13
Grant AnQrd Aprenrnt (Form GAA001), Effective 0G/2022 0
Rule IA-39.001, Florida Adnrirristra ive Code �Qs
exceed $2,500 may be conducted at the Grantee's discretion using good purchasing practices in
accordance with Rule 60A-1.002, Florida Administrative Code.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between
$2,500 and $35,000 require inforxnnal competition such as written quotations and informal bids and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document in accordance with Rule 60A-1.002, Florida Adi iffistralive Code.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may
be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be
procured by purchase order, acceptance of vendor proposals or other appropriate procurement document in
accordance with Chapter 287, Florida Statutes.
37. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest
described in Sections 112,311 through 112.326, Florida Statutes, and affrrnis that it will not enter into or maintain
a business or other relationship with any employee of the Department of State that would violate those provisions.
The Grantee fiuther agrees to seek authorization from the General Counsel for the Department of State prior to
entering into any business or other relationship with a Department of State Employee to avoid a potential violation
of those statutes.
38. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligations of the Division of Historical Resources.
39. No Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered
a violation of Section 274A (a) of the Immigration and Nationality Act. If the Grantee knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
40. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in full force and effect, and such term or provision shall be deemed stricken.
41. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards
of Sections 553.501-553.513, Florida Statutes, and the Americans with Disabilities Act of 1990 as amended (42
U.S.C. 12101, et seq.), which is incorporated herein by reference.
42. Govervdng Law. This Agreement shall be construed, performed, and enforced in all respects in. accordance with
the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be it Leon
County, Florida.
43. Restrictive Covenants. For Acquisition and Development projects directed at Real Property, if funded, the
Grantee (and the Property Owner, if not the Grantee) must file a Restrictive Covenant on the property with the
Clerk of Court for ten (10) years for Development and twenty (20) for Acquisition prior to final release of grant
funds and close-out of the project.
44. Entire Agreement. The entire Agreement of the parties consists of the following documents:
a) This Agreement
Page:14
Gant Award Agreement (Form GAA001), Mctiw O(V2022 �
Rude 1A-39.001, Florida AChuh?Wrative Code cts
b) Estimated Project Budget (Attaclunent A)
c) Single Audit Act Requirements and Exhibit .I (Attaclunent B)
Page: IS
taunt Auatxf Agreement (F n u GAA001), EMelive 00/2022
Rile lA-39. 001, FlorichAchninisticitrre Grxle.
CN
Lx acknoWedgment of this giant, provided fimnfunds app►nptiated in the 2023 General Appropriation Act, I hereby certify that I have
read tids entire Agreement, and dill conply mith all of its iegiriiements.
Department of State:
4I3y: Ai
Divisi i Director
5I
Date
Grantee:
.ATTEST'--,.*:-
CRY STt =.K; LERK
V.
Attest as to.l}girmart'�. ty :lgr�I
k signotur� brt1Y a tt S i �''
as to Fonn and LejVity:
I n II ��
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: l -
Rick LoCastro, Chairman
Dated: - Z 8) Z4 2,3
Page: lb
Giarn Awrixl Apecivent (Form GAAO01), EMciive 00/2022
Ririe IA-39.001, Floddei Adnibilviralive Code. GQs
ATTACHMENT A
Estimated Project Budget
Description
Grant Funds
Cash Match
� In Kind Match
Replace roof $26,640 1 $26,640
Demolish non -historic additions and structurally unsound $19,500 $19,500
fourth cottage
Hazardous material abatement $32,500 $32,500
Restore fourteen (14) wuidows and three (3) doors, $38,880 $38,880
iricludnag painting
i-
Upgrade ADA accessibility, including ranip and sidewalk $13,080 $13,080
installation
Stabilize foundations $12,060 $12,060
$0
$fl
$0
$0
$0
$0
Restore interior walls, floors, and ceiling, including painting
$13,200
$13,200
$0
Replace electrical and add site lighting
$9,120
$9,120
$0
Restore one (1) cistern to functional use
$19,320
$19,320
$0
$0
General conditions
$17,980 4 $I7,980
Archaeological monitoring
$3,610
$3,610
$0
Architectruallengineering services
$14,950
$14,950
$0
Contractor services
$29,220
$29,220
$6,376
$0
Grant administration
$6,376
$0
Totals $256,436I
$256,436
$0
Page:17
Gani Award Ageenrnt (Form GAA001), Ptlecrive W2022 O
Rule M-39001, Florida AdministrafiveGrade cl+
ATTACHMENT B
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
&_ J 1 _ 3 i I;_ W__
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
nionitornig by the Department of State as described in this Addendum to the Grant Award Agreement.
