Agenda 09/26/2023 Item #16B 7 (Resolution: Increase grant for construction of a five-foot sidewalk on the east side of Vanderbilt Drive)09/26/2023
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign a Supplemental Agreement to the Local
Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) to increase the
grant award from $611,727 to $851,727 for construction of a five-foot sidewalk on the east side of Vanderbilt
Drive from Vanderbilt Beach Road to 109th Avenue North; to adopt the accompanying resolution formally
approving and authorizing the chairman to execute same on behalf of the Board; and to authorize the
necessary Budget Amendments, FPN 438092-2-58-01. (Project 60255, Fund 1841)
OBJECTIVE: To construct a five-foot-wide sidewalk on the east side of Vanderbilt Drive from Vanderbilt Beach
Road to 109th Avenue North, with funding assistance from the FDOT LAP Agreement.
CONSIDERATIONS: The purpose of this supplemental agreement is to add additional funding in the amount of
$240,000 to offset rising construction costs.
In January of 2014, County staff submitted an application to the Collier Metropolitan Planning Organization (MPO)
for funding of the Vanderbilt Drive sidewalk project. The project was included in the adopted 2014 Pathway
Prioritized Project list. The project remained on the priority list for five years before being programmed in the
FDOT Work Program. The project appeared in the 2020 FDOT Work Program for design services in FY 2020/21
in the amount of $151,000. The County entered into a Local Funding Agreement (LFA) with the FDOT to cover a
funding shortfall for the design work performed by the FDOT's consultant engineer in the amount of $49,205, for a
total design amount of $200,205. Construction funding was programmed in the 2019 FDOT Work Program for FY
2023 in the amount of $611,727.
On May 23, 2023, the Board approved an FDOT LAP Agreement for construction with FDOT, Resolution No.
2023-93, in the amount of $611,727. Final plans and specifications for this project were signed and sealed by a
Florida-licensed Professional Engineer and approved by FDOT.
Since the submittal of the application, construction costs have continued to rise. FDOT has agreed to provide
additional funding in the amount of $240,000 to cover increased costs.
FDOT is empowered by legislative authority to contract with other governmental (local) agen cies to develop,
design, and construct transportation facilities and to reimburse these governmental agencies for services provided to
the traveling public. The FDOT LAP, administered at the FDOT district level, is the mechanism used to complete a
prioritized project from FDOT’s Five-Year Work Program. Collier County is LAP certified and the Transportation
Management Services Department staff will be responsible for the administration of the project’s construction
phase. In-house staff will be responsible for federal and FDOT grant compliance.
This item is consistent with the Collier County strategic plan objective to design and maintain an effective
transportation system to reduce traffic congestion and improve the mobility of our residents and visitors.
FISCAL IMPACT: A budget amendment is required to recognize additional grant revenue in the amount of
$240,000 in Transportation Grant Fund 1841, Project (60255) for Construction; the funding source is Federal
Highway Administration for a total of $851,727 whereby, these grant dollars are passed through FDOT via the LAP
agreement. This grant does not require a match.
GROWTH MANAGEMENT IMPACT: These improvements are consistent with the Growth Management Plan
Transportation Element, specifically Section B - Intermodal & Multi-modal Transportation, (1) Non-Motorized
Travel, Objective 4, Policy 4.2, Policy 4.4, Policy 4.5, Policy 4.6, and Policy 4.8
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -DDP
RECOMMENDATION: To approve and authorize the Chairman to sign a Supplemental Agreement to the Local
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Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) to increase the grant
award from $611,727 to $851,727 for construction of a five-foot sidewalk on the east side of Vanderbilt Drive from
Vanderbilt Beach Road to 109th Avenue North; to adopt the accompanying resolution formally approving and
authorizing its chairman to execute same on behalf of the Board; and to authorize the necessary budget amendments
(60255), FPN 438092-2-58-01.
