Agenda 08/22/2023 Item #16A 6 (Extend the Pepper Ranch Preserve Volunteer Camp Host Agreement)08/22/2023
EXECUTIVE SUMMARY
Recommendation to authorize the Chairman to execute Amendment No. 1 to renew and extend the Pepper
Ranch Preserve Volunteer Camp Host Agreement for one additional year.
OBJECTIVE: To approve an amendment to extend the Pepper Ranch Preserve Volunteer Camp Host Agreement
to allow volunteers to reside at the Conservation Collier Pepper Ranch Preserve to volunteer with campground
activities and to assist with grounds and program maintenance and security for one additional year for the 2023 -
2024 Program season.
CONSIDERATIONS: On January 8, 2019, Agenda Item #16D, the Board of County Commissioners (Board)
approved the updated Pepper Ranch Preserve Final Management Plan (FMP). The plan stated, “An RV pad with
full hook-up will be constructed and placed on a small, improved area just south and west of the gate to the south
public access area. A campground host would be allowed to bring in an RV (recreational vehicle or motorhome)
and live there during the months that the preserve is open to the public in exchange for minor duties, including
looking over the campground, grounds upkeep, and possibly trail maintenance work.” The associated costs of the
RV pad construction were also included in the FMP budget table at the time of approval. The construction of an RV
pad with a full hook-up was completed in August 2020. To date, Pepper Ranch has had two (2) volunteer families
stay on the property in their RVs with success.
On July 12, 2022, the Board approved the Camp Host Volunteer Agreement for the Pepper Ranch Preserve
(Agenda Item #16D2). The Agreement allows the hosts to renew their term for one additional year upon the mutual
agreement of both parties.
Staff requests that the current camp hosts, Randy and Donna Wolfe, renew this Agreement for one additional year
and extend the Agreement through July 31, 2024. This would be the Wolfe’s third year of service; the first two
years were successful. The Camp Host Volunteers have completed County required background screenings and
physicals and will continue to comply with all Collier County Volunteer policies and procedures.
The proposed amendment follows:
The Camp Host Volunteer Program runs from October 1st to April 30th (May and June are
optional). The Host Volunteer agrees to volunteer at least four days a week (hours will vary) for a
maximum of 8 months and a minimum of 20 hours/week for one person and 30 hours/week for a
couple acting as Volunteer Hosts together. The Host Volunteer may arrive and set up the campsite
thirty days prior to the start of the Volunteer Program and remain on the property for thirty days
following the Volunteer Program as authorized by Staff. Host Volunteers must stay on property
with their camp set up and not leave the campsite unattended for longer than 24-48 hours at a time
absent specific written approval from Staff.
FISCAL IMPACT: This primarily extends the Camp Host Volunteer Agreement for the Pepper Ranch Preserve
expiration date. All costs associated with this Agreement were included in the budget Fund 10 62 at the time of the
Agreement approval, and no additional funds are required.
GROWTH MANAGEMENT IMPACT: No Growth Management impact is associated with this Item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote
for Board approval. - CMG
RECOMMENDATION: To authorize the Chairman to execute Amendment No. 1 to renew and extend the
Pepper Ranch Preserve Volunteer Camp Host Agreement for one additional year.
16.A.6
Packet Pg. 375
08/22/2023
Prepared by: Christal Segura, Environmental Specialist II, Growth Management Department
ATTACHMENT(S)
1. Pepper Ranch Camp Host Agreement Amendment One (PDF)
2. Final BCC Approved Camp Host Agreement 2022 (PDF)
3. Camp Host Volunteer Agreement CMA5913 (PDF)
16.A.6
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08/22/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.6
Doc ID: 26085
Item Summary: Recommendation to approve and authorize the Chairman execute Amendment No. 1 to renew
and extend the Pepper Ranch Preserve Volunteer Camp Host Agreement for one additional year.
