Backup Documents 09/26/2023 Item #16B 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office ix,4. BCC Office Board of County
Commissioners RC, "pi q/2g/Z3
5. Minutes and Records Clerk of Court's Office9*(93 q.4
PRIMARY CONTACT INFORMATION 1,
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—GMD—Capital Project Phone Number 239.252.2922
Contact/Department Planning, Impact Fees,and Program
Management
Agenda Date Item was 09/26/2023 Agenda Item Number 16.B.6.
Approved by the BCC
Type of Document Change Order No. 1 — 23-8111 — Earth Tech Number of Original 2
Attached Enterprises; Change Order No. 1 — 23-8111 — Documents Attached
Phillips&Jordan,Inc.
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature FEB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be FEB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's FEB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 09/26/2023 and all changes made during FEB a6
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the FEB
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's si:nature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 B 6
Procurement Services
CC) ier C.OUPtiy Change Order Form
50280.12.1
[A Contract Modification ❑Work Order Modification 50280.12.2
50280.12.3
Contract#: 23-8111 Change#: 1 Purchase Order#: 4500224201 Project#: 50280.12,7
50280.12.8
Contractor/Firm Name: Earth Tech Enterprises. Inc Contract/Project: REACH B Collier 2023 Emergency Berm
Truck Haul and Construction
PM
Project Manager Name:j Andrew Miller, P.E. Division Name: CPP, IF,&
Original Contract/Work Order Amount $ 8,422,934.50 4//25/23; 11 A Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 8,422,934.50' 4125/23; 11.A Last 8CC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 8,422,934.50 7/21/2023 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 8,422,934.50 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
I Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 4/12/2023 Original 7/21/2023 Last Approved 7/21/2023 Revised Date "TBD
Date Completion Date I Date (Includes this change)
#of Days Added 0 Select Tasks ❑Add new task(s) ❑Delete task(s) ❑Change task(s) .E Other
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and l or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
"This work order is on a stop letter with 1 calendar day remaining
1. To adjust the quantity of sand in the amount of$69,452.87 from Item No.6—Hideaway Beach and redistribute to Item No. 3-
Vanderbilt Beach.due to erosion and accretion of Vanderbilt Beach in between October/November 2022 post-storm survey and
the construction in April/May 2023.The adjustment of the sand quantities are as follows:
Vanderbilt Beach(Increase Request):
Bid Quantity. 62,792.00 TN @$33.50/TN=$2,103,532.00
Quantity Placed. 64,865.22 TN @$33.50/TN=$2.172,984.87
Difference: (2,073.22)TN @$33.50/TN= ($69,452.87)
Hideaway Beach(Decrease Request;redistribute$69,452.87 to Vanderbilt Beach):
Bid Quantity: 2,906 00 TN @$45.00/TN=$130,770 00
Quantity unused: 1,362.6028 TN @$45.00I TN=($61.317.13)
Difference: 1,543.3972 TN @$45.00/TN= $69,452,87
2. This change was due to erosion and accretion which occurred on Vanderbilt Beach in the time between October!November 2022
post-storm survey and the actual construction in April i May of 2023. The adjustments were made to meet the design requirements
of the engineer.Hideaway Beach is located within a CBRA zone and does not qualify for federal funding.
3. If this change is not processed.the contractor would not be paid for the actual quantities of sand filled and placed on the beach.
Mi(I e r j� n d re` v Digitally signed by MillerAndrew
Prepared by: (�/' �i j-'� G V Y Date:2023.07.25 13:02:03-04'00'
Date.
(Andrew Miller. P.E.—Manager—Capital Project Planning. Impact Fees and Program Management)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance.The
adjustment,if any.to the Contract hall con titute a full and final settlement of any and all claims of the Contractor/Vendor I Consultant/
Design Professional arisin out o rela to the cha ge set f h herein,including claims for impact and delay costs.
