Agenda 09/26/2023 Item #16D 6 (Approve the submittal of the FY23-24 State Aid to Library Grant16.D.6
09/26/2023
EXECUTIVE SUMMARY
Recommendation to approve the submittal of the FY23-24 State Aid to Library Grant along with the 2023-
2027 Strategic Plan and other documentation required for grant application submission and authorize the
Chairman to sign grant agreement #24-ST-08 and all certifications required for the submission of the grant
application to the Florida Department of State, Division of Library and Information Services for funding in
the estimated amount of $139,834. (Public Services Grant Fund 1839)
OBJECTIVE: To obtain State Aid to Libraries Grant funds to support the operations of the Collier County Public
Library System.
CONSIDERATIONS: Collier County Public Library (CCPL) qualifies for State Aid to Libraries under Chapter
257 of the Florida Statutes. The Florida Department of State, Division of Library and Information Services
administers this program. The Grant Agreement, the 2023-2027 Strategic Plan, and the 2023-2024 Annual Plan of
Service are required elements to receive State Funding. The Board of County Commissioners (Board) has approved
the application for State Aid and associated contracts and documents for over three (3) decades. The Florida
Department of State, Division of Library and Information Services has estimated the award to Collier County
Public Library to be an amount of $139,834.
State Aid is available to Florida public library systems that qualify because of meeting minimum requirements as
stipulated in Chapter 257, Fla. Stat. and Chapter 113-2, Florida Administrative Code. The grant amount is calculated
using a formula that considers (1) the amount of local funds appropriated for the Library adjusted by a factor based
on the amount of revenue one mill levy in the jurisdiction would generate, (2) the number of library systems in
Florida that qualify in a given year, and (3) the total amount made available by the State Legislature to improve
library services within the State. Funds are intended to supplement, rather than replace, local efforts toward that
end.
State Aid may not be used to fund capital construction. It may be used for Personnel Expenses (salaries, wages, and
related employee benefits), Operating Expenses (goods and services), Non -Fixed Capital outlay and other
(operating expenditures categories in the library budget) expenditures, and equipment. When the final award is
made, and the executed agreements are received, Budget Amendments will be prepared and presented to the Board.
FISCAL IMPACT: Preliminary estimates show that Collier County Public Library should receive about $139,834
in State Aid. Upon notification of the grant award, the Board will be asked to accept the grant and approve the
budget amendment to recognize the revenue and appropriate the expenditures. There is no match required for this
grant.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote
for Board approval. -DDP
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact due to this request.
RECOMMENDATION: To approve the submittal of the FY23-24 State Aid to Library Grant along with the
2023-2027 Strategic Plan and other documentation required for grant application submission and authorize the
Chairman to sign grant agreement #24-ST-08 and all certifications required for the submission of the grant
application to the Florida Department of State, Division of Library and Information Services for funding in the
estimated amount of $139,834.
Prepared By: Parker Smith, Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1.2023-2024-estimated-grants (PDF)
2. CCPL 2023-2027 Strategic Plan (PDF)
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16.D.6
09/26/2023
3. [Linked] 24-ST-08 Grant Agreement CAO Stamped (PDF)
4. [Linked] State Aid FY23-24 Grant Application Draft (PDF)
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16.D.6
09/26/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.13.6
Doe ID: 26477
Item Summary: Recommendation to approve the submittal of the FY23-24 State Aid to Library Grant along with
the 2023-2027 Strategic Plan and other documentation required for grant application submission and authorize the
Chairman to sign grant agreement #24-ST-08 and all certifications required for the submission of the grant
application to the Florida Department of State, Division of Library and Information Services for funding in the
estimated amount of $139,834. (Public Services Grant Fund 1839)
Meeting Date: 09/26/2023
Prepared by:
Title: Grants Coordinator — Community & Human Services
Name: Parker Smith
08/29/2023 8:42 AM
Submitted by:
Title: Manager - Federal/State Grants Operation — Community & Human Services
Name: Kristi Sonntag
08/29/2023 8:42 AM
Approved By:
Review:
Community & Human Services
Donald Luciano
Additional Reviewer
Library
Catherine Cowser
Additional Reviewer
Operations & Veteran Services
Jeff Weir
OVS Director Review
Community & Human Services
Kristi Sonntag
CHS Review
Public Services Department
Todd Henry
PSD Level 1 Reviewer
Grants
Erica Robinson
Level 2 Grants Review
Public Services Department
Tanya Williams
PSD Department Head Review
County Attorney's Office
Derek D. Perry
Level 2 Attorney Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Blanca Aquino Luque
Additional Reviewer
County Manager's Office
Dan Rodriguez
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed 08/29/2023 10:28 AM
Completed 08/29/2023 11:37 AM
Completed 08/29/2023 11:54 AM
Completed 08/29/2023 4:03 PM
Completed 08/31/2023 12:35 PM
Completed 09/05/2023 11:51 AM
Completed 09/12/2023 11:09 AM
Completed 09/14/2023 1:38 PM
Completed 09/14/2023 4:20 PM
Completed 09/14/2023 8:13 PM
Completed 09/15/2023 11:23 AM
Completed 09/15/2023 5:00 PM
Completed 09/18/2023 9:22 AM
09/26/2023 9:00 AM
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16.D.6.a
2023-24 ESTIMATED AWARDS FOR STATE AID TO LIBRARIES GRANTS
COUNTY/MUNICIPALITY
OPERATING
GRANT
EQUALIZATION
GRANT
TOTAL GRANT
ALACHUA
$283,812
N/A
$283,812
BAKER
$2,429
$39,690
$42,119
BAY
$39,351
N/A
$39,351
BRADFORD
$7,060
$230,859
$237,919
BREVARD
$305,102
N/A
$305,102
BROWARD
$1,022,122
N/A
$1,022,122
CALHOUN
$6,389
$211,015
$217,404
CHARLOTTE
$84,497
N/A
$84,497
CITRUS
$58,328
N/A
$58,328
CLAY
$60,434
N/A
$60,434
COLLIER
$139,834
N/A
$139,834
COLUMBIA
$16,356
$480,041
$496,396
DESOTO
$3,245
$52,391
$55,636
DIXIE
$3,315
$109,232
$112,548
DUVAL/JACKSONVILLE
$583,838
N/A
$583,838
ESCAMBIA
$91,431
N/A
$91,431
FLAGLER
$21,345
N/A
$21,345
FRANKLIN
$3,994
$64,035
$68,029
GADSDEN
$9,555
$309,762
$319,317
G I LC H R I ST
$2,619
$42,907
$45,527
GLADES
$1,328
$21,838
$23,167
GULF
$2,320
$37,393
$39,713
HAMILTON
$6,282
$205,771
$212,052
HARDEE
$2,768
$44,790
$47,558
HENDRY
$8,218
$131,678
$139,897
HERNANDO
$45,159
$480,041
$525,199
HIGHLANDS
$11,788
$179,338
$191,126
HILLSBOROUGH
$837,520
N/A
$837,520
HOLMES
$1,352
$22,324
$23,676
INDIAN RIVER
$63,335
N/A
$63,335
JACKSON
$6,388
$103,405
$109,793
JEFFERSON
$7,891
$259,574
$267,465
LAFAYETTE
$1,453
$48,107
$49,561
LAKE
$145,746
N/A
$145,746
LEE
$472,870
N/A
$472,870
LEON
$93,770
N/A
$93,770
LEVY
$3,130
$50,289
$53,419
LIBERTY
$1,537
$50,869
$52,406
MADISON
$6,815
$223,886
$230,702
MANATEE
$122,855
N/A
$122,855
MARION
$95,446
N/A
$95,446
MARTIN
$77,132
N/A
$77,132
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16.D.6.a
M IAM I-DADE
$1,174,683
N/A
$1,174,683
MONROE
$51,371
N/A
$51,371
NASSAU
$28,007
N/A
$28,007
OKALOOSA
$64,990
N/A
$64,990
OKEECHOBEE
$6,929
$110,312
$117,241
ORANGE
$592,149
N/A
$592,149
OSCEOLA
$121,645
N/A
$121,645
PALM BEACH
$767,066
N/A
$767,066
PASCO
$131,383
N/A
$131,383
PINELLAS
$556,849
N/A
$556,849
POLK
$217,009
N/A
$217,009
PUTNAM
$9,063
$140,255
$149,318
SAINTJOHNS
$101,154
N/A
$101,154
SAINT LUCIE
$86,912
N/A
$86,912
SANTA ROSA
$36,210
N/A
$36,210
SARASOTA
$213,993
N/A
$213,993
SEMINOLE
$111,334
N/A
$111,334
SUMTER
$50,268
N/A
$50,268
SUWANNEE
$22,180
$480,041
$502,221
TAYLOR
$3,208
$52,017
$55,225
UNION
$2,498
$82,668
$85,166
VOLUSIA
$296,771
N/A
$296,771
WAKU LLA
$5,972
$97,055
$103,027
WALTON
$16,426
N/A
$16,426
WASHINGTON
$6,832
$223,653
$230,485
ALTAMONTE SPRINGS
$7,395
$7,395
BOYNTON BEACH
$47,262
$47,262
D E LRAY BEACH
$38,670
$38,670
FORT MYERS BEACH
$18,114
$18,114
H IALEAH
$31,704
$31,704
LAKE PARK
$6,322
$6,322
LAKE WORTH BEACH
$7,549
$7,549
LANTANA
$4,281
$4,281
MAITLAN D
$11,903
$11,903
NEW PORT RICHEY
$16,318
$16,318
NORTH M IAM I
$15,475
$15,475
NORTH MIAMI BEACH
$19,209
$19,209
NORTH PALM BEACH
$13,223
$13,223
OAKLAND PARK
$13,939
$13,939
RIVIERA BEACH
$16,565
$16,565
SAN I BEL
$31,330
$31,330
WEST PALM BEACH
$72,019
$72,019
WILTON MANORS
$9,882
$9,882
WINTER PARK
$44,3761
$44,376
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16.D.6.a
Tota 1
$9,860,599
$4,585,235
$14,445,834
Multicounty Grants
HEARTLAND LIBRARYCOOPERATIVE
$450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE
$323,680
NORTHWEST REGIONAL LIBRARY SYSTEM
$350,000
PAL PUBLIC LIBRARYCOOPERATIVE
1
$350,000
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM
$336,853
SUWANNEE RIVER REGIONAL LIBRARY SYSTEM
$350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM
$347,705
WILDERNESS COAST PUBLIC LIBRARIES
$350,000
Total
$2,858,238
Grand Total
$17,304,072
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16.D.6.b
Collier County Public Library
2023-2027 Strategic Plan
Background
Collier County, located in Southwest Florida along the Gulf of Mexico, was incorporated by the
Florida Legislature on May 8, 1923 from portions of Lee and Monroe counties. There are three
municipalities within Collier County: Everglades City, Marco Island, and Naples, which is the
County seat. According to the 2020 Census, the population of Collier County is 375,752 and was
ranked the 19th most populous county in Florida. By 2024, the population is expected to increase
by 7.1%. (2022 Collier County Economic Development Office.) According to the U. S. Census
Bureau, Collier County is the largest county out of 67 counties in Florida by land and water area,
with approximately 2,305 square miles and is larger than the state of Rhode Island.
Collier County is known as the Paradise Coast and is rich in geographic diversity, from beaches to
Big Cypress National Preserve and Everglades National Park. Collier County's beaches, tropical
climate, and rich geographic and biological diversity make it one of the premier tourisms and
retirement destinations within the continental United States. Currently Collier County is
experiencing unprecedented real estate growth, resulting in median home listing prices of
$599,000. The average annual rental is now $2,400.00 per month (Rizzo, Tiffany. Wink
News.com. Feb 17, 2022)
The Friends of the Library (FOL) and Library Advisory Board (LAB) work collaboratively to
support the Collier County Public Library. The Friends of the Library is a nonprofit organization
that began in 1957 to establish a free public library system in Collier County. Their diligent
efforts helped create what is now the Collier County Public Library System with three large
regional libraries and seven smaller branches. The Library Advisory Board advises the Board of
County Commissioners on the operations and proposed budget for the Collier County Public
Library. Board membership, composed of five members to represent five Collier districts,
serves as a voice for county constituents and seasonal visitors. Monthly meetings are open to
the public. The LAB also identifies, evaluates and recommends services and programs that are
in alignment with our vision and mission. (Florida Code of Ordinances #88-71-Section 82-32
and Ordinance 93-86 Functions Power and Duties - Collier County)
Collier County Public Library Division's vision: "Through high quality libraries, residents and
visitors will reach their potential and communities will thrive."
Collier County Public Library Division's mission: "To provide educational environments, facilitate
community engagement and cultivate life-long learning."
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16.D.6.b
Collier County Public Library Division Overview
The Collier County Library Division provides library collections, services, and technology to
residents and visitors within three (3) regional libraries and seven (7) branch libraries. In doing
so, the Division manages and supports ten (10) library facilities servicing the county. All locations
offer book lending, public internet stations, printing, photocopying, free Wi-Fi, and 24/7 drop
boxes for book and video returns. https://www.colIierlibrarV.org/locations/
In Fiscal Year 2021 the Library Division:
• Circulated 1,261,897 physical materials
• Provided public internet access to 1,554,532 people
• Provided the use of more than 1,000,000 electronic materials
• Served 619,300 people who visited our libraries during pandemic reduced hours and
temporary closures
• Scheduled and conducted 950 in -person programs to 137,165 attendees
• Logged 69,545 wireless internet sessions
• Created 592 active virtual programs with 37,369 virtual attendees
• Logged more than 550,000 visits to our website
• Issued over 10,000 new library cards for a total of 188,178 library card holders
The disruptions caused by the pandemic created challenges for library leaders, staff and patrons
as they shifted to accommodate staffing changes and the increased training needs that supported
new work environments and service delivery models. As a result of the pandemic and an
increased cost of living locally, we find that we are still dealing with staffing imbalances. Several
factors that continue to challenge library services and programming include the pandemic,
unplanned resignations and time off of work related to the pandemic, and an increased cost of
living. We see these continuing to impact our strategic plan for the next five years as we continue
to adapt to new challenges. The 2021-2022 fiscal year operating from October 1 to September
30, saw the first increase in circulation since the pandemic. We also continue to see an increase
in usage of electronic books and virtual databases a consequence of the surge and resurge of the
pandemic. One of the positive effects of COVID has been that our patrons now embrace the
independence of online resources and services. During the ongoing effects of the pandemic, the
library has offered free internet services to all that visit Collier County, which has significantly
assisted individuals and families in accessing supplemental resources and programs for those
who are experiencing financial fragility. As supported by our most recent customer service
survey, patrons consider the library a welcoming place, supported by informed and customer
focused staff. Patrons told us they can easily access and use our online services and resources.
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16.D.6.b
Collier County libraries were proactive with implementing a much -needed virtual presence to
complement the decrease in our face-to-face programming and how patrons acquire and use
library material. We expanded our online library experiences for staff and the community. As
our library visits have increased, it has been a challenge to maintain both a strong face-to-face
and virtual presence, with the reality of reduced staffing. Potential library applicants are faced
with costly rentals and a generally high cost of living in Collier County as they make employment
decisions. As we continue to support technically challenged populations through the current
pandemic, it is imperative that the lessons learned are tracked and analyzed to prepare us, not
only for the next crisis, but also for our everyday practices in our immediate future.
For our younger patrons, we adjusted our 2021 Summer Reading Program due to the
pandemic. We made available more make -and -take crafts and educational supplements. We
also created more children's virtual programs. Despite COVID, there were 2,861 patrons (974
adult patrons, 324 teen patrons and 1563 children) who registered for our 2021 summer
reading program. They read 38,249 books (4,870 adult books, 2,569 teen books, 30,810
children's books) between June 1 and August 14. Students from over fifty (50) Collier County
Schools participated in our summer reading program. As families depend more on their
community libraries, we anticipate more patron participation in coming years.
Purpose of this Strategic Plan
This plan articulates a clear vision of the future goals for staff and for the public. It will be used
as the primary aid in maintaining consistency between our words and our actions. The message
from our patron survey was that our patrons know what our library services should
demonstrate and deliver. The library must evolve in ways that keep pace with the diversity of
library users, ensuring all residents and visitors of Collier County have equal access to the
continuously evolving world of ideas and technology. This Strategic Plan creates a framework
for how the library will respond to the aspirations, needs, concerns and opportunities of the
community that is served by the library.
Due to the pandemic, increased resignations, and high cost of living in Collier County, libraries
are on the cusp of a great transformation. We need to respond in timely and responsible ways
to our patrons' evolving needs. There have been many changes in how people access and use
information, rely upon our e-resources, interact with one another and in the resources, tools
and capabilities needed to operate effectively. All of this requires new accommodating
approaches to library services and resources.
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16.D.6.b
Planning Process
The scope of work described below is intended to provide a general understanding of the Collier
County Public Library Division's (CCPL) expectations for the Five -Year Strategic Plan. Our Public
Services Director and our Library Director put together a team of librarians and marketing
members to assist the completion of a new Five -Year Strategic Plan.
The team prepared a needs assessment that included surveys, focus groups, Strengths,
Weaknesses, Opportunities, and Threats (SWOT) analysis and the formation of a comprehensive
library strategic plan. The plan will create a guide with proposed standards, based on industry
best practices and consistent with the identified needs and opportunities in the County, for
ensuring an appropriate and equitable balance of book lending (both books and e-books), library
apps, programs, facilities, and printing amenities. The plan will also include measurable strategies
to achieve the recommendations, goals, policies, and guidelines that will result in the appropriate
balance of materials, programs and facility usage.
The Strategic Planning Team had available to them as resources:
A. A comprehensive 2018-2022 CCPL Strategic Plan
B. Annual Plan of Service Scorecard Template
C. Strategic Planning resources from national, state and local government entities and
associations
The experienced staff members worked closely with county staff in preparing the needs
assessment and action plan. The staff members created a full report and executive summary for
public distribution. This process included developing a comprehensive inventory, an analysis of
forecasted needs and opportunities, recommendations, implementation strategies, and project
schedule for the strategic plan development and completion.
Project Schedule
The Collier County Public Library anticipated conducting the project, up to the point of the
adoption process, over a period of not more than six (6) months, starting in March 2022. The
project addressed the scope of work and included an approximate timeline for completing each
of the individual tasks, up to the point of the adoption process. Any additional tasks or other
changes to the scope of work recommended by the Strategic Planning Team should be indicated
in the project schedule.
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16.D.6.b
Deliverables and Key Tasks
A. Kick-off Meeting and Focus Group Site Visits
a. Meet with CCPL staff for a focus group sessions and site visit/tour library locations.
B. Background Review
a. Relevant plans and policies including but not limited to:
i. 2018-2022 Collier County Parks & Recreation Division Strategic Plan
ii. 2018 Collier County Public Library Master Plan
iii. And any others found pertinent
C. Scope of Services
The staff members will manage the assessment process. The process will involve an in-
depth assessment of the County's library's needs. Then process/plan shall include:
a. Project kickoff meeting
b. Plan focus group sessions with staff and general public
c. Review of existing vision, mission, values, master plans, maps, reports facilities,
programs, operations, maintenance, administration, and funding with staff and
leadership.
d. Library facility tour(s)- description of all library locations (Investigated Collier
County office space for hub libraries i.e., county campus)
e. Community and stakeholder engagement and information focus sessions
gathering meetings)
f. Key stakeholder and staff information sessions
g. Collier County demographics (U.S. Census Bureau QuickFacts)
h. Statistically valid survey of users and non -users, complete with all raw data and
data mining tool for further/ongoing analysis.
a. Identify unmet needs and determine satisfaction levels of current
offerings.
b. Determine satisfaction results from both survey users and nonusers
i. Inventory and analysis of assets and programs
a. Libraries maintenance, available space, and facilities.
b. Capacity analysis
j. Review of current maintenance and operational hours
k. Demand analysis from patrons, non -patrons, and staff surveys and focus group
sessions
I. Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis
m. Services assessment
a. Identify core services
b. Assess core services via surveys
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16.D.6.b
n. Findings and visioning sessions (staff members to suggest quantity, final number
to be determined)
o. Implementation/timeline
a. Recommendations; community needs —creating a vision
b. Costing and funding requirements
c. Funding sources; financial plan for future development
d. Action plan with prioritization schedule
e. Performance measures
p. Public relations/outreach/marketing plan
q. Creation and presentation of draft report to staff and leadership.
D. Deliverables
At the end of the project, the staff members shall deliver to CCPL:
a. Two (2) hard copies of all reports produced, and with high -quality electronic
copies and one (1) editable version of the final draft.
b. Final report (complete with all photos, text, maps, exhibits, and appendix), and
presentation to the Library Advisory Board, and the Board of County
Commissioners that is both informative and visually appealing
Goals and Outcomes
The Library would embark on several surveys and focus group assessments and use the results
to help guide the long-term goals of the Library. The goal of the assessment is to gain as much
insight from resident populations, exempt and non-exempt staff and to discover what matters
most to our users. Are we doing the right things? Are we doing things right? If not, why not?
The Strategic Planning Team was recruited in February 2022 and immediately planned focus
group meetings and survey assessments. This was quickly followed up with staff table -top
discussions. A formal online staff survey was developed with eighty (80) of eighty-four (84)
surveys completed by mid- March.
The team simultaneously focused on surveying patrons and non -library users with questions
about services on social media and our web page. We took advantage of outreach
opportunities to survey non -library users. The patron survey closed in April 2022, and we had
over 700 public responses received.
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16.D.6.b
Current and futures needs were recognized in these key areas:
1. Locations and Facilities: Maintain and improve upon safety and security at existing
libraries. Identify and prioritize current library sites that need immediate renovation such
as sidewalks, parking lots, lawn irrigation system and landscape features. In addition,
restore and sustainably manage libraries within Collier County for the benefit of present
and future generations.
