Agenda 09/12/2023 Item #16B 5 (Local Match agreement for MPO for Safe Street and Roads for All Safety Action Plan Grant.)09/12/2023
EXECUTIVE SUMMARY
Recommendation to approve a Local Match Agreement with the Collier Metropolitan Planning
Organization (the “MPO”) to provide matching funds for the Safe Streets and Roads for All (“SS4A”) Safety
Action Plan Grant.
OBJECTIVE: To secure local matching funds to receive an SS4A grant from the United States Department of
Transportation (“USDOT”) to develop a comprehensive Safety Action Plan.
CONSIDERATIONS: SS4A is a new competitive grant program administered by the USDOT under the authority
of the Infrastructure Investment and Jobs Act (Public Law 117-58). The purpose of SS4A grants is to improve
roadway safety by significantly reducing or eliminating roadway fatalities and serious injuries for all users through
the development and implementation of a safety action plan. The SS4A program provides funding for two types of
grants: Action Plan Grants and Implementation Grants. Action plan grants are used to develop a comprehensive
Safety Action Plan (“SAP”). With USDOT’s acknowledgement of an SAP, member governments become eligible
to submit applications for an Implementation Grant. Implementation grants are available to implement strategies or
projects that are consistent with the existing Action Plan.
On September 9, 2022, the MPO approved the filing of an SS4A action plan grant application for $200,000 in
federal funds and $50,000 in local matching funds for a total amount of $250,000. On September 13, 2022, the
County approved contributing $40,000 towards meeting the local matching funds requirement subject to the MPO
contributing the remaining $10,000 in local funds, with the condition that the parties enter into an agreement with
deliverables should the grant be awarded prior to acceptance of the grant by the MPO. The Florida Division o f the
Federal Highway Administration (“FHWA”) notified the MPO on February 23, 2023, that the USDOT selected the
MPO to receive an SS4A action plan grant subject to the MPO entering into a formal Agreement with the FHWA.
The Local Match Agreement memorializes the agreed upon terms and conditions pertaining to the County’s and
MPO’s financial contributions for the SS4A action plan grant and establishes the FHWA approved Comprehensive
Safety Action Plan as the MPO’s deliverable.
The MPO Board is expected to approve the grant agreement and the Local Match Agreement at its schedule
September 8, 2023, meeting.
FISCAL IMPACT: Funding will be approved and appropriated at a future Board meeting upon receipt of an
executed grant agreement. The total award of the grant is $250,000 of which $200,000 is allocated through FHWA
to the MPO. The required recipient share of 20% ($50,000) is available in the Growth Management Transportation
Capital Fund (3081) and MPO Grants Fund (1809) in the amount of $40,000 and $10,000 respectively.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
GROWTH MANAGEMENT IMPACT: This request is consistent with Collier County’s Growth Management
Plan.
RECOMMENDATION: Recommendation to approve and authorize the Chairman to sign the Local Match
Agreement between the County and MPO.
Prepared by: Sean Kingston, AICP, CFM, Principal Planner
ATTACHMENT(S)
1. Local Match Agreement (PDF)
2. SS4A Grant Agreement (PDF)
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09/12/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.5
Doc ID: 26284
Item Summary: Recommendation to approve a Local Match Agreement with the Collier Metropolitan Planning
Organization (MPO) to provide matching funds for the Safe Streets and Roads for A ll (SS4A) Safety Action Plan
Grant.
Meeting Date: 09/12/2023
Prepared by:
Title: Senior Planner – Metropolitan Planning Organization
Name: Sean Kingston
08/07/2023 3:22 PM
Submitted by:
Title: Executive Director - MPO – Metropolitan Planning Organization
Name: Anne McLaughlin
08/07/2023 3:22 PM
Approved By:
Review:
Metropolitan Planning Organization Anne McLaughlin Additional Reviewer Completed 08/07/2023 3:28 PM
Transportation Management Services Department Jeanne Marcella Transportation Management Services
Department Completed 08/08/2023 10:44 AM
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed
08/14/2023 7:58 AM
Transportation Management Operations Support Brandy Otero Additional Reviewer Completed
08/29/2023 10:40 AM
Transportation Management Services Department Trinity Scott Transportation Completed
08/29/2023 4:15 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/30/2023 9:51 AM
Grants Erica Robinson Level 2 Grants Review Completed 08/30/2023 10:39 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/30/2023 10:45 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/31/2023 10:24 AM
Grants Therese Stanley Additional Reviewer Completed 08/31/2023 1:16 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 09/01/2023 8:43 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 09/06/2023 2:23 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 09/12/2023 9:00 AM
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1. Award No.
693JJ32340448
2. Effective Date
See No. 17 Below
3. Assistance
Listings No.