Meeting Date: 08/22/2023
Prepared by:
Title: Technician – Development Review
Name: Lucia Martin
07/12/2023 2:28 PM
Submitted by:
Title: Environmental Specialist – Growth Management Community Development Department
Name: Jaime Cook
07/12/2023 2:28 PM
Approved By:
Review:
Development Review Summer BrownAraque Additional Reviewer Completed 07/13/2023 4:59 PM
Operations & Regulatory Management Michael Stark Additional Reviewer Completed 07/17/2023 2:53 PM
Growth Management Community Development Department Diane Lynch Growth Management DepartmentCompleted
07/17/2023 4:20 PM
Parks & Recreation Christal Segura Additional Reviewer Completed 07/18/2023 7:47 AM
Growth Management Community Development Department Jaime Cook Division Director Completed
07/25/2023 11:31 AM
Transportation Management Operations Support Evelyn Trimino Additional Reviewer Completed
07/25/2023 4:57 PM
Growth Management Community Development Department James C French Growth Management Completed
08/14/2023 5:59 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 08/15/2023 2:13 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/15/2023 2:27 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/15/2023 2:41 PM
Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 08/16/2023 9:07 AM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 08/16/2023 10:16 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 08/22/2023 9:00 AM
16.A.6
Packet Pg. 377
16.A.6.aPacket Pg. 378Attachment: Pepper Ranch Camp Host Agreement Amendment One (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
16.A.6.aPacket Pg. 379Attachment: Pepper Ranch Camp Host Agreement Amendment One (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
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CAMP HOST VOLUNTEER AGREEMENT
BETWEEN COLLIER COUNTY AND CAMP HOST VOLUNTEER
This Agreement dated this 12 day of ly 2022, by and between Collier
County and Randy and Donna Wolfe,Camp Host Volunteers, states the requirements of the Parties
for participation in the Camp Host Volunteer Program at the Pepper Ranch Preserve located at
6315 Pepper Road in Immokalee, FL.
1.Collier County Parks and Recreation Department offers a unique volunteer
opportunity as a Camp Host Volunteer (hereafter "Host Volunteer") at Collier County's Pepper
Ranch Preserve. A volunteer position is primarily for a civic, charitable or humanitarian reason
and with no expectation or actual compensation for volunteer services.
2.The primary role of a Host Volunteer is to provide park visitors with information
and to assist park staff with keeping the campground, restrooms, and hiking trails accessible and
clean during our seasonal (high visitation) months. This is accomplished by encouraging
compliance with the park rules and policies, preforming tasks related to campground and trail
maintenance as assigned and acting as a contact when park staff is off duty or not available.
3.Collier County will prepare and train the Host Volunteer through orientations,
tours, and on-location training. Collier County will organize and schedule the Host Volunteer in
an efficient and timely manner and provide the tools necessary to complete volunteer tasks.
4.The Host Volunteer agrees that this is a volunteer opportunity as defined by the
Florida Volunteer Protection Act, Section 768.1355, Fla. Stat. There is no expectation of
compensation for services provided to Collier County.
5.Host Volunteer is required to comply with and meet the requirements of Collier
County's CMA #5913, attached to this Agreement, including a pre-employment background
check, drug test, a physical, training program and Level 2 fingerprinting.
6. The Camp Host Volunteer Program runs from November to April (May and June
are optional). The Host Volunteer agrees to volunteer at least 4 days a week (hours will vary) for
a maximum of 8-months and a minimum of 20 hours/week for one person and 30 hours/week for
a couple acting as Volunteer Hosts together.
7.Requirements:
a. Host Volunteers shall each be at least 18 years of age.
b. The Parties will work together to create a schedule agreeable to both parties. The
schedule may be modified as needed but not more often than one time per week to
allow consistency in park programming.
20-PKR-00887/1565557/1]
16.A.6.b
Packet Pg. 380 Attachment: Final BCC Approved Camp Host Agreement 2022 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
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c. The Host Volunteer is expected to volunteer according to the schedule agreed to by
the Parties and agrees that the majority of volunteer schedule will occur on
weekends. The Pepper Ranch campground is open to the public for camping on
Friday and Saturday nights. The Park Ranger is on-duty Friday-Sunday 8:30 am -
4:30 pm. The Host Volunteer campground service hours would be coordinated in
the evenings/early mornings.
d. The Host Volunteer agrees that this volunteer position primarily focuses on
customer service with guests at the Pepper Ranch Preserve with light campground
maintenance.