2. Programming and Services: Create a more inclusive and engaged library culture for all
patrons. Encourage Collier County residents to actively participate in borrowing
materials, planning programs, and stewardship of Collier County Public Library
resources. Efficiently provide for the Collier County Public Library interests of Collier
County residents, utilizing and accessing public resources 24/7. Strive to meet the
unmet needs for library programs and services in the County through the development
and implementation of best practices. Improve and expand educational opportunities
by developing new programs and services, improving existing programs and services,
and developing and implementing best practices. Promote the education of Collier
County populations through physical and online subscription resources purchased
through the library to meet the needs of the residents and visitors of Collier County.
3. Marketing — overall public relations, social media, community outreach: Continue
providing effective community outreach and marketing for increasing public awareness
and support of library services. Increasing awareness of Library services and programs to
ensure that the public continues to appreciate the importance and benefits of CCPL to
our community and is well informed about library offerings. Communicate the value of
partnerships to potential funders and the community. Build on the power of virtual
engagement to shape engagement opportunities going forward. For our diverse
populations provide marketing material in multiple languages with easy accessibility.
4. Community Engagement -Invite participation to all by engaging with community
members where they are, whether in the library building, online environment or
community partners' spaces. Build stronger community engagement strategies with
supporters, donors and volunteers to advance the mission of CCPL. Increase
collaborations with partners like the FOL. Build -sustainable and impactful partnerships
with public and private sector organizations and institutions through outreach and
collaborations.
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16.D.6.b
5. Staffing- Train staff to share job functions and responsibilities and anticipate emerging
needs. Be flexible in the division of roles responsibilities and embrace new ways of
working. Learn how to operate in a constantly changing environment. Restructure to
align with County strategies. Develop structured and relevant staff training and
leadership opportunities throughout CCPL. Identify opportunities for career
development and encourage the heart of staff. Correlate staffing levels with circulation,
visitation, and user statistics. Focus on building professional staff by maintaining
marketing and outreach staff, include dedicated branch managers and librarians.
Upgrade administrative processes for staff, monthly schedules, timecards and travel
forms. Look for and encourage internal and external county recruitment opportunities
that align more with staff's interest, growth and development.
6. Open Hours & Days —Continue to survey the community for unmet needs. The current
survey data showed that we are meeting the needs of the community. Core level
services and library should be open daily. Each library should be open one day per
weekend.
(Evening hours, staffing levels, and evening programming are necessary to balance user
needs).
7. Technology —realize the full potential of digital resources by improving upon the
existing technology. Simplify access to digital resources by creating a single point of
entry. Recognize the urgency to support those who do not have the tools or skills to
operate online. Library should be at the forefront of everything technological. Update
payment processes and public document stations with upgraded
scanning/faxing/printing/copy.
8. Computers & Internet —many computer work areas and labs are retrofitted into
existing spaces. Dedicated private or enhanced semi -private labs at each library,
enhanced WiFi, and wireless services should be a goal.
9. Hub Libraries —specific areas of concentration, expertise and relevant programming.
Genealogy hub and homework help centers through the American Rescue Plan Act
(ARPA) grant
10. Children to Young Adult —growth and expansion in materials, resources, programs, and
staff dedicated to these age groups. Create continuity throughout all locations with
staffing and storytellers for programming. Build on existing county partnerships and
expand outreach services to provide educational opportunities for children of all ages.
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16.D.6.b
11. Collections —Work to create a policy for collection management that is more precise
and more accurate to the needs of our users. Increase access to digital resources and
establish an increased revenue sources for operational expenses. (Annual Update and
Inventory Report (AUIR) - per capita of 1.87. upgrade ILS system)
The key themes listed above emerged to guide the development of the 2023-2027 Collier
County Public Library Strategic Plan. Current and futures needs were recognized in these key
recommendations from the survey.
Input from the community and library staff guided the development of the major components
of the Strategic Plan. The Library Advisory Board viewed and commented on the Collier County
Public Library 2023-2027 Strategic Plan during their regular meeting in June 2022.
The current US Census data shows Collier County's median age to be 51.8 years compared to
the Florida median of 42.4 and the U.S. median of 38.5. Collier County continues to be a
favorite tourist destination between November and April. The population increases to around
466,000 people. The seasonal population is projected to around 509,000 people by the year
2025.
Unite States Census Bureau- Collier County Florida
https://www.census.gov/quickfacts/colliercountvflorida
Population
® Population Estimates, July 1 2021, (V2021) O 385,980
(j Population estimates base, April 1. 2020, (V2021 ) 375.752
Q Population, percent change -April 1, 2020 (estimates base) to July 1 2021. (V2021 ) ZS 2.7%
Q Population, Census, April 1, 2020 375 752
0Population. Census, April 1, 2010 321.52D
Age and Sex
8 Persons under 5 years, percent d 4 31A
9 Persons under 18 years, percent 16.8%
9 Persons 65 years and over. percent 32.9
0 Female persons percent d 50.71A
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Additional Sources
Fuller, Joy. Strategic Planning for Public Libraries. Public Library Association. 2021
Matthews, Joseph R. Strategic Planning and Management for Library Managers. Libraries
Unlimited. 2005.
Mitchell, Joseph R. Strategic Planning and Management for Library Managers. Libraries
Unlimited Wesport, Connecticut. 2005, 104-105.
Nelson, Sandra. Strategic Planning for Results. American Library Association. Chicago 2008.
Rhode, Jeff. Southwest Florida Real Estate Market: 2022 Stats & Trends.
https://learn.roofstock.com/bIog/southwest-florida-real-estate-market Mar. 2022
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16.D.6.b
Conclusion
The Collier County Public Library 2023-2027 Strategic Plan is a customer service friendly guide
that prioritizes the work of Library Administration and staff. It was developed with careful
consideration of the feedback received and the data studied. The plan is shaped with the
understanding that change is inevitable, and that our library services will adapt as warranted.
At the same time, the Collier County Public Library will maintain Collier County's Core Values,
measure all we do against our mission, and remain focused on serving our community.
Vision, Mission and Values
Vision:
Through high quality public libraries, residents and visitors will reach their potential and
communities will thrive.
Mission:
To provide educational environments, facilitate community engagement and cultivate life-long
learning.
Values:
Honesty & Integrity
We are responsible, truthful stewards of public resources and trust.
Service
We champion free and open access to ideas, information and content. Public and virtual spaces
are available when needed by residents and visitors.
Accountability
We provide library resources and services in accordance with the American Library Association
Code of Ethics.
Quality
We strive for continuous improvement in our online and print collections, resources, services,
programs, and facilities.
Consistency
We provide reliable and consistent service to internal and external patrons both online and in
house.
Respect
We honor diversity, individual perspectives, and the right to privacy and confidentiality.
Knowledge
We strive for excellence by continuing the professional development of library staff enhancing
their ability to provide exceptional customer service, plan for the future, and stay abreast of
leading technologies.
Stewardship
We carefully manage the services and resources entrusted to us through cost controls and best
value practices to provide the greatest returns on investment of staff and resources.
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Collaboration
We seek out partnerships inside and outside the agency allocating collective resources and
services to further the Library's mission.
Self -Initiating, Self -Correcting
We are proactive and quickly adapt resources and services to patron needs maintaining the
library's relevancy.
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16.D.6.b
Strategic Focus Areas
Engage
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
1. Stimulate imagination through reading, viewing and listening
2. Provide comfortable, safe and welcoming spaces for people of all ages, cultures and
backgrounds to connect with others and to engage in individual pursuits.
3. Customize hours, spaces, services and collections to meet community needs.
4. Build public awareness and engagement through strategic marketing.
5. Engage staff at all levels of internal and external communication.
Empower
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
1. Provide 24/7 connection to the online world.
2. Emphasize 215t century literacies including information, workforce development,
finance, and health in library programs.
3. Leverage partnerships to provide accessibility to new technology.
4. Empower staff in the pursuit of customer service excellence.
Educate
Collier County Public Libraries advance the educational priorities of our communities.
1. Support and strengthen early learning to promote school readiness.
2. Strengthen the Science, Technology, Engineering and Math (STEM) and (STEAM) which
represents STEM plus the Arts initiatives.
3. Provide resources and information needed for the academic success of students in
public, private, home schools, trade schools, and higher education.
4. Support personal growth and lifelong learning through high quality collections and
programs.
5. Help people develop information fluency skills to successfully search for, locate,
evaluate, and effectively use information to meet their needs.
6. Broaden staff knowledge to work across functional areas.
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16.D.6.b
Goals and Objectives
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
Goal 1: Stimulate imagination through reading, viewing and listening.
Objective 1. Increase the overall visibility of the collection system -wide with an
emphasis on promotion through creative and intelligent displays.
Objective 2. Use available data analytics and collection analysis tools to assess the
relevance of library collections, programs and services to ensure appropriate annual allocation
of funds.
Objective 3. Develop the image of CCPL as a source of high quality, free programs,
services, and resources for the community.
Objective 4. Increase county, state and community partnerships to expand the library's
image as a gateway to learning and knowledge.
Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and
backgrounds to connect with others and to engage in individual pursuits.
Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the
quality of the patron experience.
Objective 2. Provide library services and programs that reflect the cultural diversity of
the community.
Objective 3. Develop a comprehensive staff training and professional development
program including regular communication with staff regarding information about library and
County initiatives, activities and events.
Objective 4. Use available data analytics to identify library facilities for the
development of quiet areas, reading rooms, makerspaces, and "hubs".
Goal 3: Customize hours, spaces, services and collections to meet community needs.
Objective 1. Apply data analytics, branch by branch, to ensure more relevant
collections, programs, services, hours, and space utilization.
Objective 2. Evaluate the condition of the collection and develop a comprehensive
collection development and management program.
Objective 3. Develop and implement new metrics by educating staff in measuring
outcomes increasing the library's ability to match community need to library service.
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16.D.6.b
Goal 4: Build public awareness and engagement through strategic marketing.
Objective 1. Develop and implement comprehensive marketing plans to raise public
awareness of the resources and services improving library positioning in the community.
Objective 2. Develop and support community relations efforts through key partnerships
and strategically pursuing opportunities to promote the library at community events.
Objective 3. Utilize a variety of traditional marketing mediums and social media
platforms to target specific audiences and reach the broadest possible audiences.
Goal 5: Engage staff at all levels of internal and external communication
Objective 1. Maintain consistency between words and actions.
Objective 2. Clear Communication minimize ambiguity.
Objective 3. Change our approach to creating engaging experiences.
Objective 4: Create more opportunities to listen, learn and understand from one
another.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
Goal 1: Provide connection to the online world.
Objective 1. Provide public use computers, printers, and scanners.
Objective 2. Provide high-speed and WiFi access to the Internet with no unnecessary
restrictions or fees.
Objective 3. Implement self -pay features of the self -check-out machines.
Goal 2: Emphasize 215Y century literacies including information, finance, workforce
development and health in library programs.
Objective 1. Provide library services, materials and programs to increase the digital
literacy of the community.
Objective 2. Develop programs and services to foster innovation and creativity to
support science, technology, engineering, arts and math (S.T.E.A.M.) skills.
Objective 3. Use available data analytics to determine appropriate resources needed at
each branch to help develop 215t century literacy skills.
Goal 3: Leverage partnerships to provide accessibility to new technology.
Objective 1: Expand the library experience to include makerspaces, learning commons,
and non-traditional materials.
Objective 2: Use available data analytics to identify library facilities for the
development of "hub" technology libraries.
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16.D.6.b
Goal 4: Empower staff in the pursuit of customer service excellence
Objective 1. Aligning the library culture to support well- being.
Objective 2. Encourage staff to have compassion for others.
Objective 3. Model the behavior we want to embrace.
Objective 4. Being flexible in the division of roles and responsibilities.
Objective 5. Establish workgroups that collaborate across typical boundaries.
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
Goal 1: Support early learning to promote school readiness.
Objective 1. Provide parents and caregivers with quality story times, training and
materials which encourage them to talk, sing, write, and play with their children.
Objective 2. Make accessible training for staff that reinforces the library's early learning
strategies.
Objective 3. Provide easy access to early literacy materials, websites, information and
programs for parents and caregivers.
Objective 4. Continue to investigate and invest in technology, resources, and tools that
support early learning strategies.
Objective S. Expand the library's outreach to childcare facilities serving at -risk and
underserved populations.
Goal 2: Provide resources and information needed for the academic success of students in
public, private, home schools, trade schools, and higher education.
Objective 1. Regularly attend community school events to promote library services and
gain insight into community needs.
Objective 2. Provide and promote online homework assistance.
Objective 3. Work with public and private school media specialists and classroom
teachers to foster a love of reading through book talks, class visits to the library, and creative
programming.
Goal 3: Support personal growth and lifelong learning through high quality collections and
programs.
Objective 1. Collaborate with public, private, and nonprofit partners to promote
reading for pleasure, expand self -directed learning opportunities and provide a variety of
cultural experiences for all ages.
Objective 2. Develop and manage library print and online collections to reflect patron
demand.
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16.D.6.b
Goal 4: Instruct people on developing information fluency skills to successfully search for,
locate, evaluate, and effectively use information to meet their needs.
Objective 1. Develop and offer classes on how to navigate the Internet and electronic
library resources, and to recognize authoritative sources.
Objective 2. Create online tutorials to help users navigate library technology, online
databases, and other e-resources.
Goal 5: Broaden staff knowledge to work across functional areas
Objective 1. Train staff to share job functions and responsibilities and to anticipate
emerging needs.
Objective 2: Upskilling to keep staff prepared for future.
Objective 3. Create curriculum for professional staff to make them successful in a
changing environment.
Objective 4. Broaden knowledge to work across functional areas.
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16.D.6.b
2023-2027 Five Year Performance Measures
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
• Master of Library Science degreed librarians at 8 out of 10 libraries.
• Minimum of five days of library service at 9 out of 10 libraries with appropriate balance of
librarians and para-librarians to maintain high quality service.
• Technology "hubs" and quiet spaces at all libraries.
• State of the art Integrated Library System (ILS) for circulation and collection management.
• Print and a -book collections balanced to reflect patron demand.
• Cultural and educational learning balanced across all libraries and offerings balanced to serve
children through adults.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
• Fully developed partnerships and identified funding sources to ensure the library's status of free
access to cutting edge technology and AUIR Level of Service Standard (LOSS) for library materials.
• Identified libraries for re -purposing to meet the ever changing and growing demands of the
communities served.
• Expanded partnership with nonprofit organizations to include technology outreach and
programming.
• Ensure continued patron access to current technology, and free and open access to ideas,
information and content.
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
• Fully developed partnership with Collier County Public Schools.
• Partnerships with private schools, home schools, trade schools, and institutions of higher
education.
• Partnerships with daycare facilities serving at -risk and underserved populations.
• Expanded partnership, to include outreach with community organizations that align with our
mission.
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16.D.6.b
A Call to Action
The best strategic plans are dynamic, flexible tools for continuous improvement. With the
Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values
as guides to decision making, the Collier County Public Library system will commit to a process
that ensures accountability, versatility, and rational decision -making. Seeking out the needs and
wants of Collier's residents and visitors through surveys and focus groups was the first step. From
there it is the Library's responsibility to develop an appropriate strategy to address current needs
and plan for the future. The Library Advisory Board (LAB) and Public Services Department will
have the primary responsibility to monitor the plan's goals and objectives and assess overall
progress. Library staff will have the responsibility of overseeing implementation, consulting, and
working with groups directly involved or affected by decisions. Through the course of
implementation, new issues, new priorities and challenges will emerge. In a cyclical process
Library staff and the LAB will measure progress, budget resources to maximize outcomes, and
identify potential new areas that require action. In this way, both the strategic plan and annual
plan of service will be constantly reviewed, evaluated, and updated.
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24-ST-08
Collier County Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
NNW
Collier County Board of County Commissioners for and on behalf of Collier County
Public Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and hformation Services, hereinafter referred to
as the "Division," and the Collier County Board of County Cornaiissioners for and on behalf of Collier County Public Library, hereinafter referred
to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirermnts and has been awarded a State Aid to Libraries Grant (CSFA
45.030) by the Division in the amount specified on the "Fiscal Year 2023-24 State Aid to Libraries Final Grants" document (which is
incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to adinirrister this grant in accordance with
Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement.
hi consideration of the ritual covenants and promiises contained herein, the parties agree as follows:
1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these fiends were
appropriated.
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grall amount that is calculated and
based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this
grant, the local expenditures shall have been made during the period October 1, 2021 - September 30, 2022.
In order to be eligible to receive the grant fimdmg, the Grantee shall n auage or coordinate free library service to the residents of its
legal service area for the period October 1, 2021 through June 30, 2024. The Grantee shall:
o Have a single administrative head employed full time by the library's governing body,
o Provide free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
o Provide access to materials, irfonnation and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or more each week (excluding holidays or
emergencies; between Sunday through Saturday, on a schedule determined by the library system during the length of the
agreement.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Payment 1, Deliverable/Task :
Page:1
State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
Payment will be a fixed price in the amount of 100% ofthe grant award for the period October 1, 2021 through June 30, 2024.
The Grantee will
o Have expended fields to provide free Library service during the period October 1, 2021 - September 30, 2022;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2021 -
September 30, 2022 only,
o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each
week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification ofHours, Free Library Service and Access to Materials.
c) Grant fimds shall be used for the operation and maintenance ofthe library. The allowable budget categories are: Personnel
Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on f &
time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit
the current period and are not defined as personal services or capital outlays); Nor -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget).
2. Length of Agreement. This Agreement covers the period of October 1, 2021 to June 30, 2024, unless tenniiated in accordance with
the provisions of Section 28 ofthis Agreement. This period begins with the start ofthe Grantee's second preceding fiscal year (October 1,
2021) and concludes with the end ofthe State of Florida's current fiscal year (June 30, 2024).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local fiords expended by the Grantee during their
second preceding fiscal year (October 1, 2021— September 30, 2022) for the operation and maintenance of a library and shall not
exceed the amount specified in Attachment B.
4. Contract Administration. The parties are legally bound by the requirements ofthis agreement. Each party's contract manager, named
below, will be responsible for monitoring its perfommnce under this Agreement and will be the official contact for each party. Any
notice(s) or other connn nications regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within
10 days ofthe change.
For the Division of Library and Information Services:
TomPena, Grant Programs Supervisor
Florida Department of State
RA. Gray Building
Mail Station # 9D
500 South Broough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: thomas.pem@dos.myflorida.com
For the Grantee:
Cynthia Baltemian
Page: 2
State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
Collier County Public Library
2385 Orange Blossom Drive Naples Florida 34109-8840
Phone: 239.252.1460
Emai: Cynthia.Balte n@colliercountyfl.gov
5. Grant Payments. The total grant award shall not exceed the amount specified on the `Fiscal Year 2023-24 State Aid to Libraries Final
Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's mit imnperformance as set
forth by the terns and conditions of this Agreement. Payment will be a fixed price in the amount of 100% of the grant award as specified
in Attachment B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to
receive their award through EFT trust submit a Vendor Direct Deposit Authorization Form (formmnarnber DFS-AI-26F, rev 3/2022),
incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organisation, you do
not need to submit another authorization form unless you have changed bank accounts. To download this form visit
mvfloridacfo.conidocs-sFaccouniing-and-auditing hbmties/vendors/vendor-relations/dfs-al-26e-direct-deposit-vendors.pdf?
sfvrsrr=e$728cf 16. The form also includes tools and infortration that allow you to check on payments.
7. Florida Substitute Form W 9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that may be subject to 1099 reporting. The Departnient of Financial Services (DFS) mist have the correct Taxpayer Identification
Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register
or access a Florida Substitute Form W-9 visit flvendor.DZ Iloridacfo.com A copy of the Grantee's Florida Substitute Form W 9
merit be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. The Departmenrt shall apply the following financial consequences for failure to perform the mirinatn level of
services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to
perform the nninirnarn level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was
not providing mi irnnn level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant funding
for activities and publications supported by grant finds. Any announcements, rdormation, press releases, publications, brochures, videos,
webpages, programs, etc., created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to
Libraries Grant funds were used to create them
Use the following text:
"Ibis project has been funded under the provisions ofthe State Aid to Libraries Grant program, administered by the Florida Dcparhncnt
of State's Division of Iabrary and hformation Services."
10. Grant Expenditures. The Grantee agrees to expend all grant fiarxls received under this agreement solely for the purposes for which they
were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department offiriarrcial Services' Reference Guide for State Expenditures (as of October 2022), incorporated by reference, which
Page: 3
State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
are available online at mvflor dacfo.conidocs-sfaccounting and -at diting-hbraries/state-agencies/reference-guide- for- state-
exnenditt reses.pdPsfvrsr=b4cc3337 2.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee mast pay any travel expenses, from grant or local matching fiords, in accordance to the provisions of
Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall
refund to the State of Florida any balance of umbligated fiands which bas been advanced or paid to the Grantee. In addition, fiends paid in
excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state
agency. Further, the recipient may expend furOs only for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of
State fiords as outlined in the Department of financial Service's Reference Guide for State Expenditures (as of October 2022)
nZ*ridacfo.comidocs-sfaccounting- and- auditing-libraries/state-agencies/reference- guide- for- state- expenditures.pdf..
sfvrsr�b4cc3337 2, incorporated by reference.
13. Repayment. All refiuxls or repayments to be made to the Department under this agreement are to be made payable to the order of
`Department of State" and marled directly to the following address: Florida Department of State, Attention: Thomas Pena, Division of
Library and Information Services, 500 South Bronough Street, Mail Station #913, Tallahassee, FL 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department
a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida
Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it mast subnrit a
Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine rmnths of the close of its fiscal year. Audits
mast be submitted on the DOS Grants System at dosgmnts.com
15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, inchading
electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout ofthe gmrit and
release ofthe audit. If any litigation or audit is initiated or claim made before the expiration ofthe five-year period, the records shall be
retained for five fiscal years after the litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee mast make all grant records ofexperxiitures, copies ofreports,
books, and related documentation available to the Division or a duly authorized representative ofthe State ofFlorida for inspection at
reasonable times for the purpose of making audits, examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee refiises public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee mast immediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement.
