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Backup Documents 08/08/2023 Item #16D 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP (b TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO d•4. �, THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE o Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date Community and Human 1. Zuleyka Garay Services ZG 6/21/2023 2. County Attorney Office—DDP County Attorney Office 17 D 1° 8 f r$1 Z3 Board of County 3. BCC Office Commissioners jL Iui} /zif'z3 Clerk of Court's Office rviE 4. Minutes and Records PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Contact/ Department Zuleyka Garay,Grants Coordinator 239-252-2590 Agenda Date Item was Agenda Item Number Approved by the BCC 8/8/2023 16.D.1 Type of Document I AGREEMENT BETWEEN COLLIER COUNTY Number of Original Attached l5.r AND COLLIER COUNTY HOUSING AUTHORITY. Documents Attached 3 PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature ZG 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. ZG 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. ZG 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. ZG 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into MT. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! ZG 8. The document was approved by the BCC on above date and all changes made during 1:),D Q the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the f�� BCC,all changes directed by the BCC have been made,and the document is ready for the �/ Chairman's signature. 1 611 FAIN# kB-20-UC-12-0016 B-22-UC-12-0016 Federal Award Date 10/2022 Federal Award Agency HUD CFDA Name Community Development Block Grant CFDA/CSFA# 14.218 Total Amount of 1$500,000.08 Federal Funds Awarded $535,422.98 Subrecipient Name 1Collier County Housing Authority UEI# WHDZXBD56QL1 FEIN 59-1490555 R&D NA Indirect Cost Rate NA Period of Performance 10/1/2022—4/30/2024 Fiscal Year End 9/30 Monitor End: 12/2029 rFIRSI1 AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA AND ;Collier County Housing Authority CDBG Grant Program—Construction/Rehabilitation rti This AMENDMENT is made and entered into as of this 18 day of 2023, by and between Collier County, a political subdivision of the State of Florida (COUNTY) having its principial address at Tamiami Trail East,Naples FL 34112,and Collier County Housing Authority (SUBRECIPIENT), a public body corporate and politic created and existing under the laws of the State of Florida, Chapter 421 having its principal office at 1800 Farm Worker Way, Immokalee, FL 34142 RECITALS WHEREAS, on June 22, 2021, Agenda Item 16.D.4, the COUNTY entered into an Agreement with the United States Department of Housing and Urban Development (HUD) to administer the Community Development Block Grant (CDBG) Construction and Rehabilitation Program in certain areas of Collier County, pursuant to Title 1 of the Housing and Community Development Act of 1974 (as amended); and WHEREAS, the Board of County Commissioners of Collier County ("Board") approved the Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal Year 2022-2023 for the CDBG Program with Resolution 2022-110 on June 28, 2022—Agenda Item 16.D.4 ; and • 1[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation projec Page 1 CAO 1601 WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan concerning the preparation of various Annual Action Plans, the COUNTY advertised the 2022-2023 Annual Action Plan, on May 25, 2022, with a 30-day Citizen Comment period from May 25, 2022 and June 25, 2022; and WHEREAS, the parties wish to increase the project budget to cover the rising cost of construction and installation; and NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties agree to amend the Agreement as follows. Words StruelTh-rough are deleted; Words Underlined are added. PART 1 SCOPE OF WORK The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG assistance as provided herein and, as determined by Collier County Community and Human Services (CHS) Division,perform the tasks necessary to conduct the program as follows: Project Name:l HVAC Installation Description of Project/Outcome:1 CHS, as an administrator of the CDBG program, will make available FY 2020-2021 and 2022-2023 CDBG funds up to the gross amount of$500,000.00 $535,422.98 to Collier County Housing Authority to fund the rehabilitation of affordable housing units in Immokalee, FL, through the purchase and installation of Heating, Ventilation, and Air Conditioning systems. Project Component One:Purchase and installation of HVAC systems including any related construction,permitting, and