20.939
4. Award To
Collier Metropolitan Planning Organization
2885 South Horseshoe Dr.
Naples, FL 34104-6130
Unique Entity Id.: CNWJY78LD581
TIN No.: 59-6000558
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
27 months from Effective Date of
Agreement.
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$200,000
$50,000
$0
$0
$250,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (Pub. L. 117–58, November 15,
2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”)
10. Procurement Request No.
HSSP230267PR/000001
11. Federal Funds Obligated
$200,000
12. Submit Payment Requests To
See article 20.
13. Payment Office
See article 20.
14. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.41010.610066
00.0000000000.0000000000.0000000000.0000000000
15. Description of Project
Collier MPO Comprehensive Safety Action Plan
RECIPIENT
16. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Greg Folley
Title: MPO Chair
FEDERAL HIGHWAY ADMINISTRATION
17. Signature of Agreement Officer
______________________________________
Signature Date
Name: Robert M. McNamara
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2022 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the [United States Department of Transportation (the “USDOT”)]
[Federal Highway Administration (the “FHWA”) and the Collier Metropolitan Planning
Organization (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for
All (“SS4A”) Grant for the Collier MPO Comprehensive Safety Action Plan.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document
titled “General Terms and Conditions Under the Fiscal Year 2022 Safe Streets and Roads
for All Grant Program,” dated February 8, 2023, which is available at
https://www.transportation.gov/grants/ss4a/grant-agreements. Articles 7–30 are in the
General Terms and Conditions. The General Terms and Conditions are part of this
agreement.
(b) The Recipient states that it has knowledge of the General Terms and Conditions.
Recipient also states that it is required to comply with all applicable Federal laws and
regulations including, but not limited to, the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National
Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy
America Act (BIL, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations
on the Recipient and that the Recipient’s non-compliance with the General Terms and
Conditions may result in remedial action, termination of the SS4A Grant, disallowing
costs incurred for the Project, requiring the Recipient to refund to the FHWA SS4A the
SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity
and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: Collier MPO Comprehensive Safety Action Plan
Application Date: 09/15/22
2.2 Award Amount.
SS4A Grant Amount: $200,000
2.3 Award Dates.
See Section 6 on page 1
2.4 Budget Period
See Section 6 on page 1
2.5 Action Plan Grant or Implementation Grant Designation.
Designation: Action Plan
2.6 Federal Award Identification Number. The Federal Award Identification
Number is listed on page 1, line 1.
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The Collier MPO is partnering with its member governments – Collier County and the
cities of Naples, Marco Island and Everglades City – to develop a Comprehensive Safety
Action Plan that supports the MPO’s and FDOT’s Vision Zero goals, provides a
framework to reduce fatalities and serious injuries on roadways, and improves the safety,
health, and well-being of residents and visitors. The Action Plan will address all roadway
users, including pedestrians, bicyclists, public transportation, personal conveyance and
micromobility users, motorists, and commercial vehicle operators. The Plan will include
the following components developed in accordance with program guidance: Leadership
Commitment & Goal Setting; Planning Process & Structure (Committee & Board
Meetings): Safety Analysis; and Public Engagement & Collaboration; Equity
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Considerations; Policy & Process Changes; Strategies & Project Selection: Monitoring
Progress & Ensuring Transparency.
3.2 Project’s Estimated Schedule.
ACTION PLAN SCHEDULE
Milestone Schedule Date
Planned Draft Action Plan Completion
Date:
12/13/24
Planned Action Plan Completion Date: 5/19/25
Planned Action Plan Adoption Date: 9/12/25
Planned SS4A Final Report Date: 9/19/25
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $200,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $50,000
In -Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $250,000
(b) Supplemental Estimated Budget
Cost Element Federal Share Non-Federal Share Total Budget
Amount
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Direct Labor $0.00 $0.00 $0.00
Fringe Benefits $0.00 $0.00 $0.00
Travel $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $0.00
Supplies $0.00 $0.00 $0.00
Contractual/Consultant $200,000 $50,000 $250,000
Other $0.00 $0.00 $0.00
Indirect Costs $0.00 $0.00 $0.00
Total Budget $200,000 $50,000 $250,000
(c) Cost Classification Table -Implementation Grants Only
ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient’s Unique Entity Identifier.
CNWJY78LD581
4.2 Recipient Contact(s).
Anne McLaughlin
Executive Director
Collier MPO
2885 South Horseshoe Drive
Naples, FL 34104-6130
239-252-5884
Anne.McLaughlin@colliercountyfl.gov
4.3 Recipient Key Personnel.
Name Title or Position
Sean Kingston
Dusty May Siegler
Principal Planner
Senior Planner
4.4 USDOT Project Contact(s).
Darren Thacker
Safe Streets and Roads for All Program Manager
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Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.
