Agenda 09/12/2023 Item #16E 7 (Authorize the County Manger to sign agreements and make purchases associated with the procurment of goods or services from vendors who have awarded a contract.)09/12/2023
EXECUTIVE SUMMARY
Recommendation: To authorize the County Manager or designee to sign agreements and make purchases
associated with the procurement of goods or services from vendors who have been awarded a contract, as a
result of a competitive selection process, by a federal, state, or municipal government, or any other
governmental agency, political subdivision, or government-related association provided that the originating
entity utilized a competitive process similar to Collier County’s. In addition to the agencies and political
subdivisions identified above, the County Manager or designee is authorized to utilize cooperative agreements
available from OMNIA Partners, NASPO ValuePoint, HGACBuy, and Sourcewell for efficient purchasing
with no further action by the Board if the operating divisions have budgeted for the goods and/or services.
OBJECTIVE: To utilize pre-established cooperative agreements and existing agency contracts for piggybacking,
taking advantage of economies of scale to receive disc ounted pricing not otherwise offered if competed by the
County, for the purchase of goods and services where funding has been established.
CONSIDERATIONS: The County’s Procurement Ordinance No. 2017-08 (the “Ordinance”), as amended,
allows the Procurement Services Division to recommend the use of contracts, agreements and price lists that
have been competitively solicited through a purchasing consortium or another public agency to secure the effective
and efficient procurement of goods and services. The Ordinance provides at Section Eleven, Procurement Methods,
subsection 4, that each fiscal year the Procurement Services Director shall bring forward for Board approval a list
of recommended cooperatives for consideration.
The f ederal government allows state and local governments to make purchases using the United States
Government Services Administrations (“GSA”) Schedules. The Federal GSA contracts offer public agencies
products and servi ces for the lowest guaranteed prices at the terms and conditions established by the federal
government.
The State of Florida, Department of Management Services, Division of State Purchasing, administers statewide
agreements for use by Florida State agencies, local governments, and associations. Statewide agreements enable
eligible users to pool their buying power to lower total costs and reduce administrative burdens, while
complying with Chapter 287 Florida Statutes, which governs the purchase of products and services. This
includes State Term Contracts, Alternate Contract Source, State Purchasing Agreements, RESPECT
agreements, PRIDE agreements and Insurance Coverage Program agreements.
In addition to the agencies and political subdivisions identified above, the following cooperatives are recommended
for the efficient purchase of goods and services where funding has been established:
1. OMNIA Partners
2. NASPO ValuePoint
3. HGACBuy
4. Sourcewell
Purchasing cooperatives have several advantages, including, but not limited to:
• Aggregated buying power of public agencies.
• Solicitations are competitive in the market with pricing offered being the lowest for the commodity or
service.
• More favorable terms to the County for freight, shipping, service, and warranties, etc.
• Streamlined processes for both the Procurement Division and operating staff.
• A more expedited process, versus issuing an independent solicitation.
Procurement Services Division staff recommends the use of such agreements when it is in the best interest of
the County with no further action by the Board if operating divisions have budgeted for the goods and services.
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FISCAL IMPACT: Operating divisions have accounted for expenses in their fiscal year 2024 budgets for
the procurement of goods and services for delivering public services using these agreements.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney’s Office. The Ordinance
provides that in authorizing purchases under these types of agreements, the Procurement Services Director must
determine that the use of a cooperative purchase agreement is in the best interest of the County. The
Procurement Director shall review these Government Contracts seeking the most favorable terms for each
intended purchase. With that understanding, this it em is approved as to form and legality, and requires majority
support for approval.-SRT
RECOMMENDATION: To authorize the County Manager or designee to sign agreements and make purchases
associated with the procurement of goods or services from vendors who have been awarded a contract, as a result of a
competitive selection process, by a federal, state, or municipal government, or any other governmental agency,
political subdivision, or government-related association provided that the originating entity utilized a competitive
process similar to Collier County’s. In addition to the agencies and political subdivisions identified above, the County
Manager or designee is authorized to utilize cooperative agreements available from OMNIA Partners, NASPO
ValuePoint, HGACBuy, and Sourcewell for efficient purchasing with no further action by the Board if the
operating divisions have budgeted for the goods and/or services.
Prepared by: Sandra Herrera, Procurement Director, Procurement Services Division
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7
Doc ID: 26444
Item Summary: Recommendation to authorize the County Manager or designee to sign agreements and make
purchases associated with the procurement of goods or services from vendors who have been awarded a contract, as
a result of a competitive selection process, by a federal, state, or municipal government, or any other governmental
agency, political subdivision, or government-related association provided that the originating entity utilized a
competitive process similar to Collier County’s. In addition to the agencies and political subdivisions identified
above, the County Manager or designee is authorized to utilize cooperative agreements available from OMNIA
Partners, NASPO ValuePoint, HGACBuy, and Sourcewell for efficient purchasing with no further action by the
Board if the operating divisions have budgeted for the goods and/or services
Meeting Date: 09/12/2023
Prepared by:
Title: – Procurement Services
Name: Heather Yilmaz
08/22/2023 9:10 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
08/22/2023 9:10 AM
Approved By:
Review:
Procurement Services Sandra Herrera Level 1 Purchasing Gatekeeper Completed 08/22/2023 9:15 AM
Procurement Services Sandra Herrera Director Review Completed 08/22/2023 9:15 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/25/2023 9:01 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/25/2023 9:18 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/25/2023 9:40 AM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Review Completed
08/25/2023 1:45 PM
Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 08/30/2023 11:20 AM
Corporate Business Operations Kenneth Kovensky Additional Reviewer Completed 09/05/2023 11:17 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 09/06/2023 2:13 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/12/2023 9:00 AM
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