e. Host Volunteer will be asked to:
i. Confirm reservations, welcome campers, and guide campers after hours to
their sites.
ii. Assist the Park Ranger on-duty Friday through Sunday in the visitor center
as needed. This will include answering inquires via phone or in-person
providing information on park services, rules, policies and issuing daily
permits.
iii. Communicate potential or actual problems to park staff and when needed
report emergency situations to the proper authorities. Camp Hosts do not
enforce park rules; however, they do educate visitors of park rules and
policies.
iv. Assist park staff with preparing campsites for rental by picking up trash,
cleaning out fire-rings, cleaning out grills, and treating sites for insects.
v. Assist with cleaning the bathhouse toilets, sinks, and showers, trash and
preserve entrances. Keep bathhouse stocked with supplies.
vi. Assist with light pruning of hiking trails and mowing once a month or as
needed.
vii. Check preserve security gates each night to make sure they are secure. Call
for repair if needed or lock gates manually.
viii. Present a professional personal image while on duty representing Collier
County. Volunteer t-shirts will be provided.
ix. Demonstrate the ability to read, understand, and apply policies pertaining
to the use and operations of Pepper Ranch Preserve.
x. Demonstrate the ability to work in a professional and courteous manner with
little to no supervision.
20-PKR-00887/1565557/1]re
16.A.6.b
Packet Pg. 381 Attachment: Final BCC Approved Camp Host Agreement 2022 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
160 2
xi. Demonstrate the ability to communicate (verbally and in writing)
effectively in English. Spanish is helpful but not required.
8.Collier County will train the Host Volunteer prior to use of park equipment
mowers, motorized carts, weed eaters etc.). The Host Volunteer agrees that he/she is not
authorized to use preserve equipment until such training is received. Park equipment is not
authorized for personal use.
9. The Host Volunteer is not authorized to drive County vehicles. The Host Volunteer
may be trained to drive ATVs. Collier County will coordinate this training and authorization
through the Risk Management Department. The Host Volunteer is not authorized to drive County-
owned ATVs until training and authorization is complete.
10. In exchange for volunteer services, Collier County will provide the Host Volunteer
with a campsite that has electric,water, and sewer hookups through the duration of the Camp Host
Volunteer Program. The Host Volunteer agrees that he/she must have a suitable motorhome or
travel trailer in good condition (subject to site supervisor approval) to participate as a Host
Volunteer. The Host Volunteer is required to maintain a clean and orderly campsite and have no
pets at the campsite. The Volunteer Host agrees that he/she must have prior written approval from
the site supervisor for any structural changes to assigned campsite. Further, the Host Volunteer is
authorized to park one additional vehicle in the campground parking lot for personal use.
11. The Host Volunteer agrees no personal visitors can spend more than two (2)
consecutive nights with the Host Volunteer during a seven-day period without prior written
approval from the site supervisor.
12. If the Host Volunteer is asked to leave the Camp Host Volunteer Program by Collier
County,the Host Volunteer understands that the campsite must be vacated within 24 hours so that
a new Host Volunteer may use the campsite. If the I-Iost Volunteer decides to leave the Volunteer
Program early, he/she is required to provide County a written, two-week notice prior to leaving
the program.
13. The term of this agreement is 12 months from the effective date. This agreement
may be renewed for two additional one-year terms upon the mutual agreement of both parties.
14. Either Party may terminate this Agreement for any reason with two-weeks' written
notice to the other.
15. Host Volunteer must follow the Pepper Ranch Preserve Rules, Collier County
Preserve Use Ordinance No. 2011-38, and all State and local laws.
20-PKR-00887/1565557/1]
16.A.6.b
Packet Pg. 382 Attachment: Final BCC Approved Camp Host Agreement 2022 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
1 6 0 ?
IN WITNESS WHEREOF, Host Volunteer and the County have signed and sealed this
Agreement, as set forth below.
