Agenda 09/26/2023 Item #16D 2 (Award HUD for the construction and expansion of the Collier Senior Center Golden Gate Facility)09/26/2023
EXECUTIVE SUMMARY
Recommendation to accept an award from the Housing and Urban Development (HUD) Community
Development Block Grant (CDBG-CV) Funding program through the Florida Department of Commerce in
the amount of $981,067 for the construction and expansion of the Collier Senior Center Golden Gate facility,
authorize the Chairman to sign the attached agreement and authorize the necessary Budget Amendments.
(Housing Grant Fund 1835)
OBJECTIVE: Increase opportunities for the Collier Senior Center’s Golden Gate facility to expand programming
for seniors in a safe environment.
CONSIDERATIONS: On April 13, 2021, the Board of County Commissioners (Board) approved the “After-the-
Fact” electronic submittal of a pre-application to the Florida Department of Economic Opportunity (DEO), now
known as the Department of Commerce (DOC), to obtain CDBG-CV funding for the expansion of the Golden Gate
Senior Center Facility. On August 30, 2021, Collier County received an invitation to submit a full application for
funding by November 1, 2021.
The proposed project was advertised at the Affordable Housing Advisory Committee (AHAC) meeting on
September 13, 2021, and at a public meeting held at the Golden Gate Senior Center on October 15, 2021, and no
public comments were received. The County Manager approved the submittal of the grant applications followed by
“After-the-Fact” approval by the Board at the next available Board meeting, pursuant to CMA #5330. The County
Manager approved the submittal of the grant application on October 29, 2021. The submittal of the grant
application was approved “After-the-Fact” by the Board on November 9, 2021 (Agenda Item #16D9).
On August 23, 2022, Collier County received a notice of award in the amount of $981,067 in CDBG-CV funding
from the DOC, with a period of performance ending September 30, 2023. Funding will be used to expand the
existing Golden Gate Senior Center with a new structure that will be built to current building codes. The existing
structure is forty (40) years old and is currently used for a variety of community programs, including serving as a
meal site for seniors, as a community meeting space, and as a recovery center during emergencies . This project
addresses the National Objective of an activity that benefits low- and moderate-income (LMI) persons of which
elderly persons/seniors are considered by HUD to be “principally L/M income persons”. Hardening of the existing
building is being funded by the Community Development Block Grant Mitigation (CDBG-MIT) program. This new
expansion will create enough space to allow additional space as well as expanded programming opportunities.
On April 27, 2023, DOC received authority from HUD to extend CDBG-CV funds past the original expiration date
of September 30, 2023. On August 28, 2023 DOC informed Collier County of their intent of creating a new
agreement that extends the period of performance until March 31, 2025.
The project will expand and add an addition to the existing building with a variety of fund sources including;
CDBG-CV $981,067, reallocated American Rescue Plan funding $1,000,000 for construction, Florida Department
of Elder Affairs Legislative Budget Request funding $250,000 for design, Library capital funds $500,000 for
design, fixtures, furnishings and equipment and Community Development Block Grant Mitigation (CDBG-MIT)
$2,819,107 for hardening and mitigation activities.
FISCAL IMPACT: A Budget Amendment is required to recognize grant revenue in the amount of $981,067
within the Public Services Housing Grant Fund (1835), Project 50219. The CDBG-CV program does not require a
match. The overall cost of the project is $5,550,174 supported by various federal and state grant programs and
County funding. The State of Florida has awarded $250,000 directly and $3,800,174 in pass-through of federal
HUD funds. In addition, the County has appropriated $1,500.000 in local funding supported by the General Fund
(0001). The table below provides the funding details within Project 50129.
Funding
Source
Dept of Elder
Affairs (1835)
Dept of
Commerce
Dept of
Commerce
Local Fund
(1806)
Local Fund
(3001)
Total
16.D.2
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09/26/2023
Fixed Capital
Outlay
(1839)
CDBG-MIT
(1835)
CDBG-CV
Project Phase Design Construction Construction Construction Design
Furniture
Amount $250,000 $2,819,107 $981,067 $1,000,000 $500,000 $5,550,174
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority vote for
Board approval. -DDP
RECOMMENDATION: To accept an award from the Housing and Urban Development (HUD) Community
Development Block Grant (CDBG-CV) Funding program through the Florida Department of Commerce in the
amount of $981,067 for the construction and expansion of the Collier Senior Ce nter Golden Gate facility, authorize
the Chairman to sign the attached agreement and authorize the necessary Budget Amendments. (Housing Grant
Fund 1835)
Prepared By: Parker Smith, Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. [linked] CDBG-CV Golden Gate H2513-Collier County - 22CV-E19-Agreement - Approved by CAO
(PDF)
2. AWD 2022 08-23 DEO CDBG-CV (PDF)
16.D.2
Packet Pg. 1420
09/26/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.2
Doc ID: 26359
Item Summary: Recommendation to accept an award from the Housing and Urban Development (HUD)
Community Development Block Grant (CDBG-CV) Funding program through the Florida Department of
Commerce in the amount of $981,067 for the construction and expansion of the Collier Senior Center Golden Gate
facility, authorize the Chairman to sign the attached agreement and authorize the necessary Budget Amendments.
(Housing Grant Fund 1835)
Meeting Date: 09/26/2023
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Parker Smith
08/15/2023 9:32 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
08/15/2023 9:32 AM
Approved By:
Review:
Community & Human Services Kim Frazier Additional Reviewer Completed 08/16/2023 1:30 PM
Community & Human Services Kristi Sonntag CHS Review Completed 08/16/2023 2:00 PM
Community & Human Services Donald Luciano Additional Reviewer Completed 08/17/2023 8:37 AM
Operations & Veteran Services Jeff Weir OVS Director Review Completed 08/21/2023 7:22 AM
Public Services Department Todd Henry PSD Level 1 Reviewer Completed 08/21/2023 11:07 AM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 08/25/2023 9:27 AM
Grants Erica Robinson Level 2 Grants Review Completed 08/29/2023 9:50 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 09/01/2023 3:09 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/01/2023 3:14 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/01/2023 3:40 PM
Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 09/05/2023 5:05 PM
Grants Therese Stanley Additional Reviewer Completed 09/14/2023 11:03 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 09/15/2023 3:05 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/26/2023 9:00 AM
16.D.2
Packet Pg. 1421
16.D.2.c
Packet Pg. 1422 Attachment: AWD 2022 08-23 DEO CDBG-CV (26359 : CDBG-CV Golden Gate Senior Center Expansion)
1
Subgrant Contract Number: 22CV-E19
FLAIR Contract Number: H2513
CFDA Number: 14.228
State of Florida
Department of Commerce
Federally-Funded Community Development Block Grant CARES (CDBG-CV)
Subgrant Agreement
THIS AGREEMENT is entered into by the State of Florida, Department of Commerce, (hereinafter referred to as
“Commerce”), and the Collier County Board of County Commissioners, hereinafter referred to as the “Subrecipient” (each
individually a “Party” and collectively “the Parties”).
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
WHEREAS, the Coronavirus Aid, Relief, and Economic Security Act (Pub. L. 116–136) (CARES Act) makes available
$5 billion in Community Development Block Grant coronavirus response (CDBG–CV) funds to prevent, prepare for, and
respond to coronavirus.
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) administers the Community
Development Block Grant (CDBG) Program and CDBG-CV Program at the Federal level and distributes grant funds to the
states. The State of Florida has received CDBG-CV grant funds from HUD.
WHEREAS, Commerce is the CDBG-CV grantee agency for the State of Florida, designated to receive funds annually
for program purposes. As such, Commerce is authorized to distribute CDBG-CV funds to the Subecipient so that the
Subrecipient may develop and preserve affordable housing, provide services to communities, and create and retain jobs.
WHEREAS, pursuant to the requirements of Title 2, Code of Federal Regulations (C.F.R.), part 200 and 24 C.F.R.
§ 570, the Subrecipient is qualified and eligible to receive these federal grant funds in order to provide the services identified
herein.
NOW THEREFORE, Commerce and the Subrecipient agree to the following:
(1) Scope of Work.
The Scope of Work for this Agreement includes Attachment A, Project Description and Deliverables and Part 4 and
Appendix A from Part 9 of the Subrecipient’s Florida CDBG-CV Application for Funding submitted by the Subrecipient on
October 31, 2021.
(2) Incorporation of Laws, Rules, Regulations, and Policies.
The Subrecipient agrees to abide by all applicable State and Federal laws, rules, and regulations, as now in effect and as may
be amended from time to time, including but not necessarily limited to, the Federal laws and regulations set forth at 24 C.F.R.
part 570 subpart I (the State Community Development Block Grant Program) and 24 C.F.R. part 58 (Environmental Review
Procedures for Entities Assuming HUD Environmental Responsibilities) and chapter 73C-23.0081(2), Florida
Administrative Code (F.A.C.), Effective: May 27, 2018.
(3) Period of Agreement.
This Agreement begins on March 1, 2022, (the “Effective Date”) and ends on March 31, 2025 (the “Expiration Date”),
unless otherwise terminated as provided in this Agreement (the “Termination Date”). The period of time between the
Effective Date and the Expiration Date or Termination Date is the “Agreement Period.”
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(4) Modification of Agreement.
(a) Modifications to this Agreement shall be valid only when executed in writing by the Parties. Any modification
request by the Subrecipient constitutes a request to negotiate the terms of this Agreement and Commerce may accept
or reject any proposed modification based on Commerce’s determination, and in its sole discretion, that any such
acceptance or rejection is in the State’s best interest.
(b) When requesting a modification, the Subrecipient shall electronically submit a cover letter signed by the
Subrecipient’s Chief Elected Official or by a duly-authorized Subrecipient’s employee, officer, or board member, as
evidenced by a written resolution or similar document. The letter must describe the need for the proposed changes
and the effect that they will have on the project. If the modification requests a time extension, the letter must provide
the justification for the extension. Commerce shall not grant any extension of this Agreement unless the Subrecipient
provides justification satisfactory to Commerce in its sole discretion, and Commerce’s designee within the Division of
Community Development approves such extension. The justification must document that project delays are due to
events beyond the Subrecipient’s control, and include a performance plan that demonstrates the Subrecipient’s capacity
to perform and complete the remaining project tasks within the extension period. Commerce may take into
consideration the Subrecipient’s progress and verifiable achievements at Commerce’s sole and absolute discretion.
Upon expiration or termination of this Agreement, the Subrecipient shall follow the Agreement Closeout Procedures
set forth in Attachment H, Reports.
(5) Records.
(a) The Subrecipient’s performance under this Agreement shall be subject to 2 C.F.R. part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as now in effect and as may
be amended from time to time.
(b) Representatives of Commerce, the Chief Financial Officer of the State of Florida, the Auditor General of
the State of Florida, the Florida Office of Program Policy Analysis and Government Accountability, or representatives
of the Federal government and their duly authorized representatives shall have access to any of the Subrecipient’s books,
documents, papers, and records, including electronic storage media, as they may relate to this Agreement, for the
purposes of conducting audits or examinations or making excerpts or transcriptions.
(c) The Subrecipient shall maintain books, records, and documents in accordance with generally accepted
accounting procedures and practices which sufficiently and properly reflect all expenditures of funds provided by
Commerce under this Agreement.
(d) The Subrecipient will provide a financial and compliance audit to Commerce, if applicable, and ensure that
all related party transactions are disclosed to the auditor.
(e) The Subrecipient shall retain sufficient records on-site to show its compliance with the terms of this
Agreement, and the compliance of all sub-subrecipients, contractors, subcontractors, and consultants paid from funds
under this Agreement, for a period of six years from the date Commerce issues the Final Closeout (as defined in rule
73C-23.0031(14), F.A.C.) for this award or for a period of three years from the date that Commerce closes out the
CDBG-CV program year(s) from which the funds were awarded by the U.S. Department of Housing and Urban
Development, whichever is later. The Subrecipient shall ensure that audit working papers are available upon request
for a period of six years from the date of Final Closeout, unless extended in writing by Commerce. The record retention
period may be extended in the following circumstances:
1. If any litigation, claim or audit is started before the six-year period expires, and extends beyond the six-
year period, the records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
2. Records for the disposition of non-expendable personal property valued at $5,000 or more at the time
it is acquired shall be retained for six years after final disposition.
3. Records relating to real property acquired shall be retained for six years after the closing on the transfer
of title.
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(f) The Subrecipient shall maintain all records and supporting documentation for the Subrecipient and for all
sub-subrecipients, contractors, subcontractors, and consultants to be paid from funds provided under this Agreement,
including documentation of all program costs, in a form sufficient to determine compliance with the requirements and
objectives of the Scope of Work and all other applicable laws and regulations.
(g) The Subrecipient shall comply with the following procedures:
1. Funds that are advanced to a Subrecipient pursuant to this Agreement (“Advanced Funds”) shall be
maintained in a bank account solely for Advanced Funds. No other funds, whether provided under this Agreement or
otherwise, may be maintained in the Advanced Funds account, and Advanced Funds shall not be maintained in any
other account.
2. For all other funds provided under this Agreement, the Subrecipient shall either (i) maintain all such funds
in a separate bank account solely for such funds, or (ii) the Subrecipient’s accounting system shall have sufficient internal
controls to separately track the expenditure of all such funds. Regardless of whether the Subrecipient is operating under
subsection (i) or subsection (ii), any Advanced Funds under this agreement shall be maintained in a separate bank
account specifically for Advanced Funds.
3. There shall be no commingling of any funds provided under this Agreement with any other funds,
projects, or programs. “Commingling” of funds is distinguishable from “blending” of funds, which is specifically
allowed by law. Commerce may, in its sole discretion, disallow costs made with commingled funds and require
reimbursement for such costs as described herein, in Subparagraph (19)(e), Repayments of this Agreement.
(h) The Subrecipient, its employees or agents, including all sub-subrecipients, contractors, subcontractors, and
consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to representatives of Commerce, the Chief Financial Officer of the State of Florida, the Auditor General of the State
of Florida, the Florida Office of Program Policy Analysis and Government Accountability, or representatives of the
Federal government and their duly authorized representatives. “Reasonable” shall ordinarily mean during normal
business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday.
(i) The Subrecipient shall include the aforementioned audit and record keeping requirements in all approved
sub-subrecipient subcontracts and assignments.
(6) Audit Requirements.
(a) The Subecipient shall conduct a single or program-specific audit in accordance with the provisions of 2
C.F.R.
part 200 if it expends $750,000 or more in Federal awards from all sources during its fiscal year.
(b) The requirements listed in Attachment J, Part II: State Funded, are not applicable to this subgrant agreement,
which is a Federal pass-through award.
(c) Within 60 calendar days of the close of the fiscal year, on an annual basis, the Subrecipient shall electronically
submit a completed Audit Compliance Certification, a blank version of which is attached hereto as Attachment K, to
audit@commerce.fl.gov. The Subrecipient’s timely submittal of one completed Audit Compliance Certification for
each applicable fiscal year will fulfill this requirement within all agreements (e.g., contracts, grants, memorandums of
understanding, memorandums of agreement, economic incentive award agreements, etc.) between Commerce and the
Subrecipient. This form is in addition to the Audit Certification Memo, Form CV-47, that must be sent to Commerce
if an audit is not required because the local government spent less than $750,000 in Federal funds during the fiscal year.
(d) In addition to the submission requirements listed in Attachment J, the Subrecipient should send an electronic
copy of its audit report or an Audit Certification Memo, Form CV-47, by June 30 following the end of each fiscal year
in which it had an open CDBG-CV subgrant to the grant manager listed in Paragraph (14) Notice and Contact. The
forms referenced in this Agreement are available online at www.FloridaJobs.org/CDBGRecipientInfo or upon request
from the grant manager listed in Paragraph (14) Notice and Contact.
(7) Reports.
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The Subecipient shall provide Commerce with all reports and information as set forth in Attachment H. The quarterly and
administrative closeout reports must include the current status and progress by the Subrecipient and all sub-subrecipients
and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this
Agreement. The Subecipient shall provide any additional program updates or information upon request by Commerce. If
all required reports and copies are not sent to Commerce or are not completed in a manner acceptable to Commerce,
payments may be withheld until the reports are properly completed, or Commerce may take other action as stated in
Paragraph (11) Remedies or otherwise allowable by law.
(8) Monitoring.
(a) The Subrecipient shall monitor its performance under this Agreement, including the performance of any
subrecipients, subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure
that the project activities are being accomplished within the specified time periods included in Attachment C - Activity
Work Plan and that other performance goals are being achieved. The Subrecipient shall perform a review for each
function or activity in Attachment A - Project Description and Deliverables, Attachment B – Project Detail Budget,
and Attachment C - Activity Work Plan, and shall include the results in the quarterly report.
(b) In addition to reviews of audits conducted in accordance with Paragraph (6) Audit Requirements, monitoring
procedures may include, but are not limited to, on-site visits by Commerce staff and limited scope audits. The
Subrecipient shall comply and cooperate with any monitoring deemed appropriate by Commerce. If Commerce
determines a limited scope audit of the Subrecipient is appropriate, the Subrecipient shall comply with any additional
instructions provided by Commerce to the Subrecipient regarding such audit. The Subrecipient shall comply and
cooperate with any inspections, reviews, investigations, audits, or hearings deemed necessary by HUD, the Comptroller
General of the United States, the Florida Chief Financial Officer, or Auditor General, in accordance with section
20.055(5), Florida Statutes (F.S.), or any Federal Office of the Inspector General.
(c) Commerce shall monitor the Subrecipient’s performance through desk monitorings and on-site monitoring
visits. The Subrecipient shall always and contemporaneously maintain at Subrecipient’s work sites and make available
to Commerce immediately upon Commerce’s request all Subgrant’s records and documentation, including but not
limited to: all Subrecipient’s consultants’ work products produced in contemplation of this Agreement for Subrecipient’s
Application and pertinent to this Agreement and its implementation. The Subrecipient shall supply data and make
records available as necessary for Commerce staff to complete an accurate evaluation of contracted activities.