installation costs or fees. * * * * * 1.2 PROJECT DETAILS A. Project Description/Project Budget Description Federal Amount Project Component 1:Purchase and $500,000.00 installation of additional HVAC system in $535,422.98 affordable housing units in Immokalee,FL and any project related fees of costs Total Federal Funds: $500,000.00 $535,422.98 1[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation project' Page 2 1 6 D 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available FIVE H ND ter, THO S n ND DO r n n S n�.rr, ZERO CENTS ($500,000.00)FIVE HUNDRED THIRTY-FIVE THOUSAND,FOUR HUNDRED TWENTY-TWO DOLLARS AND NINETY-EIGHT CENTS for use by the SUBRECIPIENT, during the term of the Agreement(hereinafter, shall be referred to as the Funds). Modification to the "Budget and Scope" may only be made if approved in advance, Budgeted fund shifts among line items shall not be more than IO percent of the total funding amount and shall not signify a change in scope. Fund shills that exceed 10 percent of the Agreement amount shall only be made with Board of County Commissioners (Board) approval. 1.7 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier,personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending.All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below,unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Zuleyka Garay,Grant Coordinator Collier County Government Community and Human Services Division 3339 Tamiami Trail East,Suite 213 Naples,Florida 34112 Email: Zuleyka.Garay(u,Colliercountvfl.2ov Telephone: (239)252-2590 [Signature Page to Follow] I[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation proje0 Page 3 CAO 1601 IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each respectively, by authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO COUNTY: CRYSTAL K. KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA NI: niejt)- -' , Deputy Clerk 62: Attest as to Chairman's By: et,L___signature only __ I RICK LOCASTRO, CHAIRPERSON Dated: g' —i3 •(SEAL) Date: ►� Vr C)`- g ) 20 Z AS TO SUBRECIPIENT W SES: :SUBRECIPIENT ORGANIZATION NAME Coll(et.�v. it y PO05i 11 PtJOWL lY •tness 1 Signatur By: / �,', e �r� �,�- �Q L�L 0 i-Qt jC.{tf(� IS : ' 'IEN SIGNATORY NAME, Witness#1 Printed Name TITLE 0 g GA r. H E-'s . RXE CvT¢l✓- 3 te;—To_ Witnes 2 Signature Date: S ' i 7 ' 2 P2-3 N ct ncki Par r a [Please provide evidence of signing authority] Witness#2 Printed Name Approved as to form and legality: 0 D �-�- \31, Derek D. Perry �� Assistant County Attorney �O� Date: (-if C- - I a 1 2 a z .� I[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation projec Page 4 16D1 FAIN# B-20-UC-12-0016 B-22-UC-12-0016 Federal Award Date 10/2022 Federal Award Agency HUD CFDA Name Community Development Block Grant CFDA/CSFA# 14.218 Total Amount of $500,000.00 Federal Funds Awarded $535,422.98 Subrecipient Name (Collier County Housing Authority UEI# WHDZXBD56QL1 FEIN 59-1490555 R&D NA Indirect Cost Rate NA Period of Performance 10/1/2022—4/30/2024 Fiscal Year End 9/30 Monitor End: 12/2029 FIRST(AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA AND Collier County Housing Authority CDBG Grant Program—Construction/Rehabilitation rti This AMENDMENT is made and entered into as of this 8 day of Awe 2023, by and between Collier County, a political subdivision of the State of Florida (COUNTY) having its principial address at Tamiami Trail East,Naples FL 34112,and Collier County Housing Authority (SUBRECIPIENT), a public body corporate and politic created and existing under the laws of the State of Florida, Chapter 421 having its principal office at 1800 Farm Worker Way, Immokalee, FL 34142 RECITALS WHEREAS, on June 22, 2021, Agenda Item 16.D.4, the COUNTY entered into an Agreement with the United States Department of Housing and Urban Development (HUD) to administer the Community Development Block Grant (CDBG) Construction and Rehabilitation Program in certain areas of Collier County, pursuant to Title 1 of the Housing and Community Development Act of 1974 (as amended); and WHEREAS, the Board of County Commissioners of Collier County ("Board") approved the Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal Year 2022-2023 for the CDBG Program with Resolution 2022-110 on June 28, 2022—Agenda Item 16.D.4 ; and 1[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation projecil Page CV) I6D1 WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan concerning the preparation of various Annual Action Plans, the COUNTY advertised the 2022-2023 Annual Action Plan, on May 25, 2022, with a 30-day Citizen Comment period