18. Noncompliance. Any Grantee that is not following Florida Statutes or rules, the terms of the gram agreement, Florida Department of
Page: 4
State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Information Services grants or grants from any other DOS Division will be in
noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture, the
Division of Elections, the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues
must be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released.
19. Accounting Requirements. The Grantee mast maintain an accounting system that provides a complete record ofthe use of all grant
funds as follows:
a) The accounting system mast be able to specifically identify and provide audit trails that trace the receipt, maintenance and
expenditure of state fluids;
b) Accounting records mast adequately 1dent* the sources and application of fluids for all grant activities and mast classify and
identify grant funds by using the sane budget categories that were approved in the grant application. If Grantee's accounting
system accumulates data in a different format than the one it the grant application, subsidiary records mast document and
reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division;
c) An interest -bearing checking account or accounts in a state or federally cbartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name ofthe account(s) mist include the grant award number;
e) The Grantee's accounting records mast have effective control over and accountability for all funds, property and other assets; and
Accounting records mist be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and
post -audit (such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida Legislature. In the event that the state fiands upon which this Agreerent is dependent are withdrawn,
this Agreengnt will be automatically teminated and the Division shall have no further liability to the Grantee beyond those amounts already
expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those
funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly.
21. Lobbying. The Grantee will not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, ifnot a state agency, agrees that its officers, agents and employees, in
perforrnance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees ofthe state.
The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges
connected with employment by the State of Florida.
23. Grantee's Subcontractors.The Grartee shall be responsible for all work performed and all expenses incurred in connection with this
Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee mast take
the necessary steps to ensure that each of its subcontractors will be deerred to be independent contractors and will not be considered or
pennitted to be agents, servants, joint venturers or partners of the Division
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or
enployees; nor may the Grantee exclude liabiky for its own acts, omissions to act or negligence to the Division
a) The Grantee shall be responsible for claims of any nature, including but not ]united to injury, death and property damage arising out
of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemvfy and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own
expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this
Section
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign mninity or increases the limits of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this
Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee
may subcontract as necessary to perforrathe services set forth in this Agreement, including entering into subcontracts with vendors
for services and commodities, provided that such subcontract bas been approved in writing by the Departtrennt prior to its
execution and provided that it is understood by the Grantee that the Departnrennt shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conf miry with all applicable laws
and regulations ofthe local, state and federal law. For consequences ofnoncompliance, see Section 18, Noncompliance.
26. No Discrimination. The Grantee may not discrinni hate against any employee employed under this Agreement or against any applicant for
employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or
will tern»nate this agreement if the Grantee improperly expends and manages grant finds; finis to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreement.
28. Termination of Agreement. The Division will tern>inate or end this Agreerent ifthe Grantee farts to fulfill its obligations herein. hit such
event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the
date of receipt to cure its violation If the violation is not cured within the stated period, the Division with terminate this Agreement. The
notice ofviolation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a
method that provides proof of receipt. In the event that the Division temmmnates this Agreement, the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of tennination if the Division deens this reasonable under the
circumstances. Grant fiords previously advanced and not expended on work completed in accordance with this Agreement shall be
returned to the Division, with interest, within thirty (30) days after ten ination of this Agreement The Division does not waive any of its
rights to additional damages if grant finds are returned under this Section
29. Pres e rvation of Reme&es. No delay or omission to exercise any right, power or remedy accreting to either party upon breach or
violation by either party under this Agreement shall impair any such right, power or remedy of either party, nor shall such delay or omission
be construed as a waiver of any such breach or default or any similar breach or default.
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this
Agreern>ent without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee mast
dernonstrate compliance with the requirennents ofthe project. Ifthe Division approves a transfer ofthe Grantee's obligations, the Grantee
shall remain liable for all work performed and all expenses incurred m connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations ofthe Division to another govennnental entity, pursuant to Section 20.06, Florida Statutes or
otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreernent.
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maxi ni unopen competition when
procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes.
a) Procuremerrt of Goods and Services Not Exceeding $35,000. The Grantee mast use the applicable procurement method
described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not
require competition and may be conducted at the Grantee's discretion.
2. Purchases or Contract Armunts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000
require informal competition and may be procured by purchase order, acceptance of vendor proposals or other
appropriate procuren ent document.
b) Procurerr>ent of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either
Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of
vendor proposals or other appropriate procurement document.
32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant ofthe prohibition ofconflicts of interest described in Sections
112.311 through 112.326, Florida Statutes and aflirrm that it will not enter into or maintain a business or other relationship with any
employee ofthe Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the
General Counsel for the Department of State prior to entering into any business or other relationship with a Departn ent of State Employee
to avoid a potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives ofthe Grantee and of any legal entity
that succeeds to the obligations of the Division ofLnbrary and hnformation Services.
34. Employment of Unauthorized Aliens. The employment ofunauthorized aliens by the Grantee is considered a violation of Section 274A
(a) of the Imrrigration and Nationality Act (8 USC 1324(a) (as of April 2019)), incorporated by reference. If the Grantee knowingly
employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision ofthe Agreement is found to be illegal and unenforceable, the remainder will remain in full force and
effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act. All prograrris and facilities related to this Agreement mast n et the standards of Sections 553.501-
553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada. (as of January 2020)), incorporated by reference).
37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of
Page: 7
State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
Florida. Venue or location for any legal action arising wider this Agreement will be in Leon County, Florida.
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 C�
38. Entire Agreement. The entire Agreement ofthe parties consists ofthe following docurrnrrts:
a) This Agreement
b) Florida Single Audit Act Requirenvirts (Attachment A)
c) Fiscal Year 2023-24 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements.
Grantee: Department of State
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Rick LoCastro, Chairman
Attest:
CRYSTAL K. KINZEL, CLERK
Deputy Clerk
Approved as to Form and Legality:
OHO
Derek D. Perry V
Assistant County Attorney `b
Amy L. Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Date
Witness
Date
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirenrrts, and section 215.97, Florida
Statutes (F.S.), as revised (see Audits below), rmnitoring procedures may include, but not be limited to, on -site visits by Departmerit of State
staf; limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreenert, the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Departmerrt of State
deternvnes that a Iinrited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department of State staff'to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews,
investigations or audits deenpd necessary by the ChiefFinancial Officer (CFO) or Auditor General
Audits
Part L• Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and
§200.70.
A recipient that expends $750,000 or more in federal awards in its fiscal year mast have a single or progran-specific audit conducted in
accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreemmit lists the federal resources
awarded through the Department of State by this agreement. In determirvng the federal awards expended in its fiscal year, the recipient shall
consider all sources of federal awards, including federal resources received from the Department of State. The detern ination of annunts of
federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient
conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirenents relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirennerts, the
cost of the audit mast be paid from non-federal resources (ie., the cost of such an audit mast be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 C�
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
In the event that the recipient expends a total amount of state financial assistance equal to or m excess of $750,000 in any fiscal year of such
recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient mast have a state single or project -specific audit for such fiscal
year in accordance with Section 215.97, F.S. ; Rule Chapter 69I-5 F.A. C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for -profit organi2 ations), Rules of the Auditor General EXHMIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance
expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received
from the Departnrnt of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or
pass -through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part H, paragraph 1, the recipient shall ensure that the audit complies with the requirements of
Section 215.97(8), F. S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S., and Chapters
10.550 (local goverrirriental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General
3. If the recipient expends less than $750,000 instate financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and
thereafter), an audit conducted m accordance with the provisions of Section 215.97, F.S., is not required. In the event that the recipient
expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, F.S., the cost of the audit mast be paid from the nonstate entity's resources (ie., the cost of such an audit
mast be paid from the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating docurnents referenced in the text of this agreement and the interpretation
ofcompliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
bW 1/www. myfloridacfo. corm
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
bWV/www.leg.state.Aus/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by
PART I of this agreernent shall be submtted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the
following.
A. The Department of State via the DOS Grants System at btWsV//dosgmnL.com
B. The Federal Audit Clearinghouse (FAQ as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required fomns for submitting the single audit reporting package. Updates to the
location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART H of this agreement shall be submitted by or on behalf of the recipient directly to
each of the following.
A. The Department of State via the DOS Grants System at httpsl//dosgrants.com
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
B. The Auditor General's Office at the following address:
Auditor General
Local Govemrrrnt Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, nunagenrnt letter, or other inforr-nation required to be submitted to the Department of State pursuant to this agreement shall
be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local goverrm-rntal entities) and
10.650 (nonprofit and for -profit organisations), Rules ofthe Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organisations),
Rules ofthe Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records dermnstrating its compliance with the tens ofthe award(s) and this agreement for a period of
five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General
access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or
its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Deparlrnent of State.
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
EXHIBIT -1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at htips:Happs.fldfs.com/fsaa/.
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State Aid to Libraries Grant Agreement (FormDLIS/SA02) O
Chapter IB-2.011(2)(a), Florida Administrative Code, Effective 05-2023 ��
ATTACHMENT B
Fiscal Year 2023-24 State Aid to Libraries Final Grants
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Chapter IB-2.011(2)(a), Florida Administrative Code, Effective 05-2023 C Qy
8/25/23, 9:22 AM
dosgrants.com/GrantApplication/PrintPreview?gid=14840
Collier County Public Library
Project Title: State Aid to Libraries Grant
Project Number: 24-ST-08
Request Amount: $0.00
A. Applicant Information Page 1 of22
Applicant Information
a. Organization Name: Collier County Public Library oO
b. FEID: 59-6000558
c. Phone number (with extension if applicable): 239.593.3511
d. Principal Address: 2385 Orange Blossom Drive Naples, 34109-8840
e. Mailing Address: 2385 Orange Blossom Drive Naples, 34109-8840
f. Website: www.colliergov.net/library
g. Organization Type: County Government
h. Organization Category: Library
i. County: Collier
j. UEI number: JWKJKYRPLLU6
k. Fiscal Year End Date: 09/30
1. Applicant Director
First Name
Catherine
Last Name
Cowser
Phone 239.252.7378
Email Catherine.Cowser@colliercountyfl.gov
2. Project Manager
First Name
Parker
Last Name
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Smith
Phone 239.252.6141
Email parker.smith@colliercountyfl.gov
3. Choose Library Type: *
*Single county library
Municipal library
County participating in a Multicounty library
Multicounty library
4. Is the library in its first two years of operation?
Yes
No
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dosgrants.com/GrantApplication/PrintPreview?gid=14840
B. Expenditure Report Page 2 of22
The Expenditure Report provides details on library expenditures by funding source. The information
assists both local library personnel and Division staff in verifying the accuracy of the funds a library
reports as expenditures qualifying for match under Chapter 257, Florida Statutes. The total amount
listed in the "Local" column is the amount used to calculate the State Aid grant amounts.
1. Expenditure Report -October 1, 2021 - September 30, 2022
Expenditure Report -October 1, 2021 - September 30, 2022
Expenditure Category
Local
State Federal Other Total
10 Personnel Services
$5,428,578
$10,057 $5,438,635
30 Operating Expenses
$2,621,331
$209,431 $2,830,762
60 Capital Outlay (Non -Fixed)
$635,010
$635,010
Other
$0
Total for the operation &
$8,684,919
$209,431 $10,057 $0 $8,904,407
maintenance of the library
60 Capital Outlay (Fixed, including
$0
purchase or construction of a
library building or quarters)
If any amounts are in the other column, please specify.
Total Local Expenditures Submitted for the Operation and Maintenance of the Library:
$8,684,919
Prior year's State Aid Certified Expenditure:
$8,595,738.00
Difference:
$89,181
Percentage Difference:
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dosgrants.com/GrantApplication/PrintPreview?gid=14840
1.04%
2. Notes
If your total expenditures have changed by more than 10% from last year, please explain in the Notes
field. Please describe the funds included in the "Other" Expenditures column in the Notes field, if
any.
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Fund 001
Personnel (500000-599999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
5,814,300.00
5,488,300.00
5,422,208.44
* 156100 LIBRARY ADMIN
1,289,300.00
1,259,300.00
1,256,323.08
* 156110 NAPLES BRANCH
793,700.00
592,700.00
590,711.76
* 156140 G GATE BRANCH LIB
404,500.00
417,100.00
416,339.83
* 156145 ESTATES BRANCH LIB
383,600.00
356,600.00
355,090.15
* 156150 IMM BRANCH LIB
333,500.00
323,900.00
315,270.74
* 156160 MARCO ISL BRANCH L
319,300.00
319,300.00
310,525.73
* 156170 VANDERBILT BCH LIB
291,400.00
295,400.00
292,729.47
* 156175 LIBRARY HEADQUARTE
1,196,900.00
1,181,900.00
1,169,814.14
* 156180 E NAPLES BRANCH LI
262,100.00
262,100.00
243,989.26
* 156185 SOUTH REGIONAL LIB
540,000.00
480,000.00
471,414.28
Operating (600000-699999)
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
** Grand Total-FC/CI
2,178,700.00
2,188,330.76
10,914.09
2,056,876.37
* 156100 LIBRARY ADMIN
1,368,300.00
1,378,300.00
2,013.92
1,353,538.43
* 156110 NAPLES BRANCH
122,200.00
131,200.00
8,900.17
116,407.51
* 156140 G GATE BRANCH LIB
96,300.00
123,300.00
106,516.83
* 156145 ESTATES BRANCH LIB
54,700.00
30,700.00
24,154.93
* 156150 IMM BRANCH LIB
39,600.00
32,600.00
25,758.43
* 156160 MARCO ISL BRANCH L
103,500.00
95,500.00
65,547.26
* 156170 VANDERBILT BCH LIB
65,600.00
40,600.00
38,154.37
* 156175 LIBRARY HEADQUARTE
182,000.00
219,198.94
200,895.35
* 156180 E NAPLES BRANCH LI
21,800.00
21,800.00
19,043.78
* 156185 SOUTH REGIONAL LIB
124,700.00
115,131.82
106,859.48
Capital (700000-799999)
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
** Grand Total-FC/CI
0.00
0.00
0.00
* 156100 LIBRARYADMIN
0.00
0.00
0.00
Personnel Operating Capital TOTAL
5,422,208.44 2,056,876.37 7,479,084.81
Matches 132A
Matches 1132A
Fund 129
Personnel(500000-599999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156112 LIB ADMIN GRANT
494.95
494.95
Operating (600000-699999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156112 LIB ADMIN GRANT
100.00
100.00
987,488.61
987,488.61
38,278.40
38,278.40
532,264.08
532,264.08
Capital (700000-799999)
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
** Grand Total-FC/CI
* 156112 LIB ADMIN GRANT
589,535.06
589,535.06
21,117.73
21,117.73
24,126.45
24,126.45
Personnel Operating Capital TOTAL
532,264.08 24,126.45 556,390.53
Matches 1132A
Matches B2A
Matches 1132A
Fund 301
Operating (600000-699999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI 6,067.19 4,240.03
* 156114 LIBRARY CAPITAL 30 6,067.19 4,240.03
Capital (700000-799999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI 600,000.00 1,154,271.46 21,549.64 610,883.98
* 156114 LIBRARY CAPITAL 30 600,000.00 1,154,271.46 21,549.64 610,883.98
Personnel Operating Capital TOTAL
0.00 - 610,883.98 610,883.98
Matches 132A
Matches 132A
Fund 355
Operating (600000-699999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156190 LIBRARY IMPACT FEE
20,000.00
20,000.00
108,821.89
108,821.89
46,923.00
46,923.00
Capital (700000-799999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156190 LIBRARY IMPACT FEE
7
Personnel Operating Capital TOTAL
Matches B2A
Matches 1132A
Fund 612
Personnel(500000-599999)
Fund Ctr / Comm Item
Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156113 LIB ADMIN TRUST
59,400.00
59,400.00
59,400.00
59,400.00
6,369.54
6,369.54
Operating (600000-699999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156113 LIB ADMIN TRUST
241,900.00
241,900.00
246,202.00
246,202.00
29,100.34
29,100.34
Capital (700000-799999)
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
** Grand Total-FC/CI
* 156113 LIB ADMIN TRUST
-
-
-
-
-
-
-
-
Personnel Operating Capital TOTAL
6,369.54 29,100.34 0.00 35,469.88
Matches 132A
Matches 1132A
Matches 132A
Fund 709
Personnel(500000-599999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156113 LIB ADMIN TRUST
775,854.00
775,854.00
10,057.06
10,057.06
Operating (600000-699999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156115 LIBRARY GRANTS
2,247,569.69
2,247,569.69
1,838.71
1,838.71
212,521.12
212,521.12
Capital (700000-799999)
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
** Grand Total-FC/CI
* 156115 LIBRARY GRANTS
3,115,050.00
3,115,050.00
Personnel Operating Capital TOTAL
10057.06 212,521.12 - 222,578.18
Matches 1132A
Matches 1132A
Matches 1132A
Fund 710
Operating (600000-699999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156116 LIBRARY MATCHING F
14,542.77
14,542.77
Capital (700000-799999)
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual
** Grand Total-FC/CI
* 156116 LIBRARY MATCHING F
70,518.17
70,518.17
Personnel Operating Capital TOTAL
Matches B2A
Matches 1132A
Personnel
I Operating
Capital
TOTAL
Fund
001
5,422,208.44
2,056,876.37
0.00
7,479,084.81
Fund
129
0.00
532,264.08
24,126.45
556,390.53
Fund
301
0.00
0.00
610,883.98
610,883.98
Fund
307
0.00
0.00
0.00
0.00
Fund
355
0.00
0.00
0.00
0.00
Fund
612
6,369.54
29,100.34
0.00
35,469.88
Fund
709
10,057.06
212,521.12
0.00
222,578.18
Fund
710
0.00
0.00
0.00
0.00
5,438,635.04 2,830,761.91 635,010.43 8,904,407.38
Local 5,428,577.98
2,621,330.93
635,010.43
8,684,919.34
State 0.00
209,430.98
0.00
209,430.98
Federal 10,057.06
0.00
0.00
10,057.06
5,438,635.04
2,830,761.91
635,010.43
8,904,407.38
Expenditure / Appropriation Report FY 2022
October 1, 2021 to September 30, 2022
EXPENDITURE/ APPROPRIATION
FUNDING OR REVENUE SOURCES:
TOTAL
CATEGORY
LOCAL
STATE
FEDERAL
OTHER
10 Personnel Services
5,428,577.98
0.00
10,057.06
0.00
$5,438,635.04
30 Operating Expenses
2,621,330.93
209,430.98
0.00
0.00
$2,830,761.91
60 Capital Outlay (Non -Fixed)
635,010.43
0.00
0.00
0.00
$635,010.43
Other
0.00
0.00
0.00
0.00
$0.00
Total for the operation &
maintenance of the library
$8,684,919.34
$209,430.98
$10,057
0.00
$8,904,407.38
60 Captial Outlay (Fixed, including
purchase or construction of a
library building or quarters)
Fund 001
Personnel(500000-599999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date 11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time 10:59:27
Fiscal Year
2022
Client 300
Period
0 to 13
Statistical Indicator:
Fund
001
GENERAL FUND
to GENERAL FUND
GENERAL FUND
Fund Center
156100,156110,15
Funds Center
Commitment Item