Commerce will issue a monitoring report to the Subrecipient after each monitoring event. The Subrecipient shall reply
in writing to any monitoring findings or concerns that require a response within 45 days of its receipt of Commerce’s
monitoring report. Commerce will clear any findings or concerns in writing once the Subrecipient has successfully
addressed them. Commerce will reject a Subrecipient’s financial reimbursement request if a required response to a
monitoring report is late.
(9) Liability.
(a) If the Subrecipient is a state agency or subdivision, as defined in section 768.28(2), F.S., pursuant to section
768.28(19), F.S., neither Party indemnifies nor insures or assumes any liability for the other Party for the other Party’s
negligence.
(b) The Subrecipient is solely responsible to the parties it deals with in carrying out the terms of this Agreement,
and shall hold the State of Florida and Commerce harmless against all claims of whatever nature by third parties arising
from the work and services performed under this Agreement. For purposes of this Agreement, the Subrecipient agrees
that it is not an employee or agent of Commerce, but is an independent contractor.
(c) If the Subrecipient is a state agency or subdivision, as defined in section 768.28(2), F.S., then the Subrecipient
agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against
Commerce, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth
in section 768.28, F.S. Nothing herein is intended to serve as a waiver of sovereign immunity by the Subrecipient if
sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State
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of Florida to be sued by third parties in any matter arising out of any agreement, sub-subrecipient agreement, contract,
or subcontract.
(d) The Subrecipient shall be fully liable for the actions of its agents, employees, partners, or subcontractors
and shall fully indemnify, defend, and hold harmless the State and Commerce, and their officers, agents, and
employees, from suits, actions, damages, and costs of every name and description, including attorneys’ fees, arising
from or relating to personal injury and damage to real or personal tangible property alleged to be caused in whole or
in part by Subrecipient, its agents, employees, partners, or subcontractors; provided, however, that Subrecipient shall
not indemnify, defend, and hold harmless the State and Commerce, and their officers, agents, and employees for that
portion of any loss or damages the negligent act or omission of Commerce or the State proximately caused.
(e) Further, Subrecipient shall fully indemnify, defend, and hold harmless the State and Commerce from any
suits, actions, damages, and costs of every name and description, including attorneys’ fees, arising from or relating to
violation or infringement of a trademark, copyright, patent, trade secret or intellectual property right; provided,
however, that the foregoing obligation shall not apply to Commerce’s misuse or modification of Subrecipient’s
products or Commerce’s operation or use of Subrecipient’s products in a manner not contemplated by this
Agreement. If any product is the subject of an infringement suit, or in Subrecipient’s opinion is likely to become the
subject of such a suit, Subrecipient may, at Subrecipient’s sole expense, procure for Commerce the right to continue
using the product or to modify it to become non-infringing. If Subrecipient is not reasonably able to modify or
otherwise secure for Commerce the right to continue using the product, Subrecipient shall remove the product and
refund Commerce the amounts paid in excess of a reasonable fee, as determined by Commerce in its sole and
absolute discretion, for past use. Commerce shall not be liable for any royalties.
(f) Subrecipient’s obligations under the two immediately preceding paragraphs above, with respect to any
legal action are contingent upon the State or Commerce giving Subrecipient (1) written notice of any action or
threatened action, (2) the opportunity to take over and settle or defend any such action at Subrecipient’s sole expense,
and (3) assistance in defending the action at Subrecipient’s sole expense. Subrecipient shall not be liable for any cost,
expense, or compromise incurred or made by the State or Commerce in any legal action without Subrecipient’s prior
written consent, which shall not be unreasonably withheld.
(g) The State and Commerce may, in addition to other remedies available to them at law or equity and upon
notice to Subrecipient, retain such monies from amounts due Subrecipient as may be necessary to satisfy any claim for
damages, penalties, costs and the like asserted by or against them. The State may set off any liability or other
obligation of Subrecipient or its affiliates to the State against any payments due Subrecipient under any Agreement
with the State.
(10) Events of Default.
If any of the following events occur (“Events of Default”), Commerce may, in its sole discretion, elect to terminate any
obligation to make any further payment of funds, exercise any of the remedies set forth in Paragraph (11) Remedies, or
pursue any remedy at law or in equity, without limitation. Commerce may make payments or partial payments after any
Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further
payment:
(a) If any warranty or representation made by the Subrecipient in the Subrecipient’s Application for Funding,
this Agreement, or any previous agreement with Commerce is or becomes false or misleading in any respect,
notwithstanding any knowledge on the part of Commerce of any untruth of any such representation or warranty, or if
the Subrecipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous
agreement with Commerce and has not cured them in timely fashion, or is unable or unwilling to meet its obligations
under this Agreement;
(b) If any material adverse change occurs in the financial condition of the Subrecipient at any time during the
term of this Agreement, and the Subrecipient fails to cure this adverse change within 30 calendar days from the date
written notice is sent by Commerce;
(c) If the Subrecipient fails to submit any required report, or submits any required report with incorrect,
incomplete, or insufficient information, or fails to submit additional information as requested by Commerce; or
(d) If the Subrecipient has failed to perform, or timely complete, any of its obligations under this Agreement,
including attending Commerce’s Implementation Workshop.
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(11) Remedies.
If an Event of Default occurs, then Commerce shall, upon 30 calendar days written notice to the Subrecipient and upon the
Subrecipient’s failure to cure within those 30 calendar days, exercise any one or more of the following remedies, either
concurrently or consecutively:
(a) Terminate this Agreement upon 24-hour written notice from the date notice is sent by Commerce, in
conformity with Paragraph (14) of this Agreement, Notice and Contact;
(b) Begin any appropriate legal or equitable action to enforce performance of this Agreement;
(c) Withhold or suspend payment of all or any part of a request for payment;
(d) Demand that the Subrecipient return to Commerce any funds used for ineligible activities or unallowable
costs under this Agreement or any applicable law, rule, or regulation governing the use of the funds; or
(e) Exercise any corrective or remedial actions, including but not limited to:
1. Request additional information from the Subrecipient to determine the reasons for or the extent of non-
compliance or lack of performance;
2. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected;
or
3. Advise the Subrecipient to suspend, discontinue, or refrain from incurring costs for any activities in
question.
(f) Pursuing any of the above remedies does not preclude Commerce from pursuing any other remedies in this
Agreement or provided at law or in equity. Failure to exercise any right or remedy in this Agreement, or failure to insist
upon strict performance by Commerce will not affect, extend, or waive any other right or remedy available to
Commerce, or affect the later exercise of the same right or remedy by Commerce for any other default by the
Subrecipient.
(12) Dispute Resolution.
Disputes concerning the performance of the Agreement shall be decided by Commerce, which shall reduce the decision to
writing and serve a copy on the Subrecipient. The decision will be final and conclusive unless within 21 days from the date
of receipt, the Subrecipient files a petition for administrative hearing with Commerce’s Agency Clerk. Commerce’s decision
on the petition shall be final, subject to the Subrecipient’s right to review pursuant to chapter 120, F.S. Exhaustion of
administrative remedies is an absolute condition precedent to the Subrecipient’s ability to pursue any other form of dispute
resolution; provided however, that the Parties may mutually agree to employ the alternative dispute resolution procedures
outlined in chapter 120, F.S.
(13) Termination.
(a) Commerce may suspend or terminate this Agreement for cause upon 24-hour written notice, from the date
notice is sent by Commerce. Cause includes, but is not limited to the Subrecipient’s: improper or ineffective use of
funds provided under this Agreement; fraud; lack of compliance with any applicable rules, regulations, statutes,
executive orders, HUD guidelines, policies or directives, or laws; failure, for any reason, to timely and/or properly
perform any of the Subrecipient’s obligations under this Agreement; submission of reports that are incorrect or
incomplete in any material respect; and refusal to permit public access to any document, paper, letter, or other material
subject to disclosure under law, including chapter 119, F.S., as amended. The Subrecipient shall not be entitled to
recover any cancellation charges or unreimbursed costs.
(b) Commerce may terminate this Agreement, in whole or in part, for convenience by providing the Subrecipient
14-days written notice from the date notice is sent by Commerce, setting forth the reasons for such termination, the
effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of partial
termination, Commerce determines that the remaining portion of the award will not accomplish the purpose for which
the award was made, Commerce may terminate the portion of the award which will not accomplish the purpose for
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which the award was made. The Subrecipient shall continue to perform any work not terminated. The Subrecipient
shall not be entitled to recover any cancellation charges or unreimbursed costs for the terminated portion of work.
(c) The Parties may terminate this Agreement for their mutual convenience in writing, agreed upon by the
Parties. The termination must include the effective date of the termination.
(d) If this Agreement is terminated, the Subecipient shall not incur new obligations for the terminated portion
of the Agreement after the Subrecipient has received the notification of termination. The Subrecipient shall cancel as
many outstanding obligations as possible. Commerce shall disallow all costs incurred after the Subrecipient’s receipt of
the termination notice. The Subrecipient shall not be relieved of liability to Commerce because of any breach of the
Agreement by the Subrecipient. Commerce may, to the extent authorized by law, withhold payments to the Subrecipient
for the purpose of set-off until the exact amount of damages due Commerce from the Subrecipient is determined.
(e) The rights and remedies under this clause are in addition to any other rights or remedies provided by law or
under this Agreement.
(14) Notice and Contact.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand delivery, or first
class, certified mail, return receipt requested, to the representative identified below at the address set forth below or
said notification attached to the original of this Agreement. All notices sent to the grant manager via email shall copy
the CDBG grants management inbox at CDBG-CV@commerce.fl.gov.
(b) The name and address of the grant manager for this Agreement is:
Ava Dillard, Government Operations Consultant III
Florida CDBG-CV Program
Department of Commerce
107 East Madison Street – MSC 400
Tallahassee, Florida 32399-6508
Telephone: (850) 717-8435 – Fax: (850) 922-5609
Email: Ava.Dillard@commerce.fl.gov; CC: CDBG-CV@commerce.fl.gov
(c) The name and address of the secondary grant manager for this Agreement is:
Elliott Smith, Government Operations Consultant II
Florida CDBG-CV Program
Department of Commerce
107 East Madison Street – MSC 400
Tallahassee, Florida 32399-6508
Telephone: (850) 717-8405 – Fax: (850) 922-5609
Email: Elliott.Smith@commerce.fl.gov; CC: CDBG-CV@commerce.fl.gov
(d) The name and address of the Subrecipient Project Contact for this Agreement is:
Parker Smith
Collier County Board of County Commissioners
3299 Tamiami Trail East
Naples, Florida, 34112
Telephone: (239) 252-8383
Email: Parker.Smith@colliercountyfl.gov
(e) If different representatives or addresses are designated by either Party after execution of this Agreement,
notice of the name, title and address of the new representative shall be provided as stated in Paragraph (14) of this
Agreement.
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(15) Contracts.
(a) If the Subrecipient contracts any of the work required under this Agreement, a copy of the proposed contract,
and any proposed amendments, extensions, revisions or other changes thereto, must be forwarded to Commerce for
prior written approval. For each contract, the Subrecipient shall report to Commerce as to whether that contractor, or
any subcontractors hired by the contractor, is a minority business enterprise, as defined in section 288.703, F.S. The
Subrecipient shall comply with the procurement standards in 2 C.F.R. §200.318 - §200.327 and §200.330 when procuring
property and services under this Agreement. Any contract shall include the applicable Appendix II to 2 C.F.R. part 200
contract provisions for non-federal entity contracts. Documentation must also be maintained on-site by the
Subrecipient. The Subrecipient shall include the following conditions in any contract:
1. that the contractor is bound by the terms of this Agreement;
2. that the contractor is bound by all applicable State and Federal laws, rules, and regulations;
3. that the contractor shall hold Commerce and the Subrecipient harmless against all claims of whatever
nature arising out of the contractor’s performance of work under this Agreement;
4. provisions addressing bid, payment, and performance bonds, if applicable, and liquidated damages. The
Subrecipient shall document in the quarterly report the contractor’s progress in performing its work under this
Agreement; and
5. the contractor shall include the foregoing provisions in any contract for the performance of any work
contemplated by this Agreement.
(b) For any contract that the Subrecipient executes for administrative services with a consultant that produced
work products in contemplation of this Agreement for Subrecipient’s Application and pertinent to this Agreement and
its implementation, the Subrecipient shall include the following conditions:
1. that all original income survey forms shall be turned over to the Subrecipient; and
2. that copies of any spreadsheets produced to compile survey results shall be given to the Subrecipient.
(16) Terms and Conditions.
This Agreement, and the attachments and exhibits hereto, contains all the terms and conditions agreed upon by the Parties
with respect to the subject matter hereof. There are no provisions, terms, conditions, or obligations other than those
contained in this Agreement; and this Agreement supersedes all previous communications, representations, or agreements,
either verbal or written, between the Parties. If a court of competent jurisdiction voids or holds unenforceable any provision
of this Agreement, then that provision shall be enforced only to the extent that it is not in violation of law or is not otherwise
unenforceable, and all other provisions shall remain in full force and effect. This Agreement may be executed in counterparts,
each of which shall be an original and all of which shall constitute one and the same instrument.
(17) Attachments.
(a) If any inconsistencies or conflict between the language of this Agreement and the attachments arise, the
language of the attachments shall control, but only to the extent of the conflict or inconsistency.
(b) This Agreement contains the following attachments:
Attachment A – Project Description and Deliverables
Attachment B – Project Detail Budget (Example)
Attachment C – Activity Work Plan (Example)
Attachment D – Program and Special Conditions
Attachment E – Project Specific Conditions
Attachment F – State and Federal Statutes, Regulations, and Policies
Attachment G – Civil Rights Requirements
Attachment H – Reports
Attachment I – Warranties and Representations
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Attachment J – Audit Requirements
Exhibit 1 to Attachment J – Funding Sources
Attachment K – Audit Compliance Certification
Attachment L – CDBG-CV Subrogation Agreement
(18) Funding/Consideration.
(a) The funding for this Agreement shall not exceed Nine Hundred Eighty-One Thousand Sixty-Seven Dollars
and Zero Cents ($981,067.00) , subject to the availability of funds. The State of Florida and Commerce’s performance
and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject
to any modification in accordance with chapter 216 F.S., or the Florida Constitution.
(b) Commerce will provide funds to the Subecipient by issuing a Notice of Subgrant Award/Fund Availability
(“NFA”) through Commerce’s financial management information system. Each NFA may contain specific terms,
conditions, assurances, restrictions, or other instructions applicable to the funds provided by the NFA. By accepting
funds made available through an NFA, the Recipient agrees to comply with all terms, conditions, assurances,
restrictions, or other instructions listed in the NFA.
(c) The Subecipient hereby certifies to Commerce that written administrative procedures, processes, and fiscal
controls are in place for the operation of its CDBG-CV program for which the Subrecipient receives funds from
Commerce. The written administrative procedures, processes, and fiscal controls described in this paragraph must, at
minimum, comply with applicable state and federal law, rules, regulations, guidance, and the terms of this Agreement.
Commerce has included, and the Subrecipient shall perform, any necessary special conditions added to Attachment D
by Commerce, where Commerce’s grant manager determined at the site visit that any of the Subrecipient’s procedures
were deficient.
(d) The Subrecipient shall expend funds only for allowable costs and eligible activities, and in accordance with
the Scope of Work.
(e) The Subrecipient shall request all funds in the manner prescribed by Commerce. The authorized signatory
for the Subrecipient set forth on the SERA Access Authorization Form, provided by Commerce, must approve the
submission of payment requests on behalf of the Subrecipient.
(f) Except as set forth herein, or unless otherwise authorized in writing by Commerce, costs incurred for eligible
activities or allowable costs prior to the effective date of this Agreement are ineligible for funding with CDBG-CV
funds.
(g) If the necessary funds are not available to fund this Agreement as a result of action by the United States
Congress, the Federal Office of Management and Budget, the Florida Legislature, the State Chief Financial Officer, or
under Subparagraph (20)(i), Mandated Conditions, of this Agreement, all obligations on the part of Commerce to make
any further payment of funds will terminate, and the Subrecipient shall submit its administrative closeout report and
subgrant agreement closeout package within 30 calendar days of receiving notice from Commerce.
(h) The Subrecipient is ultimately responsible for the administration of this Agreement, including monitoring
and oversight of any person or entity retained or hired by the Subrecipient to complete any Project Implementation
Deliverables listed in Attachment B. The Subrecipient shall send a representative, either an employee or an elected
official, to Commerce’s Implementation Workshop for the funding cycle so that it learns its responsibilities under the
Agreement. Commerce shall reimburse the travel costs of the representative in accordance with section 112.061, F.S.
Failure to send a representative to the Implementation Workshop is an Event of Default as set forth in Paragraph (10)
of this Agreement, Events of Default.
(19) Repayments.
(a) The Subrecipient shall only expend funding under this Agreement for allowable costs resulting from
obligations incurred during the Agreement period. The Subrecipient shall ensure that its sub-subrecipients, contractors,
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subcontractors, and consultants only expend funding under this Agreement for allowable costs resulting from
obligations incurred during the Agreement period. Pursuant to 24 C.F.R. § 570.489(b), the Subrecipient may request
reimbursement for eligible application preparation costs that were listed in the Subrecipient’s Application for Funding.
(b) In accordance with section 215.971, F.S., the Subrecipient shall refund to Commerce any unobligated funds
which have been advanced or paid to the Subrecipient.
(c) The Subrecipient shall refund to Commerce any funds paid in excess of the amount to which the Subrecipient
or its contractors, subcontractors, or consultants are entitled under the terms and conditions of this Agreement.
(d) The Subrecipient shall refund to Commerce any funds received for an activity if the activity does not meet
one of the three National Objectives listed in 24 C.F.R. § 570.483(b), (c) and (d); provided however, the Subrecipient is
not required to repay funds for subgrant administration unless Commerce, in its sole discretion, determines the
Subrecipient is at fault for the ineligibility of the activity in question.
(e) The Subrecipient shall refund to Commerce any funds not spent in accordance with the conditions of this
Agreement or applicable law. Such reimbursement shall be sent to Commerce, by the Subrecipient within 30 calendar
days after Commerce has notified the Subrecipient of such non-compliance.