.--
/ , .7 ''
Accepted by. \i Date: e
(Christophe Getting.President—Earth Tech E erprisrs..Inc)
S harp, Nicole co I e Digital) signed by Sharp, Nicole
Accepted by I Date 023.07.25 23:28:13-04'00' Date:
(Nicole S.Sharp, P.E —Coastal Market Leati—AP r Environmental&Infrastructure)
Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
r in RPC BCC ES
CA0
16B6
Johnssen b DigitDate: ly 023.07.26y14:44 48 04'00'
Approved by: — Date:
(Beth Johnssen,Division Director)
ScottTri n ity Digital0230 2716:2ottTrinity
tit Date:2023.07.27 i6:23:56
Approved by: -04'00' Date:
(Trinity Scott, Department Head)
YilmazHea}her DigitallysignedbyYiimazHeather
�1 l Date:2023.08.0277:58:53-OM1'00'
Approved by: Date:
(Procurement Professional)
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
CIO BRCCpt BCC ES
Gp,O
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Days New Justification
Additive(+) Deductive(-) Added Amount
Changes to existing beach
Redistribute topography which occurred in
1 - $69,452.87 from $0.00 $0.00 - between the October/November
Item 6 into Item 3 2022 post-storm survey and the
April/May 2023 construction.
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
422) BRCpt BCC ES
ego
ATTEST: .,.,, , ,, f. BOARD OF COUNTY COMMISSIONERS
Crystal K Kirtel' 'rk.fCourts COLLIER COUNTY, FLORIDA
& Coin•nroller_
By: ,/i►. _ De-, By: .
�
` : ' t;as,to C airman's Rick Lo astro, Charnan
5igriature only
Dated: 9 .,
i .� r0,>
(SEALS` ' 4
Approved s to form at legality:
By:
Assistant County Attorney
CAO
1666
Procurement services
�.[i le.LOSLt Change Order Form
®Contras!Ne 08afion E]Work Order Modmcation 50280.12.4
50280.12.5
Contract a: 23-3111 Change a•. 1 Purchase Order a:+ 4500 22 4 06 5 Project d: 10280.12.6
ContrsctorfFInn Name: Phltps and Jordan.Inc. Contract/project: Collier County Emergency Berm Truk Haul and
Canstruetlon-Reach A
Andrew Wei.P.E. CPP,IF,6 PM
Project Manager Nam*: Division Nemo:
Original Contract/Work Order Amount $ 8,723,041.50 4/25/23; 11 A. Original BCC Approsal Date;Agenda Sam 0
Current BCC Apprnued Amount $ 8.723,041.5d 4/25/23; 11 A. Last BCC Approved Date; Agenda kern#
Current Contract/Work Order Amount $ 8,723,041.50 7/12/2023 SAP Contract Expiration Date(Master)
Dollar Amount of this Change - $ 48,813.12 0.72% Total Change tarn Original Amount
Raised Contract/Work Order Total $ 8,771,854.82 0.72% Charge from Curren! BCC Approved Amount
Curnulatne Changes _ $ 48,813.12, 0.72% Change from Current Amount
Completion Date,Description of the Tinkle)Change,and Sadonahs for the Chmgs
Notice to Proceed 4/3/2023 Original 7/12/2023 Last
V/ �' ff/Y02 Revised Das 'TBD
Dab Completion Date Datep jrvcknes this chirps)
-1f IL12.i1
$of Days Added 0 Select Tasks ❑Add new taek(s) 0 Deists tasks) ❑Change wilds) ®Other
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(•)to the task(s)end I or
the additional days added(if requested);2.)why this change wee not Included In the original contract and,3.) describe the Impact
M this change le not processed. Attacth additional r*ornvtlon born the Design Professional ardor ConVacior ff needed
'This contract is currently on a stop work letter with 38 calendar days ranting.