Prepared By: Michael Tisch, PMP, Project Manager II, Transportation Engineering Division
ATTACHMENT(S)
1. Supplemental Agreement CC CAO (PDF)
2. Resolution - 090723 (PDF)
3. Original FDOT LAP Agreement 438092 G2M23 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.7
Doc ID: 26458
Item Summary: Recommendation to approve and authorize the Chairman to sign a Supplemental Agreement to
the Local Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) to increase
the grant award from $611,727 to $851,727 for construction of a five -foot sidewalk on the east side of Vanderbilt
Drive from Vanderbilt Beach Road to 109th Avenue North; to adopt the accompanying resolution formally
approving and authorizing its chairman to execute same on behalf of the Board; and to authorize the necessary
Budget Amendments, FPN 438092-2-58-01. (Project 60255, Fund 1841)
Meeting Date: 09/26/2023
Prepared by:
Title: – Transportation Engineering
Name: Michael Tisch
09/06/2023 11:27 AM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
09/06/2023 11:27 AM
Approved By:
Review:
Transportation Engineering Anthony Khawaja Additional Reviewer Completed 09/07/2023 2:09 PM
Transportation Engineering Mark McCleary Additional Reviewer Completed 09/07/2023 2:09 PM
Operations & Regulatory Management Danielle Bates Additional Reviewer Completed 09/07/2023 2:13 PM
Transportation Management Services Department Danielle Bates Transportation Management Services
Department Completed 09/07/2023 2:13 PM
Capital Project Planning, Impact Fees, and Program Management Rookmin Nauth Additional Reviewer Completed
09/07/2023 2:34 PM
Road Maintenance Ellen Sheffey Additional Reviewer Completed 09/07/2023 4:16 PM
Transportation Management Operations Support Brandy Otero Additional Reviewer Completed
09/08/2023 9:33 AM
Transportation Management Services Department Trinity Scott Transportation Completed
09/12/2023 10:26 AM
Grants Maria Kantaras Level 2 Grants Review Completed 09/12/2023 2:25 PM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Completed 09/12/2023 9:30 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/13/2023 8:42 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/13/2023 10:35 AM
Grants Therese Stanley Additional Reviewer Completed 09/14/2023 10:59 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 09/18/2023 1:15 PM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 09/20/2023 12:46 PM
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Board of County Commissioners Geoffrey Willig Meeting Pending 09/26/2023 9:00 AM
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Oocus€n Envelope lO: 8A55F136-3ECF-4468-8184-1A4A290E0956
SIA'IE OF FI ORIOA OEPAR-MENl OF TRANSPORTAIION
LOCAL AGENCY PROGRAM
SUPPLEMENTAL AGREEMENT
SUPPLEI\IENTAL NO,
CONTRACT NO.
G2M23
FEDERAL ID NO, (FAIN)
D123-061-B
RECIPIENT UNIOUE ENTITY ID SAM NO
JWKJ KY
FPN
438092-2-58-01
Recipient,Collier County . desires to su pplement
the original Agreemenl enlered into and executed on as identified above. All
provisions in the original Agreement and supplements, il any, remain in effect except as expressly modified by this
supplement.
The changes to the Agreement and supplements, if any, are described as follows
PROJECT DESCRIPTION
Name CR 901/ Vanderbilt Drive from Vanderbill Beach Road to 109th Avenue North
Leng th 1.214
Termini The conslruction of a 5 foot sidewalk on the east side of CR901 / Vanderbilt Drive from Vanderbilt Beach Road to
109rh Avenue North
Description of Work:
This roughly 1.25-mile-long project involves the construction of a five-foot-wide sidewalk along Vanderbilt Drive from
Vanderbilt Beach Road to 109th Avenue North. Vanderbilt Drive is a suburban residential street with a flush shoulder
typical. The sidewalk will be constructed with 6" thick concrete and will have 1' shoulders stabilized with sod. Minimal
impacts to existing drainage swales, inlets, utilities, and landscaping are expected. Driveway reconstruction on the east
side of Vanderbilt Drive is expected so that the proposed pedestrian facility will adhere to ADA standards. A mid-block
crossing equipped with tvvo Rectangular Rapid Flashing Beacons is proposed near 109th Avenue North and will
connect pedeslrians to the existing sidewalk on the west side of Vanderbilt Drive. Minor signing and pavement marking
improvements are proposed along the corridor.