(f) In accordance with section 215.34(2), F.S., if a check or other draft is returned to Commerce for collection,
the Subrecipient shall pay to Commerce a service fee of $15.00 or five percent of the face amount of the returned check
or draft, whichever is greater. All refunds or repayments to be made to Commerce under this Agreement are to be
made payable to the order of “Department of Commerce” and mailed directly to Commerce at the following address:
Department of Commerce
Community Development Block Grant Programs
Cashier
107 East Madison Street – MSC 400
Tallahassee, Florida 32399-6508
(20) Mandated Conditions.
(a) The validity of this Agreement is subject to the truth and accuracy of all the information, representations,
and materials submitted or provided by the Subrecipient in its Application for Funding, in this Agreement, in any later
submission or response to a Commerce request, or in any submission or response to fulfill the requirements of this
Agreement. All said information, representations, and materials are incorporated by reference. Commerce may
terminate this Agreement upon 24-hours written notice if any information, representation, or material submitted by the
Subrecipient is inaccurate or false.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising
out of this Agreement shall be in the Circuit Court of Leon County. The Parties explicitly waive any right to jury trial.
If any provision of this Agreement conflicts with any applicable statute or rule, or is unenforceable, then that provision
shall be null and void only to the extent of the conflict or unenforceability, and that provision shall be severable from,
and shall not invalidate, any other provision of this Agreement.
(c) Any power of approval or disapproval granted to Commerce under the terms of this Agreement shall survive
the term of this Agreement.
(d) This Agreement may be executed in any number of counterparts, any one of which may be taken as an
original.
(e) The Subrecipient shall comply with the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C.
§ 12101 et seq.) and the Florida Civil Rights and Fair Housing Acts (§§ 760.01 – 760.37, F.S.), which prohibit
discrimination by public and private entities on the basis of disability in employment, public accommodations,
transportation, state and local government services, and telecommunications.
(f) Pursuant to section 287.133(2)(a), F.S., a person or affiliate, as defined in section 287.133(1), F.S., who has
been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal,
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or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a
contract with a public entity for the construction or repair of a public building or public work; may not submit bids,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any
public entity in excess of $35,000 for a period of 36 months following the date of being placed on the convicted vendor
list. The Subrecipient warrants that neither it nor any of its affiliates is currently on the convicted vendor list. The
Subrecipient shall disclose if it or any of its affiliates is placed on the convicted vendor list.
(g) Pursuant to section 287.134(2)(a), F.S., an entity or affiliate, as defined in section 287.134(1), who has been
placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction
or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a
public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity; and may not transact business with any public entity. The Subecipient warrants that
neither it nor any of its affiliates is currently on the discriminatory vendor list. The Subrecipient shall disclose if it or
any of its affiliates is placed on the discriminatory vendor list.
(h) If the Subrecipient is not a local government or state agency and it receives funds under this Agreement from
the Federal government, the Subrecipient certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by a Federal department or agency;
2. Have not, within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State or local) transaction or contract under public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local) with commission of any offenses enumerated in Subparagraph (20)(h)2., Mandated Conditions, of
this Agreement; and
4. Have not within a five-year period preceding this Agreement had one or more public transactions
(Federal, State or local) terminated for cause or default.
5. If the Subrecipient is unable to certify to any of the statements in this certification, then the Subrecipient
shall attach an explanation to this Agreement. In addition, the Subrecipient shall send a completed Form CV-37,
Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Primary Covered
Transactions), to Commerce for each contractor, and a completed Form CV-38, Certification Regarding
Debarment, Suspension, Ineligibility, and Voluntary Exclusion (Subcontractor), to Commerce for each
subcontractor. A completed Form CV-37 must be received by Commerce before the Subrecipient enters into a
contract with the respective contractor, and a completed Form CV-38 must be received by Commerce before a
contractor enters into a subcontract with the respective subcontractor.
(i) All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a
proper preaudit and postaudit thereof.
(j) Any bills for travel expenses shall be submitted and reimbursed in accordance with section 112.061, F.S., the
rules promulgated thereunder, and 2 C.F.R. § 200.475.
(k) If the Subrecipient is allowed to temporarily invest any advances of funds under this Agreement, any interest
income shall either be returned to Commerce or be applied against Commerce’s obligation to pay the Agreement award
amount.
(l) The Subrecipient is subject to Florida’s Government in the Sunshine Law (section 286.011, F.S.) with respect
to the meetings of the Subrecipient’s governing board or the meetings of any subcommittee making recommendations
to the governing board. All of these meetings shall be publicly noticed, open to the public, and the minutes of all the
meetings shall be public records, available to the public in accordance with chapter 119, F.S.
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(m) The Subrecipient shall comply with section 519 of Public Law 101-144 and section 906 of Public Law 101-
625 by having, or adopting within 90 days of execution of this Agreement, and enforcing, the following:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction
against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from
a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.
(n) Upon expiration or termination of this Agreement the Subrecipient shall transfer to Commerce any CDBG-
CV funds on hand at the time of expiration or termination, and any accounts receivable attributable to the use of
CDBG-CV funds.
(o) Any real property under Subrecipient’s control that was acquired or improved in whole or in part with
CDBG-CV funds (including CDBG-CV funds provided to the sub-subrecipient in the form of a loan) in excess of
$25,000 must either:
1. Be used to meet a national objective until five years after expiration or termination of this Agreement,
unless otherwise agreed upon by the Parties, or except as otherwise set forth herein; or
2. If not used to meet a national objective, Subrecipient shall pay to Commerce an amount equal to the
current market value of the property less any portion of the value attributable to expenditures of non-CDBG-CV
funds for the acquisition or improvement of the property, for five years after expiration or termination of this
Agreement.
(21) Lobbying Prohibition.
(a) No funds or other resources received from Commerce under this Agreement may be used directly or
indirectly to influence legislation or any other official action by the Florida Legislature or any state agency.
(b) The Subrecipient certifies, by its signature to this Agreement, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal
contract, grant, loan or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant,
loan or cooperative agreement, the Subrecipient shall complete and submit Standard Form-LLL, “Disclosure of
Lobbying Activities,” in accordance with its instructions; and
3. The Subrecipient shall require that this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all sub-subrecipients shall certify and disclose as described in this Paragraph (21), above.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
(22) Copyright, Patent, and Trademark.
(a) Any and all patent rights accruing under or in connection with the performance of this agreement are hereby
reserved to the State of Florida. Any and all copyrights accruing under or in connection with the performance of this
Agreement are hereby transferred by the Subrecipient to the State of Florida.
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(b) If the Subrecipient has a pre-existing patent or copyright, the Subrecipient shall retain all rights and
entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise.
(c) If any discovery or invention is developed in the course of or as a result of work or services performed under
this Agreement, or in any way connected with it, the Subrecipient shall refer the discovery or invention to Commerce
for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing
under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books,
manuals, films, or other copyrightable material are produced, the Subrecipient shall notify Commerce. Any copyrights
accruing under or in connection with the performance under this Agreement are transferred by the Subrecipient to the
State of Florida.
(d) Within 30 calendar days of execution of this Agreement, the Subrecipient shall disclose all intellectual
properties relating to the performance of this Agreement which he or she knows or should know could give rise to a
patent or copyright. The Subrecipient shall retain all rights and entitlements to any pre-existing intellectual property
which is so disclosed. Failure to disclose will indicate that no such property exists, and Commerce shall have the right
to all patents and copyrights which accrue during performance of the Agreement.
(23) Legal Authorization.
(a) The Subrecipient certifies that it has the legal authority to receive the funds under this Agreement and that
its governing body has authorized the execution and acceptance of this Agreement. The Subrecipient certifies that the
undersigned person has the authority to legally execute and bind the Subrecipient to the terms of this Agreement.
Commerce may, at its discretion, request documentation evidencing the undersigned has authority to bind the
Subrecipient to this Agreement as of the date of execution; any such documentation is incorporated herein by reference.
(b) The Subrecipient warrants that, to the best of its knowledge, there is no pending or threatened action,
proceeding, investigation, or any other legal or financial condition that would in any way prohibit, restrain, or diminish
the Subrecipient’s ability to satisfy its Agreement obligations. The Subrecipient shall immediately notify Commerce in
writing if its ability to perform is compromised in any manner during the term of the Agreement.
(24) Public Record Responsibilities.
(a) In addition to the Subrecipient’s responsibility to directly respond to each request it receives for records
made or received by the Subrecipient in conjunction with this Agreement and to provide the applicable public records
in response to such request, the Subrecipient shall notify Commerce of the receipt and content of such request by
sending an email to PRRequest@commerce.fl.gov within one business day from receipt of such request.
(b) The Subrecipient shall keep and maintain public records, on-site as required by Commerce, to perform the
Subrecipient’s responsibilities hereunder. The Subrecipient shall, upon request from Commerce’s custodian of public
records, provide Commerce with a copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided by chapter 119, F.S., or as otherwise provided by law.
The Subrecipient shall allow public access to all documents, papers, letters or other materials made or received by the
Subrecipient in conjunction with this Agreement, unless the records are exempt from section 24(a) of Article I of the
State Constitution and section 119.07(1), F.S. For records made or received by the Recipient in conjunction with this
Agreement, the Subrecipient shall respond to requests to inspect or copy such records in accordance with chapter 119,
F.S. For all such requests for records that are public records, as public records are defined in section 119.011(2), F.S.,
the Subrecipient shall be responsible for providing such public records per the cost structure provided in chapter 119,
F.S., and in accordance with all other requirements of chapter 119, F.S., or as otherwise provided by law.
(c) This Agreement may be terminated by Commerce for refusal by the Subrecipient to comply with Florida’s
public records laws or to allow public access to any public record made or received by the Subrecipient in conjunction
with this Agreement.
(d) If, for purposes of this Agreement, the Subrecipient is a “contractor” as defined in section 119.0701(1)(a),
F.S. (“Subrecipient”), the Subrecipient shall transfer to Commerce, at no cost to Commerce, all public records upon
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completion including termination, of this Agreement, or keep and maintain public records required by Commerce to
perform the service. If the Subrecipient transfers all public records to the public agency upon completion of the
Agreement, the Subrecipient shall destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the Subrecipient keeps and maintains public records upon completion of the
Agreement, the Subrecipient shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to Commerce, upon request from Commerce’s custodian of public records, in a format
that is compatible with the information technology systems of Commerce.
(e) If Commerce does not possess a record requested through a public records request, Commerce shall notify
the Subrecipient of the request as soon as practicable, and the Subrecipient must provide the records to Commerce or
allow the records to be inspected or copied within a reasonable time. If the Subrecipient does not comply with
Commerce’s request for records, Commerce shall enforce the provisions set forth in this Agreement. A Subrecipient
who fails to provide public records to Commerce within a reasonable time may be subject to penalties under section
119.10, F.S.
(f) The Subrecipient shall notify Commerce verbally within 24 chronological hours and in writing within 72
chronological hours if any data in the Recipient’s possession related to this Agreement is subpoenaed or improperly
used, copied, or removed (except in the ordinary course of business) by anyone except an authorized representative of
Commerce. The Subrecipient shall cooperate with Commerce, in taking all steps as Commerce deems advisable, to
prevent misuse, regain possession, or otherwise protect the State’s rights and the data subject’s privacy.
(g) The Subrecipient acknowledges that Commerce is subject to the provisions of chapter 119, F.S., relating to
public records and that reports, invoices, and other documents the Subrecipient submits to Commerce under this
Agreement constitute public records under Florida Statutes. The Subrecipient shall cooperate with Commerce
regarding Commerce’s efforts to comply with the requirements of chapter 119, F.S.
(h) If the Subrecipient submits records to Commerce that are confidential and exempt from public disclosure as
trade secrets or proprietary confidential business information, such records should be identified as such by the
Subrecipient prior to submittal to Commerce. Failure to identify the legal basis for each exemption from the
requirements of chapter 119, F.S., prior to submittal of the record to Commerce serves as the Subrecipient’s waiver of
a claim of exemption. The Subrecipient shall ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by law for the duration of the
Agreement term and following completion of the Agreement if the Subrecipient does not transfer the records to
Commerce upon completion, including termination, of the Agreement.
(i) IF THE RECIPIENT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
SUBRECIPIENT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS by
telephone at 850-245-7140, via email at PRRequest@commerce.fl.gov, or by mail at
Department of Commerce, Public Records Coordinator, 107 East Madison Street,
Caldwell Building, Tallahassee, Florida 32399-4128.
(j) To the extent allowable by law, the Subrecipient shall be fully liable for the actions of its agents, employees,
partners, subrecipients, contractors, and subcontractors and shall fully indemnify, defend, and hold harmless the State
and Commerce, and their officers, agents, and employees, from suits, actions, damages, and costs of every name and
description, including attorneys’ fees, arising from or relating to public record requests or public record law violation(s),
alleged to be caused in whole or in part by the Subrecipient, its agents, employees, partners, sub-subrecipients,
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contractors, or subcontractors, provided, however, that the Subrecipient does not indemnify for that portion of any
costs or damages proximately caused by the negligent act or omission of the State or Commerce. Commerce, in its sole
discretion, has the right, but the not obligation, to enforce this indemnification provision.
(k) Commerce does not endorse any Subrecipient, commodity, or service. No public disclosure or news release
pertaining to this Agreement shall be made without the prior written approval of Commerce. The Subrecipient is
prohibited from using Agreement information, or Commerce customers in sales brochures or other promotions,
including press releases, unless prior written approval is obtained from Commerce.
(l) The Subrecipient shall comply with the requirements set forth in section 119.0701, F.S., when entering into
any public agency contract for services after the Effective Date of this Agreement. The Subrecipient shall amend each
of the Subrecipient’s public agency contracts for services already in effect as of the Effective Date of this Agreement
and which contract will or may be funded in whole or in part with any public funds. Commerce may terminate this
Agreement if the Subrecipient does not comply with this provision.
(25) Employment Eligibility Verification
(a) E-Verify is an Internet-based system that allows an employer, using information reported on an employee’s
Form I-9, Employment Eligibility Verification, to determine the eligibility of all new employees hired to work in the
United States. There is no charge to employers to use E-Verify. The Department of Homeland Seurity’s E-Verify system
can be found at: https://www.e-verify.gov/.
(b) In accordance with Section 448.095, F.S., the State of Florida expressly requires the following:
1. Every public agency and its contractors and subcontractors shall register with and use the E-Verify
system to verify the work authorization status of all newly hired employees. A public agency or a contractor
or subcontractor thereof may not enter into a contract unless each party to the contract registers with and
uses the E-Verify system.
2. An employer shall verify each new employees’s employment eligibility within three (3) business days
after the first day that the new employee begins working for pay as required under 8 C.F.R. 274a. Beginning
July 1, 2023, a private employer with 25 or more employees shall use the E-Verify system to verify a new
employee’s employment eligibility.
(c) If an eitity does not use E-Verify, the entity shall enroll in the E-Verify system prior to hiring any new
employee or retaining any contract employee after the effective date of this Agreement.
(26) Program Income.
(a) The Subrecipient shall report to Commerce all program income (as defined at 24 C.F.R. § 570.489(e))
generated by activities carried out with CDBG-CV funds made available under this Agreement as part of the
Subrecipient’s Quarterly Progress Report, Form CV-65. The Subrecipient shall use program income in accordance with
the applicable requirements of 2 C.F.R. part 200; 24 C.F.R. part 570; sections 290.046-290.048, F.S.; chapter 73C-
23.0051, F.A.C., and the terms of this Agreement.
(b) The Subrecipient shall return all program income generated after closeout to Commerce. The Subrecipient
shall return all program income generated prior to closeout to Commerce unless the program income is used to fund
additional units of CDBG-CV activities, specified in a modification to this Agreement, and duly executed prior to
administrative closeout. Commerce or the State may require remittance of all or a portion of any balance of a
Subrecipient’s program income at the end of a program year.
(27) Independent Contractor.
(a) In the Subrecipient’s performance of its duties and responsibilities under this Agreement, it is mutually
understood and agreed that the Subrecipient is always acting and performing as an independent contractor. Nothing in
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16
this Agreement is intended to or shall be deemed to constitute an employer/employee relationship, partnership or joint
venture between the Parties. The Subrecipient shall always remain an independent contractor with respect to the
services to be performed under this Agreement.
(b) The Subrecipient, its officers, agents, employees, subcontractors, or assignees, in performance of this
Agreement shall act in the capacity of an independent contractor and not as an officer, employee, agent, joint venturer,
or partner of the State of Florida. Nor shall the Subrecipient represent to others that, as the Subrecipient, it has the
authority to bind Commerce unless specifically authorized to do so.
(c) Neither the Subrecipient, nor its officers, agents, employees, subcontractors, or assignees are entitled to State
retirement or State leave benefits, or to any other compensation of State employment as a result of performing the
duties and obligations of this Agreement.
(d) The Subrecipient agrees to take such actions as may be necessary to ensure that each subcontractor will be
deemed to be an independent contractor and will not be considered or permitted to be an agent, employee, servant,
joint venturer, or partner of the State of Florida.
(e) Unless justified by the Subrecipient, and agreed to by Commerce in the Scope of Work, Commerce will not
furnish services of support (e.g., office space, office supplies, telephone service, secretarial, or clerical support) to the
Subrecipient or its subcontractor or assignee.
(f) Commerce shall not be responsible for withholding taxes with respect to the Subrecipient’s use of funds
under this Agreement. The Subrecipient shall have no claim against Commerce for vacation pay, sick leave, retirement
benefits, social security, workers’ compensation, health or disability benefits, reemployment assistance benefits, or
employee benefits of any kind. The Recipient shall ensure that its employees, subcontractors, and other agents, receive
benefits and necessary insurance (health, workers’ compensation, reemployment assistance benefits) from an employer
other than the State of Florida.
(g) The Subrecipient, at all times during the Agreement, must comply with the reporting and Reemployment
Assistance contribution payment requirements of chapter 443, F.S.
(28) Executive Order 21-223
Pursuant to State of Florida Executive Order Number 21-223, Subrecipient shall utilize the U.S. Citizenship and
Immigration Services' Systematic Alien Verification for Entitlements program (known as "SAVE"), or any successor or
similar applicable verification program, to confirm the eligibility of beneficiaries before providing any funds, resources,
benefits, or any other thing of value during the Agreement term. Further, Subrecipient shall include in related
subcontracts a requirement that subcontractors performing work or providing services pursuant to the Agreement
utilize SAVE, or any successor or similar applicable verification program, to confirm the eligibility of beneficiaries
before providing any funds, resources, benefits, or any other thing of value during the Agreement term.