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and section
215.97, Florida Statutes (F.S.), as revised (see AUDITS below), monitoring procedures may include, but not be lirrrited
to, on -site visits by Department of State staff, limited scope audits as defined by 2 CFR §200.425, or other procedures.
By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures or
processes deemed appropriate by the Department of State. In the event the Department of State determines that a Booted
scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by
Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with
any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor
General
Part 1: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR
§200.90, §200.64, and §200.70.
A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or prograrn-
specific audit conducted fir accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements.
EXHIBIT I to tlris agreement lists the federal resources awarded through the Department of State by this
agreement. In deternvning the federal awards expended hi its fiscal year, the recipient shall consider all sources of
federal awards, including federal resources received fiorn the Department of State. The determination of amounts of
federal awards expended should be in accordance with the guidelines established in 2 CFR §§200.502-503. An
audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR §200.514 will
meet the requirements of this Part,
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR §§200.508-512.
A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. If the recipient
expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance
with the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must be paid from non-
federal resources (i.e., the cost of such an audit roust be paid from recipient resources obtained from other than
federal entities).
Page:18
Giant A%vard Agwirent (Form GAA001), ERetive 00/2022 O
Rule 111-39.001, Florfdakhninistratim Code ��
The Internet web addresses listed below will assist recipients in locating documents referenced in the text':of this
agreement and the interpretation of compliance issues.
U.S. Government Printing Office www.cofr.gov
Part II: State Funded ;1
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2), F.S.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000
in any fiscal year of such recipient (for fiscal years ending rune 30, 2017, and thereafter), the recipient must have a
state single or project -speck audit for such fiscal year in accordance with section 215.97, F.S.; RuI4 Chapter 691-
5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for -profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement lists the state financial
assistance awarded through the Department of State by this agreement. In determinhig the state financial assistance
expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state
financial assistance received fiom the Department of State, other state agencies, and other nonstate entities. State
financial assistance does not include federal direct or pass -through awards and resources received by a nonstate
entity for federal program matching requirements.
2, For the audit requirements addressed in Part 11, paragraph 1, the recipient shall ensure that the audit complies with
the requirements of section 215.97(8), F.S. This includes submission of a financial reporting package a$ defined by
section 215.97(2), F.S., and Chapters 10.550 (local governatental entities) and 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General.
3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal years ending June
30, 2017, and thereafter), an audit conducted in accordance with the provisions of section 215.97, F.S., is not
required. If the recipient expends less than $750,000 in state financial assistance in its fiscal and elects to, have an
audit conducted in accordance with the provisions of section 215.97, F.S., the cost of the audit must be paid from
the nonstate entity's resources (i.e., the cost of such an audit must be paid frorn the recipient's resources obtained
from other than state entities). i
The Interxnet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreement and the interpretation of compliance issues. !
State of Florida Department Financial Services (Chief Financial Officer)
i
http�/w�vw iii flori o one/
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
htt,I)Wwww.jeg.state
Part III: Report Submission }
I
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit 1
Requirements, and required by Part I of this agreement shall be submitted, when required by 2 CFR §200.$12, by
or on behalf of the recipient directly to each of the following.
