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Backup Documents 08/22/2023 Item #16D 1 16D i ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 8.22.23 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) _ Office Initials Date 1. Carolyn Noble Community and Human CN 8.1.23 Services 2. County Attorney Office— County Attorney Office Dor a fr i i�3 3. BCC Office Board of County / Commissioners RL h( /s/ '/3f/23 4. Minutes and Records Clerk of Court's Office r ( 11 //.719'd 7)14) 0/4;3 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Carolyn Noble/Community&Human Phone Number 239-450-5186 Contact/ Department Services Agenda Date Item was 8.22.23 f Agenda Item Number Approved by the BCC (.0 , \y Type of Document MOU Number of Original 3 ORIGINAL Attached Documents Attached DOCUMENTS PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK CN 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip n N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on above date and all changes made during n e N/A is not the meeting have been incorporated in the attached document. The County n q@tion for Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the : is no BCC,all changes directed by the BCC have been made, and the document is ready for the ii option for Chairman's signature. line. 16D 1 Martha S. Vergara From: Martha S. Vergara Sent: Thursday, August 31, 2023 1:15 PM To: NobleCarolyn Subject: MOU - Hunger& Homeless Coalition of Collier County Attachments: Carolyn Noble.pdf Hi Carolyn, Attached for your records is a copy of the referenced document. Would you like the other two to be sent to you via interoffice mail or have someone pickup the documents? Thank you, Martha Vergara BMR &VAB Senior Deputy Clerk c`9- cvtit c'°c`RT� Office: 239-252-7240 °� Fax: 239-252-8408 Ac E-mail: martha.vergara@CollierClerk.com Office of the Clerk of the Circuit Court *^ & Comptroller of Collier County 6`e.- ���° 3299 Tamiami Trail E, Suite #401 �-"'�"`s V� Naples, FL 34112 www.CollierClerk.com i 16D 1 MEMORANDUM Date: August 31, 2023 To: Carolyn Noble, Grants Community & Human Services From: Martha Vergara, Sr. Deputy Clerk Minutes & Records Department Re: MOU w/Hunger & Homeless Coalition of Collier County Enclosed please find two (2) originals of each document referenced above (Agenda Item #16D1), approved by the Board of County Commissioners on Tuesday, August 22, 2023. The Minutes & Records Department has retained an original as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Enclosure 1 6 D 1 Memorandum of Understanding between Hunger and Homeless Coalition of Collier County and By Name List Committee Members I. Purpose The purpose of the Memorandum of Understanding("MOU") is to document the relationship between the Collier County Hunger and Homeless Coalition, Inc. DBA Hunger and Homeless Coalition of Collier County, a Florida nonprofit corporation("HHC") and Collier County Board of County Commissioners, a("Partner Organization")(collectively referred to as the"Party"or "Parties"). This MOU provides a broad framework for cooperation between the organizations in preventing hunger and homelessness in Collier County. A By Name List(BNL) is defined as a real-time list of people experiencing homelessness in our community. It includes a robust set of data points that support coordinated access and prioritization at a household level, and an understanding of homeless inflow and outflow at a system level. Without this information, you cannot: 1. Understand the scope of homelessness in your community. 2. Understand how people move in and out of your system on an ongoing basis. 3. Have accurate information to set goals to reduce homelessness. 4. Have accurate information to understand if you are making progress in ending homelessness. II. Independence of Operations Each Party to this MOU will maintain its own identity, establish its own policies, and finance its own activities. III. Organization Descriptions 1. HHC 's mission is to support the planning, delivery and coordination of high-quality services to the hungry, homeless, and those at risk of homelessness in Collier County and work with community stakeholders to bring an end to the risks that vulnerable persons face in Collier County. HHC will facilitate the BNL data through HMIS/CRN and provide to the BNL Committee Bi-weekly. 2. The Partner Organization mission is to collaborate, bringing resources to quickly end homelessness for clients. MOU Page 1 of 5 coo 16D IV. Methods of Coordination The Parties have identified the following methods to coordinate and communicate under this MOU: Weekly meetings on Zoom to review BNL list. V. Responsibilities of the Parties The Parties have identified the following responsibilities under this MOU: 1. Generally, responsibility of the Parties: The parties hereto agree that this Agreement is the complete and exclusive statement of the agreement between parties and supersedes all prior proposals and understandings,oral and written,relating to the subject matter of this Agreement. Partner Agencies shall not transfer or assign any rights or obligations under this Agreement without the written consent of the Lead Agency. This Agreement shall remain