500000..599999
Commitment Item
Grants
'
to
Funded Program
*
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Totai-FC/CI
5,814,300.00
5,488,300.00
5,422,208.44
66,091.56
98.8
156100 LIBRARY ADMINISTRATION
1,289,300.00
1,259,300.00
1,256,323.08
2,976.92
99.8
* 156110 NAPLES BRANCH
793,700.00
592,700.00
590,711.76
1,988.24
99.7
* 156140 GOLDEN GATE BRANCH LIBRARY
404,500.00
417,100.00
416,339.83
760.17
99.8
* 156145 ESTATES BRANCH LIBRARY
383,600.00
356,600.00
355,090.15
1,509.85
99.6
* 156150 IMMOKALEE BRANCH LIBRARY
333,500.00
323,900.00
315,270.74
8,629.26
97.3
* 156160 MARCO ISLAND BRANCH LIBRARY
319,300.00
319,300.00
310,525.73
8,774.27
97.3
* 156170 VANDERBILT BCH LIB
291,400.00
295,400.00
292,729.47
2,670.53
99.1
* 156175 LIBRARY HEADQUARTERS
1,196,900.00
1,181,900.00
1,169,U14.14
12,085.86
99.0
* 156180 EAST NAPLES BRANCH LIBRARY
262,100.00
262,100.00
243,989.26
18,110.74
93.1
* 156185 SOUTH REGIONAL LIBRARY
540,000.00
480,000.00
471,414.28
8,585.72
98.2
Operating (600000-699999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date
11/14/2022
Budget
to Actual Comparison BCS Drilldown
Report Time
11:01:49
Fiscal Year
2022
Client
30C
Period
0 to 13
Statistical Indicator:
Fund
001
GENERAL FUND
to GENERAL FUND
GENERAL FUND
Fund Center
156100,156110,15
Funds Center
Commitment Item
600000..699999
Commitment Item
Grants
*
to
Funded Program
NR
No Funded Program
to No Funded Program
No Funded Program
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
" Grand Total-FC/CI
2,178,700.00
2,188,330.76
10,914.09
2,056,876.37
120,540.30
94.5
* 156100 LIBRARY ADMINISTRATION
1,368,300.00
1,378,300.00
2,013.92
1,353,538.43
22,747.65
98.3
156110 NAPLES BRANCH
122,200.00
131,200.00
8,900.17
116,407.51
5,892.32
95.5
* 15614C GOLDEN GATE BRANCH LIBRARY
96,300.00
123,300.00
106,516.83
16,783.17
86.4
156145 ESTATES BRANCH LIBRARY
54,700.00
30,700.00
24,154.93
6,545.07
78.7
* 156150 IMMOKALEE BRANCH LIBRARY
39,600.00
32,600.00
25,759.43
6,941.57
79.0
156160 MARCO ISLAND BRANCH LIBRARY
103,500.00
95,500.00
65,547.26
29,952.74
68.6
156170 VANDERBILT BCH LIB
65,600.00
40,600.00
38,154.37
2,445.63
94.0
156175 LIBRARY HEADQUARTERS
182,000.00
219,198.94
200,895.35
18,303.59
91.6
* 156180 EAST NAPLES BRANCH LIBRARY
21,800.00
21,800.00
19,043.78
2,756.22
87.4
156185 SOUTH REGIONAL LIBRARY
124,700.00
115,131.82
106,859.48
8,272.34
92.8
Capital(700000-799999)
Report contains no data
Check the selection log
Fund 129
Personnel(500000-599999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date 11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time 11:33:20
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 129
LIBRARY GRANTS/PROJ
to LIBRARY GRANTS/PROJ LIBRARY GRANTS/PROJ
Fund Center 156112
LIBRARY ADMIN GRANT
Commitment Item 500000..599999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
I'Consum
** Grand Total-FC/CI
494.95
494.95
156112 LIB ADMIN GRANT
994.95
494.95
Operating(600000-699999)
YBCS BUD TO ACTUAL
Collier County, Florida
Date 11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time 11:34:01
Fiscal Year 2022
Client 30C
Period 0 to 13
Statistical Indicator:
Fund 129
LIBRARY GRANTS/PROJ
to LIBRARY GRANTS/PROJ LIBRARY GRANTS/PROJ
Fund Center 156112
LIBRARY ADMIN GRANT
Commitment Item 600000..699999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total-FC/CI
100.00
907,988.61
30 270.40
532,264.00
416,946.13
57.8
156112 LIB ADMIN GRANT
100.00
987,988.61
38,278.90
532,269.08
416,946.13
57.8
Capital (700000-799999)
YBCS_BUD_TO_ACTUAL
Collier county, Florida
Date 11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time 11:34:45
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 129
LIBRARY GRANTS/PROJ
to LIBRARY GRANTS/PROJ LIBRARY GRANTS/PROJ
Fund Center 156112
LIBRARY ADMIN GRANT
Commitment Item 700000..799999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%consum
** Grand Total-FC/CI
589,535.06
21,117.73
24,126.45
544,290.88
7.7
* 156112 LIB ADMIN GRANT
589,535.06
21,117.73
24,126.45 544,290.88
7.7
Fund 301
Operating (600000-699999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date 11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time 11:35:45
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 301
COUNTY -WIDE CAP PROJ
to COUNTY -WIDE
CAP PROJ COUNTY -WIDE CAP
PROJ
Fund Center 156114
LIBRARY CAPITAL 301
Commitment Item 600000..699999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total-FC/CI
6,067.19
4:240.03
1,827.16
69.9
156114 LIBRARY CAPITAL 30
6, 067.19
4240.03
1, 827.16
69.9
Capital (700000-799999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date 11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time 11:36:24
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 301
COUNTY -WIDE CAP PROJ
to COUNTY -WIDE
CAP PROJ COUNTY -WIDE CAP
PROJ
Fund Center 156114
LIBRARY CAPITAL 301
Commitment Item 700000..799999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total-FC/CI
600,000.00
1, 154, 211.46
21, 549.64
610, 883.98
521, 837.84
54.8
156114 LIBRARY CAPITAL 30
600,000.00
1,159,271.46
21,549.69
610, 883.98
521,837.84
59.8
Fund 355
Operating (600000-699999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date 11/14/2022
Budget
to Actual Comparison BCS Drilldown
Report
Time 11:37:33
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 355
LIBRARY SYS IMPACT
to LIBRARY SYS IMPACT LIBRARY SYS IMPACT
Fund Center 156190
LIBRARY IMPACT FEES
Commitment Item 600000..699999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total-FC/CI
20, 000.00
108,821.89
46,923.00
61, 898.89
43.1
• 156190 LIBRARY IMPACT FEE
20,000.00
108,821.89
96,923.00
61,898.89
43.1
Capital(700000-799999)
Report contains no data
Check the selection log
Fund 612
Personnel(500000-599999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date 11/14/2022
Budget
to Actual Comparison BCS Drilldown
Report
Time 11:38:54
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 612
LIBRARY TRUST FUND
to LIBRARY TRUST
FUND LIBRARY TRUST FUND
Fund Center 156113
LIBRARY ADMIN TRUST
Commitment Item 500000..599999
Commitment Item
Grants +
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
* Grand Totai-FC/CI
59,400.00
59,900.00
6:169.11
53,030.46
10.7
156113 LIB ADMIN TRUST
59400.00
,
59,900.00
6369.59
53,030.46
10.7
Operating(600000-699999)
YBCS BUD TO AC711
Collier County, Florida
Date 11/14/2022
Budget
to Actual Comparison BCS Drilldown
Report
Time 11:90:05
Fiscal Year 2022
Client 300
Period 0 to 13
Statistical Indicator:
Fund 612
LIBRARY TRUST FUND
to LIBRARY TRUST
FUND LIBRARY TRUST FUND
Fund Center 156113
LIBRARY ADMIN TRUST
Commitment Item 600000..699999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total--FC/CI
241, 900.00
246, 202.00
29, 100.34
217,101.66
11.0
156113 LIB ADMIN TRUST
241,900.00
296,202.00
29,100.39
217,101.66
11.8
Capital (700000-799999)
Report contains no data
Check the selection log
Fund 709
Personnel(500000-599999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date
11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time
11:42:40
Fiscal Year 2022
Client
300
Period 0 to 13
Statistical Indicator:
Fund 709
PUBLIC SERVICE GRANT
to PUBLIC SERVICE
GRANT
PUBLIC SERVICE GRANT
Fund Center 156115
LIBRARY GRANTS
Commitment Item 500000..599999
Commitment Item
Grants •
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total-FC/CI
775, 854.00
10057.06
765, 796.94
1.3
156115 LIBRARY GRANTS
775,854.00
10:057.06
765,796.94
1.3
Operating (600000-699999)
Y13CS_13UD_TO_ACTUAL
Collier County, Florida
Date
11/14/2D22
Budget to
Actual Comparison BCS Drilldown
Report
Time
11:44:42
Fiscal Year 2022
Client
300
Period 0 to 13
Statistical Indicator:
Fund 709
PUBLIC SERVICE GRANT
to PUBLIC SERVICE
GRANT
PUBLIC SERVICE GRANT
Fund Center 156115
LIBRARY GRANTS
Commitment Item 600000..699999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
$Consun
* Grand Total-FC/CI
2,247,5611.69
1,838.71
212:521.12
2,033,209.86
9.5
156115 LIBRARY GRANTS
2,247,569.69
1,838.71
212521.12
2,C33,209.86
9.5
Capital (700000-799999)
YBCS_BUD_TO_ACTUAL
Collier County, Florida
Date
11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time
11:41:56
Fiscal Year 2022
Client
300
Period 0 to 13
Statistical Indicator:
Fund 709
PUBLIC SERVICE GRANT
to PUBLIC SERVICE
GRANT
PUBLIC SERVICE GRANT
Fund Center 156115
LIBRARY GRANTS
Commitment Item 700000..799999
Commitment Item
Grants *
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
$Consun
** Grand Total--FC/CI
3,115,050.00
3,115,D50.OD
156115 LIBRARY GRANTS
3,115,050.D0
3,115,OSO.DO
Fund 710
Operating (600000-699999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date
11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time
11:46:56
Fiscal Year 2022
Client
300
Period 0 to 13
Statistical Indicator:
Fund 710
PUBLIC SERVICE MATCH
to PUBLIC SERVICE
MATCH
PUBLIC SERVICE MATCH
Fund Center 156116
LIBRARY MATCHING FUNDS
Commitment Item 600000..699999
Commitment Item
Grants +
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted
Budget
Amended Budget
Commitment
Actual
Available
%Consum
** Grand Total-FC/CI
14,542.77
I4,542.77
* 156116 LIBRARY MATCHING F
14, 542.77
14, 542.77
Capital (700000-799999)
YBCS_BUD _TO_ACTUAL
Collier County, Florida
Date
11/14/2022
Budget to
Actual Comparison BCS Drilldown
Report
Time
11:48:13
Fiscal Year 2022
Client
300
Period 0 to 13
Statistical Indicator:
Fund 710
PUBLIC SERVICE MATCH
to PUBLIC SERVICE
MATCH
PUBLIC SERVICE MATCH
Fund Center 156116
LIBRARY MATCHING FUNDS
Commitment Item 700000..799999
Commitment Item
Grants
to
Funded Program *
to
Fund Ctr / Comm Item
Adopted Budget
Amended Budget
Commitment
Actual
Available
%Consum
*' Grand Total-FC/CI
70528.17
70,518.17
* 156116 LIBRARY MATCHING F
70:518.17
70,518.17
8/23/23, 3:47 PM
dosgrants.com/GrantApplication/PrintPreview?gid=14840
C. Certification of Local Operating Expenditures Page 3
of 22
Certification of Local Operating Expenditures
We hereby certify that the following total funds from local sources were expended centrally during
the fiscal year beginning October 1, 2021, and ending September 30, 2022, for the operation and
maintenance of a library under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes,
and guidelines for the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from the federal
government; funds received from state government; or funds used for purchase or construction of a
library building or library quarters. Such funds are not eligible to be used as local match for State
Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries
Grant Program.
Total local funds expended centrally by the library for the operation and maintenance of a library
between October 1, 2021, and September 30, 2022 is $8,684,919
1. Certification Form Upload *
2. Notes
https://www.dosgrants.com/GrantApplication/PrintPreview?gid=14840 5/25
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY 2024 STATE AID TO LIBRARIES GRANT APPLICATION
CERTIFICATION OF LOCAL OPERATING EXPENDITURES
The Collier County Board ofCoun$y Comrissioners governing body for Collier County Pub& Library
We hereby certify that the following total fiords from local sources were expended centrally during the fiscal year beginning
October 1, 2021 and ending September 30, 2022 for the operation and rnaintenance of a library under the provisions
outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the Stage Aid to L braries Grant Program
We finther certify that the amount listed below does not irrWe furls received from the federal government; fiords received
from state governn= t, or furils used for purchase or core x-hon ofa Ruary building or library quarters. Such fads are
not eliginie to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for
the State Aid to Libraries Gram Propmm
Total local fun ih expended centrally by the lnbrary for the operation and rnaintenance of a Gbmty betrwen
October 1, 2021 and September 30, 2022:
$8,684,919
IGNAT S
6�
Co n Manager
Amy Patterson
Date
CowserCath Digitally signed by
CowserCalherine
Brine Dale 2023 08 22
09 MA6-04'00'
Division Director - Library
Catherine Cowser
Date
8/23/23, 3:47 PM
dosgrants.com/GrantApplication/PrintPreview?gid=14840
D. Designation of Single Library Administrative Unit
Page 4 of 22
Provide documents verifying designation of the single library administrative unit.
The single library administrative unit means an eligible political subdivision under Section 257.17,
Florida Statutes, that is designated by a county or municipality to be responsible for managing or
coordinating free library service to its residents.
1. Designation of Single Library Administrative Unit *
0 No changes from previous year
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
File
Designation of Single
Library Administrative
Unit_1957.pdf
2.1.
3. Notes
Title
Description Size
1957 Resolution 161
Creating the Collier [KB]
County Public Library
Type View (opens
in new
window)
View file
https://www.dosgrants.com/GrantApplication/PrintPreview?gid=14840 6/25
COUT•'mY nF COT LISP }
I, �-,ILLTAM ..7. Rr AG.AN, Clem. of Courts in and for the
Twentieth Judicial Circuit, Collier County, Florida, do 'Kereby
certify that the foreaoinq is a true and. correct copy of:
A RESOLUTION PERTAINING TO THE COUNTY FREE ?UPLIC LIBRARY
as it appears in Minute Book 44, Pacxe 41.7 under date of
September 17, 1957.
P,TITNESS my handand the official seal of the Board of
County Commissioners of Collier County, Florida, this Rth day of
October, 1994.
WILL,IAM J. REAG.AN
Clerk of Courts and Clerk
Ex of. f icio to Roard of
County Commissioners
By G%7
virgiron Magri, .eput Ier
were received. The Board of County Commissioners was furnished a copy of each
of these public notices. lased on our knowledge of these minor passages, from
examination of aerial photographs and available maps. and in the absence of
protests it was considered that the fills would not constitute on unreasonable
• obstruction to the public rights of navigation and it was on that basis that
the permits were issued.
Certain local interests, particularly the President of the Marco Develop-
. meat Corporation, have lodged vigorous protests with respect to the placement
of these fills and have stated that they did not receive the public notices
which we issued. They claim that the fills materially obstruct fishing boats
whidh had habitually used these passes in making transit from the town of
Marco through Tarpon 'gay into Johnson Bay. They agree that fishina boats
can still reach Johnson Bay but that the passage to the West to the Big Marco
Pass channel !a very Inconvenient, costly and delaying.
In view of the fact that the permits were Issued in good faith, based
on applications made in -ood faith. our position in requlrina the applicant
to remove one of the fills and replace it by a bridge is not strong. As
' your body Ss the aoverninv body of the area and interested in the general
welfare of the putllc I feel that it Is appropriate that I secure from you
a statement of your feelinve In the matter. You are conversant with the
boating that has taken place in the area and your opinion as to the validity
of the position taken by the protestants will to appreciated. As the road
is apparently to be a Public road it may be that the County will consider
itself in a position to take part with the penmittoe in any remedial action
found necessary. Your comments on this possibility are also solicited.
? am sure that you will understand my position In the matter and my reason
Tor uddreeaina this
inquiry to you. Your cooperation will to appreciated,
sincerely yours,
S/ Paul D. Troxler
2 Incle Colonel, Corps of -mincers
1. Dwgs., Permit No. 975 District hngineer
2. Dwgs.. Permit No. 1005
After due consideration of the letter upon motion of amunissioner Janos seconded
by Commissioner Moore and uonn vote duly carried, the County-noineer was instructed to
make an Investiaatlon and stake a report of his finding*.
Upon motion of Commissioner Goodlotte ssconded by Commissioner Watkins and upon
-, vote duly carried, the following resolution was adopted:
RESOLUTION: COUNTY h1= PUBLIC LIBRARY
'.HERNAS.Chapter 150. Florida Statutes. 10�1_ provides tnat the t,rd
of county commissioners of the several counties of the state may
establish, operate and maintain a free public library, or free library
service for that county. and
WHEREAS. the Board of County Commissicmara of Collier County, Florida
has set up in the 1951-58 Ardget S15.ON0* for such service, continaont
Upon $10.000. from the Federal Oovernsent for the establishment.
operation and maintenance of a free public library.
NOW, TRNREFORE. BE IT RESOLVED by the Board of County Commissteters
of Collier County.Florida. that this board DO AND DOES HEREBY
tentatively approve the establishment of a free public library for
Collier County, Florida subject to $10,000. from the Federal
Government as Its she" in the establlytps�ant,„eL * pub.1lo-;ibrary--n--�-�
_ - _�__., .:for 0oY3tvr�CotN[ty PTorYdt B6' Ti"FtA "ZR RESOLVED that the Jlork is hereby
Instructed to advertiss for two successive weeks In the Collier County
News, Nayles. Florida, that final action to establish acounty free
public library, operate and maintain samet will be taken at the regular
meeting of the Boyd of County Commissioners. of Collier County.hlorida.
in the County Board keom at the Courthouse In tvarglades, on Tuesday,
October 1, 1957.
The Chairman read a letter from the Atlantic Coast Line Railroad Company dated
9opteeber 16. 1957 statingthat the Atlantic Coast Line Railroad Company intends to make
application to the Florida Railroad and Public Utilities Commission for permission to
abandon their station building at Copeland, Florida. The letter was ordered filed.
The Chairman read a letter from the Atlantic Coast Line Railroad fampaey stating
that they had received written opposition to the opening of railroad crossing 99.7 rest
swath of Mile Post X-998 near Naples as initiated by Attorney Bon Parks in behalf of
• 0elf Acres. After due discussion .the Clark was instructed to write the Atlantic Coast
Line Railroad to held motion in aboyaneo as the Board desires to hold a public hearing on this
matter an Oabebsr let.
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E. Designation of a Governing Body Page5of22
Provide documents verifying designation of a governing body to administer free library service to
residents of an eligible political subdivision.
1. Designation of a Governing Body *
0 No changes from previous year
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
File
Ordinance 93-
86_Advisory
Boards.pdf
2.1.
3. Notes
Title
Description Size
Collier County Ordinance 93- 303
86, Library Advisory Board & [KB]
Duties of Library Director
Type View (opens
in new
window)
View file
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ORDINANCE 93-86
AN ORDINANCE AMENDING COLLIER COUNTY
2526 ORDINANCE NO. 88-71 AND THEREBY PROVIDING --
?+� ,.
28 FOR APPOINTMENT AND COMPOSITION; TERMS OF,
OFFICE; REMOVAL FROM OFFICE AND FAILURE TO
ATTEND MEETINGS, PROVIDING FOR OFFICERS,
OJ J�Q QUORUM, AND RULES OF PROCEDURE;
-+ REIMBURSEMENT OF EXPENSES; SETTING FORTH THEco
FUNCTIONS POWERS AND DUTIES OF THE LIBRARY '
d�, 0 ADVISORY BOARD; DUTIES OF THE LIBRARY -n C."O
`Q! �9q DIRECTOR OR DESIGNEE; REVIEW PROCESS;
£Ltt6LOti6$ PROVIDING FOR CONFLICT AND SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Board of County Commissioners of Collier.
County, Florida, established the Collier County Public Library
and in September, 1957, the Governor of Florida appointed five
(5) individuals to serve as the first Library Advisory Board;
and
WHEREAS, Chapter 71-14,_Laws of Florida, provides that
members of the Collier County Library Advisory Board are to be
appointed by the Board of County Commissioners; and
WHEREAS, in January, 1973, the Board of County
Commissioners made its first appointments to the Library
Advisory Board; and
WHEREAS, Collier County Ordinance No. 86-41 established
standards for creation and review of County Boards including
the Library Advisory Board; and
WHEREAS, Collier County Ordinance No. 88-71 confirmed the
creation of the Library Advisory Board and established terms
and conditions of membership on the Library Advisory Board; and
WHEREAS, Collier County Ordinance No. 92-44 amended
Collier County Ordinance No. 86-41; and
WHEREAS, it is appropriate that Collier County Ordinance
No. 88-71 be amended in certain respects to be consistent with
County Ordinance No. 86-41, as amended.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
ti
r
SECTION TWO. APPOINTMENT AND COMPOSITION
a) The Library Advisory Board (herein "Board"l shall
consist of five (5) members wok who shall represent the five
151 County Commission Districts.
b) Members of the Library Advisery Board shall be
appointed by and serve at the pleasure of the Board of County
Commissioners. Said members shall be permanent residents and
electors of Collier County.
c) Appointment of members to serve on the teary
Advisery Board shall be by resolution of the Board of County
Commissioners, which resolution shall set forth the date of
appointment and the term of office. i ' } ia! appeintmentg to
presently serving en the
membership e€- the -Library , tThe Board of County
Commissioners shall request and accept applications from the
general public to eemplete the initiala . ''
L I mG= L
serve as members of to the Library Advisery Board.
SECTION THREE. TERMS OF OFFICE
The initial terms of office of the Board
shall be as follows:
a) we (2) members will serve until Deeember 31, 1990.
�ee--(3-) members wl 1 Y 11 Deeember /
1988.
Thereafter-,- a) Each appointment or reappointment shall
be for a term of four (4) years. A person shall not be
considered to have served a full term of office unless that
person has served at least two (2) years. All terms of office
a}l._expire on .the- 11st clay of December..
the remainder of the unexpired term of office.
c) Notwithstanding the above an individual may be
reappointed to the Board after a hiatus of at least two years.
SECTION FOUR. REMOVAL FROM OFFICE; FAILURE TO ATTEND
MEETINGS
a} Members of the Board serve at the pleasure of the Board
of County Commissioners and Aany member of the Library `4-496-,
Board may be removed from office by a majority vote of the
Board of County Commissioners. Members shall attend all
meetings of the Board and committees to which they may be
appointed Any -Board member who is absent for more than
one-half of the Board's meetings in a given fiscal year shall
be deemed to have tendered his or her resignation from the
Board Should any Board member be absent from two (2)
consecutive Board meetings without a satisfactory excuse
acceptable to -the -Board chairman, the Board chairman shall
state such fact at the next regularly scheduled Board meeting
and shall thereafter notify, in writing, the Administrative
Assistant to the County Commission of the Board member's
failure to attend without satisfactory excuse. A member of the
Board shall be deemed absent from a meeting when he or she is
not present during at least 75% of the meeting. No Board
member shall serve at any meeting after his or her position has
been declared vacant by the Commission.
Library Advisery Beard meetings
or if a member absrent fre�
attend twe (2) eenseeutive
} _ _t faetery-emeuse,
„ithe B
more than one -hare€-
the Library Advisery-Bearils imeetings in
member's seat te be vaeant and the vaeaney shall be filled by
b) The presence of three (3) or more members shall
constitute a quorum of the Library AdViBery Board necessary to
take action and transact business. In addition, an affirmative
vote of three (3) or more members shall be necessary in order
to take official action, regardless of whether three (3) or
more members of the Library Advisery Board are present at a
meeting.
c) The Library Advisery Board shall, by majority vote of
the entire membership, adopt rules of procedure for the
transaction of business and shall keep a record of meetings,
resolutions, findings and determinations.