(The remainder of this page left blank intentionally.)
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17
State of Florida
Department of Commerce
Federally Funded Subgrant Agreement
Signature Page
Subgrant Contract Number: 22CV-E19
FLAIR Contract Number: H2513
IN WITNESS WHEREOF, and in consideration of the mutual covenants set forth above and in all Attachments and
Exhibits hereto, the Parties, through their duly-authorized representatives, sign this Agreement and represent and warrant
that they have read and understand the Agreement and Attachments and Exhibits’ terms and conditions on the day, month,
and year set forth below.
Collier County Board of County Commissioners Florida Department of Commerce
By: Date: By: Date:
(Authorized Signature) (Authorized Signature)
Name: Rick LoCastro Name: J. Alex Kelly
Title: Chairman Title: Secretary
Federal Tax ID#: 59-6000558
Unique ID #: JWKJKYRPLLU6
Approved as to form and legal sufficiency,
subject only to the full and proper execution
by the Parties
Office of the General Counsel
Florida Department of Commerce
By:
Approved Date:
Attest:
CRYSTAL K. KINZEL, CLERK
___________________________
Deputy Clerk
Approved as to Form and Legality:
_________________________________
Derek D. Perry
Assistant County Attorney
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Attachment A – Project Description and Deliverables
18
1. PROJECT DESCRIPTION: The Collier County Board of County Commissioners (“Subrecipient”) has been selected
to participate in the CDBG-CV Program. The Subrecipient will use CDBG-CV funds to build a new Golden Gate Senior
Center located on Coronado Parkway in Naples, Florida.. The new building will allow for better social distancing, thus
reducing the opportunity for person-to-person spread of COVID-19. This project qualifies using the Benefit to Low-to
Moderate Income (LMI) Persons: Area Benefit national objective using the HUD 2011-2015 update to the 2010 Census,
which shows the service area (the entirety of the City of Golden Gate) to include 29,220 persons, of which 20,695 (or 70.82%)
are LMI persons.
2. SUBRECIPIENT RESPONSIBILITIES: The Subrecipient shall timely perform the Deliverables and Tasks
described in Attachment A – Project Description and Deliverables, and in doing so, the Subrecipient shall comply with all
the terms and conditions of this Agreement. The Subrecipient shall agree to a written budget (“Project Detail Budget”),
subject to the approval of Commerce and in conformity with the current example attached to the Agreement as
Attachment B. The Project Detail Budget must identify the maximum reimbursement amount allowed for the Deliverables
and Tasks described in Attachment A. The Subrecipient shall also agree to and shall timely perform the activities as
specified within an Activity Work Plan, subject to the approval of Commerce and in conformity with the current example
attached hereto as Attachment C. The Project Detail Budget and the Activity Work Plan may be modified by the unilateral
determination of Commerce or by mutual consent of the Parties.
3. COMMERCE’S RESPONSIBILITIES: Commerce shall receive and review the Project Deliverables and, upon
Commerce’s acceptance of the Deliverables and receipt of the Subrecipient’s pertinent invoices in compliance with the
invoice procedures of this Agreement, Commerce shall process payment to the Subrecipient in accordance with the terms
and conditions of this Agreement.
4. DELIVERABLES:
Subrecipient agrees to provide the following services as specified:
Deliverable No. 1 – Project Implementation Tasks Minimum Level of Service (to
Submit a Request for
Payment)
Financial
Consequences
The Subrecipient shall complete the Project
Implementation tasks listed below in this Scope
of Work
The Subrecipient shall be
reimbursed upon completion of a
minimum of one Project
Implementation task on a per
completed task basis. The
Subrecipient’s completion of the
tasks will be evidenced by invoices
noting completed tasks as well as
payroll and other supporting
documentation, as applicable.
Failure to perform the
Minimum Level of
Service shall result in
nonpayment for this
deliverable for each
payment request.
Deliverable No. 2 – Engineering Services
Tasks Minimum Level of Service (to
Submit a Request for
Payment)
Financial
Consequences
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Attachment A – Project Description and Deliverables
19
The Subrecipient shall complete the
Engineering Services tasks listed below in this
Scope of Work
The Subrecipient shall be
reimbursed upon completion of a
minimum of ten percent (10%) of
one Engineering Services task. The
Subrecipient’s completion of the
tasks shall be evidenced by invoices
noting the percentage of the tasks
that have been completed
Failure to perform the
Minimum Level of
Service shall result in
nonpayment for this
deliverable for each
payment request
Deliverable No. 3 – Construction
Tasks Minimum Level of Service (to
Submit a Request for
Payment)
Financial
Consequences
The Subrecipient shall complete construction as
detailed in Section 1 of this Scope of Work.
Following a draw for mobilization*,
the Subrecipient shall be
reimbursed upon completion of a
minimum of ten percent (10%) of
the overall project. As evidence of
percentage completed, the
Subrecipient shall provide AIA
forms G702/G703 or similar
DEO-approved industrystandard
forms, signed by the contractor and
certified by the engineer performing
inspection services for the project,
documenting the costs for which
reimbursement is being requested,
and noting overall percent
completion of the project.
*Mobilization refers to a
contractor’s mobilization of
equipment, materials, and barriers
to the work site(s).
Failure to perform the
Minimum Level of
Service shall result in
nonpayment for this
deliverable for each
payment request.
Total Award Not to Exceed $981,067.00
Project Implementation Deliverable
Tasks that are eligible for reimbursement under the Project Implementation Deliverable are as follows:
• Paid application preparation costs,
• Developed policies for the Subrecipient related to special conditions listed in this subgrant agreement,
• Prepared list of minority and women business enterprise (MBE/WBE) firms that operate in the Subrecipient’s area,
• Conducted activities related to the HUD-related environmental review,
• Prepared public notices for publication,
• Submitted public notices for publication,
• Maintained financial records related to project activities on-site,
• Conducted a Fair Housing activity,
• Attended pre-bid conference, bid opening, or preconstruction meeting
• Reviewed contractor payrolls and interview employees to determine compliance with the Davis-Bacon Act, the
Contract Work Hours and Safety Standards Act, and the Copeland “Anti-kickback” Act,
• Maintained client files,
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Attachment A – Project Description and Deliverables
20
• Attended meetings of the Subecipient’s local governing body to provide progress reports on subgrant activities,
• Prepared documentation for and attend on-site monitoring visits by Commerce,
• Prepared subgrant modification documents for the Subecipient to submit to Commerce,
• Prepared the Administrative Closeout Report for submission by the Subrecipient,
• Prepare and submit detailed quarterly progress report, Section 3, or MBE/WBE report to Commerce
• Responded to citizen complaints,
• Prepared responses to monitoring findings and concerns for Recipient to submit to Commerce or HUD,
• Paid advertising costs of public notices and invitations to bid,
• Paid permit fees,
• Paid legal fees,
• Paid invoices for environmental review activities other than advertising, and
• Paid CDBG portion of required audit
Engineering Services Deliverable
Tasks that are eligible for reimbursement under the Engineering Services Deliverable are as follows:
• Basic Engineering Services
a) Developed the plan drawings for the project,
b) Developed the specifications for the project,
c) Developed the bid documents for the project,
d) Prepared permit applications,
e) Attended pre-bid/pre-construction conference,
f) Prepared change orders, and
g) Reviewed construction bids and make recommendation to the Recipient.
• Resident Inspection
a) Inspected construction activities for consistency with plans and specifications, and
b) Reviewed construction invoices and certify costs.
• Preliminary Engineering Services
a) Provided a cost estimate of the project, and
b) Assessed sites for the project.
• Additional Engineering Services
a) Conducted site surveys for water treatment plants, sewage treatment works, dams, reservoirs, and other similar
special surveys as may be required, such as route surveys,
b) Conducted laboratory tests, well tests, borings, and specialized geological soils, hydraulic, or other studies
recommended by the engineer,
c) Conducted property surveys, detailed description of sites, maps, drawings, or estimates related to them,
assistance in negotiating for land and easement rights,
d) Gathered necessary data and file maps for water rights,
e) Conducted redesigns ordered by the owner after final plans have been accepted by the owner and the local
government, except redesigns to reduce the project cost to within the funds available and projects which received
“readiness to proceed” points or a planning and design grant,
f) Appeared before courts or boards on matters of litigation or hearings related to the project,
g) Conducted environment assessments or environmental impact statements,
h) Performed detailed staking necessary for construction of the project in excess of the control staking,
i) Provided an operation and maintenance manual for a facility,
j) Conducted activities required to obtain state and federal regulatory agency construction permits,
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Attachment A – Project Description and Deliverables
21
k) Designed hookups, and
l) Paid the cost of engineering specialties such as electrical; hydro-geological services; biologists; and heating,
ventilation and air conditioning (HVAC).
5. COST SHIFTING: The deliverable amounts specified within Section 4 of this Scope of Work are established based
on the Parties’ estimation of sufficient delivery of services fulfilling grant purposes under the Agreement in order to
designate payment points during the Agreement Period; however, this is not intended to restrict Commerce’s ability
to approve and reimburse allowable costs Subrecipient incurred providing the deliverables herein. Prior written
approval from Commerce’s Agreement Manager is required for changes to the above Deliverable amounts that do not
exceed 10% of each deliverable total funding amount. Changes that exceed 10% of each deliverable total funding
amount will require a formal written amendment request from Subrecipient, as described in MODIFICATION
section of the Agreement. Regardless, in no event shall Commerce reimburse costs of more than the total amount of
this Agreement.
(The remainder of this page left blank intentionally.)
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Attachment B – Project Detail Budget (Example)
22
Recipient: Collier County Modification Number: N/A Contract Number: 22CV-E19
Activity Accomplishments Beneficiaries Budget
Activity
# Description Unit Number VLI LI MI All CDBG-CV
Amount
Other
Funds Source* Total
Funds
Totals:
* Show the sources and amounts of “Other Funds” needed to complete the project below, including local funds, grants from other agencies and program income.
Source Other Funds Counted as Leverage Other Funds
Not Counted as Leverage
1.
2.
3.
4.
5.
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Attachment C – Activity Work Plan (Example)
23
Recipient: Collier County Activity: Project Budget: $981,067.00
Contract Number: 22CV-E19C Date Prepared: Modification Number: N/A
Start Date
(month/year)
End Date
(month/year)
Describe Proposed Action to be Completed by the “End Date.”
Examples of Actions: Procure Administrator or Engineer, Complete Environmental Review and Obtain Release of
Funds, Request Wage Decision, Complete and Submit Design and Specifications, Advertise for and Open Bids, Issue Notice
to Proceed, Construction Completion (20, 40, 60, 80, and 100 percent or 25, 50, 75, and 100 percent), Complete
Construction Procurement Process, Advertise Availability of Housing Rehabilitation Funds, Complete Rankings of Homes per
HAP, Number of Houses Rehabilitated, and Submit Closeout Package to Commerce.
Estimated
Units to be
Completed by
the
“End Date”
Estimated
Funds to be
Requested by
the
“End Date”
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Attachment D – Program and Special Conditions
24
Program Conditions
1. The Subrecipient shall demonstrate that progress is being made in completing project activities in a timely fashion.
a. Within 120 calendar days of the subgrant award, the Subrecipient shall complete the following activities:
• Request approval for all professional service contracts; and
• Submit an initial payment request for administrative services, if applicable.
b. Within 180 calendar days of the subgrant award, the Subrecipient shall complete the following activities:
• Complete the environmental review and submit the Request for Release of Funds and Certification (form
HUD-7015.15) to Commerce for review; and
• Request a wage decision(s) using Commerce form CV-56 for applicable construction activities if points
were received on the application for “Readiness to Proceed;”
c. The Subrecipient shall advertise for its construction procurement within 30 calendar days after receiving its
Authority to Use Grant Funds (form HUD-7015.16) and Commerce’s written acceptance of the plans and
specifications if Subrecipient received points for “Readiness to Proceed” on its Application for Funding.
d. If the Subrecipient did not receive points for “Readiness to Proceed,” it must request a wage decision(s) using
Commerce form CV-56 at least 30 days before advertising for its construction procurement.
2. The Subrecipient shall maintain records of expenditure of funds from all sources that will allow accurate and ready
comparison between the expenditures and the budget/activity line items as defined in Attachment B -Project Detail
Budget, Attachment A- Project Description and Deliverables, Subrecipient Responsibilities, and Attachment C -
Activity Work Plan.
3. No costs may be incurred prior to the effective date of this Agreement, except for those eligible application
preparation costs outlined in the original CDBG-CV Application for Funding submitted to Commerce, unless pre-
agreement costs were approved in writing by Commerce.
4. The Subrecipient shall not exclude any firm from submitting a bid or proposal for any work funded partially or wholly
with CDBG-CV funds based on a minimum experience requirement. However, a firm’s experience can be considered
as an evaluation factor in the ranking for professional services and taken into account in evaluating the
“responsibility” of a firm when determining the “low, responsive, responsible bidder” for services procured through
bids, as required by 2 C.F.R. § 200.319(a).
5. CDBG-CV procurement for consultant services and construction activities requires public notice in a newspaper of
general circulation in the county where the Subrecipient is located. The public notice shall include the following
criteria for the procurement process to meet legal requirements and be approved:
a. If the notice is published in a newspaper that is located in an Office of Management and Budget (OMB)
designated metropolitan statistical area (MSA), only one responsible and responsive bid or proposal is needed
to complete the procurement process. If the notice is not published in a newspaper that is located in an MSA,
at least three responsible and responsive bids or proposals must be received by the Subrecipient to complete
the procurement process;
b. A Subrecipient, whose newspaper of general circulation is not located in a MSA, may advertise in both a local
newspaper and a newspaper in a nearby MSA. In this case, only one responsible and responsive bid or
proposal would be needed to complete the procurement process;
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Attachment D – Program and Special Conditions
25
c. The public notice must be published at least 12 days before the deadline for receipt of the proposals or bids.
For construction activities, the public notice period shall conform to section 255.0525, F.S. regarding the
numbers of days between publishing the notice and bid opening;
d. Nothing in subparagraphs a., b., or c., above shall preclude the Subrecipient from using additional media to
solicit bids related to procurement of professional services and construction activities;
e. Each public notice for procurement of CDBG-CV professional services, except for application preparation,
must identify either the CDBG funding source (CDBG-CV) or the CDBG-CV contract number;
f. In procuring services for subgrant administration, the public notice or the Request for Proposals must include
all the criteria that will be used to evaluate and score the proposals. Any firm that assists the Subrecipient in
developing or drafting criteria used in the Request for Proposals (RFP) shall be excluded from competing for
the procurement as required by 2 C.F.R. § 200.319; and
g. Any RFP which includes more than one service shall provide the following:
• Proposals may be submitted for one or more of the services;
• Qualifications and proposals shall be separately stated for each service; and
• Separate evaluations shall be done on the proposals for each service.
If separate procurements result in one firm being selected for both application and administration
services, those services may be combined into one contract provided there are separate scopes of work
and a separate fee for each service.
6. A written evaluation, such as a ranking sheet or narrative, shall be prepared for each proposal, ranking or comparing
each proposal to the criteria in the published RFP.
7. The Subrecipient is not required to publish an RFP for subgrant administration if it decides to contract with its
Regional Planning Council to administer the subgrant.
8. A Subrecipient may use the design engineer for services during construction if Commerce determines that the
procurement for design services is compliant with 2 C.F.R.
part 200 and the RFP specifically included services during construction in the scope of work.
9. For construction procurement, if other funding sources will be included in the bid documents, the activities to be
paid for with CDBG-CV funds must be shown separately so that the bid proposal identifies the CDBG-CV
activities and the amount of the contract to be reimbursed with CDBG-CV funding.
10. Construction contracts shall be awarded to the low, responsive and responsible bidder. If all bids exceed the
available funds, the Subrecipient can apply one or more deductive bid alternates to determine the low, responsive
and responsible bidder. The Subrecipient can reject all bids if they exceed the available funds and republish the
notice.
11. The Subrecipient shall request approval of all professional services contracts and/or agreements that will be
reimbursed with CDBG-CV funds. Copies of the following procurement documents must be provided to
Commerce for review:
a. A copy of the Request for Proposals (RFP);
b. A copy of the RFP advertisement, including an affidavit of publication from the newspaper;
c. A list of entities to whom a notification of the RFP was provided by mail or fax (if applicable);
d. Documentation of all efforts to get MBE/WBE firms to submit proposals;
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Attachment D – Program and Special Conditions
26
e. For engineering/architecture contracts, a list of firms that submitted a proposal (only if short-listing procedure
was used);
f. Completed and signed final evaluation/ranking forms for all firms submitting a proposal and a scoring
summary sheet;
g. A copy of the cost analysis for administrative services procurements, or if multiple responses to the RFP were
received, a copy of the price analysis;
h. A copy of a cost analysis for all procurements of engineering services;
i. A copy of the minutes from the commission/council meeting approving contract award;
j. A copy of the proposed contract;
k. Truth-in-Negotiation certification (if not in the contract) for engineering contracts over $150,000;
l. If a protest was filed, a copy of the protest and documentation of resolution;
m. The Subrecipient shall request Commerce’s approval of a single source procurement if only one firm was
considered and the contract exceeds $35,000. The Subrecipient shall not enter into a contract to be paid with
CDBG-CV funds based on a sole source or single proposal procurement without prior written approval from
Commerce. Failure to secure prior written approval shall relieve Commerce of any obligation to fund the said
procurement contract or agreement. Commerce shall disallow any payments to the Subrecipient to fund any
contract or agreement based on a sole source or single proposal procurement for which the Recipient has not
obtained Commerce’s approval; and
n. If a regional planning council or another local government is selected to administer subgrant activities, the
Subrecipient shall submit only a copy of the contract or agreement and cost analysis information.
Commerce will either approve the procurement or notify the Subrecipient that the procurement cannot be
approved because it violates State, Federal, or local procurement guidelines.