Reason for Supplement and supporting engineering and/or cost analysis:
The purpose of this Supplemental Agreement #1 is to add additional construction funding in Fiscal Year 24 funds in the
amount of $240,000.00 (Two-Hundred Forty Thousand Dollars) due to funding shortfall wilh cost overruns as shown in
the attached Exhibit "B" ad.iusted "SCHEDULE OF FUNDING'.
cAO
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PROGRAM MANAGEMENT
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Page 1 or a
FEDERAL AWARD DATE
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Packet Pg. 1075 Attachment: Supplemental Agreement CC CAO (26458 : Vanderbilt Drive S/W FDOT LAP Supplemental Agreement)
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Packet Pg. 1076 Attachment: Supplemental Agreement CC CAO (26458 : Vanderbilt Drive S/W FDOT LAP Supplemental Agreement)
DocuSrgn Envelopo lDi 8A55F136-3ECF-446B-8184-1444290E0956
SIATE Of FIORIDA OEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGR.AM
SUPPLEMENTAL AGREEMENT
lN WITNESS WHEREOF, the parties have executed this Agreement on the date lasl ascribed herein.
RECIPIENT Collier County STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
B
Ilv:
Name
Title:
Rick LoCastro, Chairman Datel
Attest:
CRYSTAL K. KINZEL, CLERK Legal Review:
Deputy Clerk
Approved as to Form and Legality:
Nq
525-01G32
PROGRAM MANAGEMENT
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Page q of g
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Derek D. Perry
Assistant County Attomey UV..rl
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Packet Pg. 1077 Attachment: Supplemental Agreement CC CAO (26458 : Vanderbilt Drive S/W FDOT LAP Supplemental Agreement)
RESOLUTION NO. 2023.
A RE,SOLUTION BY THE BOARD OF COUNTY
COMMISSIONERS, COLLIER COUNTY, FLORIDA,
APPROVING AND ATITHORIZING ITS CHAIRMAN TO
EXECUTE A LOCAL AGENCY PROGRAM
SUPPLEMENTAL AGR.E,EMENT WITH THE, STATE OF
FLORIDA DEPARTMENT OF TRANSPORTATION FOR
ADDITIONAL GRANT FUNDING TO CONSTRUCT A
FIVE-FOOT SIDEWALK ON THE EAST SIDE OF
VANDERBILT DRJVE FROM VANDERBILT BEACH
ROAD TO 1O9T''I AVENUE NORTH. (FPN 438092-2.58.01)
WHEREAS, on May 23, 2023, the Board of County Commissioners ("Board") approved a
Local Agency Program (LAP) Agreement (the "Agreement") with the Statc of F-lorida Department
ol' Transportation (FDOT), entered into and executed on June 23,2023, wherein FDOT will
reimburse Collier County up to the sum of to $611,727 to construct a five-foot sidewalk on the
east side of Vanderbilt Drive from Vanderbilt Beach Road to 1096 Avenue North (FPN 438092-
2-58-01); and
WIIEREAS, FDOT is willing 1t> supplement the Agreement to increase the reimbursemcnt
to $85 I ,727 (Contract No. G2M23) (the "Supplemental Agreemcnt"); and
WIIEREAS, the Board finds that the Supplemental Agreement is in the public interest and
benefits the citizens of Collier County.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COLNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, thAt:
l. The Board of County Commissioners approves and authorizes its Chairman to sign the
Supplcmental Agreement pertaining to FPN 438092-2-58-01 (Contract No. GZM23).
2. The Collier County Clerk is directed to forward a certified copy of this Resolution along
with the Supplemental Agreement for execution by FDOT.
3. This Resolution shall take cffect immediately upon adoption.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same, this 26th day of September 2023.
ATTEST: BOARD OF COUNTY COMMISSIONERS
CRYSTAL K. KINZEL, Clerk COLLIER COt NTY, FI"ORIDA
By By,
, Deputy Clerk
Approved as to form and legality:
Derek D. Perry
Assistant County Attomsy
[23-TRO-00385/ t8 r 3564/l ]
clo
Page 1 of I
Rick LoCastro. Chairman
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Packet Pg. 1078 Attachment: Resolution - 090723 (26458 : Vanderbilt Drive S/W FDOT LAP Supplemental Agreement)
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Packet Pg. 1079 Attachment: Original FDOT LAP Agreement 438092 G2M23 (26458 : Vanderbilt Drive S/W FDOT LAP Supplemental Agreement)
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Packet Pg. 1106 Attachment: Original FDOT LAP Agreement 438092 G2M23 (26458 : Vanderbilt Drive S/W FDOT LAP Supplemental Agreement)