SECTION SIX. REIMBURSEMENT OF EXPENSES
Members of the Library Advisery Board shall serve without
compensation, but shall be entitled to receive reimbursement
for expenses reasonably incurred in the performance of their
duties upon prior approval of the Board of County
Commissioners.
SECTION SEVEN. FUNCTIONS, POWERS AND DUTIES OF THE
LIBRARY ADVISORY BOARD
The functions, powers and duties of the Library Advisery
Board shall be as follows:
a1 Act on behalf of the Board of County Commissioners to
establish policies of the Library Department including, but not
limited to, policies relating to materials acquisition and
circulation, collection development, and eligibility of
individuals for library services.- Any proposed policy that
directly affects members of the public must be reviewed and
approved for legal sufficiency by the County Attorneyfs Office.
b) Review, -investigate and —study spe_i al pregra►na
hl Act_ solely in an advisory capacity to the Board of
1
programs that will benefit the Collier County Library System.
Amend as
aAnrogriate the "Guidelines and By=laws" to that govern the
operation of the Board, subject to final
approval by the Board of County Commissioners.
SECTION EIGHT. DUTIES OF THE COUNTY LIBRARY DIRECTOR OR
DESIGNEE
The duties -.of the County Library Director or his--ouesignee
shall be:
a) Administer the activities of the -Library Advisery
Board in accordance with established policies of the Board of
County Commissioners., and the guidelines, and by=laws, and
policies adopted by the Library Advisery Board.
b) Prepare the annual budget in accordance with the
Board's budgetary advice as specified in Section Seven,
Paragraph d b, above.
c) Provide periodic written reports to the Library
Ady Board and the Public Services Administrator on the
iw activities of the Collier County Library System and its
finances in accordance with established guidelines,- by -laws -and
policies of the Board of County Commissioners er- and the
Library Adviserry Board.
d) Attend all 361brary Advisery Board meetings.
SECTION NINE. REVIEW PROCESS
The Library Advisery Board shall be reviewed once every
four (4) years ee a e-i-ng-wit-h theyear1988, in accordance
with the procedures outlined in Ordinance No. 86-41, as
__ __..amended.
� 2
f
separate, distinct and independent provision and such holding
shall not affect the validity of the remaining portion.
SECTION THREE. EFFECTIVE DATE
This ordinance shall become effective upon receipt of
notice from the Secretary of State that this ordinance has been
filed with the Secretary of State.
PASSED AND DULY ADOPTED by the Board of County
Commissioners of Collier County, Florida, this day of
1993.
ATTESTis r1
D3�)I6HT' jB20CK, Clerk BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
.« •
By•BJr -7 T L. SAUNDERS, Chairman
appiomed>•as' to =form and
legal,��utficiency:
Th mas C. Palmer'
Assistant County Attorney
tcp/bd/6352
This ordinance filed with the
Secretary of State's Offi
�lday of;� , 7�
and acknowledgement of at
filin received thi doy
o
Bye
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F. Verification of Governing Body Authority Page 6 of22
Provide documents that verify that the governing body of the library has the authority to set policy,
adopt plans, adopt budgets, employ the single administrative head, and enter into contracts on
behalf of the library.
1. Verification of Governing Body Authority *
0 Included as a part of another section upload
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
Included in Section E. Designation of Governing Body
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G. Interlocal Agreements or Contracts to Establish
the Library Page 7 of 22
This section is for any interlocal agreements or contracts that are in place to establish the library.
Include all interlocal agreements or contracts among participating local governments, if two or more
participating local governments join to establish a consolidated library or public library cooperative,
and other agreements with nongovernmental entities that form the basis for the provision of free
library service and outlining the decision making power given to the library's governing body and
the power retained by the participating local government.
Interlocal agreements for services or reciprocal borrowing, not for the establishment of the library
system, should be submitted in the section "Interlocal Agreements for Library Service".
The description line should clearly describe the attachment. Help
1. Interlocal Agreements or Contracts to Establish the Library *
0 Not applicable
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
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H. Position Description of Single Administrative
Head Page 8 of 22
Provide a current position description of the library's single administrative head that has been
adopted or approved by the library's governing body.
The description line should clearly describe the attachment. .Help
1. Position Description of Single Administrative Head *
0 No changes from previous year
2. Add Documentation
File
Collier County - Division Director Class
Specification. pdf
2.1.
3. Notes
Title Description Size Type View (opens in new
window)
104 View file
[KB]
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8/25/23, 9:25 AM
Collier County - Class Specification Bulletin
Division Director -
[.Collier County Library
Bargaining Unit: General/Non-Union
COLLIER COUNTY
Established Date: Oct 8, 2022
Revision Date: Oct 11, 2022
SALARY RANGE
$56.10 - $92.57 Hourly
$4,488.08 - $7,405.31 Biweekly
$116,690.00 - $192,538.00 Annually
JOB SUMMARY:
Class Code:
50026
Plans, organizes, implements, and facilitates a high -quality library service for the citizens of
Collier County.
ESSENTIAL FUNCTIONS:
• Develops long- and short-range goals for the Library; develops action plans to reach
goals; ensures that all goals are met.
• Develops and implements training programs that maximize the staff's abilities; develops
and implements special training programs for senior staff members.
• Supervises, directs, and evaluates assigned staff, processing employee concerns and
problems, directing work, counseling, disciplining, and completing employee
performance appraisals.
• Develops and presents the Library budget; monitors the budget to ensure financial
integrity; monitors the spending programs; interacts directly with the Finance and Legal
Divisions; provides guarantees to the State and County that all budget expenditures are
legal and approved.
• Accepts responsibility for the total Library Program.
• Interacts with Library Advisory Board, members of the Friends of the Library
organization, and citizen groups.
• Represents the Library in all related actions before the Board of County Commissioners;
represents the Library to all public groups.
• Writes and presents informational speeches; develops special programs that interact
with the local school system and other City and County agencies.
• Develops and facilities surveys and other measurements that identify community needs
and user satisfaction.
• Oversees the upkeep and maintenance of library buildings; directly supervises the
design, funding, and construction of new library buildings.
• Ensures that the book collection meets all needs.
• Investigates and selects new technology.
ADDITIONAL FUNCTIONS
• Performs other related duties as required.
file:///C:/Users/Parker.Smith/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/NCOTJ87P/Libra ryDivis ion Di recto rCol I i er County - Class S... 1/2
8/25/23, 9:25 AM
Collier County - Class Specification Bulletin
Essential Employees may be required to work during an undeclared emergency and/or
declared emergency. On an incident -by -incident basis, the County's Administrative Office will
make the determination as to who will be required to work.
This job description is not intended to be and should not be construed as an all-inclusive list of
all the responsibilities, skills or working conditions associated with the position. While it is
intended to accurately reflect the position activities and requirements, Management reserves
the right to modify, add or remove duties and assign other duties as necessary that are a
logical assignment to the position.
MINIMUM QUALIFICATIONS:
• Master's degree in Library Science from a University accredited by the ALA.
• Six (6) years of related experience.
• Fingerprinting required.
LICENSES/CERTIFICATES
• May be required to possess and maintain a valid Florida Driver's License with any
applicable endorsement(s) to drive a County vehicle as provided in CMA 5805.
SUPPLEMENTAL INFORMATION:
SUPERVISORY RESPONSIBILITY
This is a supervisory position.
WORKING CONDITIONS
Physical Ability_: Tasks require the ability to exert light physical effort in sedentary to light
work, but which may involve some lifting, carrying, pushing and/or pulling of objects and
materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a
keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual
cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to
adverse environmental conditions.
ADA COMPLIANCE
Reasonable accommodations may be made to enable individuals with disabilities to perform
the primary job functions herein described. Not all job functions are described, employees
may be required to perform duties not specifically described in the job description, but which
may be reasonably considered to be incidental in the performing of their duties just as though
they were written out in this job description.
Collier County is an Equal Opportunity Employer.
OTHER POSITION INFORMATION:
Job Grade: CCG270
FLSA Status: Exempt
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II SUPPLEMENTAL INFORMATION:
BCC130
Exempt
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I. Certification of Credentials of Single
Administrative Head Page 9 of 22
The form certifies that the library's single library administrative head is employed by the single
administrative unit; has completed a library education program accredited by the American Library
Association; and has at least two years of full-time paid professional experience, after completing
the library education program, in a public library that is open to the public for a minimum of 40 hours
per week.
Help
If the person certified as the Single Administrative Head has changed from the previous year, you
will need to complete, sign, and upload a new form to this page.
Download Certification Form
1. Certification of Credentials of Single Administrative Head *
2. Add Documentation
File
Catherine Cowser -
Certifcation of
Credentials.pdf
2.1.
3. Notes
Title
Description Size Type View (opens in
new window)
Certification of 392
Credentials [KB]
View file
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NVA 101 a '7• ,1110LTA
Date: June 28, 2023
To: Catherine Cowser, Library Director
Collier County Public Library
From: Yani Fernandez, Deputy Clerk
Minutes & Records Department
Re: Certification of Credentials
Single Libray Administrative Head
Attached, for your records, please find one (1) scanned copy of the document
as referenced above, (Item #16D1) adopted by the Board of County
Commissioners on Tuesday, June 13, 2023
The Minutes & Records Department has retained an original as part of the
Board's Official Records.
If you have any questions, please contact me at 252-1029.
Thank you.
Enclosures
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials — Single Library Administrative Head
The Collier County Board of County Commissioners
governing body for the
(Name of library governing body)
Collier County Public Library
(Name of library)
hereby certifies that the incumbent single library administrative head,
Catherine Cowser
(Name of incumbent)
• Has completed a library education program accredited by the American Library
Association;
• Has at least two years full-time paid professional experience, after completing the
library education program, in a public library open to the public for a minimum of 40
hours per week;
• Is employed full time by the library's governing body;
• Is responsible for the overall management or coordination of the library within the
framework established by interlocal or other agreements, plans, policies and
budgets;
• Is responsible for developing a single long-range plan for all library outlets, a single
annual plan of service and a budget; and
• Is responsible for implementing the long-range plan, annual plan of service and
budget as well as preparing reports on behalf of the library.
Signature
q-
Z �/ 3
Chair, Library Governing Body Date
Appfndll+o fw (cTWmcWW legality
Certification of Credentials (Form DUS/SA01)
r ( rida Administrative Code, Effective 0712017
2 LCLERK
Attest to .
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J. Schedule of Library Hours Page 10 of22
This section is to verify that at least one library, branch or member library is open to the public at
least 40 hours per week.
1. Schedule of Library Hours *
0 No changes from previous year
2. Add Documentation
File Title Description Size Type View (opens in new
window)
SALG 22-ST-08 J Library Library 65 View file
Hours.docx Hours [KB]
2.1.
3. Notes
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Collier County Public Library
Locations & Hours
All phone numbers are area code 239.
East Naples
8787 Tamiami Trail East
Naples, FL 34113
Phone: 775-5592
Monday: Closed
Tuesday: 9 a.m. - 6 p.m
Wednesday: 9 a.m. - 6 p.m.
Thursday: 9 a.m. - 6 p.m.
Friday: 9:00 a.m. — 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
Estates
1266 Golden Gate Blvd., W.
Naples, FL 34120
Phone: 455-8088
Monday: 10 a.m. - 6 p.m.
Tuesday: 10 a.m. - 6 p.m.
Wednesday: 10 a.m. - 6 p.m.
Thursday: 10 a.m. - 6 p.m.
Friday: 9:00 a.m. - 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
i
Everglades City
102 Copeland Ave., N.
Everglades City, FL 34139
Phone: 695-2511
Monday -Friday: 9 a.m.- NOON,1 - 4:30 p.m.
Closed Saturday& Sunday
Golden Gate
2432 Lucerne Road
Naples, FL 34116
Phone: 252-4542
Monday: 10 a.m. - 6 p.m.
Tuesday: 10 a.m. - 6 p.m.
Wednesday: 10 a.m. - 6 p.m.
Thursday: 10 a.m. - 6 p.m.
Friday: 9 a.m. - 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
Headquarters
2385 Orange Blossom Drive
Naples, FL 34109
Circulation: 593-0334
Reference: 593-0177
Children's: 593-0870
Administration: 593-3511
Monday: 9 a.m. - 8 p.m.
Tuesday: 9 a.m. - 8 p.m.
Wednesday: 9 a.m. - 8 p.m.
Thursday: 9 a.m. - 8 p.m.
Friday: 9 a.m. - 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
.A
OL
Immokalee
417 N. First St.
Immokalee, FL 34142
Phone: 657-2882
Monday: Closed
Tuesday: 10 a.m. - 6 p.m.
Wednesday: 10 a.m. - 6 p.m.
Thursday: 10 a.m. — 6 p.m.
Friday: 9 a.m. — 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Marco Island
210 S. Heathwood Drive
Marco Island, FL 34145
Phone: 394-3272
Monday: 10 a.m. - 6 p.m.
Tuesday: 10 a.m. - 6 p.m.
Wednesday: 10 a.m. - 6 p.m.
Thursday: 10 a.m. -6 p.m.
Friday: 9 a.m. - 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sundav
is -.4m
Naples Regional
650 Central Ave.
Naples, FL 34102
Phone: 252-5154
Monday: 9 a.m. - 8 p.m.
Tuesday: 9 a.m. - 8 p.m.
Wednesday: 9 a.m. - 8 p.m.
Thursday: 9 a.m. - 8 p.m.
Friday: 9 a.m. - 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
South Regional
8065 Lely Cultural Pkwy
Naples, FL 34113
Phone: 252-7542
Monday: 9 a.m. -8 p.m.
Tuesday: 9 a.m. - 8 p.m.
Wednesday: 9 a.m. - 8 p.m.
Thursday: 9 a.m. - 8 p.m.
Friday: 9 a.m. - 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sundav
Vanderbilt Beach
788 Vanderbilt Beach Rd.
Naples, FL 34108
Phone: 597-8444
Monday: Closed
Tuesday: 10 a.m. - 6 p.m.
Wednesday: 10 a.m. - 6 p.m.
Thursday: 10 a.m. - 6 p.m.
Friday: 9:00 a.m. — 5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
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K. Long -Range Plan Page 11 of 22
A long-range plan outlines the library's operation and development over a three- to five-year period.
The plan must be adopted or approved by the library's governing body.
The Long -Range Plan on file must include the upcoming fiscal year.
1. Long -Range Plan *
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Dates covered by the plan:
2023-2027
3. Add Documentation
File Title
Description Size Type View (opens in
new window)
CCPL 2023-2027 Strategic Strategic Plan 285 View file
Plan.pdf [KB]
FY24_CCPL Annual Plan
of Service_.pdf
ES FY23-24 State Aid to
Libraries.pdf
3.1.
Annual Plan of 228
Service [KB]
Executive 127
Summary BCC [KB]
4. Notes
Document contains the following:
1. BCC Executive Summary for 9/26123
2. Approved FY 2023-2027 Strategic Plan
3. Approved FY 2024 Annual Plan of Service
View file
View file
https://www.dosgrants.com/GrantApplication/PrintPreview?gid=14840 13/25
Collier County Public Library
2023-2027 Strategic Plan
Background
Collier County, located in Southwest Florida along the Gulf of Mexico, was incorporated by the
Florida Legislature on May 8, 1923 from portions of Lee and Monroe counties. There are three
municipalities within Collier County: Everglades City, Marco Island, and Naples, which is the
County seat. According to the 2020 Census, the population of Collier County is 375,752 and was
ranked the 19th most populous county in Florida. By 2024, the population is expected to increase
by 7.1%. (2022 Collier County Economic Development Office.) According to the U. S. Census
Bureau, Collier County is the largest county out of 67 counties in Florida by land and water area,
with approximately 2,305 square miles and is larger than the state of Rhode Island.
Collier County is known as the Paradise Coast and is rich in geographic diversity, from beaches to
Big Cypress National Preserve and Everglades National Park. Collier County's beaches, tropical
climate, and rich geographic and biological diversity make it one of the premier tourisms and
retirement destinations within the continental United States. Currently Collier County is
experiencing unprecedented real estate growth, resulting in median home listing prices of
$599,000. The average annual rental is now $2,400.00 per month (Rizzo, Tiffany. Wink
News.com. Feb 17, 2022)
The Friends of the Library (FOL) and Library Advisory Board (LAB) work collaboratively to
support the Collier County Public Library. The Friends of the Library is a nonprofit organization
that began in 1957 to establish a free public library system in Collier County. Their diligent
efforts helped create what is now the Collier County Public Library System with three large
regional libraries and seven smaller branches. The Library Advisory Board advises the Board of
County Commissioners on the operations and proposed budget for the Collier County Public
Library. Board membership, composed of five members to represent five Collier districts,
serves as a voice for county constituents and seasonal visitors. Monthly meetings are open to
the public. The LAB also identifies, evaluates and recommends services and programs that are
in alignment with our vision and mission. (Florida Code of Ordinances #88-71-Section 82-32
and Ordinance 93-86 Functions Power and Duties - Collier County)
Collier County Public Library Division's vision: "Through high quality libraries, residents and
visitors will reach their potential and communities will thrive."
Collier County Public Library Division's mission: "To provide educational environments, facilitate
community engagement and cultivate life-long learning."
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Collier County Public Library Division Overview
The Collier County Library Division provides library collections, services, and technology to
residents and visitors within three (3) regional libraries and seven (7) branch libraries. In doing
so, the Division manages and supports ten (10) library facilities servicing the county. All locations
offer book lending, public internet stations, printing, photocopying, free Wi-Fi, and 24/7 drop
boxes for book and video returns. https://www.colIierlibrarV.org/locations/
In Fiscal Year 2021 the Library Division:
• Circulated 1,261,897 physical materials
• Provided public internet access to 1,554,532 people
• Provided the use of more than 1,000,000 electronic materials
• Served 619,300 people who visited our libraries during pandemic reduced hours and
temporary closures
• Scheduled and conducted 950 in -person programs to 137,165 attendees
• Logged 69,545 wireless internet sessions
• Created 592 active virtual programs with 37,369 virtual attendees
• Logged more than 550,000 visits to our website
• Issued over 10,000 new library cards for a total of 188,178 library card holders
The disruptions caused by the pandemic created challenges for library leaders, staff and patrons
as they shifted to accommodate staffing changes and the increased training needs that supported
new work environments and service delivery models. As a result of the pandemic and an
increased cost of living locally, we find that we are still dealing with staffing imbalances. Several
factors that continue to challenge library services and programming include the pandemic,
unplanned resignations and time off of work related to the pandemic, and an increased cost of
living. We see these continuing to impact our strategic plan for the next five years as we continue
to adapt to new challenges. The 2021-2022 fiscal year operating from October 1 to September
30, saw the first increase in circulation since the pandemic. We also continue to see an increase
in usage of electronic books and virtual databases a consequence of the surge and resurge of the
pandemic. One of the positive effects of COVID has been that our patrons now embrace the
independence of online resources and services. During the ongoing effects of the pandemic, the
library has offered free internet services to all that visit Collier County, which has significantly
assisted individuals and families in accessing supplemental resources and programs for those
who are experiencing financial fragility. As supported by our most recent customer service
survey, patrons consider the library a welcoming place, supported by informed and customer
focused staff. Patrons told us they can easily access and use our online services and resources.
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Collier County libraries were proactive with implementing a much -needed virtual presence to
complement the decrease in our face-to-face programming and how patrons acquire and use
library material. We expanded our online library experiences for staff and the community. As
our library visits have increased, it has been a challenge to maintain both a strong face-to-face
and virtual presence, with the reality of reduced staffing. Potential library applicants are faced
with costly rentals and a generally high cost of living in Collier County as they make employment
decisions. As we continue to support technically challenged populations through the current
pandemic, it is imperative that the lessons learned are tracked and analyzed to prepare us, not
only for the next crisis, but also for our everyday practices in our immediate future.
For our younger patrons, we adjusted our 2021 Summer Reading Program due to the
pandemic. We made available more make -and -take crafts and educational supplements. We
also created more children's virtual programs. Despite COVID, there were 2,861 patrons (974
adult patrons, 324 teen patrons and 1563 children) who registered for our 2021 summer
reading program. They read 38,249 books (4,870 adult books, 2,569 teen books, 30,810
children's books) between June 1 and August 14. Students from over fifty (50) Collier County
Schools participated in our summer reading program. As families depend more on their
community libraries, we anticipate more patron participation in coming years.
Purpose of this Strategic Plan
This plan articulates a clear vision of the future goals for staff and for the public. It will be used
as the primary aid in maintaining consistency between our words and our actions. The message
from our patron survey was that our patrons know what our library services should
demonstrate and deliver. The library must evolve in ways that keep pace with the diversity of
library users, ensuring all residents and visitors of Collier County have equal access to the
continuously evolving world of ideas and technology. This Strategic Plan creates a framework
for how the library will respond to the aspirations, needs, concerns and opportunities of the
community that is served by the library.
Due to the pandemic, increased resignations, and high cost of living in Collier County, libraries
are on the cusp of a great transformation. We need to respond in timely and responsible ways
to our patrons' evolving needs. There have been many changes in how people access and use
information, rely upon our e-resources, interact with one another and in the resources, tools
and capabilities needed to operate effectively. All of this requires new accommodating
approaches to library services and resources.
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Planning Process
The scope of work described below is intended to provide a general understanding of the Collier
County Public Library Division's (CCPL) expectations for the Five -Year Strategic Plan. Our Public
Services Director and our Library Director put together a team of librarians and marketing
members to assist the completion of a new Five -Year Strategic Plan.
The team prepared a needs assessment that included surveys, focus groups, Strengths,
Weaknesses, Opportunities, and Threats (SWOT) analysis and the formation of a comprehensive
library strategic plan. The plan will create a guide with proposed standards, based on industry
best practices and consistent with the identified needs and opportunities in the County, for
ensuring an appropriate and equitable balance of book lending (both books and e-books), library
apps, programs, facilities, and printing amenities. The plan will also include measurable strategies
to achieve the recommendations, goals, policies, and guidelines that will result in the appropriate
balance of materials, programs and facility usage.