The Subrecipient shall notify Commerce in writing no later than 90 calendar days from the effective date of this
agreement if it will not be procuring any professional services or if it will be using non-CDBG-CV funds to pay for
professional services.
12. Prior to the obligation or disbursement of any funds, except for administrative expenses not to exceed $5,000, the
Subrecipient shall complete the following:
a. Submit for Commerce’s approval the documentation required in paragraph 11 above for any professional
services contract. The Subrecipient proceeds at its own risk if more than the specified amount is incurred
before Commerce approves the procurement. If Commerce does not approve the procurement of a
professional services contract, the local government will not be able to use CDBG-CV funds for that contract.
b. Comply with 24 C.F.R. part 58, and the regulations implementing the National Environmental Policy Act, 40
C.F.R. §§ 1500-1508. When the Subrecipient has completed the environmental review process, it shall submit
a Request for Release of Funds and Certification. Commerce will issue an Authority to Use Grant Funds
(form HUD-7015.16) when this condition has been fulfilled to the satisfaction of Commerce. The Recipient
shall not commit funds or begin construction before Commerce has issued the “Authority to Use
Grant Funds.”
c. The Subrecipient shall obtain approval from Commerce prior to requesting CDBG funds for engineering
activities and costs which are additional engineering services as defined in rules 73C-23.0031(1)(a)-(l), F.A.C.
13. The Subrecipient agrees to comply with the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended (42 U.S.C. §§ 4601-4655; hereinafter, the “URA”), implementing regulations at 24 C.F.R.
part 42, 49 C.F.R. part 24 and 24 C.F.R. § 570.606(b), the requirements of 24 C.F.R. § 42.325 – 42.350 governing the
Residential Anti-displacement and Relocation Assistance Plan under section 104(d) of the Housing and Community
Development Act of 1974 (42 U.S.C. § 5304(d)), and the requirements in 24 C.F.R. § 570.606(d), governing optional
relocation assistance policies.
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Attachment D – Program and Special Conditions
27
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Attachment D – Program and Special Conditions
28
If the Subrecipient undertakes any activity subject to the URA, the Subrecipient shall document completion of the
acquisition by submitting all documentation required for a desk monitoring of the acquisition, including a notice
to property owners of his or her rights under the URA, an invitation to accompany the appraiser, all appraisals,
offer to the owner, acceptance, contract for sale, statement of settlement costs, copy of deed, waiver of rights (for
donations), as applicable. The documentation shall be submitted prior to completing the acquisition (closing) so
that Commerce can determine whether remedial action may be needed. The Subrecipient shall provide relocation
assistance to displaced persons as defined by 24 C.F.R. § 570.606(b)(2), that are displaced as a direct result of
acquisition, rehabilitation, demolition or conversion for a CDBG-CV-assisted project.
14. For construction projects, the Subrecipient shall, prior to being reimbursed for more than $15,000 for
administrative services, provide to Commerce a copy of all engineering specifications and construction plans, if
required, for the activities described in the Agreement. The Subrecipient shall also furnish Commerce, prior to
soliciting bids or proposals, a copy of bid documents for services and/or materials to provide those services and/or
materials for construction activities when the bids are expected to exceed $35,000. Additionally, the Subrecipient
shall not publish any request for bids for construction purposes or distribute bid packages until Commerce has
provided its written acceptance of the engineering specifications, construction plans, and bid documents.
15. For each procured contract for construction services for which CDBG-CV funding will be requested, the
Subrecipient shall submit the following procurement documents:
a. A copy of the bid advertisement, including an affidavit of publication;
b. Documentation of the Subrecipient’s efforts made to inform minority- and woman-owned businesses of the
opportunity to bid on the construction contract;
c. A copy of the bid tabulation sheet;
d. A copy of the engineer’s recommendation to award;
e. A letter requesting sole source approval, if applicable;
f. A copy of the bid bond (five percent of the bid price) for the prime contractor(s) selected to do the work,
and;
g. Completed copies of the following forms for all prime contractors and subcontractors:
• Form CV-51 – Bidding Information and Contractor Eligibility;
• Form CV-37 – Certification Regarding Debarment, Suspension, and Other Responsibility Matters
(Primary Covered Transactions);
• Form CV-52 – Section 3 Participation Report (Construction Prime Contractor);
• Form CV-38 (if applicable) – Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion (Subcontractor);
• Form CV-53 (if applicable) – Section 3 Participation Report (Construction Subcontractor), and;
• Form CV-54 (if applicable) – Documentation for Business Claiming Section 3 Status
For each procured construction contract or agreement in Housing Rehabilitation projects for which CDBG-CV
funding will be requested, the Subrecipient shall submit the following procurement documents for all prime
contractors and subcontractors:
a. Form CV-37 – Certification Regarding Debarment, Suspension, and Other Responsibility Matters (Primary
Covered Transactions);
b. Form CV-52 – Section 3 Participation Report (Construction Prime Contractor);
c. Form CV-38 (if applicable) – Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion (Subcontractor); and
d. Form CV-53 (if applicable) – Section 3 Participation Report (Construction Subcontractor).
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Attachment D – Program and Special Conditions
29
16. For each procured construction contract or agreement, if a job classification needed to complete a construction
activity is not included in the Davis-Bacon Act wage decision that was previously obtained from Commerce, the
Subrecipient shall request an additional classification using Form CV-57 - Employee/Employer Wage-Scale
Agreement after the construction contract has been awarded.
17. For construction projects, when the Subrecipient issues the Notice to Proceed to the contractor(s), copies of the
following documents shall be sent to Commerce:
a. Notice to Proceed;
b. The contractor’s performance bond (100 percent of the contract price) if the contract exceeds the Simplified
Acquisition Threshold as listed in 2 C.F.R. § 200.1; and
c. The contractor’s payment bond (100 percent of the contract price) if the contract exceeds the Simplified
Acquisition Threshold as listed in 2 C.F.R. § 200.1.
18. The Subrecipient shall undertake an activity each year to affirmatively further fair housing pursuant to
24 C.F.R. § 570.487(b).
19. All leveraged funds shall be expended concurrently and, to the extent feasible, proportionately with the expenditure
of CDBG-CV funds for the same activity. The Subrecipient shall document the expenditure of leveraged funds
required for the points claimed in the application as it may have been amended through the completeness process
and as reflected on the Project Detail Budget. All funds claimed for leverage shall be expended after the date that
the Authority to Use Grant Funds is issued and prior to Subrecipient’s submission of the administrative closeout
package for this Agreement, except for the following costs:
• Eligible administrative, engineering and environmental review costs expended after the site visit but prior to
the date when the Authority to Use Grant Funds is issued, and
• The CDBG-CV portion of the cost of post-administrative closeout audits.
20. The resulting product of any activity funded under this Agreement as amended shall be ineligible for rehabilitation
or replacement with CDBG-CV funds for a period of five years.
21. The Subrecipient shall ensure that a deed restriction is recorded on any real property or facility, excluding
easements, acquired with CDBG-CV funds. This restriction shall limit the use of that real property or facility to
the use stated in the subgrant application and that title shall remain in the name of the Subrecipient. Such deed
restriction shall be made a part of the public records in the Clerk of Court of the county in which the real property
is located. Any future disposition of that real property shall be in accordance with 24 C.F.R. § 570.505. Any future
change of use of real property shall be in accordance with 24 C.F.R. § 570.489(j).
22. The Subrecipient shall comply with the historic preservation requirements of the National Historic Preservation
Act of 1966, as amended, the procedures set forth in 36 C.F.R. part 800, and the Secretary of the Interior’s
Standards for Rehabilitation, codified at 36 C.F.R. part 67, and Guidelines for Rehabilitating Historic Buildings.
23. Pursuant to section 102(b), Public Law 101-235, 42 U.S.C. § 3545, the Subrecipient shall update and submit Form
HUD 2880 to Commerce within 30 calendar days of the Subrecipient's knowledge of changes in situations which
would require that updates be prepared. The Subrecipient must disclose:
a. All developers, contractors, consultants, and engineers involved in the application or in the planning,
development, or implementation of the project or CDBG-CV-funded activity; and
b. Any person or entity that has a financial interest in the project or activity that exceeds $50,000 or 10 percent
of the grant, whichever is less.
24. If required, the Subrecipient shall submit a final Form HUD 2880, to Commerce with the Subrecipient’s request for
administrative closeout, and its absence or incompleteness shall be cause for rejection of the administrative closeout.
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Attachment D – Program and Special Conditions
30
25. Conflicts of interest relating to procurement shall be addressed pursuant to 24 C.F.R. § 570.489(g). Title 24 C.F.R.
§ 570.489(h) shall apply in all conflicts of interest not governed by 24 C.F.R. § 570.489(g), such as those relating to
the acquisition or disposition of real property; CDBG-CV financial assistance to beneficiaries, businesses, or other
third parties; or any other financial interest, whether real or perceived. Additionally, the Subrecipient agrees to comply
with, and this Agreement is subject to, chapter 112 F.S.
26. Any payment by the Subrecipient using CDBG-CV funds for acquisition of any property, right-of-way, or easement
that exceeds fair market value as determined through the appraisal process established in HUD Handbook 1378
shall be approved in writing by Commerce prior to distribution of the funds. Should the Subrecipient fail to obtain
Commerce pre-approval, any portion of the cost of the acquisition exceeding Fair Market Value shall not be paid
or reimbursed with CDBG-CV funds.
27. The Subrecipient shall take photographs of all activity locations from multiple angles prior to initiating any
construction. As the construction progresses, additional photography shall document the ongoing improvements.
Upon completion of construction, final documentation of the activity locations will be provided to Commerce with
the administrative closeout package for this Agreement.
28. If an activity is designed by an engineer, architect, or other licensed professional, it shall be certified upon
completion by a licensed professional as meeting the specifications of the design, as may have been amended by
change orders. The date of completion of construction shall be noted as part of the certification. This certification
shall be accomplished prior to submission of an administrative closeout package and a copy of the certification
shall be submitted with the administrative closeout package.
29. If necessary, the Subrecipient shall retain sufficient administration funds to ensure internet access, including email,
for the duration of the Agreement, including any time extensions. If the Subrecipient does not already have a
computer designated to the person responsible for grant oversight, which is located in the program office and
capable of internet access, administrative funds may be used as needed to obtain, at reasonable cost, a computer to
allow internet access.
Special Conditions
(Unlock document and type in special conditions or “Not Applicable.” here.)
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Attachment E – Project Specific Conditions for Housing Rehabilitation
31
1. The Subrecipient must meet a “National Objective” for each service area addressed with CDBG-CV funds. If a
National Objective is not met for a service area, all CDBG-CV funds received for the activities conducted in that
service area must be repaid.
2. If the Subrecipient installs water lines with CDBG-CV funds for the purpose of fire protection, those lines shall
only be converted to a potable water distribution system if the housing units of all low- and moderate-income
families in the service area are hooked up to the potable water system at no cost to low- and moderate-income
households. Hookups must be accomplished prior to or concurrent with conversion of the water lines to a potable
water distribution system.
3. The Subrecipient is responsible for verifying and maintaining documentation that households receiving direct
benefits, in the form of hookups to potable water and/or sewage collection lines, meet program requirements
regarding the low- and moderate-income National Objective. The Subrecipient shall maintain homeowner files
locally and at a minimum include the following:
a. The name of the owner, the address of the property, and family size;
b. The method and source documentation used to verify household income;
c. Documentation that the income of the household is below Section 8 income limits based on family size;
d. The method and source documentation used to verify home ownership; and
e. If rental property is involved, an acceptable five-year written agreement with the owner(s) related to
affordability and subsequent rate increases.
The information must be maintained for review and verification during on-site monitoring visits.
4. The Subrecipient shall provide the following data in its Administrative Closeout Report for each CDBG-CV-funded
activity:
a. For activities which provide indirect benefits (e.g., road paving, water and sewer improvements, parks, fire
protection), beneficiary data shall be provided for all residents of the households being served. For activities
that provided direct benefits (e.g., utility hookups, housing rehabilitation, temporary relocation), beneficiary
data shall be provided based solely on the head of household. The number of females and female heads of
households, the number of handicapped persons, the number of elderly persons;
b. The number of moderate-income (MI), low-income (LI), and very low-income (VLI) beneficiaries proposed
and actually served;
c. The name of each head of household, owner’s name (if different), and address of each housing unit hooked
up to water or sewer service with CDBG-CV funds, the date the construction was completed on the housing
unit, and the amount of CDBG-CV funds spent on that housing unit; and
d. The racial demographics and ethnicity of the head of each household using the following descriptions:
1) White,
2) African American,
3) Asian,
4) American Indian or Alaskan Native,
5) Native Hawaiian/Pacific Islander,
6) American Indian or Alaskan Native and
White
7) Asian and White,
8) African American and White,
9) American Indian/Alaskan Native and African
American, or
10) Other Multi-Racial; and
11) If the head of household is Hispanic
5. The Subrecipient shall only provide assistance for the rehabilitation of and/or for the hookup of utilities to
housing units that are occupied by very low-, low- and moderate-income persons to meet the “National
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Attachment E – Project Specific Conditions for Housing Rehabilitation
32
Objective” of providing assistance to low- and moderate-income persons. If a National Objective is not be
met for an activity, all CDBG-CV funds received for the activity must be repaid.
6. The Subrecipient shall ensure that no rehabilitation contract between a very low-, low- or moderate-income
homeowner and a contractor is signed before the Authority to Use Grant Funds has been issued and the site
specific environmental review for the home has been approved by Commerce.
7. For a county Subrecipient, all housing units that are rehabilitated shall be located in the unincorporated portion of
the county. For a municipal Subrecipient, all housing units that are rehabilitated shall be located within the
jurisdictional limits of the Subrecipient.
8. The Subrecipient must comply with its Housing Assistance Plan (HAP) that was provided to Commerce as part of
the application process. Commerce approval is required for HAP revisions made after the application deadline.
The Subrecipient agrees that the HAP will be followed unless waived by the governing body.
9. Bids for rehabilitation or reconstruction of housing units shall only be accepted from contractors licensed by the
Florida Department of Business & Professional Regulation. All work performed on a septic tank or an issue related
to a septic tank shall be performed by a licensed septic tank contractor certified by the Florida Department of
Health.
10. Rehabilitation of all housing units funded in part or in full with CDBG-CV funds must be in compliance with the
current Florida Building Code – Existing Buildings, as well as local building codes and local maintenance codes. If
housing units must be replaced, construction of new units must be in full compliance with current Florida Building
Code.
11. The Subrecipient shall provide assistance for the rehabilitation of housing in a floodplain only after documenting
in the rehabilitation case file for that structure that the Subrecipient and the beneficiary are in compliance with the
Flood Disaster Protection Act of 1973, as amended. This documentation must address such things as elevation
requirements, erosion, and water, sewage, or septic tank requirements. Each structure located within a 100-year
floodplain that is rehabilitated to any extent with CDBG-CV funds shall be insured under the National Flood
Insurance Program. The flood insurance must be at least equal to the amount spent on the rehabilitation.
Homeowners in a 100-year floodplain that do not maintain flood insurance will be exempt from receiving future
federal disaster related funds per section 582 of the National Flood Insurance Reform Act of 1994, 42 U.S.C. 5154a.
12. When CDBG-CV funds are expended to acquire property through a voluntary process for the purpose of assisting
low- and moderate-income households to relocate out of a 100-year floodplain, the following shall apply:
a. Future development of the property acquired shall be prohibited, unless the use does not increase the
property’s impervious surface;
b. The local government may retain title to the property or transfer the title to a land conservancy agency or
program, subject to Commerce approval, at Commerce sole and absolute discretion;
c. The beneficiaries shall agree in writing to relocate permanently outside the 100-year floodplain;
d. Any beneficiaries who subsequently relocate into a 100-year floodplain shall not be provided any direct benefit
with CDBG-CV funds at any future point in time, and this restriction shall be noted in the relocation
document signed by the beneficiaries in subparagraph 8.c., above; and
e. All structures on the property shall be demolished or relocated out of the floodplain.
13. The Subrecipient shall adopt and implement procedures to fulfill regulatory and statutory requirements relating to
Lead-Based Paint pursuant to 24 C.F.R. § 570.487 and 24 C.F.R. part 35, Subparts B, J, and R. A Recipient can
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Attachment E – Project Specific Conditions for Housing Rehabilitation
33
request reimbursement from the housing rehabilitation line item of its budget for the cost of a lead-based paint
inspection prior to the home’s site specific environmental review being approved because it is part of the
environmental review process. The Subrecipient is required to:
a. Prohibit the use of lead-based paint;
b. Notify potential beneficiaries of the hazards of lead-based paint;
c. Inspect properties built before 1978 prior to initiating rehabilitation to determine if lead-based paint is
present;
d. If lead-based paint is found, undertake appropriate protection of workers and occupants during the
abatement process;
e. Ensure proper lead-based paint clean up and disposal procedures are used; and,
f. Retain records of enforcement and monitoring for at least six years after final closeout of the subgrant.
14. The Subrecipient shall also adopt and implement procedures to fulfill regulatory and statutory asbestos related
requirements per 40 C.F.R. Part 61, Subpart M (61.145 and 61.150) established by the U.S. Environmental
Protection Agency Clean Air Act Section 112 under the National Emissions Standards for Hazardous Air Pollutant
(NESHAP). A Subrecipient can request reimbursement from the housing rehabilitation line item of its budget for
the cost of asbestos inspection prior to the home’s site specific environmental review being approved because it is
part of the environmental review process. The Florida Department of Environmental Protection (FDEP)
administers the asbestos removal program under Chapter 62-257, F.A.C. and requires:
a. Inspection of properties by a licensed inspector for the rehabilitation or demolition of homes in close
proximity to one another or as part of a larger project;
b. Notification provided to the appropriate FDEP office of asbestos removal with a notice of demolition or
asbestos renovation within 10 working days before activities begin; and
c. Removal of asbestos by a licensed asbestos contractor.
15. Mobile homes constructed before 1993 shall not be rehabilitated. If a homeowner of a mobile home constructed
before 1993 is selected for assistance, the Subrecipient shall replace the mobile home with either a new site-built
home or a new mobile home.