from May 25, 2022 and June 25, 2022; and WHEREAS, the parties wish to increase the project budget to cover the rising cost of construction and installation; and NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties agree to amend the Agreement as follows. Words,Sli--Through are deleted; Words Underlined are added. PART 1 SCOPE OF WORK The SUBRECIPIENT shall,in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG assistance as provided herein and, as determined by Collier County Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as follows: Project Name:HVAC Installation Description of Project/Outcome: CHS, as an administrator of the CDBG program, will make available FY 2020-2021 and 2022-2023 CDBG funds up to the gross amount of$500,000.00 $535,422.98 to Collier County Housing Authority to fund the rehabilitation of affordable housing units in Immokalee, FL, through the purchase and installation of Heating, Ventilation, and Air Conditioning systems. Project Component One:Purchase and installation of HVAC systems including any related construction,permitting, and installation costs or fees. 1.2 PROJECT DETAILS A. Project Description/Project Budget Description Federal Amount Project Component 1:Purchase and $500,000.00 installation of additional HVAC system in $535,422.98 affordable housing units in Immokalee,FL and any project related fees of costs Total Federal Funds: $500,000.00 $535,422.98 * .x X X 1[23-S0C-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation project{ Page 2 CAO I 6 ,f) 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available FIVE HUNDRED THOUSAND DOLLARS AND ZERO liCENTS ($500,000.00)FIVE HUNDRED THIRTY-FIVE THOUSAND,FOUR HUNDRED TWENTY-TWO DOLLARS AND NINETY-EIGHT CENTS for use by the SUBRECIPIENT, during the term of the Agreement(hereinafter, shall be referred to as the Funds). Modification to the 'Budget and Scope" may only be made if approved in advance, Budgeted fund shifts among line items shall not be more than IO percent of the total funding amount and shall not signify a change in scope. Fund shills that exceed 10 percent of the Agreement amount shall only be made with Board of County Commissioners (Board) approval. * * * * * 1.7 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending.All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below,unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Zuleyka Garay,Grant Coordinator Collier County Government Community and Human Services Division 3339 Tamiami Trail East,Suite 213 Naples,Florida 34112 Email: Zulevka.Garav(u,Colliercountvfl.gov Telephone: (239)252-2590 [Signature Page to Follow] 1[23-S0C-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation projec Page 3 r10 1601 IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each respectively, by authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO COUNTY: CRYSTAL K.KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF 6,f- ' . -: COLLIER COUNTY, FLORIDA 14pUClcrk . 107) By: TRICK LOCASTRO, CHAIRPERSON Dated: la"( —N(SEAL) Date: fi VG. S , 2-0 2-3 Attest as to Chairman's signature only AS TO SUBRECIPIENT W S S: 1 :SUBRECIPIENTeORGANIZATION NAME tness#1 Si natur _ ��,'jrii• _ By. �� . ; ,A.L 0 ' -6, �cit l , SUBREC_'IENT SI; 1 • TORY NAME, itn ss#1 Printed Name TITLE (73414R. Wiii194,..ecel. 4C-9rel v'ti vi imrayine. fitness ignature Date: 9/ 17' 2,4n; NanG4 PM ra [Please provide evidence of signing authority] Witness#2 printed Name Approved as to form and legality: ri ‘2,,..A._ ID C ------s-, ,(1/ Derek D. Perry 1' Assistant County Attorney �O� Date: ,4 U c- - /6 2 0 2� 1[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation projec Page 4 161i FAIN# �B-20-UC-12-0016 B-22-UC-12-0016 Federal Award Date 10/2022 Federal Award Agency HUD CFDA Name Community Development Block Grant CFDA/CSFA# 14.218 Total Amount of $500,000.00 Federal Funds Awarded $535,422.98 Subrecipient Name Collier County Housing Authority UEI# WHDZXBD56QL1 FEIN 59-1490555 R&D NA Indirect Cost Rate NA Period of Performance 10/1/2022—4/30/2024 Fiscal Year End 9/30 Monitor End: 12/2029 FIRST1 AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA AND Collier County Housing Authority CDBG Grant Program—Construction/Rehabilitation , SI This AMENDMENT is made and entered into as of this I8 day of 2023, by and between Collier County, a political subdivision of the State of Florida (COUNTY) having its principial address at Tamiami Trail East,Naples FL 34112,and Collier County Housing Authority (SUBRECIPIENT),a public body corporate and politic created and existing under the laws of the State of Florida, Chapter 