The Strategic Planning Team had available to them as resources:
A. A comprehensive 2018-2022 CCPL Strategic Plan
B. Annual Plan of Service Scorecard Template
C. Strategic Planning resources from national, state and local government entities and
associations
The experienced staff members worked closely with county staff in preparing the needs
assessment and action plan. The staff members created a full report and executive summary for
public distribution. This process included developing a comprehensive inventory, an analysis of
forecasted needs and opportunities, recommendations, implementation strategies, and project
schedule for the strategic plan development and completion.
Project Schedule
The Collier County Public Library anticipated conducting the project, up to the point of the
adoption process, over a period of not more than six (6) months, starting in March 2022. The
project addressed the scope of work and included an approximate timeline for completing each
of the individual tasks, up to the point of the adoption process. Any additional tasks or other
changes to the scope of work recommended by the Strategic Planning Team should be indicated
in the project schedule.
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Deliverables and Key Tasks
A. Kick-off Meeting and Focus Group Site Visits
a. Meet with CCPL staff for a focus group sessions and site visit/tour library locations.
B. Background Review
a. Relevant plans and policies including but not limited to:
i. 2018-2022 Collier County Parks & Recreation Division Strategic Plan
ii. 2018 Collier County Public Library Master Plan
iii. And any others found pertinent
C. Scope of Services
The staff members will manage the assessment process. The process will involve an in-
depth assessment of the County's library's needs. Then process/plan shall include:
a. Project kickoff meeting
b. Plan focus group sessions with staff and general public
c. Review of existing vision, mission, values, master plans, maps, reports facilities,
programs, operations, maintenance, administration, and funding with staff and
leadership.
d. Library facility tour(s)- description of all library locations (Investigated Collier
County office space for hub libraries i.e., county campus)
e. Community and stakeholder engagement and information focus sessions
gathering meetings)
f. Key stakeholder and staff information sessions
g. Collier County demographics (U.S. Census Bureau QuickFacts)
h. Statistically valid survey of users and non -users, complete with all raw data and
data mining tool for further/ongoing analysis.
a. Identify unmet needs and determine satisfaction levels of current
offerings.
b. Determine satisfaction results from both survey users and nonusers
i. Inventory and analysis of assets and programs
a. Libraries maintenance, available space, and facilities.
b. Capacity analysis
j. Review of current maintenance and operational hours
k. Demand analysis from patrons, non -patrons, and staff surveys and focus group
sessions
I. Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis
m. Services assessment
a. Identify core services
b. Assess core services via surveys
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n. Findings and visioning sessions (staff members to suggest quantity, final number
to be determined)
o. Implementation/timeline
a. Recommendations; community needs —creating a vision
b. Costing and funding requirements
c. Funding sources; financial plan for future development
d. Action plan with prioritization schedule
e. Performance measures
p. Public relations/outreach/marketing plan
q. Creation and presentation of draft report to staff and leadership.
D. Deliverables
At the end of the project, the staff members shall deliver to CCPL:
a. Two (2) hard copies of all reports produced, and with high -quality electronic
copies and one (1) editable version of the final draft.
b. Final report (complete with all photos, text, maps, exhibits, and appendix), and
presentation to the Library Advisory Board, and the Board of County
Commissioners that is both informative and visually appealing
Goals and Outcomes
The Library would embark on several surveys and focus group assessments and use the results
to help guide the long-term goals of the Library. The goal of the assessment is to gain as much
insight from resident populations, exempt and non-exempt staff and to discover what matters
most to our users. Are we doing the right things? Are we doing things right? If not, why not?
The Strategic Planning Team was recruited in February 2022 and immediately planned focus
group meetings and survey assessments. This was quickly followed up with staff table -top
discussions. A formal online staff survey was developed with eighty (80) of eighty-four (84)
surveys completed by mid- March.
The team simultaneously focused on surveying patrons and non -library users with questions
about services on social media and our web page. We took advantage of outreach
opportunities to survey non -library users. The patron survey closed in April 2022, and we had
over 700 public responses received.
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Current and futures needs were recognized in these key areas:
1. Locations and Facilities: Maintain and improve upon safety and security at existing
libraries. Identify and prioritize current library sites that need immediate renovation such
as sidewalks, parking lots, lawn irrigation system and landscape features. In addition,
restore and sustainably manage libraries within Collier County for the benefit of present
and future generations.
2. Programming and Services: Create a more inclusive and engaged library culture for all
patrons. Encourage Collier County residents to actively participate in borrowing
materials, planning programs, and stewardship of Collier County Public Library
resources. Efficiently provide for the Collier County Public Library interests of Collier
County residents, utilizing and accessing public resources 24/7. Strive to meet the
unmet needs for library programs and services in the County through the development
and implementation of best practices. Improve and expand educational opportunities
by developing new programs and services, improving existing programs and services,
and developing and implementing best practices. Promote the education of Collier
County populations through physical and online subscription resources purchased
through the library to meet the needs of the residents and visitors of Collier County.
3. Marketing — overall public relations, social media, community outreach: Continue
providing effective community outreach and marketing for increasing public awareness
and support of library services. Increasing awareness of Library services and programs to
ensure that the public continues to appreciate the importance and benefits of CCPL to
our community and is well informed about library offerings. Communicate the value of
partnerships to potential funders and the community. Build on the power of virtual
engagement to shape engagement opportunities going forward. For our diverse
populations provide marketing material in multiple languages with easy accessibility.
4. Community Engagement -Invite participation to all by engaging with community
members where they are, whether in the library building, online environment or
community partners' spaces. Build stronger community engagement strategies with
supporters, donors and volunteers to advance the mission of CCPL. Increase
collaborations with partners like the FOL. Build -sustainable and impactful partnerships
with public and private sector organizations and institutions through outreach and
collaborations.
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5. Staffing- Train staff to share job functions and responsibilities and anticipate emerging
needs. Be flexible in the division of roles responsibilities and embrace new ways of
working. Learn how to operate in a constantly changing environment. Restructure to
align with County strategies. Develop structured and relevant staff training and
leadership opportunities throughout CCPL. Identify opportunities for career
development and encourage the heart of staff. Correlate staffing levels with circulation,
visitation, and user statistics. Focus on building professional staff by maintaining
marketing and outreach staff, include dedicated branch managers and librarians.
Upgrade administrative processes for staff, monthly schedules, timecards and travel
forms. Look for and encourage internal and external county recruitment opportunities
that align more with staff's interest, growth and development.
6. Open Hours & Days —Continue to survey the community for unmet needs. The current
survey data showed that we are meeting the needs of the community. Core level
services and library should be open daily. Each library should be open one day per
weekend.
(Evening hours, staffing levels, and evening programming are necessary to balance user
needs).
7. Technology —realize the full potential of digital resources by improving upon the
existing technology. Simplify access to digital resources by creating a single point of
entry. Recognize the urgency to support those who do not have the tools or skills to
operate online. Library should be at the forefront of everything technological. Update
payment processes and public document stations with upgraded
scanning/faxing/printing/copy.
8. Computers & Internet —many computer work areas and labs are retrofitted into
existing spaces. Dedicated private or enhanced semi -private labs at each library,
enhanced WiFi, and wireless services should be a goal.
9. Hub Libraries —specific areas of concentration, expertise and relevant programming.
Genealogy hub and homework help centers through the American Rescue Plan Act
(ARPA) grant
10. Children to Young Adult —growth and expansion in materials, resources, programs, and
staff dedicated to these age groups. Create continuity throughout all locations with
staffing and storytellers for programming. Build on existing county partnerships and
expand outreach services to provide educational opportunities for children of all ages.
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11. Collections —Work to create a policy for collection management that is more precise
and more accurate to the needs of our users. Increase access to digital resources and
establish an increased revenue sources for operational expenses. (Annual Update and
Inventory Report (AUIR) - per capita of 1.87. upgrade ILS system)
The key themes listed above emerged to guide the development of the 2023-2027 Collier
County Public Library Strategic Plan. Current and futures needs were recognized in these key
recommendations from the survey.
Input from the community and library staff guided the development of the major components
of the Strategic Plan. The Library Advisory Board viewed and commented on the Collier County
Public Library 2023-2027 Strategic Plan during their regular meeting in June 2022.
The current US Census data shows Collier County's median age to be 51.8 years compared to
the Florida median of 42.4 and the U.S. median of 38.5. Collier County continues to be a
favorite tourist destination between November and April. The population increases to around
466,000 people. The seasonal population is projected to around 509,000 people by the year
2025.
Unite States Census Bureau- Collier County Florida
https://www.census.gov/quickfacts/colliercountvflorida
Population
® Population Estimates, July 1 2021, (V2021) O 385,980
(j Population estimates base, April 1. 2020, (V2021 ) 375.752
Q Population, percent change -April 1, 2020 (estimates base) to July 1 2021. (V2021 ) ZS 2.7%
Q Population, Census, April 1, 2020 375 752
0Population. Census, April 1, 2010 321.52D
Age and Sex
8 Persons under 5 years, percent d 4 31A
9 Persons under 18 years, percent 16.8%
9 Persons 65 years and over. percent 32.9
0 Female persons percent d 50.71A
l 8/10/2023 4:12:30 PM
Additional Sources
Fuller, Joy. Strategic Planning for Public Libraries. Public Library Association. 2021
Matthews, Joseph R. Strategic Planning and Management for Library Managers. Libraries
Unlimited. 2005.
Mitchell, Joseph R. Strategic Planning and Management for Library Managers. Libraries
Unlimited Wesport, Connecticut. 2005, 104-105.
Nelson, Sandra. Strategic Planning for Results. American Library Association. Chicago 2008.
Rhode, Jeff. Southwest Florida Real Estate Market: 2022 Stats & Trends.
https://Iearn.roofstock.com/blog/southwest-florida-real-estate-market Mar. 2022
Upd. 8/10/2023 4:12:30 PM
Conclusion
The Collier County Public Library 2023-2027 Strategic Plan is a customer service friendly guide
that prioritizes the work of Library Administration and staff. It was developed with careful
consideration of the feedback received and the data studied. The plan is shaped with the
understanding that change is inevitable, and that our library services will adapt as warranted.
At the same time, the Collier County Public Library will maintain Collier County's Core Values,
measure all we do against our mission, and remain focused on serving our community.
Vision, Mission and Values
Vision:
Through high quality public libraries, residents and visitors will reach their potential and
communities will thrive.
Mission:
To provide educational environments, facilitate community engagement and cultivate life-long
learning.
Values:
Honesty & Integrity
We are responsible, truthful stewards of public resources and trust.
Service
We champion free and open access to ideas, information and content. Public and virtual spaces
are available when needed by residents and visitors.
Accountability
We provide library resources and services in accordance with the American Library Association
Code of Ethics.
Quality
We strive for continuous improvement in our online and print collections, resources, services,
programs, and facilities.
Consistency
We provide reliable and consistent service to internal and external patrons both online and in
house.
Respect
We honor diversity, individual perspectives, and the right to privacy and confidentiality.
Knowledge
We strive for excellence by continuing the professional development of library staff enhancing
their ability to provide exceptional customer service, plan for the future, and stay abreast of
leading technologies.
Stewardship
We carefully manage the services and resources entrusted to us through cost controls and best
value practices to provide the greatest returns on investment of staff and resources.
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Collaboration
We seek out partnerships inside and outside the agency allocating collective resources and
services to further the Library's mission.
Self -Initiating, Self -Correcting
We are proactive and quickly adapt resources and services to patron needs maintaining the
library's relevancy.
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Strategic Focus Areas
Engage
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
1. Stimulate imagination through reading, viewing and listening
2. Provide comfortable, safe and welcoming spaces for people of all ages, cultures and
backgrounds to connect with others and to engage in individual pursuits.
3. Customize hours, spaces, services and collections to meet community needs.
4. Build public awareness and engagement through strategic marketing.
5. Engage staff at all levels of internal and external communication.
Empower
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
1. Provide 24/7 connection to the online world.
2. Emphasize 215t century literacies including information, workforce development,
finance, and health in library programs.
3. Leverage partnerships to provide accessibility to new technology.
4. Empower staff in the pursuit of customer service excellence.
Educate
Collier County Public Libraries advance the educational priorities of our communities.
1. Support and strengthen early learning to promote school readiness.
2. Strengthen the Science, Technology, Engineering and Math (STEM) and (STEAM) which
represents STEM plus the Arts initiatives.
3. Provide resources and information needed for the academic success of students in
public, private, home schools, trade schools, and higher education.
4. Support personal growth and lifelong learning through high quality collections and
programs.
5. Help people develop information fluency skills to successfully search for, locate,
evaluate, and effectively use information to meet their needs.
6. Broaden staff knowledge to work across functional areas.
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Goals and Objectives
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
Goal 1: Stimulate imagination through reading, viewing and listening.
Objective 1. Increase the overall visibility of the collection system -wide with an
emphasis on promotion through creative and intelligent displays.
Objective 2. Use available data analytics and collection analysis tools to assess the
relevance of library collections, programs and services to ensure appropriate annual allocation
of funds.
Objective 3. Develop the image of CCPL as a source of high quality, free programs,
services, and resources for the community.
Objective 4. Increase county, state and community partnerships to expand the library's
image as a gateway to learning and knowledge.
Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and
backgrounds to connect with others and to engage in individual pursuits.
Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the
quality of the patron experience.
Objective 2. Provide library services and programs that reflect the cultural diversity of
the community.
Objective 3. Develop a comprehensive staff training and professional development
program including regular communication with staff regarding information about library and
County initiatives, activities and events.
Objective 4. Use available data analytics to identify library facilities for the
development of quiet areas, reading rooms, makerspaces, and "hubs".
Goal 3: Customize hours, spaces, services and collections to meet community needs.
Objective 1. Apply data analytics, branch by branch, to ensure more relevant
collections, programs, services, hours, and space utilization.
Objective 2. Evaluate the condition of the collection and develop a comprehensive
collection development and management program.
Objective 3. Develop and implement new metrics by educating staff in measuring
outcomes increasing the library's ability to match community need to library service.
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Goal 4: Build public awareness and engagement through strategic marketing.
Objective 1. Develop and implement comprehensive marketing plans to raise public
awareness of the resources and services improving library positioning in the community.
Objective 2. Develop and support community relations efforts through key partnerships
and strategically pursuing opportunities to promote the library at community events.
Objective 3. Utilize a variety of traditional marketing mediums and social media
platforms to target specific audiences and reach the broadest possible audiences.
Goal 5: Engage staff at all levels of internal and external communication
Objective 1. Maintain consistency between words and actions.
Objective 2. Clear Communication minimize ambiguity.
Objective 3. Change our approach to creating engaging experiences.
Objective 4: Create more opportunities to listen, learn and understand from one
another.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
Goal 1: Provide connection to the online world.
Objective 1. Provide public use computers, printers, and scanners.
Objective 2. Provide high-speed and WiFi access to the Internet with no unnecessary
restrictions or fees.
Objective 3. Implement self -pay features of the self -check-out machines.
Goal 2: Emphasize 215Y century literacies including information, finance, workforce
development and health in library programs.
Objective 1. Provide library services, materials and programs to increase the digital
literacy of the community.
Objective 2. Develop programs and services to foster innovation and creativity to
support science, technology, engineering, arts and math (S.T.E.A.M.) skills.
Objective 3. Use available data analytics to determine appropriate resources needed at
each branch to help develop 215t century literacy skills.
Goal 3: Leverage partnerships to provide accessibility to new technology.
Objective 1: Expand the library experience to include makerspaces, learning commons,
and non-traditional materials.
Objective 2: Use available data analytics to identify library facilities for the
development of "hub" technology libraries.
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Goal 4: Empower staff in the pursuit of customer service excellence
Objective 1. Aligning the library culture to support well- being.
Objective 2. Encourage staff to have compassion for others.
Objective 3. Model the behavior we want to embrace.
Objective 4. Being flexible in the division of roles and responsibilities.
Objective 5. Establish workgroups that collaborate across typical boundaries.
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
Goal 1: Support early learning to promote school readiness.
Objective 1. Provide parents and caregivers with quality story times, training and
materials which encourage them to talk, sing, write, and play with their children.
Objective 2. Make accessible training for staff that reinforces the library's early learning
strategies.
Objective 3. Provide easy access to early literacy materials, websites, information and
programs for parents and caregivers.
Objective 4. Continue to investigate and invest in technology, resources, and tools that
support early learning strategies.
Objective S. Expand the library's outreach to childcare facilities serving at -risk and
underserved populations.
Goal 2: Provide resources and information needed for the academic success of students in
public, private, home schools, trade schools, and higher education.
Objective 1. Regularly attend community school events to promote library services and
gain insight into community needs.
Objective 2. Provide and promote online homework assistance.
Objective 3. Work with public and private school media specialists and classroom
teachers to foster a love of reading through book talks, class visits to the library, and creative
programming.
Goal 3: Support personal growth and lifelong learning through high quality collections and
programs.
Objective 1. Collaborate with public, private, and nonprofit partners to promote
reading for pleasure, expand self -directed learning opportunities and provide a variety of
cultural experiences for all ages.
Objective 2. Develop and manage library print and online collections to reflect patron
demand.
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Goal 4: Instruct people on developing information fluency skills to successfully search for,
locate, evaluate, and effectively use information to meet their needs.
Objective 1. Develop and offer classes on how to navigate the Internet and electronic
library resources, and to recognize authoritative sources.
Objective 2. Create online tutorials to help users navigate library technology, online
databases, and other e-resources.
Goal 5: Broaden staff knowledge to work across functional areas
Objective 1. Train staff to share job functions and responsibilities and to anticipate
emerging needs.
Objective 2: Upskilling to keep staff prepared for future.
Objective 3. Create curriculum for professional staff to make them successful in a
changing environment.
Objective 4. Broaden knowledge to work across functional areas.
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2023-2027 Five Year Performance Measures
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
• Master of Library Science degreed librarians at 8 out of 10 libraries.
• Minimum of five days of library service at 9 out of 10 libraries with appropriate balance of
librarians and para-librarians to maintain high quality service.
• Technology "hubs" and quiet spaces at all libraries.
• State of the art Integrated Library System (ILS) for circulation and collection management.
• Print and a -book collections balanced to reflect patron demand.
• Cultural and educational learning balanced across all libraries and offerings balanced to serve
children through adults.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
• Fully developed partnerships and identified funding sources to ensure the library's status of free
access to cutting edge technology and AUIR Level of Service Standard (LOSS) for library materials.
• Identified libraries for re -purposing to meet the ever changing and growing demands of the
communities served.
• Expanded partnership with nonprofit organizations to include technology outreach and
programming.
• Ensure continued patron access to current technology, and free and open access to ideas,
information and content.
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
• Fully developed partnership with Collier County Public Schools.
• Partnerships with private schools, home schools, trade schools, and institutions of higher
education.
• Partnerships with daycare facilities serving at -risk and underserved populations.
• Expanded partnership, to include outreach with community organizations that align with our
mission.
Upd. 8/10/2023 4:12:30 PM
A Call to Action
The best strategic plans are dynamic, flexible tools for continuous improvement. With the
Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values
as guides to decision making, the Collier County Public Library system will commit to a process
that ensures accountability, versatility, and rational decision -making. Seeking out the needs and
wants of Collier's residents and visitors through surveys and focus groups was the first step. From
there it is the Library's responsibility to develop an appropriate strategy to address current needs
and plan for the future. The Library Advisory Board (LAB) and Public Services Department will
have the primary responsibility to monitor the plan's goals and objectives and assess overall
progress. Library staff will have the responsibility of overseeing implementation, consulting, and
working with groups directly involved or affected by decisions. Through the course of
implementation, new issues, new priorities and challenges will emerge. In a cyclical process
Library staff and the LAB will measure progress, budget resources to maximize outcomes, and
identify potential new areas that require action. In this way, both the strategic plan and annual
plan of service will be constantly reviewed, evaluated, and updated.
Upd. 8/10/2023 4:12:30 PM
Addendum to the Collier County Public Library 2023-2027 Strategic Plan
2023-2024 Annual Plan of Service
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives.
Goal 1: Stimulate imagination through reading, viewing, and listening.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Increase the overall
1.1 Self -directed team maintains system -wide
1.109/30/2024
1.1 Promotional materials are
visibility of the collection system-
protocols to ensure best practices in display and
reviewed in a timely manner
wide with an emphasis on
marketing.
according to Standard Operating
promotion through creative and
Procedures (SOP).
intelligent displays.
1.1 SOP is reviewed at least
annually and updated as needed.
Objective 2. Use available data
2.1 Collection Development Team will work
2.1 09/30/2024
2.1 Written phased funding plan is
analytics and collection analysis
directly with Director to establish multi -year
2.2 09/30/2024
aligned with eBook and print
tools to assess the relevance of
budgetary requirements to continue to increase
collection needs to guide
library collections, programs and
collection inventory up to AUIR standards of
collection development budget.
services to ensure appropriate
1.87 items per capita.
2.2 eBook/eAudio collection
annual allocation of funds.
2.2 State Aid to Libraries Grant funds are
inventory supported by state aid
allocated each year for eBook/eAudio collection
and donations. Look for
development.
additional ways to move capital
funds to operational.
Objective 3. Develop the image of
3.1 Library Marketing Team will work with PSD
3.1 06/01/2024
3.1 Library will be regularly visible
CCPL as a source of high quality, free
and CCR team members to annually review
3.2 09/30/2024
through various multi -media
programs, services, and resources
Library marketing plan.
outlets, including newspapers,
for the community.
3.2 Library Marketing Team will identify,
radio, social media, etc.
purchase, and maintain an inventory of
3.2 Based upon the budget,
appropriate promotional materials for outreach.
promotional materials are
purchased and available for
outreach.