16. Change orders for housing rehabilitation or reconstruction shall be approved by the housing unit owner or his or
her representative, the contractor, and a representative of the Subrecipient prior to initiation of work based on that
change order.
17. To document completion of construction, each housing unit case file shall contain the following information:
a. A statement from the licensed contractor certifying that all items on the initial work write-up and those
modified through change orders are complete;
b. An acknowledgment that the housing unit meets the applicable local building code and Section 8 Housing
Quality Standards, signed and dated by the local building inspector and the local government’s housing
rehabilitation specialist;
c. A copy of the contractor’s license;
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Attachment E – Project Specific Conditions for Housing Rehabilitation
34
d. A signed statement by the housing unit owner or his or her representative that the work has been completed
based on the work write-up and change orders. Should all requirements be fulfilled and the homeowner or
his or her representative refuses to acknowledge completion of the work, the housing unit case file shall be
documented with a statement detailing the stated reason for said refusal; and
e. A 12-month warranty of work and materials from the contractor to the homeowner that begins when the
Certificate of Occupancy or the Certificate of Completion are issued.
14. If homes to be rehabilitated with CDBG-CV grant funds will be selected from an existing list of State Housing
Initiatives Partnership (SHIP) applicants rather than a public notice soliciting applications, the homes from the
SHIP applicants list shall be prioritized using the ranking procedure established in the CDBG HAP. The ranking
procedure will be reviewed during monitoring and compared to the list of homes rehabilitated.
15. The following data will be provided, by housing unit, as part of the administrative closeout for each activity
providing direct benefit (e.g., housing rehabilitation, temporary relocation, hookups, etc.), summarized by activity
and submitted with the administrative closeout package:
a. Name of each head of household and address of each housing unit rehabilitated with CDBG-CV funds, the
date the construction was completed on the housing unit, and the amount of CDBG-CV and non-CDBG-
CV funds spent on that housing unit;
b. Whether the head of household is female, if the household includes someone who is handicapped or elderly,
the number of handicapped persons in the household, the number of elderly persons in the household, and
the moderate-income, low-income or very low-income status of the household;
c. The number of occupants in the household, categorized by gender; and
d. The racial demographics and ethnicity of the head of each household using the following descriptions:
1) White,
2) African American,
3) Asian,
4) American Indian or Alaskan Native,
5) Native Hawaiian/Pacific Islander,
6) American Indian or Alaskan Native and White
7) Asian and White,
8) African American and White,
9) American Indian/Alaskan Native and African American, or
10) Other Multi-Racial; and
11) If the head of household is Hispanic
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Attachment E – Project Specific Conditions for Economic Development
35
1. This project must meet the “Public Benefit Standards” by having a cost per job (subgrant amount divided by total
full-time equivalent jobs created) of less than $35,000. For each contracted job (See Attachment A – Project
Descriptions and Deliverables.) not created, the Subrecipient shall repay Commerce $35,000.
2. This project must meet a “National Objective” by having at least 51 percent of all jobs created being held by persons
from low- and moderate-income households. If this National Objective is not achieved, the Subrecipient shall be
required to pay back all CDBG-CV funds drawn down, except for funds expended for subgrant administration,
unless Commerce, in its sole, reasonable discretion, determines the Subrecipient is at fault for the failure to meet
this National Objective.
3. The Subrecipient shall enter into a Participating Party Agreement with each Participating Party in accordance with
the terms of this Agreement. The Subrecipient shall include in each Participating Party Agreement that the
Participating Party agrees to perform the specific activities described in the Subgrant Application and this
Agreement, and each Participating Party Agreement must include at a minimum the following provisions:
a. The Participating Party shall create and/or retain and satisfactorily document the creation and/or retention of
at least the number of full-time equivalent permanent net new jobs and the number of full-time equivalent
permanent net new jobs to be held by members of low- and moderate-income families as specified on Forms
E-3 (if applicable for job retention) and E-4 of the Subrecipient’s Application for Funding, Attachment A –
Project Description and Deliverables of this agreement and on the Project Detail Budget. If more than the
number of full-time equivalent permanent net new jobs specified in Form E-4 of the Subrecipient’s Application
for Funding, Attachment A – Project Description and Deliverables of the Subgrant Agreement and on the
Attachment B - Project Detail Budget are created and/or retained, 51 percent of those jobs shall be made
available to members of low- and moderate-income families. These jobs shall be created and/or retained no
later than the termination date of the Subrecipient’s Subgrant Agreement, as it may be amended.
Documentation shall be the CDBG-CV Program Pre-Employment Household Income Certification Form,
Form CV-50, for each job created or retained, and a certified payroll that verifies that the jobs documented on
the forms were filled at a particular point in time. The documentation of the creation and/or retention of these
jobs shall be retained by the Participating Party for a period of six years following the completion of review
and clearance of a final audit for this Agreement;
b. The Participating Party must comply with Chapter 119, F.S., for all documents, papers, letters or other materials
subject to the provisions of Chapter 119, F.S., and made or received by the Participating Party in conjunction
with the Subgrant Agreement or the Participating Party Agreement. The failure of the Participating Party to
comply with Chapter 119, F.S. is an act of default and cause for the unilateral cancellation of the Participating
Party Agreement and the Subgrant Agreement;
c. The Participating Party agrees that any failure to: (i) create, retain, or cause to be created and/or retained the
number of jobs listed in the Subrecipient’s Subgrant Agreement to be held by members of low- and moderate-
income families; (ii) satisfactorily document the creation and/or retention of the agreed upon number of jobs
to be held by members of low- and moderate-income families, or (iii) to expend or satisfactorily document the
expenditure of the full amount of leverage dollars agreed upon in the Subrecipient’s Application is an act of
default;
d. The Participating Party shall provide any training necessary to equip members of low- and moderate-income
families with the skills required to obtain or retain the full-time equivalent jobs created and/or retained through
the Subrecipient’s Subgrant Agreement;
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Attachment E – Project Specific Conditions for Economic Development
36
e. The Participating Party shall expend at a minimum the amount of leverage referenced on Form L-1 of the
Application for Funding and on the Attachment B - Project Detail Budget. The funds must be expended on
project related costs, and the Participating Party shall furnish documentation of expenditures. Construction
costs shall not be expended until after Commerce issues the Authority to Use Grant Funds, but administrative
and engineering costs, including costs for conducting the environmental review, can be expended after the site
visit. This documentation shall be provided to the Subrecipient in a form and content satisfactory to
Commerce that allows accurate ready comparison between expenditures and related activities as defined on
Form L-1 of the Application for Funding. This documentation shall be provided to the Subrecipient as the
expenditures occur;
f. The Participating Party shall ensure that one or more buildings are constructed which shall accommodate, at a
minimum, the facility described in the Subgrant Application (the “Participating Party Facility”). The building(s)
shall remain titled in the name of the Participating Party until all requirements in paragraph 3a. above have
been satisfied;
g. The Participating Party shall develop a schedule which identifies the start date for construction of its facilities;
the dates by which such construction will be 25 percent, 50 percent, 75 percent, and 100 percent complete; the
date that hiring of employees will begin; and the date by which all employees will be hired, which shall be on
or before the termination date of this Agreement. These same Participating Party milestones shall be made an
attachment to the Participating Party Agreement, and shall be included in the Activity Work Plan, Attachment
C to this Agreement. Timely satisfaction of these milestones shall be used in determining whether the Recipient
is “on schedule” under this Agreement;
h. Participating Party attests that the assisted activity will/will not result in the relocation of any industrial or
commercial plant, facility, or operation from one Labor Market Area (LMA) to another, and, if so, the number
of jobs that will be relocated from each LMA;
(i) The Participating Party certifies from that neither it, nor any of its subsidiaries, have plans to relocate jobs
at the time this agreement is signed that would result in a significant loss of job(s) as defined in 24 C.F.R.
§ 570.482(h);
(ii) The Participating Party agrees to reimburse the Subrecipient any CDBG-CV assistance provided to, or
expended on behalf of, the Participating Party, in the event that such assistance results in the relocation
of jobs as prohibited under 24 C.F.R. § 570.482(h).
i. The Participating Party shall submit a detailed quarterly report to the Subrecipient that demonstrates its
progress toward achieving the milestones set forth in the Participating Party Activity Work Plan. The
Participating Party shall deliver each report to the Recipient no later than the end of each quarter, until
submission of the administrative closeout report by the Recipient. The ending dates for each quarter of the
program year are
March 30, June 30, September 30 and December 31;
j. The Participating Party shall notify the Recipient in writing when it begins hiring for the required jobs and
when it has completed hiring for the required jobs;
k. The Participating Party, if requested by the Subrecipient, shall provide to the Recipient or its agents such
reasonable information concerning the project as the Subrecipient may reasonably require as it relates
specifically to the conditions of the grant;
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Attachment E – Project Specific Conditions for Economic Development
37
l. That the Participating Party shall begin construction and furnish to the Recipient evidence of the Participating
Party's commencement of construction on the Participating Party Facility within the time frame specified in
the Participating Party Schedule;
m. That prior to execution of the Participating Party Agreement, Commerce must approve the Participating Party
Agreement, including any amendments thereto, in writing. The right of approval granted to Commerce with
respect to the Participating Party Agreement between the Recipient and the Participating Party shall survive
the term of this Agreement. Commerce does not assume any liability or responsibility for the accuracy or
enforceability of the Participating Party Agreement through the exercise of this right of approval;
n. The Participating Party Agreement shall not expire until the issuance of a letter of Administrative Closeout of
this Agreement; however, all required job creation must be completed and documented by the termination date
of this Agreement. Extension of the Subgrant Agreement shall act as an extension of the Participating Party
Agreement. Failure of the Recipient to notify the Participating Party of such an extension shall not invalidate
this provision;
o. The Participating Party shall utilize the service of the local workforce development board and/or advertise the
newly created employment positions in one or more of the local newspapers that serve the city/county.
4. The Subrecipient shall track all new jobs created as a direct result of the construction and availability of the
infrastructure paid for with CDBG-CV funds. New businesses that would otherwise not be able to locate to the
project site and existing businesses that are now able to expand or create new jobs because of the availability of
infrastructure being provided through this Agreement must agree to provide such information as a condition of
hookups and building permits. The aggregate of all jobs created or retained as a result of the infrastructure shall be
counted to ensure that 51 percent of all new full-time equivalent jobs are taken by or made available to low and
moderate-income persons. Tracking and retention of said job creation shall continue until a cost per job of under
$10,000 is reached or one (1) year following the completion of the CDBG-CV funded infrastructure, whichever
comes first.
5. The Subrecipient shall maintain records of the Participating Party’s expenditure of funds that will allow accurate and
ready comparison between the expenditures and contracted budget line items by contracted activity in the Attachment
B - Project Detail Budget.
6. The Subrecipient may seek reimbursement for application preparation costs incurred prior to the date of the
Agreement provided the costs were requested in the Application for Funding and the required documentation was
provided.
Should this Agreement not be executed by Commerce, or should the procurement process be subsequently
determined not to meet program requirements, no reimbursement shall be allowed.
7. The Subrecipient shall ensure the design and construction of only the minimum acceptable level of infrastructure to
provide the required levels of service for the on-going operations of the Participating Party in the project area. The
Subrecipient shall demonstrate that the route chosen for construction of said infrastructure (when appropriate) is the
least expensive of the available alternative routes. Documentation of the satisfaction of this requirement shall be in
the form of a certification from a licensed engineer, bearing said engineer’s seal.
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Attachment F – State and Federal Statutes, Regulations, and Policies
38
The Subrecipient agrees to, and, by signing this Agreement, certifies that, it will comply with the requirements of 24 C.F.R.
part 570, subpart I, and § 570.200(j) and § 570.606 (HUD regulations concerning State Community Development Block
Grant Programs). The Recipient also agrees to use funds available under this Agreement to supplement rather than
supplant funds otherwise available. The Subrecipient further agrees to comply with all other applicable Federal, State and
local laws, regulations, and policies governing the funds provided under this Agreement, including, but not limited to the
following:
1. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R.
part 200);
2. Florida Small Cities Community Development Block Grant Program Act (§§ 290.0401-290.048, F.S.);
3. Florida Small Cities Community Development Block Grant Program rules (chapter 73C-23, F.A.C.);
4. Title I of the Housing and Community Development Act of 1974, as amended (42 U.S.C. §§ 5301-5321);
5. Rules and Procedures for Efficient Federal-State Funds Transfers (31 C.F.R. part 205);
6. Community Planning Act (§ 163.3164, F.S.);
7. Florida Small and Minority Business Assistance Act (§§ 288.703-288.706, F.S.);
8. CDBG Technical Memoranda (https://www.hudexchange.info/community-development/cdbg-memoranda/);
9. Applicable HUD Community Planning and Development Notices (https://www.hudexchange.info/manage-a-
program/cpd-notices);
10. Single Audit Act Amendments of 1996 (31 U.S.C. §§ 7501-7507);
11. Environmental Review Procedures for Entities Assuming HUD Responsibilities (24 C.F.R. part 58);
12. Environmental Criteria and Standards (24 C.F.R. part 51);
13. Flood Disaster Protection Act of 1973, as amended (42 U.S.C. §§ 4001-4129), Floodplain Management and Protection
of Wetlands (24 C.F.R. part 55), and Executive Orders 11988 (Floodplain Management) and 11990 (Protection of
Wetlands);
14. National Environmental Policy Act of 1969, as amended (42 U.S.C. §§ 4321-4370h) and other provisions of law which
further the purpose of this act;
15. National Historic Preservation Act of 1966, as amended (54 U.S.C. §§ 300301-320303), Protection of Historic
Properties (36 C.F.R. part 800), and other provisions of law which further the purpose of this act;
16. Archaeological and Historic Preservation Act of 1974 and Reservoir Salvage Act of 1960, as amended (54 U.S.C.
§§ 312501-312508);
17. Coastal Zone Protection Act of 1985 (§§ 161.52-161.58, F.S.);
18. Safe Drinking Water Act of 1974, as amended (42 U.S.C. §§ 300f, et seq.);
19. Federal Water Pollution Control Act of 1972, as amended (33 U.S.C. §§ 1251-1387);
20. Davis–Bacon Act of 1931, as amended (40 U.S.C. §§ 3141-3148) and Labor Standards Provisions of 29 C.F.R. part 5;
21. Contract Work Hours and Safety Standards Act of 1962, as amended (40 U.S.C. §§ 3701-3708);
22. Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1975
(42 U.S.C. §§ 6901-6992k);
23. Architectural Barriers Act of 1968 (42 U.S.C. §§ 4151-4157) and the Uniform Accessibility Standards, as applicable;
24. Federal Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§ 201-219);
25. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. §§ 4601-4655), and the
applicable rules for Federal and Federally-Assisted Programs at 49 C.F.R. part 24;
26. Copeland “Anti-Kickback” Act (18 U.S.C. § 874);
27. Hatch Act of 1939, as amended (5 U.S.C. §§ 1501-1508);
28. Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4821-4846); the Residential Lead-Based Paint Hazard
Reduction Act of 1992 (42 U.S.C. §§ 4851–4856); and the applicable implementing regulations at 24 C.F.R. part 35 and
24 C.F.R. part 570, subparts A, B, J, K, and R;
29. Section 102 of HUD Reform Act of 1989 (42 U.S.C. § 3545) and HUD Reform Act regulations at 24 C.F.R. part 4;
30. False Claims Act (31 U.S.C. §§ 3729-3733);
31. Comprehensive Procurement Guideline for Products Containing Recovered Materials (40 C.F.R. part 247);
32. Clean Air Act (42 U.S.C. §§ 7401-7671q.), and National Primary and Secondary Ambient Air Quality Standards
(40 C.F.R. part 50); and
33. Whistleblower Protection enacted by Section 828 of P.L. 112-239 and permanently extended under P.L 114-261.
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Attachment F – State and Federal Statutes, Regulations, and Policies
39
34. FR-6218-N-01: Notice of Program Rules, Waivers, and Alternative Requirements Under the CARES Act for CDBG-
CV Grants, FY 2019 and 2020 CDBG Grants, and Other Formula Programs.
(The remainder of this page left blank intentionally.)
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Attachment G – Civil Rights Requirements
40
Fair Housing
As a condition for the receipt of CDBG-CV funds, each Subrecipient must certify that it will “affirmatively
further fair housing” in its community. The Subrecipient shall demonstrate its commitment to affirmatively further
fair housing by implementing the actions listed below.
Each Subrecipient shall do the following:
1) Have in place a fair housing resolution or ordinance that covers all Federally protected classes (race, color,
familial status, handicap, national origin, religion, and sex);
2) Designate an employee as the Fair Housing Coordinator who is available during regular business hours to
receive fair housing calls;
3) Publish the Fair Housing Coordinator’s contact information quarterly in a newspaper of general circulation
in the Subrecipient’s jurisdiction so that people know who to call to ask fair housing questions or register a
complaint. Alternatively, the Subrecipient can post the coordinator’s contact information throughout the
year on the Recipient’s website;
4) Establish a system to record the following for each fair housing call:
a) The nature of the call,
b) The actions taken in response to the call,
c) The results of the actions taken, and
d) If the caller was referred to another agency, the results obtained by the referral agency;
5) Conduct at least one fair housing activity each year; and
6) Display a fair housing poster in the CDBG Office. (This does not count as a fair housing activity.)
The Subrecipient shall ensure that the fair housing contact person has received training so that he/she can handle
fair housing phone inquiries or refer the inquiries to the appropriate people/agencies. Records maintained by the
contact will help the community do the following:
• Define where discriminatory practices are occurring,
• Help the community measure the effectiveness of its outreach efforts, and
• Provide the community with a means to gain information that can be used to design and implement
strategies that will eliminate fair housing impediments.
Examples of fair housing activities include the following:
• Making fair housing presentations at schools, civic clubs, and neighborhood association meetings;
• Conducting a fair housing poster contest or an essay contest;
• Manning a booth and distributing fair housing materials at libraries, health fairs, community events, yard
sales, and church festivals; and
• Conducting fair housing workshops for city/county employees, realtors, bank and mortgage company
employees, insurance agents, and apartment complex owners.