421 having its principal office at 1800 Farm Worker Way, Immokalee, FL 34142 RECITALS WHEREAS, on June 22, 2021, Agenda Item 16.D.4, the COUNTY entered into an Agreement with the United States Department of Housing and Urban Development (HUD) to administer the Community Development Block Grant (CDBG) Construction and Rehabilitation Program in certain areas of Collier County, pursuant to Title 1 of the Housing and Community Development Act of 1974 (as amended); and WHEREAS, the Board of County Commissioners of Collier County ("Board") approved the Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal Year 2022-2023 for the CDBG Program with Resolution 2022-110 on June 28, 2022—Agenda Item 16.D.4 ; and I[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation project' Page 1 1601 WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan concerning the preparation of various Annual Action Plans, the COUNTY advertised the 2022-2023 Annual Action Plan, on May 25, 2022, with a 30-day Citizen Comment period from May 25, 2022 and June 25, 2022; and WHEREAS, the parties wish to increase the project budget to cover the rising cost of construction and installation; and NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties agree to amend the Agreement as follows. Words Sr are deleted; Words Underlined are added. PART 1 SCOPE OF WORK The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG assistance as provided herein and, as determined by Collier County Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as follows: Project Name: HVAC Installation Description of Project/Outcome: CHS, as an administrator of the CDBG program, will make available FY 2020-2021 and 2022-2023 CDBG funds up to the gross amount of$500,09000 $535,422.98 to Collier County Housing Authority to fund the rehabilitation of affordable housing units in Immokalee, FL, through the purchase and installation of Heating, Ventilation, and Air Conditioning systems. Project Component One:Purchase and installation of HVAC systems including any related construction,permitting, and installation costs or fees. X X X 1.2 PROJECT DETAILS A. Project Description/Project Budget Description Federal Amount Project Component 1:Purchase and $500,000.00 installation of additional HVAC system in $535,422.98 affordable housing units in Immokalee,FL and any project related fees of costs Total Federal Funds: $500,000.00 $535,422.98 I[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation project) Page 2 /y 1601 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available FIVE HUNDRED THOUSAND DOLLARS AND ZERO CENTS ($500,000.00)FIVE HUNDRED THIRTY-FIVE THOUSAND, FOUR HUNDRED TWENTY-TWO DOLLARS AND NINETY-EIGHT CENTS for use by the SUBRECIPIENT, during the term of the Agreement(hereinafter, shall be referred to as the Funds). Modification to the "Budget and Scope" may only be made if approved in advance, Budgeted fund shifts among line items shall not be more than IO percent of the total funding amount and shall not signify a change in scope. Fund shills that exceed 10 percent of the Agreement amount shall only be made with Board of County Commissioners (Board) approval. 1.7 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending.All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below,unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Zuleyka Garay,Grant Coordinator Collier County Government Community and Human Services Division 3339 Tamiami Trail East,Suite 213 Naples,Florida 34112 Email: Zuleyka.Garay(a)Colliercountyfl.;_ov Telephone: (239)252-2590 [Signature Page to Follow] I[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation projec Page 3 'Y0 1601 IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each respectively, by authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO COUNTY: CRYSTAL K.-KINZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA Deputy Clerk Attest as to Chairman's' ; Liu.signature only y By: . 1RICK LOCASTRO, CHAIRPERSON Dated: X' 21( �r3(SEAL) Date: Pi) 6 • 8 I ZO 2-2 AS TO SUBRECIPIENT WI E S• ittzziL :SUBRECIPIENT ORGANIZATION NAME W. ness#1 Signature B /�C� I[, 4 (k)1\-al-cf L�-f t f(L_. y SUBRECIPIEN SI ORY NAME, Witness#1 Printed Name TITLE 0$GJye,_ N 4 4 (.FL &Y Fc :ri ve p A.e - Witness gnature Date: 13 V R""LD 2-3 Nancy Parrrk [Please provide evidence of signing authority] Witness#2 Printed Name Appro las to form and legality: ' ( 0./0/4_Via O Derek D. Perry 1 \fro\/ Assistant County//�+ Attorney �O Date: 19 l� /g 2 0 2 3 1[23-SOC-01042/1799892/1] Collier County Housing Authority CD22-01 HVAC installation project) Page 4 n 70