Page 1 of 13
Objective 4. Increase county, state,
4.1 Marketing Librarian will reach out and
4.1 06/01/2024
4.1 Database of county and
and community partnerships to
network with county and agency
agency "experts" and partnerships
expand the library's image as a
departments/divisions.
will be generated for Library
gateway to learning and knowledge.
programming and Updated
regularly.
Goal 2: Provide comfortable, safe, and welcoming spaces for people of all ages, cultures, and backgrounds to connect with others and to engage
in individual pursuits.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Solicit patron and staff
1.1 Expand Qualtrics surveys to include new
1.1 09/30/2024
1.1 Distribute 4 surveys annually
feedback to assess patron
projects and initiatives.
1.2 09/30/2024
1.2 Based upon the budget,
satisfaction and the quality of the
1.2 QA/QC Team will analyze survey results and
Corrective actions and
patron experience.
provide feedback/direction to staff.
enhancements made based on
survey results.
Objective 2. Provide library services
2.1 Maintain quality public programming with
2.1 04/01/2024
2.1 Request new Friends funding
and programs that reflect the
Friends partnership and financial support.
2.2 09/30/2024
for FY24 during budget
cultural diversity of the community.
2.2 Provide culturally diverse programming
2.3 09/30/2024
development.
through community partnerships.
2.2 A minimum of 12 culturally
2.3 Develop programming to target Millennials,
diverse programs offered system -
teens, and other identified underserved
wide throughout the year.
populations.
2.3 Develop and implement a
minimum of 4 new programs.
Page 2 of 13
Objective 3. Develop a
3.1 Self -directed team continues to work with
3.1 09/30/2024
3.1 Worked with HR to Identify
comprehensive staff training and
HR to identify needed training and job titles for
possible job classifications and
professional development program
career progression development in light of
minimum requirements that
including regular communication
current/new pandemic protocols.
would benefit the Division.
with staff regarding information
about library and County initiatives,
activities, and events.
Objective 4. Use available data
4.1 Individual Branch Surveys
4.1 09/30/2024
4.1 Survey to initiate and conduct
analytics to identify library facilities
a library site plan study.
for the development of quiet areas,
reading rooms, makerspaces, and
"hubs".
Goal 3: Customize hours, spaces, services and collections to meet community needs.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Apply data analytics,
1.1 Gather patron comments of expanded
1.1 09/30/2024
1.1 Library patrons surveyed.
branch by branch, to ensure more
service models developed in response to
1.2 09/30/2024
1.2 Percentage of collection
relevant collections, programs,
pandemic through a Qualtrics customer
expenditures is in line with
services, hours, and space
satisfaction survey.
collection usage.
utilization.
1.2 Collection acquisitions balanced in
proportion to actual use.
Objective 2. Evaluate the condition
2.1 Collection Management Team will finalize a
2.1 09/30/2024
2.1 Collection Management Policy
of the collection and develop a
revised system -wide Collection Management
approved by the Library Advisory
comprehensive collection
Policy.
Board.
development and management
program.
Objective 3. Implement the ARPA
3.1 Maintain 2 homework help centers defined
3.1 12/31/2024
3.1 Evaluate student performance
grant
by the grant
and completion of program
Page 3 of 13
Goal 4: Build public awareness and engagement through strategic marketing.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Develop and
1.1 Library Marketing Team will work with PSD
1.1 06/01/2024
1.1 Library will be regularly
implement comprehensive
and CCR team members to annually review
visible through various multi -
marketing plans to raise public
Library marketing plan.
media outlets, including
awareness of the resources and
newspapers, radio, social media,
services improving library
etc.
positioning in the community.
Objective 2. Develop and support
2.1 Library Marketing Team will identify and
2.1 09/30/2024
2.1 Programming offered or
community relations efforts through
develop two new partnership opportunities.
resources expanded for patrons
key partnerships and strategically
based on new partnerships.
pursuing opportunities to promote
the library at community events.
Objective 3. Utilize a variety of
3.1 Library Marketing Team and individual
3.1 09/30/2024
3.1 Each library will submit
traditional marketing mediums and
libraries will provide regular material for
information, pictures, and video
social media platforms to target
marketing.
for marketing distribution on a
specific audiences and reach the
weekly basis.
broadest possible audiences.
Page 4 of 13
Goal 5: Engage staff at all levels of internal and external communication.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Maintain consistency
1.1 Administration will work with Managers and
1.1 09/30/2024
1.1 Annual review of PALM
between words and actions
staff to review our message as related to our
performance standards -KRA's
mission and values of the library
Objective 2. Clear Communication
2.1 Schedule and gather staff input in
2.1 09/30/2024
2.1 Focus Group Sessions
to minimize ambiguity
response to pandemic in scheduled Focus Group
formed to gather staff input and
sessions
related issues and concerns
Objective 3. Change our approach
3.1 Gather staff comments of expanded service
3.1 09/30/2024
3.1 Library staff surveyed
to creating engaging experiences
models developed in response to pandemic
through Qualtrics to determine
through a Qualtrics customer satisfaction
staff involvement in teams and
survey.
projects
Objective 4. Create more
4.1 Schedule and gather staff input in response
4.1 03/03/2024
4.1 Focus Group Sessions
opportunities to listen, learn and
to focus group input and staff surveys
formed to gather staff input and
understand from one another
feedback
Page 5 of 13
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
Goal 1: Provide connection to the online world.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Provide public use
1.1 Maintain public accessibility to computers,
1.1 09/30/2024
1.1 Increase use of
computers, printers, faxing and
printers, scanners, and faxing services.
copier/printers/scanners/fax.
scanners.
Objective 2. Provide high-speed
2.1 Maintain and enhance high-speed and Wi-Fi
2.1 09/30/2024
2.1 WiFi and Zscaler
and Wi-Fi access to the Internet
access.
2.2 09/30/2024
configurations routinely
with no unnecessary restrictions or
2.2 Printing and copying fees are appropriately
monitored to maintain
fees.
balanced between public demand and cost
consistent bandwidth and
feasibility.
patron access to website
resources.
2.2 Printing/copying fees match
public demand and provide best
value.
Objective 3. Implement self -pay
3.1 Confirm PCI compliance of self -check-out
3.1 03/01/2024
3.1 Certification of compliance
features of the self -check-out
machines.
3.2 06/30/2024
is obtained.
machines.
3.2 Work with OVS Fiscal Team and IT Division
3.2 Credit card feature is
to establish accountability and best practices for
enabled for patron use at self -
self -pay with credit cards.
check-out machines.
Goal 2: Emphasize 215t century literacies including information, finance, and health in library programs.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Provide library services,
1.1 Increase patron usage of electronic
1.1 09/30/2024
1.1 Increase public electronic
materials and programs to increase
materials and content use.
1.2 09/30/2024
materials and content use -
the digital literacy of the
1.2 Provide system -wide technology
(1,753,923)
Page 6 of 13
community.
programming and access to new technology
1.2 Maintain a minimum of 20
programs per year system -wide.
Objective 2. Develop programs and
2.1 Identify training opportunities for staff to
2.1 09/30/2024
2.1 Staff will attend a minimum
services to foster innovation and
develop best practices in S.T.E.A.M.
2.2 09/30/2024
of three webinars, trainings, or
creativity to support science,
2.2 Increase S.T.E.A.M. based programming and
conference sessions.
technology, engineering, arts and
services.
2.2 Maintain S.T.E.A.M. based
math (S.T.E.A.M.) skills.
programming at a minimum of
12 programs per year system-
wide.
Objective 3. Use available data
3.1 Survey individual libraries to ensure
3.1 09/30/2024
3.1 Survey for each branch to
analytics to determine appropriate
technology, health and financial
3.2 09/30/2024
ensure that informational needs
resources needed at each branch to
information needs are being met.
are being met.
help develop 21s' century literacy
3.2 Continue to develop and provide
3.2 Provide a minimum of 20
skills.
appropriate 21St century literacy programs.
programs per year across the
system addressing 21s' century
literacies.
Goal 3: Leverage partnerships to provide accessibility to new technology.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1: Expand the library
1.1 Partner with the Southwest Florida Library
1.1 09/30/2024
1.1 Provide a minimum of 10
experience to include makerspaces,
Network and Friends of the Library to have 3D
programs system -wide per year.
learning commons, and non-
printing, coding, and robotics programs.
traditional materials.
Objective 2: Use available data
2.1 Self -directed Design Team will work
2.1 09/30/2024
2.1 Recommendations available
analytics to identify library facilities
through process to identify libraries easily re-
for FY24 budget development.
for the development of "hub"
purposed as technology "hubs"
technology libraries.
Page 7 of 13
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
Goal 1: Support early learning to promote school readiness.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Provide parents and
1.1 Participate in the State Summer Reading
1.1 09/30/2024
1.1 Increased participation in
caregivers with quality story times,
Program.
1.2 09/19/2024
summer reading and
training and materials which
1.2 Youth Services Team will continue system-
programming by 5% over FY24
encourage them to talk, sing, write,
wide early literacy programming initiatives.
(2,251)
and play with their children.
1.2 Summer Reading Program
includes pre -literacy Sensory Toy
Centers programs for toddlers and
pre -readers.
Objective 2. Make accessible
2.1 Budget and enable youth services staff to
2.1 10/01/2024
2.1 Training budget for FY24 was
training for staff that reinforces the
attend training.
2.2 09/30/2024
established.
library's early learning strategies.
2.2 Ensure youth services staff share
2.2 Youth Services staff will share
knowledge learned and implement best
training knowledge and best
practices in programming.
practices learned during their
quarterly Youth Service Team
Meetings.
Objective 3. Provide easy access to
3.1 Maintain youth service page on website.
3.1 09/30/2024
3.1 Highly visible, easily accessed
early literacy materials, websites,
3.2 Early literacy strategies are shared with
3.2 09/30/2024
youth service page on library
information and programs for
parents and caregivers during programs.
website.
parents and caregivers.
3.2 Early literacy strategies are
made available as a handout.
Objective 4. Continue to investigate
4.1 Youth Services Team will research and
4.1 02/01/2024
4.1 Recommendations available
and invest in technology, resources,
recommend early literacy technology,
for FY24 budget development.
and tools that support early learning
resources, and tools to expand the library's
strategies.
services.
Page 8 of 13
Objective S. Expand the library's
5.1 Youth Services staff to regularly update and
5.1 06/01/2024
5.1 Childcare facility database
outreach to childcare facilities
maintain list of childcare facilities serving at -risk
5.2 09/30/2024
regularly updated and maintained.
serving at -risk and underserved
and underserved populations.
5.2 Minimum of 10 outreaches
populations.
5.2 Youth Services staff will work with
conducted duringFY24.
Marketing on outreach opportunities.
Goal 2: Provide resources and information needed for the academic success of students in public, private, home schools, trade schools, and
higher education.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Regularly attend
1.1 Youth Services staff and branch managers
1.1 09/30/2024
1.1 A minimum of 6 community
community school events to
will attend Literacy Nights, open house, and
school events will be attended
promote library services and gain
other school events.
during FY24.
insight into community needs.
Objective 2. Provide and promote
2.1 Market access to Homework Centers
2.1 09/30/2024
2.1 Homework Help promotions
homework assistance.
through community events, social media, and
are readily available.
other targeted mediums.
Objective 3. Work with public and
3.1 Promote the 2024 Summer Reading
3.1 06/01/2024
3.1 Minimum of 10 school/parks
private school media specialists and
Program through outreaches to schools and
outreach activities to promote the
classroom teachers to foster a love
parks.
2024 Summer Reading Program.
of reading through book talks, class
visits to the library, and creative
programming.
Page 9 of 13
Goal 3: Support personal growth and lifelong learning through high quality collections and programs.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Collaborate with
1.1 Maintain expand partnerships with United
1.1 09/30/2024
1.1 Further develop and maintain
public, private, and nonprofit
Way and County agencies.
partnership programs system -
partners to promote reading for
wide for FY24.
pleasure, expand self -directed
learning opportunities and provide a
variety of cultural experiences for all
ages.
Objective 2. Develop and manage
2.1 Collection Management Team will
2.1 09/30/2024
2.1 Regular patron feedback will
library print and online collections
implement approved Collection Management
be collected, assessed, and
to reflect patron demand.
Policy.
adjustments in print and online
development will reflect
community need.
Goal 4: Instruct people on developing information fluency skills to successfully search for, locate, evaluate, and effectively use information to
meet their needs.
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Develop and offer
1.1 Public Service Librarians will develop and
1.1 09/30/2024
1.1 Minimum of 4 programs in
classes on how to navigate the
implement appropriate technology training at
FY24.
Internet and electronic library
the Senior Resource Center.
resources, and to recognize
authoritative sources.
Objective 2. Create online tutorials
2.1 Public Services Librarians will work with the
2.1 09/30/2024
2.1 Online tutorials for OverDrive,
to help users navigate library
Marketing Team to maintain online tutorials for
Hoopla, cloud Library, and the
technology, online databases, and
using OverDrive, cloud Library, library catalog,
catalog are available via the
other e-resources.
Flipster, Hoopla, and other Library online
library's website.
Page 10 of 13
resources.
Goal 5: Broaden staff knowledge to work across functional areas
Division Objectives
Action Items
Completion Date
Performance Measures
Objective 1. Train staff to share job
1.1 Staff and branch managers will attend in
1.1 09/30/2024
1.1 A minimum of 12 monthly
functions and responsibilities and
person and online training sessions, and other
training sessions will be attended
anticipate emerging needs.
training opportunities (SWFLN)
during FY24.
Objective 2. Upskilling to keep staff
2.1 Collaborate with staff in identifying and
2.1 09/30/2024
2.1 Provide access and training
prepared for future.
developing new skills the Library most needs
opportunities to 6 soft skills
through ongoing trainings
sessions that also include
institutional knowledge sharing
Objective 3. Create curriculum for
3.1 Promote professional development and
3.1 06/01/2024
3.1 Minimum of 10 curriculum
professional staff to make them
transparency about our changing library
training opportunities that would
successful in a changing
environment by providing innovative
include internal and external
environment
curriculum, that provides mini, crash course
curriculum development sessions.
training sessions
Page 11 of 13
2023-2027 Five Year Performance Measures
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a world of resources and services that enrich their lives.
• Master of Library Science degreed librarians at 7 out of 10 libraries.
• Minimum of five days of library service at 9 out of 10 libraries with appropriate balance of librarians and para-librarians to maintain high
quality service.
• Technology "hubs" and quiet spaces at all libraries.
• Print and a -book collections balanced to reflect patron demand.
• Cultural and educational learning balanced across all libraries and offerings balanced to serve children through adults.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
• Fully developed partnerships and identified funding sources to ensure the library's status of free access to cutting edge technology
Identified libraries for re -purposing to meet the ever changing and growing demands of the communities served.
• Expanded partnership with non-profit community organizations to include technology outreach and programming.
• Ensure continued patron access to current technology, and free and open access to ideas, information, and content.
• Initiate a study to develop 20-year master plan identifying areas for possible library growth.
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
• Fully developed partnership with Collier County Public Schools.
• Partnerships with private schools, home schools, trade schools, and institutions of higher education.
• Partnerships with daycare facilities serving at -risk and underserved populations.
• Expanded partnership, to include outreach with community
Page 12 of 13
The best strategic plans are dynamic, flexible tools for continuous improvement. With the Library's mission as the primary foundation, its vision as
the ideal, and the County's Core Values as guides to decision making, the Collier County Public Library system will commit to a process that ensures
accountability, versatility, and rational decision -making. Seeking out the needs and wants of Collier's residents and visitors through a community
assessment was the first step. From there it is the Library's responsibility to develop an appropriate strategy to address current needs and plan for
the future. The Library Advisory Board (LAB) and Public Services Department will have the primary responsibility to monitor the plan's goals and
objectives and assess overall progress. Library staff will have the responsibility of overseeing implementation and consulting, and working with
groups directly involved or affected by decisions. Through the course of implementation, new issues, challenges, and ideas will emerge. In a
cyclical process Library staff and the LAB will measure progress, budget resources to maximize outcomes, and identify potential new areas that
require action. In this way, both the strategic plan and annual plan of service will be constantly reviewed, evaluated, and updated.
Page 13 of 13
EXECUTIVE SUMMARY
Recommendation to approve the submittal of the FY23-24 State Aid to Library Grant along with the
2023-2027 Strategic Plan and other documentation required for grant application submission and
authorize the Chairman to sign grant agreement #24-ST-08 and all certifications required for the
submission of the grant application to the Florida Department of State, Division of Library and
Information Services for funding in the estimated amount of $139,834.00. (Public Services Grant
Fund 1837)
OBJECTIVE: To obtain State Aid to Libraries Grant funds to support the operations of the Collier County
Public Library System.
CONSIDERATIONS: Collier County Public Library (CCPL) qualifies for State Aid to Libraries under
Chapter 257 of the Florida Statutes. The Florida Department of State, Division of Library and Information
Services administers this program. The Grant Agreement, 2023-2027 Strategic Plan, and the 2023-2024
Annual Plan of Service are required elements to receive State Funding. The Board of County
Commissioners ("Board") has approved the application for State Aid and associated contracts and
documents for over three decades. The Florida Department of State, Division of Library and Information
Services has estimated the award to Collier County Public Library to be an amount of $139,834.00.
State Aid is available to Florida public library systems that qualify because of meeting minimum
requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 113-2, Florida Administrative Code. The
grant amount is calculated using a formula that considers (1) the amount of local funds appropriated for the
Library adjusted by a factor based on the amount of revenue one mill levy in the jurisdiction would generate,
(2) the number of library systems in Florida that qualify in a given year, and (3) the total amount made
available by the State Legislature to improve library services within the State. Funds are intended to
supplement, rather than replace, local efforts toward that end.
State Aid may not be used to fund capital construction. It may be used for Personnel Expenses (salaries,
wages and related employee benefits), Operating Expenses (goods and services), and Non -Fixed Capital
outlay and other (operating expenditures categories in the library budget) expenditures, and equipment.
When the final award is made, and the executed agreements are received, Budget Amendments will be
prepared and presented to the Board.
FISCAL IMPACT: Preliminary estimates show that Collier County Public Library should receive about
$139,834.00 in State Aid. Upon notification of the grant award, the Board will be asked to accept the grant
and approve the budget amendment to recognize the revenue and appropriate the expenditures. There is no
match required for this grant.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority vote for Board approval. -DDP
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact due to this request.
RECOMMENDATION: to approve the submittal of the FY23-24 State Aid to Library Grant along with
the 2023-2027 Strategic Plan and other documentation required for grant application submission and
authorize the Chairman to sign grant agreement #24-ST-08 and all certifications required for the submission
of the grant application to the Florida Department of State, Division of Library and Information Services
for funding in the estimated amount of $139,834.00. (Public Services Grant Fund 1837)
Prepared By: Parker Smith, Grants Coordinator, Community & Human Services Division
[ 23-SOC-01079/1809242/11
[23-SOC-01079/1809242/11
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L. Interlocal Agreements for Library Services Page 12of
22
If applicable, provide any interlocal agreements among libraries that outline service to residents in a
county or municipality that receives Operating Grants.
Interlocal agreements for the establishment of the library system should be submitted in the section
"Interlocal Agreements of Contracts to Establish the Library".
1. Interlocal Agreements for Library Services *
0 Not applicable
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
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M. Verification of Reciprocal Borrowing Page 13 of 22
This requirement only applies to a county and the independent municipal libraries within the same
county that are applying for State Aid.
If the library is in a county where there are no independent municipal libraries in the same county,
click "Not applicable".
Provide documents or library lending policies verifying that the library is providing reciprocal
borrowing to residents of all political subdivisions within the county that receive Operating Grants.
Borrowing privileges must apply to all materials in a fixed physical format that are eligible to be
borrowed by residents of the political subdivision applying for the Operating Grant. Interlibrary loan
does not meet this requirement.
1. Verification of Reciprocal Borrowing *
Not applicable
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
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N. Verification of Joint Planning Page 14 of 22
This requirement only applies to a county and the independent municipal libraries within the same
county that are applying for State Aid.
If the library is in a county where there are no independent municipal libraries in the same county,
click "Not applicable".
Provide documents verifying that the library has engaged in joint planning for the coordination of
library services within the county that receives Operating Grants. The document must list all
libraries participating in joint planning and outline areas of cooperation and activities to be
implemented among the county and the independent municipal libraries in the same county.
1. Verification of Joint Planning *
Not applicable
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
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O. Grant Agreement Page 15 of 22
The grant agreement is the applicant's official contract with the Department of State.
1. Attachment *
https://www.dosgrants.com/GrantApplication/PrintPreview?gid=14840 17/25
24-ST-08
Collier County Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
NNW
Collier County Board of County Commissioners for and on behalf of Collier County
Public Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Infornnation Services, hereinafter referred to
as the "Division," and the Collier County Board of County Comiiissionersfor and on behalf of Collier County Public Library, hereinafter referred
to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirerr ants and has been awarded a State Aid to Libraries Grant (CSFA
45.030) by the Division in the amount specified on the "Fiscal Year 2023-24 State Aid to Libraries Final Grants" document (which is
incorporated as part of this Agreerent and entitled Attachment B). The Division has the authority to adinir inter this grant in accordance with
Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement.
In consideration of the menial covenants and promises contained herein, the parties agree as follows:
1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grarit," the public purpose for which these fiends were
appropriated.
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount that is calculated and
based upon local funds expended during the second preceding fiscal year for the operation and maintenance of the library. For this
grant, the local expenditures shall have been made during the period October 1, 2021 - September 30, 2022.
In order to be eligible to receive the grant fimdmg, the Grantee shall nianage or coordinate free library service to the residents of its
legal service area for the period October 1, 2021 through June 30, 2024. The Grantee shalt
o Have a single administrative head employed full time by the library's governing body,
o Provide free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library, branch library or member library open 40 hours or more each week (excluding holidays or
emergencies; between Sunday through Saturday, on a schedule determined by the library system during the length of the
agreerent.
b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to be awarded.