Washington, DC 20590
(202) 366-6409
Darren.Thacker@dot.gov
and
Ashley Cucchiarelli
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
12300 West Dakota Avenue
Suite 390
Lakewood, CO 80228
720-963-3589
Ashley.cucchiarelli@dot.gov
and
Ashley Cucchiarelli
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
12300 West Dakota Avenue
Suite 390
Lakewood, CO 80228
720-963-3589
Ashley.cucchiarelli@dot.gov
and
Carlos A. Gonzalez
Agreement Officer’s Representative (AOR)
FHWA FL Division
3500 Financial Plaza, Suite 400
(850) 552-2202
Florida.FHWA@dot.gov
and
Carlos A. Gonzalez
Florida Division Office Point of Contact
Transportation Planning Specialist
3500 Financial Plaza, Suite 400, Tallahassee, FL 32312
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(850) 553-2221
carlos.a.gonzalez@dot.gov
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition
and Grants Management
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of
subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government
or by the AO are exempt from the requirements of this clause. See 2 CFR 200.317 through
200.327.
Note: This clause is only applicable to Action Plan Grants.
Unless described in the application and funded in the approved award, the Recipient must obtain
prior written approval from the AO for the subaward, transfer, or contracting out of any work
under this award above the Simplified Acquisition Threshold. This provision does not apply
to the acquisition of supplies, material, equipment, or general support services. Approval of
each subaward or contract is contingent upon the Recipient’s submittal of a written fair and
reasonable price determination, and approval by the AO for each proposed contractor/sub -
recipient. Consent to enter into subawards or contracts will be i ssued through written
notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO.
This list does not include supplies, material, equipment, or general support services which are
exempt from the pre-approval requirements of this clause.
(Fill in at award or by amendment)
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred in the performance of this
agreement if those costs do not exceed the funds available under section 2.2 and are
allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The
Recipient shall not request reimbursement more frequently than monthly.
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(b) The Recipient shall use the DELPHI eInvoicing System to submit requests for
reimbursement to the payment office. When requesting reimbursement of costs
incurred or credit for cost share incurred, the Recipient shall electronically submit
supporting cost detail with the SF 271 (Outlay Report and Request for Reimbursement
for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs
incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the
Recipient shall identify the Federal share and the Recipient’s share of costs. If the
Recipient does not provide sufficient detail in a request for reimbursement, the AO may
withhold processing that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the Agreement Officer’s Representative
(the “AOR”) reviews and approves the costs to ensure that progress on this agreement
is sufficient to substantiate payment.
(e) The USDOT may waive the requirement that the Recipient use the DELPHI eInvoicing
System. The Recipient may obtain waiver request forms on the DELPHI eInvoicing
website (http://www.dot.gov/cfo/delphi-einvoicing-system.html) or by contacting the
AO. A Recipient who seeks a waiver shall explain why they are unable to use or access
the Internet to register and enter payment requests and send a waiver request to
Director of the Office of Financial Management
US Department of Transportation,
Office of Financial Management B-30, Room W93-431
1200 New Jersey Avenue SE
Washington DC 20590-0001
or
DOTElectronicInvoicing@dot.gov.
If the USDOT grants the Recipient a waiver, the Recipient shall submit SF 271s directly
to:
DOT/FAA
P.O. Box 268865
Oklahoma City, OK 73125-8865
Attn: Agreement Specialist
(f) The requirements set forth in these terms and conditions supersede previous financial
invoicing requirements for Recipients.
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ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and
DOT obligates the funds, which is the budget period end date in section 10.3 of the
Terms and Conditions and section [wherever the date it is in this agreement].
6.2 The Recipient acknowledges that the Action Plan will be made publicly available, and the
Recipient agrees that it will publish the final Action Plan on a publicly available website.
6.3 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination
laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act
(ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients
of Federal transportation funding will also be required to comply fully with regulations and
guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the
Rehabilitation Act of 1973, and all other civil rights requirements.
6.4 There are no other special grant requirements for this award.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: Collier County
Baseline Measurement Date: 1/30/24
Baseline Report Date: 2/28/24
Table 1: Performance Measure Table
Measure Category and Description Measurement
Frequency
Equity
Percent of Funds to Underserved
Communities: Funding amount (of total
project amount) benefitting underserved
communities, as defined by USDOT
End of period of
performance
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
End of period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects of strategies to prevent death and
serious injury on roads and streets.
End of period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
INSTRUCTIONS FOR COMPLETING ATTACHMENT B: Describe all material
differences between the scope, schedule, and budget described in the application and the scope,
schedule, and budget described in Article 3. The purpose of this attachment B is to document the
differences clearly and accurately in scope, schedule, and budget to establish the parties’
knowledge and acceptance of those differences. See section 10.1.
Scope: N/A
Schedule: N/A
Budget: N/A
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
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