Printing a fair housing notice on a utility bill is no longer accepted as a fair housing activity; however, mailing a
Commerce-approved fair housing brochure as an insert with utility bills will be accepted as an activity. Placing posters
in public buildings does not meet the requirement for a fair housing activity.
The Subrecipient shall document its fair housing activities by keeping photographs, newspaper articles, sign-in
sheets and copies of handouts in their CDBG-CV project file and include information about the activities in the
comment section of the quarterly report during which the activity was undertaken.
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Equal Employment Opportunity
As a condition for the receipt of CDBG-CV funds, each Subrecipient must certify that it and the contractors,
subcontractors, subrecipients and consultants that it hires with CDBG-CV funds will abide by the Equal Employment
Opportunity (EEO) Laws of the United States. The Recipient shall demonstrate its commitment to abide by the laws
through the actions listed below.
Each Subrecipient shall do the following:
1) Have in place an equal employment opportunity resolution or ordinance that protects its applicants and
employees and the applicants and employees of its contractors, subcontractors, subrecipients and
consultants from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training,
classification, referral, and other aspects of employment, on the basis of race, color, religion, sex, national
origin, disability, age, or genetics;
2) Designate an employee as the EEO Coordinator who is available during regular business hours to receive
EEO calls;
3) Publish the EEO Coordinator’s contact information quarterly in a newspaper of general circulation in the
Subrecipient’s jurisdiction so that people know who to call to ask EEO questions or register a complaint.
Alternatively, the Recipient can post the coordinator’s contact information throughout the year on the
Recipient’s website; and
4) Establish a system to record the following for each EEO call:
a) The nature of the call,
b) The actions taken in response to the call, and
c) The results of the actions taken;
Each Subrecipient shall maintain a list of certified minority-owned business enterprises (MBE) and women-
owned business enterprises (WBE) that operate in its region. The Subrecipient shall use this list to solicit companies
to bid on CDBG-CV-funded construction activities and shall provide a copy of the list to the prime contractor(s) to
use when it hires subcontractors and consultants. The Department of Management Services maintains a list of certified
minority and women-owned businesses that can be used to develop a local MBE/WBE list at the following website:
https://osd.dms.myflorida.com/directories.
Section 504 and the Americans with Disabilities Act (ADA)
As a condition for the receipt of CDBG-CV funds, the Subrecipient must certify that it provides access to all
federally funded activities to all individuals, regardless of handicap. The Subrecipient shall demonstrate its
commitment to abide by the laws through the actions listed below.
The Subrecipient shall do the following:
1) Have in place a resolution or ordinance that is designed to eliminate discrimination against any person who:
a) Has a physical or mental impairment which substantially limits one or more major life activities;
b) Has a record of such an impairment; or
c) Is regarded as having such an impairment.
2) Designate an employee as the Section 504/ADA Coordinator who is available during regular business hours
to receive Section 504/ADA calls;
3) Publish the Section 504/ADA Coordinator’s contact information quarterly in a newspaper of general
circulation in the Subrecipient’s jurisdiction so that people know who to call to ask Section 504/ADA
questions or register a complaint. Alternatively, the Subrecipient can post the coordinator’s contact
information throughout the year on the Subrecipient’s website; and
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4) Establish a system to record the following for each Section 504/ADA call:
a) The nature of the call,
b) The actions taken in response to the call, and
c) The results of the actions taken.
Section 504 prohibitions against discrimination (see 45 C.F.R. part 84) apply to service availability, accessibility,
delivery, employment, and the administrative activities and responsibilities of organizations receiving Federal financial
assistance. A recipient of Federal financial assistance may not, on the basis of disability:
• Deny qualified individuals the opportunity to participate in or benefit from Federally funded programs,
services, or other benefits,
• Deny access to programs, services, benefits or opportunities to participate as a result of physical barriers, or
• Deny employment opportunities, including hiring, promotion, training, and fringe benefits, for which they are
otherwise entitled or qualified.
The ADA regulations (Title II, 28 C.F.R. part 35, and Title III, 28 C.F.R. part 36) prohibit discrimination on the
basis of disability in employment, State and local government, public accommodations, commercial facilities,
transportation, and telecommunications. To be protected by the ADA, one must have a disability or have a relationship
or association with an individual with a disability.
Title II covers all activities of state and local governments regardless of the government entity’s size or receipt of
Federal funding. Title II requires that State and local governments give people with disabilities an equal opportunity to
benefit from all their programs, services, and activities (e.g. public education, employment, transportation, recreation,
health care, social services, courts, voting, and town meetings). State and local governments are required to follow specific
architectural standards in the new construction and alteration of their buildings. They also must relocate programs or
otherwise provide access in inaccessible older buildings, and communicate effectively with people who have hearing,
vision, or speech disabilities.
Title III covers businesses and nonprofit service providers that are public accommodations, privately operated
entities offering certain types of courses and examinations, privately operated transportation, and commercial facilities.
Public accommodations are private entities who own, lease, lease to, or operate facilities such as restaurants, retail stores,
hotels, movie theaters, private schools, convention centers, doctors’ offices, homeless shelters, transportation depots,
zoos, funeral homes, day care centers, and recreation facilities including sports stadiums and fitness clubs. Transportation
services provided by private entities are also covered by Title III.
Section 3 - Economic Opportunities for Low- and Very Low-Income Persons
Each Subrecipient shall encourage its contractors to hire qualified low- and moderate-income residents for any job
openings that exist on CDBG-CV-funded projects in the community. The Subrecipient and its contractors shall keep
records to document the number of low- and moderate-income people who are hired to work on CDBG-CV-funded
projects. The number of low- and moderate-income residents who are hired to work of the project shall be reported in
the comment section of the quarterly report.
The following Section 3 clause is required to be included in any contracts and subcontracts funded by this
Agreement:
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Attachment G – Civil Rights Requirements
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Section 3 Required Language
A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. § 1701u (section 3). The purpose of
section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-
assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income
persons, particularly persons who are recipients of HUD assistance for housing.
B. The Parties to this contract agree to comply with HUD’s regulations in 24 C.F.R. part 75, which implements section
3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no
contractual or other impediment that would prevent them from complying with the part 75 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has
a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers'
representative of the contractor’s commitments under this section 3 clause, and will post copies of the notice in
conspicuous places at the work site where both employees and applicants for training and employment positions
can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles
subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and
location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in
24 C.F.R. part 75, and agrees to take appropriate action, as provided in an applicable provision of the subcontract
or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 C.F.R.
part 75. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge
that the subcontractor has been found in violation of the regulations in 24 C.F.R. part 75.
E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after
the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the
regulations of 24 C.F.R. part 75 require employment opportunities to be directed, were not filled to circumvent the
contractor's obligations under 24 C.F.R. part 75.
F. Noncompliance with HUD’s regulations in 24 C.F.R. part 75 may result in sanctions, termination of this contract
for default, and debarment or suspension from future HUD assisted contracts.
G. Contracts and subcontracts subject to Section 7(b) of the Indian Self-Determination and Education Assistance Act
(25 U.S.C. 5307(b)) or subject to tribal preference requirements as authorized under 101(k) of the Native American
Housing Assistance and Self-Determination Act (25 U.S.C. 4111(k)) must provide preferences in employment,
training, and business opportunities to Indians and Indian organizations, and are therefore not subject to the
requirements of Section 3.
Whistleblower Protection
The following clause, is required to be included in all federally funded subawards and contracts over the simplified
acquisition threshold:
Pursuant to Section 828 of Pub. L 112-239, “National Defense Authorization Act for Fiscal Year 2013” and permanently
extended through the enactment of Pub. L 114-261 (December 14, 2016), this award, related subawards, and related
contracts over the simplified acquisition threshold and all employees working on this award, related subawards, and related
contracts over the simplified acquisition threshold are subject to the whistleblower right and remedies established at 41
U.S.C. § 4712. Recipients, their subrecipients, and their contractors awarded contracts over the simplified acquisition
threshold related to this award, shall inform their employees, in writing, in the predominant language of the workforce, of
the employee whistleblower rights and protections under 41 U.S.C. § 4712. This clause shall be inserted in all subawards
and in contracts over the simplified acquisition threshold related to this award; best efforts should be made to include this
clause in any subawards and contracts awarded prior to the effective date of this provision.
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Attachment G – Civil Rights Requirements
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Civil Rights Regulations
As a condition for the receipt of CDBG-CV funds, each Subrecipient must certify that it will abide by the following Federal
laws and regulations:
1. Title VI of the Civil Rights Act of 1964 – Prohibits discrimination by government agencies that receive Federal
funding;
2. Title VII of the Civil Rights Act of 1964 – prohibits employment discrimination on the basis of race, color, religion,
sex, or national origin;
3. Title VIII of the Civil Rights Act of 1968 – as amended (the Fair Housing Act of 1988);
4. 24 C.F.R. § 570.487(b) – Affirmatively Furthering Fair Housing;
5. 24 C.F.R. § 570.490(b) – Unit of general local government's record;
6. 24 C.F.R. § 570.606(b) – Relocation assistance for displaced persons at URA levels;
7. Age Discrimination Act of 1975;
8. Executive Order 12892 – Leadership and Coordination of Fair Housing in Federal Programs: Affirmatively
Furthering Fair Housing;
9. Section 109 of the Housing and Community Development Act of 1974 – No person shall be excluded from
participation in, denied benefits of, or subjected to discrimination under any program or activity receiving CDBG-
CV funds because of race, color, religion, sex or national origin;
10. Section 504 of the Rehabilitation Act of 1973 and 24 C.F.R. part 8, which prohibits discrimination against people
with disabilities;
11. Executive Order 11063 – Equal Opportunity in Housing;
12. Executive Order 11246 – Equal Employment Opportunity; and
13. Section 3 of the Housing and Urban Development Act of 1968, as amended –Economic Opportunities for low- and
very low-income persons.
I hereby certify that Collier County Board of County Commissioners shall comply with all the provisions and Federal
regulations listed in this attachment.
By: Date:
Name: William McDaniel, Jr.
Title: Chairman
Attest:
CRYSTAL K. KINZEL, CLERK
___________________________
Deputy Clerk
Approved as to Form and Legality:
_________________________________
Derek D. Perry
Assistant County Attorney
Rick LoCastro
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Attachment H – Reports
45
The following reports must be completed and submitted to Commerce in the time frame indicated.
Failure to timely file these reports constitutes an Event of Default, as defined in Paragraph (10) Default, of
this Agreement.
1. A Quarterly Progress Report, Form SC-65, must be submitted to Commerce 15 calendar days after the end of
each quarter. The reports are due by the following dates: April 15, July 15, October 15 and January 15. The
quarterly report shall include: a summary of work performed during the reporting period; photographs taken to
date; a percent of work completed for each task; a summary of expenditures since the effective date; and a
summary of any issues or events occurring which affect the ability of the Subrecipient to meet the terms of this
Agreement.
2. A Contract and Subcontract Activity form, Form HUD-2516, currently available at
http://www.flrules.org/Gateway/reference.asp?No=Ref-05360; which is incorporated herein by reference,
must be submitted by April 15 and October 15 each year through the Commerce’s SERA reporting system at
https://deosera.my.salesforce.com/. The form must reflect all contractual activity for the period, including
Minority Business Enterprise and Woman Business Enterprise participation. If no activity has taken place during
the reporting period, the form must indicate “no activity”.
3. The Administrative Closeout Report, Form SC-62, must be submitted to Commerce within 45 calendar days
of the Agreement end date or within 45 days of the completion of all activities. The Subrecipient must provide
all applicable information requested on the closeout report form. The Administrative Closeout Report cannot
be submitted to Commerce before the Subrecipient has submitted its Final Request for Funds.
Subrecipients of an Economic Development agreement shall not submit an administrative closeout package until
the cost per job is less than $10,000 or until one year after the date that all CDBG-CV-funded activities were
completed, whichever comes first.
The following documentation shall be provided with the Administrative Closeout Report:
a. Certification that all project activities have been completed, inspected and approved by all parties prior to
the subgrant end date and submission of the closeout report;
b. Documentation of any leverage expended after the last on-site monitoring visit;
c. Documentation of fair housing activities conducted after the last on-site monitoring visit;
d. Documentation that all citizen complaints related to the project have been resolved;
e. A list of the homes receiving direct benefit, if applicable; and,
f. Certification that each housing unit assisted was located within the Subrecipient’s jurisdictional boundaries
for Housing Rehabilitation subgrants.
g. For housing rehabilitation projects, documentation that all homeowners have signed forms stating that they
have accepted the improvements.
h. Copies of all remaining pre-construction, construction and post-construction photographs of all CDBG-
CV-funded activities submitted as .jpeg or .tiff files not previously submitted with quarterly reports.
4. In accordance with 2 C.F.R. part 200, should the Subrecipient meet the threshold for submission of a single or
program specific audit, the audit must be conducted in accordance with 2 C.F.R. part 200, and submitted to
Commerce no later than nine months from the end of the Subrecipient’s fiscal year. If the Subrecipient did not
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Attachment H – Reports
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meet the audit threshold, an Audit Certification Memo, Form SC-47, must be provided to Commerce no later
than nine months from the end of the Subrecipient’s fiscal year.
5. A copy of the Audit Compliance Certification form, Attachment K, must be emailed to
audit@commerce.fl.gov within 60 calendar days of the end of each fiscal year in which this subgrant was open.
6. Section 3 Reporting Requirements. Reporting of labor hours for Section 3 projects must comply with
24 C.F.R. § 75.25(a). Subrecipients must report the following: (i) the total number of labor hours worked; (ii) the
total number of labor hours worked by Section 3 workers; and (iii) the total number of labor hours worked by
Targeted Section 3 workers. If Section 3 benchmarks are not met, the sub-subrecipient’s qualitative efforts must
be reported in a manner required by 24 C.F.R. § 75.25(b).
Section 3 compliance efforts must be reported through Commerce’s SERA reporting system by July 31, annually.
Commerce maintains a Section 3 Summary Report form which must be used to report annual accomplishments
regarding employment, labor hours worked, and other economic opportunities provided to persons and
businesses that meet “Section 3” requirements.
7. Requests for Funds payment requests must be submitted in accordance with the timelines included on
Attachment C - Activity Work Plan. Commerce will not reimburse a payment request for less than $5,000 unless
it is the final payment request. Each payment request must include an invoice from the Recipient to Commerce
and copies of all invoices that the Subrecipient received from its consultants for services rendered and the
documentation listed below. The invoices must document that the Subrecipient and each consultant/contractor
met the Minimum Level of Service listed on the Deliverables page of Attachment A.
For each Commercial Revitalization, Economic Development and Neighborhood Revitalization payment
request that includes reimbursement of construction costs, the Subrecipient shall provide a copy of the American
Institute of Architects (AIA) form G702, Application and Certification for Payment, or a comparable form
approved by Commerce, signed by the contractor and inspection engineer, and a copy of form G703,
Continuation Sheet, or a comparable form approved by Commerce. The Subrecipient shall, at a minimum,
submit reimbursement requests upon completing 20, 40, 60, 80 and 100 percent of the project (or 25, 50, 75 and
100 percent of the project if so listed on Attachment C – Activity Work Plan).
For each Housing Rehabilitation payment request that includes construction costs, the Subrecipient shall provide
a copy of AIA form G702, or a comparable form approved by Commerce, if applicable, signed by the contractor
and the local building inspector or housing specialist and a copy of form G703, or a comparable form approved
by Commerce, if applicable. For homes being rehabilitated and site-built demolition/replacement houses, the
Subrecipient shall, at a minimum, request reimbursement upon completion of each 20 percent of the work. For
demo/replacement involving a new mobile home, the Subrecipient shall request reimbursement as soon as the
mobile home is installed and the invoice received.
If the Subrecipient needs to remit funds to Commerce, including reimbursement of subgrant funds, program
income or interest income paid with CDBG-CV funds (collectively “reimbursements”), Recipient shall submit
such reimbursements concurrently with a copy of the Return of Funds Form, CV-68.
If the Subrecipient is a county or municipality that is a rural community or rural area of opportunity as those
terms are defined in section 288.0656(2), F.S., the payment of submitted invoices may be issued for verified
and eligible performance that has been completed in accordance with the terms and conditions set forth in this
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Attachment H – Reports
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Agreement to the extent that federal or state law, rule, or other regulation allows such payments. Upon meeting
either of the criteria set forth below, the Subrecipient may elect in writing to exercise this provision.
A. A county or municipality that is a rural community or rural area of opportunity as those terms are defined
in section 288.0656(2), F.S., that demonstrates financial hardship; or
B. A county or municipality that is a rural community or rural area of opportunity as those terms are defined
in section 288.0656(2), F.S., and which is located in a fiscally constrained county, as defined in section
218.67(1), F.S. If the Grantee meets the criteria set forth in this paragraph, then the Grantee is deemed to
have demonstrated a financial hardship.
8. All forms referenced herein are available online at www.FloridaJobs.org/CDBGRecipientInfo or upon request
from the Commerce grant manager for this Agreement.
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Attachment I – Warranties and Representations
48
Financial Management
The Subrecipient’s financial management system must comply with the provisions of 2 C.F.R. part 200, section
218.33, F.S., and the rules promulgated thereunder. Subrecipient’s financial management system shall include the
following:
(1) Accurate, current and complete disclosure of the financial results of this project or program.
(2) Records that identify the source and use of funds for all activities. These records shall contain information
pertaining to grant awards, authorizations, obligations, unobligated balances, assets, outlays, income and
interest.
(3) Effective control over and accountability for all funds, property and other assets. The Subrecipient shall
safeguard all assets and assure that they are used solely for authorized purposes.
(4) Comparison of expenditures with budget amounts for each payment request. Whenever appropriate,
financial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the 2
C.F.R. part 200 and the terms and conditions of this Agreement.
(6) Cost accounting records that are supported by backup documentation.
Competition
All procurement transactions must follow the provisions of 2 C.F.R. §§ 200.318-200.327 and be conducted in a
manner providing full and open competition. The Subrecipient shall be alert to conflicts of interest as well as
noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In
order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop
or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals shall be
excluded from competing for such procurements. Awards must be made to the responsible and responsive bidder or
offeror whose proposal is most advantageous to the program, considering the price, quality and other factors.
Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill in order for the bid or offer
to be evaluated by the Subrecipient. All bids or offers may be rejected if there is a sound, documented reason.
Codes of Conduct
The Subrecipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection,
award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of
interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family,
his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a financial
or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and
agents of the Subrecipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from
contractors or parties to subcontracts. The standards of conduct must provide for disciplinary actions to be applied
for violations of the standards by officers, employees, or agents of the Subrecipient. (See 2 C.F.R. § 200.318(c)(1).)
Business Hours
The Subrecipient shall have its offices open for business, with the entrance door open to the public, and at least
one employee on site at all reasonable times for business. “Reasonable” shall be construed according to circumstances,
but ordinarily shall mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday.
Licensing and Permitting
All contractors or employees hired by the Subrecipient shall have all current licenses and permits required for all
the particular work for which they are hired by the Subrecipient.
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Attachment J – Audit Requirements
49
The administration of resources awarded by Commerce to the Subrecipient may be subject to audits and/or
monitoring by Commerce as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 C.F.R. part 200 subpart F (Audit Requirements) and
section 215.97, F.S., as revised (see “AUDITS” below), monitoring procedures may include, but not be limited to, on-
site visits by Commerce staff, limited scope audits as defined by 2 C.F.R. part 200, as revised, and/or other procedures.
By entering into this Agreement, the Subrecipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by Commerce. In the event Commerce determines that a limited scope
audit of the Recipient is appropriate, the Subrecipient agrees to comply with any additional instructions provided by
Commerce staff to the Recipient regarding such audit. The Subrecipient further agrees to comply and cooperate with
any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor
General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the Subrecipient is a State or local government or a non-profit organization as defined in
2 C.F.R. part 200, as revised.
1. In the event that the Subrecipient expends $750,000 or more in federal awards in its fiscal year, the
Subrecipient must have a single or program-specific audit conducted in accordance with the provisions of 2
C.F.R. 200 Subpart F (Audit Requirements), as revised. In determining the federal awards expended in its
fiscal year, the Subrecipient shall consider all sources of federal awards, including federal resources received
from Commerce. The determination of amounts of federal awards expended should be in accordance with
the guidelines established by 2 C.F.R. part 200 subpart F (Audit Requirements), as revised. An audit of the
Subrecipient conducted by the Auditor General in accordance with the provisions of 2 C.F.R. part 200 subpart
F (Audit Requirements), as revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill the
requirements relative to auditee responsibilities as provided in 2 C.F.R. 200 Subpart F (Audit Requirements),
as revised.
3. If the Subrecipient expends less than $750,000 in federal awards in its fiscal year, an audit conducted in
accordance with the provisions of 2 C.F.R. 200 Subpart F (Audit Requirements), as revised, is not required.
In the event that the Subrecipient expends less than $750,000 in federal awards in its fiscal year and elects to
have an audit conducted in accordance with the provisions of 2 C.F.R. 200 Subpart F (Audit Requirements),
as revised, the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must
be paid from Subrecipient resources obtained from other than federal entities).
4. Although 2 C.F.R. part 200 subpart F (Audit Requirements) does not apply to commercial (for-profit)
organizations, the pass-through entity has an obligation to ensure that for-profit sub-subrecipients that
expend $750,000 or more in federal awards must comply with federal awards guidelines (see 2 C.F.R.
200.501(h)). Additionally, for-profit entities may be subject to certain specific audit requirements of individual
federal grantor agencies.
Additional Federal Single Audit Act resources can be found at:
https://harvester.census.gov/facweb/Resources.aspx
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Attachment J – Audit Requirements
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PART II: STATE FUNDED
This part is applicable if the Subrecipient is a non-state entity as defined by section 215.97(2), F.S.
1. In the event that the Subrecipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such Subrecipient, the Subrecipient must have a State single or project-specific audit
for such fiscal year in accordance with section 215.97, F.S.; applicable rules of the Department of Financial
Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, the
Subrecipient shall consider all sources of state financial assistance, including state financial assistance received
from Commerce, other state agencies, and other non-state entities. State financial assistance does not include
Federal direct or pass-through awards and resources received by a non-state entity for federal program matching
requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall ensure that the
audit complies with the requirements of section 215.97(8), F.S. This includes submission of a financial reporting
package as defined by section 215.97(2), F.S., and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal year, an audit conducted in
accordance with the provisions of section 215.97, F.S., is not required. In the event that the Subrecipient expends
less than $750,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance
with the provisions of section 215.97, F.S., the cost of the audit must be paid from the non-state entity’s resources
(i.e., the cost of such an audit must be paid from the Subrecipient’s resources obtained from other than State
entities).
Additional information regarding the Florida Single Audit Act can be found at:
https://apps.fldfs.com/fsaa/
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity’s policy (i.e., the audit is not required by Federal or State
laws and is not in conflict with other Federal or State audit requirements). Pursuant to section 215.97(8), F.S.,
State agencies may conduct or arrange for audits of state financial assistance that are in addition to audits
conducted in accordance with section 215.97, F.S. In such an event, the State awarding agency must arrange
for funding the full cost of such additional audits.)
N/A
PART IV: REPORT SUBMISSION
1. Copies of reporting packages, to include any management letter issued by the auditor, for audits conducted in
accordance with 2 C.F.R. part 200 subpart F (Audit Requirements), as revised, and required by PART I of this
Exhibit Agreement shall be submitted by or on behalf of the Subrecipient directly to each of the following at the
address indicated:
A. Department of Commerce
Financial Monitoring and Accountability (FMA)
The copy submitted to the FMA section should be sent via email to: FMA-RWB@commerce.fl.gov
B. The Federal Audit Clearinghouse designated in 2 C.F.R. part 200 subpart F (Audit Requirements), as revised,
electronically at: https://harvester.census.gov/facweb/
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Attachment J – Audit Requirements
51
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Attachment J – Audit Requirements
52
2. Copies of audit reports for audits conducted in accordance with 2 C.F.R. 200 Subpart F (Audit Requirements), as
revised, and required by Part I (in correspondence accompanying the audit report, indicate the date that the
Subrecipient received the audit report); copies of the reporting package described in, 2 C.F.R. 200 Subpart F
(Audit Requirements), as revised, and any management letters issued by the auditor; copies of reports required by
Part II of this Exhibit must be sent to Commerce at the addresses listed in paragraph three (3) below.
3. Copies of financial reporting packages required by PART II of this Exhibit Agreement shall be submitted by or
on behalf of the Subrecipient directly to each of the following:
A. Commerce at the following address:
Electronic copies: Audit@commerce.fl.gov
B. The Auditor General’s Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, FL 32399-1450
Email Address: flaudgen_localgovt@aud.state.fl.us
4. Any reports, management letter, or other information required to be submitted to Commerce pursuant to this
Agreement shall be submitted timely in accordance with 2 C.F.R. part 200 subpart F, section 215.97 F.S., and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
5. Subrecipients and sub-subrecipients, when submitting financial reporting packages to Commerce for audits done
in accordance with Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General, should indicate the date that the reporting package was delivered to the
subrecipient/sub-subrecipient in correspondence accompanying the reporting package.
PART V: RECORD RETENTION
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a
period of five (5) years from the date the audit report is issued, or five (5) state fiscal years after all reporting
requirements are satisfied and final payments have been received, or for a period of three (3) years from the date that
Commerce closes out the CDBG-CV program year(s) from which the funds were awarded by the U.S. Department
of Housing and Urban Development, whichever period is longer, and shall allow Commerce, or its designee, the Chief
Financial Officer (CFO), or Auditor General access to such records upon request. In addition, if any litigation, claim,
negotiation, audit, or other action involving the records has been started prior to the expiration of the controlling
period as identified above, the records shall be retained until completion of the action and resolution of all issues
which arise from it, or until the end of the controlling period as identified above, whichever is longer. The Subrecipient
shall ensure that audit working papers are made available to Commerce, or its designee, CFO, or Auditor General
upon request for a period of five (5) years from the date the audit report is issued, unless extended in writing by
Commerce.
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Exhibit 1 to Attachment J – Funding Sources
53
Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following:
Federal Awarding Agency: U.S. Department of Housing and Urban Development
Federal Funds Obligated to Recipient: $981,067.00
Catalog of Federal Domestic Assistance Title: Community Development Block Grants/State’s Program
and Non-Entitlement Grants in Hawaii
Catalog of Federal Domestic Assistance Number: 14.228
Project Description:
This is not a research and development award.
Funding is being provided for needed infrastructure
improvements to benefit low- and moderate-income
persons residing in the Recipient’s jurisdiction.
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to this Agreement are as
Follows:
Federal Program
1. The Subrecipient shall perform its obligations in accordance with sections 290.0401- 290.048, F.S.
2. The Subrecipient shall perform its obligations in accordance with 24 C.F.R. §§ 570.480 – 570.497.
3. The Subrecipient shall perform the obligations as set forth in this Agreement, including any attachments or
exhibits thereto.
4. The Subrecipient shall perform the obligations in accordance with chapter 73C-23, F.A.C.
5. The Subrecipient shall be governed by all applicable laws, rules and regulations, including, but not necessarily
limited to, those identified in Attachment F – State and Federal Statutes, Regulations, and Policies
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following: N/A
Matching Resources for Federal Programs: N/A
Subject to Section 215.97, Florida Statutes: N/A
Compliance Requirements Applicable to State Resources Awarded Pursuant to this Agreement are as Follows:
N/A
NOTE: Title 2 C.F.R. § 200.332 and section 215.97(5), F.S., require that the information about Federal Programs and State Projects
included in Exhibit 1 and the Notice of Subgrant Award/Fund Availability be provided to the Recipient.
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Attachment K – Audit Compliance Certification
54
Email a copy of this form within 60 days of the end of each fiscal year in which this subgrant was open to
audit@commerce.fl.gov.
Subrecipient: Collier County Board of County Commissioners
FEIN: 59-6000558 Subrecipient’s Fiscal
Year:
Contact Name: Contact’s Phone:
Contact’s Email:
1. Did the Subrecipient expend state financial assistance, during its fiscal year, that it received under any
agreement (e.g., contract, grant, memorandum of agreement, memorandum of understanding,
economic incentive award agreement, etc.) between the Subrecipient and the Department of
Commerce (Commerce)? Yes No
If the above answer is yes, answer the following before proceeding to item 2.
Did the Subrecipient expend $750,000 or more of state financial assistance (from Commerce and all
other sources of state financial assistance combined) during its fiscal year? Yes No
If yes, the Subrecipient certifies that it will timely comply with all applicable State single or
project-specific audit requirements of section 215.97, Florida Statutes, and the applicable rules
of the Department of Financial Services and the Auditor General.
2. Did the Subrecipient expend federal awards during its fiscal year that it received under any agreement
(e.g., contract, grant, memorandum of agreement, memorandum of understanding, economic incentive
award agreement, etc.) between the Subrecipient and Commerce? Yes No
If the above answer is yes, also answer the following before proceeding to execution of this
certification:
Did the Subrecipient expend $750,000 or more in federal awards (from Commerce and all other
sources of federal awards combined) during its fiscal year? Yes No
If yes, the Subrecipient certifies that it will timely comply with all applicable single or
program-specific audit requirements of 2 C.F.R. part 200, subpart F, as revised.
By signing below, I certify, on behalf of the Subrecipient, that the above representations for items
1 and 2 are true and correct.
Signature of Authorized Representative Date
Printed Name of Authorized Representative Title of Authorized Representative
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Attachment L – CDBG-CV Subrogation Agreement
55
State of Florida
Department of Commerce
Federally-Funded Community Development Block Grant CARES (CDBG-CV)
Subrogation Agreement
This Subrogation and Assignment Agreement (“Agreement”) is made and entered into by and between the Collier
County Board of Comissioners (hereinafter referred to as “Subrecipient”) and the State of Florida, Department of
Commerce (hereinafter referred to as “Commerce”).
In consideration of Subrecipient’s receipt of funds or the commitment by Commerce to evaluate Subrecipient’s
application for the receipt of funds (collectively, the “Grant Proceeds”) under the Commerce Community Development
Block Grant CARES Act Program (the “CDBG-CV Program”) administered by Commerce, Subrecipient hereby
assigns to Commerce all of Subrecipient’s future rights to reimbursement and all payments received from any grant,
subsidized loan, lawsuit or insurance policies of any type or coverage or under any reimbursement or relief program
related to or administered by the Federal Emergency Management Agency (“FEMA”) or the Small Business
Administration (“SBA”) (singularly, a “CARES Act Program” and collectively, the “CARES Act Programs”) that was
the basis of the calculation of Grant Proceeds paid or to be paid to Subrecipient under the CDBG-CV Program and
that are determined in the sole discretion of Commerce to be a duplication of benefits (“DOB”) as provided in this
Agreement.
The proceeds or payments referred to in the preceding paragraph, whether they are from insurance, FEMA or the SBA
or any other source, and whether or not such amounts are a DOB, shall be referred to herein as “Proceeds,” and any
Proceeds that are a DOB shall be referred to herein as “DOB Proceeds.” Upon receiving any Proceeds, Subrecipient
agrees to immediately notify Commerce who will determine in its sole discretion if such additional amounts constitute a
DOB. If some or all of the Proceeds are determined to be a DOB, the portion that is a DOB shall be paid to
Commerce, to be retained and/or disbursed as provided in this Agreement. The amount of DOB determined to be paid
to Commerce shall not exceed the amount received from the CDBG-CV Program.
Subrecipient agrees to assist and cooperate with Commerce to pursue any of the claims Subrecipient has against the
insurers for reimbursement of DOB Proceeds under any such policies. Subrecipient’s assistance and cooperation shall
include but shall not be limited to allowing suit to be brought in Subrecipient’s name(s) and providing any additional
documentation with respect to such consent, giving depositions, providing documents, producing record and other
evidence, testifying at trial and any other form of assistance and cooperation reasonably requested by Commerce.
Subrecipient further agrees to assist and cooperate in the attainment and collection of any DOB Proceeds that the
Subrecipient would be entitled to under any applicable CDBG-CV Program.
If requested by Commerce, Subrecipient agrees to execute such further and additional documents and instruments as
may be requested to further and better assign to Commerce, to the extent of the Grant Proceeds paid to Subrecipient
under the CDBG-CV Program, the Policies, any amounts received under the CDBG-CV Programs that are DOB
Proceeds and/or any rights thereunder, and to take, or cause to be taken, all actions and to do, or cause to be done, all
things requested by Commerce to consummate and make effective the purposes of this Agreement.
Subrecipient explicitly allows Commerce to request of any company with which Subrecipient held insurance policies, or
FEMA or the SBA or any other entity from which Subrecipient has applied for or is receiving Proceeds, any non-public
or confidential information determined to be reasonably necessary by Commerce to monitor/enforce its interest in the
rights assigned to it under this Agreement and give Subrecipient’s consent to such company to release said information
to Commerce.
If Subrecipient (or any lender to which DOB Proceeds are payable to such lender, to the extent permitted by superior
loan documents) hereafter receives any DOB Proceeds, Subrecipient agrees to promptly pay such amounts to
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Attachment L – CDBG-CV Subrogation Agreement
56
Commerce, if Subrecipient received Grant Proceeds under the CDBG-CV Program in an amount greater than the
amount Subrecipient would have received if such DOB Proceeds had been considered in the calculation of
Subrecipient’s award.
In the event that the Subrecipient receives or is scheduled to receive any subsequent Proceeds, Subrecipient shall pay
such subsequent Proceeds directly to Commerce, and Commerce will determine the amount, if any, of such subsequent
Proceeds that are DOB Proceeds (“Subsequent DOB Proceeds”). Subsequent Proceeds in excess of Subsequent DOB
Proceeds shall be returned to the Subrecipient. Subsequent DOB Proceeds shall be disbursed as follows:
1. If the Subrecipient has received full payment of the Grant Proceeds, any Subsequent DOB Proceeds shall be
retained by Commerce.
2. If the Subrecipient has received no payment of the Grant Proceeds, any Subsequent DOB Proceeds shall be used by
Commerce to reduce payments of the Grant Proceeds to the Subrecipient, and all Subsequent DOB Proceeds shall
be returned to the Subrecipient.
3. If the Subrecipient has received a portion of the Grant Proceeds, any Subsequent DOB Proceeds shall be used,
retained and/or disbursed in the following order: (A) Subsequent DOB Proceeds shall first be used to reduce the
remaining payments of the Grant Proceeds, and Subsequent DOB Proceeds in such amount shall be returned to the
Subrecipient; and (B) any remaining Subsequent DOB Proceeds shall be retained by Commerce.
4. If Commerce makes the determination that the Subrecipient does not qualify to participate in the CDBG-CV
Program or the Subrecipient determines not to participate in the CDBG-CV Program, the Subsequent DOB
Proceeds shall be returned to the Subrecipient, and this Agreement shall terminate.
Once Commerce has recovered an amount equal to the Grant Proceeds paid to Subrecipient, Commerce will reassign
to Subrecipient any rights assigned to Commerce pursuant to this Agreement.
Subrecipient represents that all statements and representations made by Subrecipient regarding Proceeds received by
Subrecipient shall be true and correct as of the date of the signing of this Agreement.
Warning: Any person who intentionally or knowingly makes a false claim or statement to HUD may be subject to civil
or criminal penalties under 18 U.S.C. §§ 287, 1001 and 31 U.S.C. § 3729.
The person executing this Agreement on behalf of the Subrecipient hereby represents that he\she has received, read,
and understands this notice of penalties for making a false claim or statement regarding Proceeds received by
Subrecipient.
In any proceeding to enforce this Agreement, Commerce shall be entitled to recover all costs of enforcement, including
actual attorney’s fees.
Collier County Board of County Commissioners Florida Department of Commerce
By: Date: By: Date:
(Authorized Signature) (Authorized Signature)
Name: Rick LoCastro Name: J. Alex Kelly
Title: Chairman Title: Secretary
Attest:
CRYSTAL K. KINZEL, CLERK
___________________________
Deputy Clerk
Approved as to Form and Legality:
_________________________________
Derek D. Perry
Assistant County Attorney 9/20/2023CAO