in-force until revoked in writing by either party with 30 days advance written notice. The exception to this term is if allegations, or actual incidences,arise regarding possible,or actual,breaches of this Agreement or jeopardy to the integrity of the CRN by Partner Agency action or inaction. Should such situation arise,the Lead Agency may immediately suspend access to the CRN until the allegations are resolved to protect the integrity of the system, and if such resolution is not timely achieved,to terminate this Agreement. Termination of this Agreement shall in no manner impact the Partner Agency's obligations of indemnification,confidentiality and system integrity/security,all of which shall survive termination of the Agreement. When the Lead Agency becomes aware of a possible or actual incident, it shall make a reasonable effort to address its concerns with the County Manager or designee of the Partner Agency prior to acting. If the Lead Agency believes that the breach by a Partner Agency's such that it may damage the integrity of the central database and the information in the central database for the Partner Agency or any other Agency, it may take immediate steps to suspend the Partner Agency's access to the C.RN prior to addressing the concerns with the executive level of the Partner Agency. The Lead Agency will then address the concern with the executive level of the Partner Agency to resolve the issue. Action with a Partner Agency may include the provision of training and technical assistance, suspension of access to the central database or other appropriate measures to ensure that the data integrity is maintained. This Agreement may be modified or amended by written agreement executed by both parties. All responsibilities and obligations regarding the protection or destruction of confidential client information shall survive the termination of this agreement. Neither party may re-assign this agreement without the prior written consent of the other party. MOU Page 2 of 5 16D 1 2. HHC responsibilities: A. Lead Agency agrees to provide the BNL data Bi-weekly. B. Lead Agency agrees to perform its duties in accordance with the CRN Policies&Procedures manual and Statement of Work that does not violate any federal regulations applicable to any government agency. 3. Partner Organization responsibilities: A. The Partner Agency and Lead Agency understand the server,which contains all Client information, including encrypted identifying Client information,will be located at an appropriate location as determined by Wellsky,the provider of the HMIS/CRN data system. B. The Partner Agency and Lead Agency understand that Wellsky, Lead Agency, and the Lead Agency CRN are custodians of data,and not owners of data. C. The Partner Agency will review information for whom they enroll in a program and/or those who are participants in one or more of the agency programs. 1. The Partner Agency understands that a Client Sharing Agreement allows it to share confidential Client information with select agencies so long as the release of information has been signed by the client. V. General 1. Parties agree not to use or display any trademarks of the other without first receiving the express written permission from the other Party to do so. 2. Parties will keep the public informed of their cooperative efforts. 3. Parties will widely distribute this partnership MOU within their respective organizations and require full cooperation from each of its representatives. VII. Periodic Review and Analysis MOU Page 3 of 5 0.0 16D 1 The Parties will jointly evaluate their progress in implementing this MOU at least every year and revise and develop new plans or goals as appropriate. VIII. Term and Termination This MOU is effective as of the date of the last signature below and expires one(1)year from the last signature date. The parties may extend this MOU for additional periods and if so, should confirm this in writing. Either party may terminate this MOU by providing the other party with written notice of its intent to terminate, with at least fifteen(15)days' notice. IX. Miscellaneous Neither Party to this MOU has the authority to act on behalf of the other Party or bind the other Party to any obligation. This MOU is not intended to be enforceable in any court of law. The sole remedy for non-performance under this MOU shall be termination, with no damages or penalty. X. Signatures - continued on next page MOU Page 4 of 5 0,0 16D 1 ATTEST: AS TO THE COUNTY: CRYSTAL K. KINZE ,CLERK BOARD OF COUNTY COMMISSIONERS OF ii , 4 j s`' p COLLIER COUNTY, FLORIDA /__ i -J� . Sa.., Ar(st as to ChaUman'W D=1 P. C Fi (.----7 : ;:? it signature ors',/ By: ' . RICK LOCASTRO,CHAIRMAN Dated: A 'G • . . ,/ At.r] Date: ii4 - 2 2 Z o 2 2 WITNESSES: _ AS TO: COLLIER COUNTY HUNGER& HOMELESS COALITION,INC. Witness • I Sig..ture C� By: LI, KIM' Q J O.Q (� HUSH G. ARK, BOARD PRESIDENT Wit ess#JI Printed Name' Y ) /-� Date: ! - 02 g " 0 ?J ALK. [Please provide evidence of signing authority] Witness # gnature KQ\c•Nr-e_LI Ste; r--- Witness #2 Printed Name App ed as to form and legality: 0/° rb Dere D. Perry c9 Assistant County Attorney � 1�/ Date: 4U6- 3f I 2623 MOU Page5of5 cps..