A. The Department of State through the httpsWdosgnants.com/ grants management system.
4
Page:19
Grant Award Agreennnt (porn GAA001), Effective 06/2022 O
Rule JA-39.001, Florida Adininisti-adve Corte ��
B. The Federal Audit Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512.
2. Copies offararrcial reportnrgpackages required by Part 11 of dus agreement shall be submitted by or on behalfofthe recipient directly to
each of the followntg:
A. The Department of State through the https://dosgratits.coii/ grunts management system.
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audit042
Claude Pepper Build'arg, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (httpsJ/flauditor.gov/) provides nrsinretions for filing an electronic copy of a financial
reporting package.
3. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance
with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650
(nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting
package was delivered to the recipient in correspondence accompanying the reporting package.
4. Recoients, when stdnn*ffiig financial repor ft packages to the Departn etrt of State for audits done in accordance with 2 CFR 200, Subpart
F - Andit Regv en=ts, or Chapters 10.550 (local gpvemrental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the
Auditor General, should indicate the date Qrat the reporting package was delnered to die recipient in conupondence acconpanA the
reporting package.
Part IV: Record Retention
The recipient shall retain sufficient records denxonstrating its compliance with the terns of the award(s) and this
agreement for a period of five years from the date the audit report is issued, and shall allow the Department of State, or
its designee, the CFO, or Auditor General access to such records upon request. The recipient shall ensure that audit
working papers are made available to the Department of State, or its designee, the CFO, or Auditor General upon request
for a period of at least three years fiornn the date the audit report is issued, unless extended in writing by the Department
of State.
Page: 20
Grant Merd Agreenrnt (Form GAA001), E%clh e 06/2022 0
Rule 1A-3J 001, Floridef AtImUstrutive Cade C�
EX1MIT 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THLS AGREEMENT
CONSIST OF THE FOLLOWING:
Not Applicable
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCESAWARDED
PURSUANT TO TMS AGREEMENT ARE AS FOLLOWS:
Not Applicable
STATE RESOURCES AWARDED TO THE RE iPIENT PURSUANT TO THIS A,GREEMI' NT CON iSI
OF TIHE FOLLOWING:
MAT( UNr RESOURCES FOR FE DE RAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215. 7, FLORIDA STATUTES*
Florida Depaazfinent of State Acquisition, Restoration of Historic Properties Grants, CSFA Number 45.032. Award
Amount is $256,436.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance Requirements)
of the State Projects Compliance Supplement located at httns //apps fldfs con�/fsaa/.
Page: 21
Gent Anvird Ag-cen-ent (Fonn GAAG01), Etli ctiw 00/2022 O
Rule. 1A-39.001, FloridaAdministrafive Code C�
State of Florida
';-
� ;
Chief Financial Officer
Department of Financial Services
Bureau of Accounting
.
200 East Gaines Street
Tallahassee, FL 32399-0354
Telephone: (850) 413-5519 Fax:(850) 413-5550
Substitute Form W-9
In order to comply with Internal Revenue Service (IRS) regulations, we require Taxpayer Identification information
that will be used to determine whether you will receive a Form 1099 for payment(s) made to you by an agency of the
State of Florida, and whether payments are subject to Federal withholding. The information provided below must
match the information that you provide to the IRS for income tax reporting. Federal law requires the State of Florida
to take backup withholding from certain future payments if you fail to provide the information requested.
Taxpayer Identification Number (FEIN): 59-6000558
IRS Name: COLLIER COUNTY BOARD OF COUNTY COMMISSIO
Address: 3299 TAM IAMI TRL E STE 700
NAPLES, FL
34112-5749
Business Designation: Government Entity
Certification Statement:
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer information AND
2. 1 am not subject to backup withholding because:
(a) I am exempt from backup withholding or
(b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup
withholding as a result of failure to report all interest or dividends, or
(c) the IRS has notified me that I am no longer subject to backup withholding AND
3. 1 am a U.S. citizen or other U.S. person (including U.S. resident alien)
Preparer's Name: MARLENE FOORD
Preparer's Title: GRANT COORDINATOR
Phone: 239 252-4768
Email: marlenefoord@colliergov.net
Date Submitted: 07/07/2011
Active Doing Business As names submitted on the Substitute Form W-9:
DBA COLLIER COUNTY EMS - BOCC
Date printed from the State of Florida Substitute Form W-9 Website: 0812112019