Paynr-rA 1, Deliverable/Task :
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
Payment will be a fixed price in the amount of 100% ofthe grant award for the period October 1, 2021 through June 30, 2024.
The Grantee will
o Have expended fields to provide free Library service during the period October 1, 2021 - September 30, 2022;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period October 1, 2021 -
September 30, 2022 only,
o Provide documentation showing that at least one library, branch library or member library is open 40 hours or more each
week (excluding holidays or emergencies; between Sunday through Saturday, on a schedule determined by the library
system) during the length of the agreement;
o Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification ofHours, Free Library Service and Access to Materials.
c) Grant fimds shall be used for the operation and maintenance ofthe library. The allowable budget categories are: Personnel
Services (salaries, wages, and related employee benefits provided for all persons employed by the reporting entity whether on f &
time, part-time, temporary, or seasonal basis); Operating Expenses (expenditures for goods and services which primarily benefit
the current period and are not defined as personal services or capital outlays); Nor -Fixed Capital Outlay (outlays for the
acquisition of or addition to fixed assets); and Other (other operating expenditure categories in the library budget).
2. Length of Agreement. This Agreement covers the period of October 1, 2021 to June 30, 2024, unless tenniiated in accordance with
the provisions of Section 28 ofthis Agreement. This period begins with the start ofthe Grantee's second preceding fiscal year (October 1,
2021) and concludes with the end ofthe State of Florida's current fiscal year (June 30, 2024).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local fiords expended by the Grantee during their
second preceding fiscal year (October 1, 2021— September 30, 2022) for the operation and maintenance of a library and shall not
exceed the amount specified in Attachment B.
4. Contract Administration. The parties are legally bound by the requirements ofthis agreement. Each party's contract manager, named
below, will be responsible for monitoring its perfommnce under this Agreement and will be the official contact for each party. Any
notice(s) or other connn nications regarding this agreement shall be directed to or delivered to the other party's contract manager by
utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within
10 days ofthe change.
For the Division of Library and Information Services:
TomPena, Grant Programs Supervisor
Florida Department of State
RA. Gray Building
Mail Station # 9D
500 South Broough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email: thomas.pem@dos.myflorida.com
For the Grantee:
Cynthia Baltemian
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
Collier County Public Library
2385 Orange Blossom Drive Naples Florida 34109-8840
Phone: 239.252.1460
Emai: Cynthia.Balte n@colliercountyfl.gov
5. Grant Payments. The total grant award shall not exceed the amount specified on the `Fiscal Year 2023-24 State Aid to Libraries Final
Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's mit imnperformance as set
forth by the terns and conditions of this Agreement. Payment will be a fixed price in the amount of 100% of the grant award as specified
in Attachment B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to
receive their award through EFT trust submit a Vendor Direct Deposit Authorization Form (formmnarnber DFS-AI-26F, rev 3/2022),
incorporated by reference, to the Florida Department of Financial Services. If EFT has already been set up for your organisation, you do
not need to submit another authorization form unless you have changed bank accounts. To download this form visit
mvfloridacfo.conidocs-sFaccouniing-and-auditing hbmties/vendors/vendor-relations/dfs-al-26e-direct-deposit-vendors.pdf?
sfvrsrr=e$728cf 16. The form also includes tools and infortration that allow you to check on payments.
7. Florida Substitute Form W 9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of
Florida that may be subject to 1099 reporting. The Departnient of Financial Services (DFS) mist have the correct Taxpayer Identification
Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register
or access a Florida Substitute Form W-9 visit flvendor.DZ Iloridacfo.com A copy of the Grantee's Florida Substitute Form W 9
merit be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. The Departmenrt shall apply the following financial consequences for failure to perform the mirinatn level of
services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time that the library failed to
perform the nninirnarn level of services. The prorated reduction will be in the same percentage as the percentage of time that the library was
not providing mi irnnn level of services.
9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant funding
for activities and publications supported by grant finds. Any announcements, rdormation, press releases, publications, brochures, videos,
webpages, programs, etc., created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to
Libraries Grant funds were used to create them
Use the following text:
"Ibis project has been funded under the provisions ofthe State Aid to Libraries Grant program, administered by the Florida Dcparhncnt
of State's Division of Iabrary and hformation Services."
10. Grant Expenditures. The Grantee agrees to expend all grant fiarxls received under this agreement solely for the purposes for which they
were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in
the Department offiriarrcial Services' Reference Guide for State Expenditures (as of October 2022), incorporated by reference, which
Page: 3
State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
are available online at mvflor dacfo.conidocs-sfaccounting and -at diting-hbraries/state-agencies/reference-guide- for- state-
exnenditt reses.pdPsfvrsr=b4cc3337 2.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee mast pay any travel expenses, from grant or local matching fiords, in accordance to the provisions of
Section 112.061, Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Grantee shall
refund to the State of Florida any balance of umbligated fiands which bas been advanced or paid to the Grantee. In addition, fiends paid in
excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state
agency. Further, the recipient may expend furOs only for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of
State fiords as outlined in the Department of financial Service's Reference Guide for State Expenditures (as of October 2022)
nZ*ridacfo.comidocs-sfaccounting- and- auditing-libraries/state-agencies/reference- guide- for- state- expenditures.pdf..
sfvrsr�b4cc3337 2, incorporated by reference.
13. Repayment. All refiuxls or repayments to be made to the Department under this agreement are to be made payable to the order of
`Department of State" and marled directly to the following address: Florida Department of State, Attention: Thomas Pena, Division of
Library and Information Services, 500 South Bronough Street, Mail Station #913, Tallahassee, FL 32399. In accordance with Section
215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department
a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida
Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit
in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it mast subnrit a
Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine rmnths of the close of its fiscal year. Audits
mast be submitted on the DOS Grants System at dosgmnts.com
15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, inchading
electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the closeout ofthe gmrit and
release ofthe audit. If any litigation or audit is initiated or claim made before the expiration ofthe five-year period, the records shall be
retained for five fiscal years after the litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee mast make all grant records ofexperxiitures, copies ofreports,
books, and related documentation available to the Division or a duly authorized representative ofthe State ofFlorida for inspection at
reasonable times for the purpose of making audits, examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the
event that the Grantee refiises public access to all documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee mast immediately contact the
Division's Contract Manager for assistance if it receives a public records request related to this Agreement.
18. Noncompliance. Any Grantee that is not following Florida Statutes or rules, the terms of the gram agreement, Florida Department of
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
State (DOS) policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other
administrative requirements for other Division of Library and Information Services grants or grants from any other DOS Division will be in
noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture, the
Division of Elections, the Division of Historical Resources and the Division of Library and Information Services. Grant compliance issues
must be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released.
19. Accounting Requirements. The Grantee mast maintain an accounting system that provides a complete record ofthe use of all grant
funds as follows:
a) The accounting system mast be able to specifically identify and provide audit trails that trace the receipt, maintenance and
expenditure of state fluids;
b) Accounting records mast adequately 1dent* the sources and application of fluids for all grant activities and mast classify and
identify grant funds by using the sane budget categories that were approved in the grant application. If Grantee's accounting
system accumulates data in a different format than the one in the grant application, subsidiary records mast document and
reconcile the amounts shown in the Grarntcee's accounting records to those amounts reported to the Division;
c) An interest -bearing checking account or accounts in a state or federally cbartered institution may be used for revenues and
expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name of the account(s) mist include the grant award number;
e) The Grantee's accounting records mast have effective control over and accountability for all funds, property and other assets; and
Accounting records mist be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and
post -audit (such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an
annual appropriation by the Florida. Legislature. In the event that the state fiands upon which this Agreenent is dependent are withdrawn,
this Agreerent will be automatically tenninated and the Division shall have no further liability to the Grantee beyond those amounts already
expended prior to the teen nation date. Such ternvnation will not affect the responsibility of the Grantee under this Agreement as to those
funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly.
21. Lobbying. The Grantee wr71 not use any grant funds for lobbying the state legislature, the state judicial branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, ifnot a state agency, agrees that its officers, agents and employees, in
perfortnance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees ofthe state.
The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges
connected with employment by the State of Florida.
23. Grantee's Subcontractors.The Grartee shall be responsible for all work performed and all expenses incurred in connection with this
Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the
Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee mast take
the necessary steps to ensure that each of its subcontractors will be deerred to be independent contractors and will not be considered or
permitted to be agents, servants, joint venturers or partners of the Division
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or
enployees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out
of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemvfy and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own
expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this
Section
b) Neither the state nor any agency or subdivision of the state waives any deferse of sovereign mninity or increases the knits of its
liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this
Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee
may subcontract as necessary to performthe services set forth in this Agreement, including entering into subcontracts with vendors
for services and commodities, provided that such subcontract bas been approved in writing by the Departnent prior to its
execution and provided that it is understood by the Grantee that the Departrrent shall not be liable to the subcontractor for any
expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all
expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict confomvty with all applicable laws
and regulations ofthe local, state and federal law. For consequences ofnoncompliance, see Section 18, Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for
employment because of race, color, religion, gender, national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreennernt.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or
will temr» nate this agreement if the Grantee improperly expends and manages grant finds; fins to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreemert.
28. Termination of Agreement. The Division will tern>inate or end this Agreement ifthe Grantee fails to fulfill its obligations herein. hit such
event„ the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the
date of receipt to cure its violation If the violation is not cured within the stated period, the Division will tenninate this Agreement. The
notice ofviolation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a
method that provides proof of receipt. In the event that the Division tenrmnates this Agreement, the Grantee shall be compensated for any
work completed in accordance with this Agreement prior to the notification of termination if the Division deens this reasonable under the
circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be
returned to the Division, with interest, within thirty (30) days after tenrvnation of this Agreement The Division does not waive any of its
rights to additional damages if grant fiords are returned under this Section
29. Pres e rvation of Reme&es. No delay or omission to exercise any right, power or remedy accru ug to either party upon breach or
violation by either party under this Agreement shall impair any such right, power or remedy of either party, nor shall such delay or omission
be construed as a waiver of arty such breach or default or any similar breach or default.
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
30. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this
Agreern>ent without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee mast
dernonstrate compliance with the requirennents ofthe project. Ifthe Division approves a transfer ofthe Grantee's obligations, the Grantee
shall remain liable for all work performed and all expenses incurred m connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations ofthe Division to another govennnental entity, pursuant to Section 20.06, Florida Statutes or
otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreernent.
31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maxi ni unopen competition when
procuring goods and services related to the grant -assisted project in accordance with Section 287.057, Florida Statutes.
a) Procuremerrt of Goods and Services Not Exceeding $35,000. The Grantee mast use the applicable procurement method
described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not
require competition and may be conducted at the Grantee's discretion.
2. Purchases or Contract Armunts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000
require informal competition and may be procured by purchase order, acceptance of vendor proposals or other
appropriate procuren ent document.
b) Procurerr>ent of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either
Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of
vendor proposals or other appropriate procurement document.
32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant ofthe prohibition ofconflicts of interest described in Sections
112.311 through 112.326, Florida Statutes and aflirrm that it will not enter into or maintain a business or other relationship with any
employee ofthe Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the
General Counsel for the Department of State prior to entering into any business or other relationship with a Departn ent of State Employee
to avoid a potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives ofthe Grantee and of any legal entity
that succeeds to the obligations of the Division ofLnbrary and hnformation Services.
34. Employment of Unauthorized Aliens. The employment ofunauthorized aliens by the Grantee is considered a violation of Section 274A
(a) of the Imrrigration and Nationality Act (8 USC 1324(a) (as of April 2019)), incorporated by reference. If the Grantee knowingly
employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision ofthe Agreement is found to be illegal and unenforceable, the remainder will remain in full force and
effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act. All prograrris and facilities related to this Agreement mast n et the standards of Sections 553.501-
553.513, Florida Statutes and the Americans with Disabilities Act of 1990 (ada. (as of January 2020)), incorporated by reference).
37. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
Florida. Venue or location for any legal action arising wider this Agreement will be in Leon County, Florida.
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
38. Entire Agreement. The entire Agreement ofthe parties consists ofthe following docurrnrrts:
a) This Agreement
b) Florida Single Audit Act Requirenvirts (Attachment A)
c) Fiscal Year 2023-24 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements.
Grantee:
Chair of Governing Body or Chief Executive Officer
Typed name and title
Date
Department of State
Amy L. Johnson, Director
Division of Library and Information Services
Department of State, State of Florida
Date
Clerk or Chief Financial Officer Witness
Date
Date
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the
Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirenrrts, and section 215.97, Florida
Statutes (F.S.), as revised (see Audits below), rmnitoring procedures may include, but not be limited to, on -site visits by Departmerit of State
staf; limited scope audits as defined by 2 CFR 2 §200.425, or other procedures. By entering into this agreenert, the recipient agrees to comply
and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Departmerrt of State
deternvnes that a Iinrited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department of State staff'to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews,
investigations or audits deenpd necessary by the ChiefFinancial Officer (CFO) or Auditor General
Audits
Part L• Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR §200.90, §200.64, and
§200.70.
A recipient that expends $750,000 or more in federal awards in its fiscal year mast have a single or progran-specific audit conducted in
accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements. Exhibit 1 to this agreemmit lists the federal resources
awarded through the Department of State by this agreement. In determirvng the federal awards expended in its fiscal year, the recipient shall
consider all sources of federal awards, including federal resources received from the Department of State. The detern ination of annunts of
federal awards expended should be in accordance with the guidelines established by 2 CFR 200.502-503. An audit of the recipient
conducted by the Auditor General in accordance with the provisions of 2 CFR 200.514, will meet the requirement of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirenents relative to auditee responsibilities as
provided in 2 CFR 200.508-512.
A recipient that expends less than $750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance
with the provisions of 2 CFR 200, subpart F - Audit Requirements. If the recipient expends less than $750,000 in federal awards in its
fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, subpart F - Audit Requirennerts, the
cost of the audit mast be paid from non-federal resources (ie., the cost of such an audit mast be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
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State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2) F.S.
In the event that the recipient expends a total amount of state financial assistance equal to or m excess of $750,000 in any fiscal year of such
recipient (for fiscal years ending June 30, 2017 and thereafter), the recipient mast have a state single or project -specific audit for such fiscal
year in accordance with Section 215.97, F.S. ; Rule Chapter 69I-5 F.A. C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for -profit organi2 ations), Rules of the Auditor General EXHMIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance
expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received
from the Departnrnt of State, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or
pass -through awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part H, paragraph 1, the recipient shall ensure that the audit complies with the requirements of
Section 215.97(8), F. S. This includes submission of a financial reporting package as defined by Section 215.97(2) F.S., and Chapters
10.550 (local goverrirriental entities) and 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General
3. If the recipient expends less than $750,000 instate financial assistance in its fiscal year (for fiscal years ending June 30, 2017 and
thereafter), an audit conducted m accordance with the provisions of Section 215.97, F.S., is not required. In the event that the recipient
expends less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, F.S., the cost of the audit mast be paid from the nonstate entity's resources (ie., the cost of such an audit
mast be paid from the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating docurnents referenced in the text of this agreement and the interpretation
of compliance issues.
State offlorida Department Financial Services (Chieffinancial Officer)
bttn 1/www. myfloridacfo. corm
State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
bttn 1/www.leg. state. A us/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F - Audit Requirements, and required by
PART I of this agreernent shall be submtted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to each of the
following.
A. The Department of State via the DOS Grants System at btWsV//dosgmnL.com
B. The Federal Audit Clearinghouse (FAQ as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required fomns for submitting the single audit reporting package. Updates to the
location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART H of this agreement shall be submitted by or on behalf of the recipient directly to
each of the following.
A. The Department of State via the DOS Grants System at httpsl//dosgrants.com
Page: I I
State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
B. The Auditor General's Office at the following address:
Auditor General
Local Govemrrrnt Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, nunagenrnt letter, or other inforr-nation required to be submitted to the Department of State pursuant to this agreement shall
be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and Chapters 10.550 (local goverrm-rntal entities) and
10.650 (nonprofit and for -profit organisations), Rules ofthe Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 200,
Subpart F - Audit Requirements or Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for -profit organisations),
Rules ofthe Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records dermnstrating its compliance with the tens ofthe award(s) and this agreement for a period of
five years from the date the audit report is issued, and shall allow the Department of State, or its designee, the CFO, or Auditor General
access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State, or
its designee, the CFO, or Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Deparlrnent of State.
Page:12
State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
EXHIBIT —1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this state project may be found in Part Four (State Project Compliance
Requirements) of the State Projects Compliance Supplement located at htips:Happs.fldfs.com/fsaa/.
Page:13
State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
ATTACHMENT B
Fiscal Year 2023-24 State Aid to Libraries Final Grants
Page:14
State Aid to Libraries Grant Agreement (FormDLIS/SA02)
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 05-2023
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dosgrants.com/GrantApplication/PrintPreview?gid=14840
P. Certification of Hours, Free Library Service and
Access to Material Page 16 of 22
1. Certification of Hours, Free Library Service and Access to Materials Form Upload*
2. Notes
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FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours, Free Library Service and Access to Materials
nr Collier County Board of County Commissioners, governing body for the Collier County Public Library hereby certifies that the
following statements are true for the time period October 1, 2021 through June 30, 2024:
• Provides free library service, including loaning materials available for circulation free of charge and providing reference and
information services free of charge;
• Provides access to materials, information and services for all residents of the area served; and
• Has at least one library, branch library or member library open 40 hours or more each week (exchxlmg holidays; between Sunday
through Saturday, on a schedule determwd by the library system).
Signature
ATTEST:
CRYSTAL K. KINZEL, CLERK
Deputy Clerk
Approved as to Form and Legality:
Derek D. Perry 8'
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
I0
Rick LoCastro, Chairman
Dated:
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Q. Electronic Payments Page 17 of 22
1. Electronic Payments
0 Previously Submitted
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Department of Financial Services
Division of Accounting and Auditing — Bureau of Vendor Relations
Vendor Direct Denosit Authorization
Section 1: Transaction Type
❑ New request Change account number
Section 2: Authorization for Setup or Changes
Social Security number or Federal Employer's Identification Number 59-6000558
Business Name I Collier County Board of County Commissioners
Business fax number
Business phone number 239-252-8516
Mailing address
3299 Tamiami Trail East Ste 700
city
Naples I State JFL ZIP °ode 34112
1 authorize Direct Deposit section to verify with the Financial Institution the accuracy of the account information provided. I authorize
the State of Florida to Initiate credit entries and, if necessary, a debit entry In order to reverse a credit entry made in error in
accordance with NACHA rules. I authorize these payment instructions and accept the terms and conditions for Electronic Funds
Transfer payments on the reverse side of this form.
Authorized Signature
g
Derek M. Johnssen 01gXa""pni°0j 0i'"M•�"'°'"
�e:�.os�,,:skaom�a
Title Finance Director
Printed Name
Derek M. Johnssen
I Date 8/29/2022
Email Address
Derek.Johnssen@collierclerk.com
Financial institution name
First Foundation Bank
Type of Account (check one)
'
Checking Savings
Business Name on Account
BCC Concentration
Routing Number
I 1 1 2 2 2 8 7 5 8 1
Customer Account Number
1056407
Check this box to confirm the authorized signer has included a copy of their government issued, photographic identification.
(Examples: driver's license, passport or another form of government issued, photographic identification,
Section 3: Financial Institution
-I-have verified that the account and transit -routing numbers provided above are correct. I have further —Wed that the person signing as
the payee is an authorized signer on the account specified above.
Representative Name
Or
Representative
Signature
Title of Representative
++__
LTU Y
Date
4U0, ao a a
Business fax number
d jd 374 i
Business phone
number
rya _ 3a5--M (�
O� cl 1 0
Mailing address
City
Iez State -t_ ZIP code 3
Section 4: International AC Transactions
❑
Check this box if your funds are deposited in a U.S. financial institution and the entire amount is subsequently forwarded to a
financial institution in a foreign country. See the instruction page for further Information on International ACH Transactions
For Florida Department of Financial Services Use Only
Send the ORIGINAL form to the address below
Department of Financial Services
Direct Deposit Section
200 East Gaines Street
Tallahassee, Florida 32399-0359
DM:
COMP:
FC:
VMP:
VV:
VB:
VVC:
APPR:
Comments:
DFS-AI-26E rev 3/2022
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R. Annual Plan of Service (Due 12/1) Page 18 of 22
1. Annual Plan of Service *
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
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S. Budget (Due 12/1) Page 19 of 22
1. Budget *
Information to meet this requirement is contained in another document. Use the "Notes" field to
indicate where the information is located.
2. Add Documentation
2.1.
3. Notes
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T. Summary Financial Report (Due 12/1) Page 20 of 22
1. Part A *
Local funds expended centrally on the maintenance and operation of a library during FY 2022 -
2023.
$8,595,738
2.Part B*
Anticipated amount of local funds that will be expended centrally on the maintenance and
operation of a library during FY 2023 - 2024.
3. Part C
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U. Annual Statistical Report Form (Due 12/1) Page21 of
22
This component of the application is due by December 1.
Following the October 1 deadline, your application will be returned to add the remaining
components as needed due December 1.
1. Annual Statistical Report Form *
2. Notes
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V. Review and Submit Page 22 of 22
1. Review and Submit
0 1 hereby certify that I am authorized to submit this application on behalf of Collier County Public
Library and that all information indicated is true and accurate. I acknowledge that my electronic
signature below shall have the same legal effect as my written signature. I am aware that making a
false statement or representation to the Department of State constitutes a third degree felony as
provided for in s. 817.155, F.S., punishable as provided for by ss. 775.082, 775.083, and 775.084.
1.1. Signature (Enter first and last name)
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