1. To.tryst the excess quantities of sand from 17"Ave.South and redistribute to Honz0n Way,Lowderrnik Park,and 10*Ave.
South.In addition,staff is requesting the atMton:aeon to increase tit quantities of sand by 2.219.30 tons due b erosion and
accretion of Park Shots and Naples beaches in between the October/November 2022 post-storm survey end the oonstructlon in
April/May of 2029.The adjustments of the sand quantities are as follows:
Horizon Way(Increase Request):
Bid Quantity. 87,272.00 TN a S27.12/TN=$1,824,416.84
Quantity Pieced: 88,972.01 TN a$27.12/TN.$1,870,520.91
Difference- (1,700.01)TN®$27.12/TN■ ($46,104.27)
Lowdsrmllk Park(Increase Request):
Bid Quantity. 36,300.00 TN a$26.60 f TN=S 965,580.00
Quantity Placed: 43,402.85 TN®S28.80 I TN■S1,154.515.81
Difference. (7,102.85)TN a$26.60/TN•($188,935'.81)
10''Avenue South(increase Request):
Bid Quantity. 36,300.00 TN a$26.55/TN•S963.765.00
Quantity Placed: 43.402.85 TN at$28.551 TN■$1,152,345.87
Difference: (7,102.85)TN a$26,55/TN-($188,580.67)
17''Avenue South(Decrease Request;redistribute to apes noted above):
Bid Quantity: 36,300.00 TN®$27.40/TN=$994,820.00
Quantity Placed: 22,613.59 TN C$27.40!TN=S619,812.37
Difference: 13,686.41 TN a$27.40/TN it S375,007.63
The net orange in quantities to the bur inches above is en increase of 2,219.30 tons eta cost Increase of$48,613,12.
2. This change was due to erosion end accretion which occurred on Park Shore and Naples beetles in the time between October/
November 2022 post storm surrey and the actual canonic-eon in April/May of 2023.The alinements were mode In order to meet
the design requirements of the engineer.
3. If this change is not processed,the convector would not be paid for the actual quantities of sand filled and pieced on the beeches.
RevMW o1r1412o21 lore who may Pawn addioonsl s7pnakres may.may rcludo on sa Brute sleet.) ( wice4NINNINKIYN oeaY
Yale i 2 I toe N
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Prepared by: Date: 6/30/23
(Andrew Nutter. .E.-Mart.er-Capital Project Planning,Impact Fees,&Program Management)
Acceptance of this Change C der shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and condltio cone fried in the contract I work order indicated above,as fully as if the same were stated in this acceptance.The
adjustment,if any, Coati shall constitute a full and final settlement of any and all claims of the Contractor/Vendor I Consultant/
Design Prof a'sing for related to the change set forth herein,including darns for impact and delay costs.
Accepted by Date: 7/5 j Z-S
(Art fps,Sr.Vice President-Philips and J an,inc.)
Date: e Z_!J 23
Accepted by:
(Stephen Keehn,P.E.- r Coastal Engineer-APTIM Environmental&Infrastructure)
Johnssen b Digitally signed by Johnssen_b
Approved by: Date: 2023.07.06 14:44:46-04'00' Date:
(Beth Johnssen-Division Director)
Y i I m a z H e a t h e r Digitally signed by YilmazHeather
Date:2023.07.19 16:05:10-04'00' Date:
Approved by:
(Procurement Professional)
ScottTrinit Digitally signed by ScottTrinity
{� Y Date:2023.07.1 7 13:08:29-04'00' Date:
V Approved by
(Trinity Scott,Department Head)
f rrtocueercxr use orir
Revised 01(14/2021 (Divisions who may require addition
signatures may include on separate sheet.) I Adkwe II( acc
1 r
C,qo
1 6 B 6
•
Change Order/Amendment Summary
COST 11ii'IIE
co. AMOK Description ' JusUflcadion
Adrxthro(+) Deductive(-) Added Amend
Reds strbute lands - ranges to existing beach
from Item 5 kilo I topogroaphy which warred ki
1 - i increase in the t ems 2-4 and fund $48,613.12 • - ; between the Octvber/November
of 2022 i - sunray and the
amount
3 .12 ApriUMay 2023 construction•
•
Revised:01/1412021 (Divisions who may 1equire additional signatures may include on separate*hest) PNOCMtPea*T WE ONLY
o M (acC Es)
S
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ATTEST: BOARD OF COl;NTN' COMMISSIONERS
C:ycsotantvILKI;;,: t)f Courts COLLIER COUNT)', FL()RIDA
By:
-s - 0,611, iin's Rick 1,oCastro, Chairman
,tir A„
Dated ' ,
(S-AL)?
Appro ed form and legali y.
By:
Assis-tan-t County Attorney
c-40