13,r: By:
td Wolfe Donna Wolfe
Host Volunteer Host Volunteer
WITNESSES:
94,,vriA.--- S70-7„_____-----
Signature Signature
Chr 1, .-)-r/t_i 5-e 0 (..1._r.. ....—
Printed Name of Witrri.ss Printed Name of Witne4
Z-0 Z--z-7 Date
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Dat Sig ed Date igned
AS TO COUNTY:
ATTEST:
CRYSTAL K. KINZEL, Clerk BOARD OF COUNTY COMMISSIONERS
OF COLLIER4.0/ , • ORIDA
0:‘•
B By:
Wi?' am L. McDaniel Jr., Chairman
Date: 42_:. 1-to Chairman's
signaturo only.
Approved as to form and legality:
YY)
0ileen . Greene
Managing Assistant County Attorney
20-102-00887/1565557/11 rc
16.A.6.b
Packet Pg. 383 Attachment: Final BCC Approved Camp Host Agreement 2022 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
CMA # 5913
VOLUNTEER PROGRAM
Page 1 of 5
[Effective Date: May 1, 2009; Revised: June 5, 2020]
§ 5913-1. Purpose.
The purpose of this Instruction is to provide guidelines for the utilization of volunteers to provide
services to Collier County Government and to the Collier County Community. It is the intent of
Collier County Government to ensure due diligence is used in the background screening of
Volunteers and to ensure adherence to the related Statutes, Ordinances and CMAs in the utilization
of Volunteers.
§ 5913-2. Concept.
It is the practice of the County to utilize volunteers on the basis of their interests, skills, aptitudes and
experience as those skills can assist the County to service the needs of its citizens and visitors. It is
the practice of the County to offer volunteer opportunities to all persons without regard to race,
creed, color, sex, age, national origin, religion, handicap, or marital status. Volunteer assistance is
for the purpose of extending citizen services beyond what is provided for in the operational budget.
Volunteers should never replace paid staff, nor will paid staff be asked to perform work that is part of
their current job descriptions on a non-paid voluntary basis. Volunteers will be expected to perform
in cooperation with the organization’s staff and comply with organization guidelines at all times .
Volunteers shall be designated as either a regular service volunteer or an occasional volunteer.
§ 5913-3. Directive.
The respective Division Director will ensure that the stipulations of all applicable statutes, ordinances
and County Manager CMAs are followed in the utilization of volunteer services. This includes, but
is not limited to Chapters 125 and 440, Florida Statutes, CMAs: 5204, Fleet Management System,
5311.1, Standards of Conduct, 5805, Eligibility to Drive County Vehicles, 5390
Fingerprinting/Background Checks and 5385, Recruitment and Selection.
Definitions:
Regular Service Volunteer
An individual who is engaged in specific voluntary service activities on an on-going or continual
basis for a period longer than 5 shifts or upon completion of the Bright Futures Program
requirements (75 or 100 hours) is required to apply to become a “Regular Service” volunteer.
Requirements:
• Must be a minimum of 13 years of age
• If under 18, must submit written parental or legal guardian permission
Complete an electronic Volunteer Application
• Complete divisional screening or interview process
• Pass any required background checks and rescreening as may be required
• Attend Volunteer Orientation and report to a defined supervisor
• Will wear, at all times, County issued badge or other identification of
volunteer status
16.A.6.c
Packet Pg. 384 Attachment: Camp Host Volunteer Agreement CMA5913 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
CMA # 5913
VOLUNTEER PROGRAM
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• Must submit a time log to his/her supervisor or designee at minimum on a
monthly basis or use electronic time reporting for each volunteer
occurrence/shift volunteered
• Follow all applicable CMAs
Occasional Service Volunteer
Occasional Service Volunteers provide a one-time, or short-term service, or participate in the Bright
Futures program or other student-oriented volunteer requirement program (up to the maximum
number of required hours). Educational field trips to visit County facilities are not considered
volunteer assignments.
Requirements:
• Must be a minimum of 13 years of age
• If under 18, must submit written parental or legal guardian permission
• Will wear, at all times, County issued badge or other identification of
volunteer status
• While volunteering, will be overseen 100% of the time by a County staff
member
• Will attend event orientation and safety briefing and will be accountable to
defined supervisor for the volunteer event time-log should be submitted to
the assigned supervisor before leaving the assignment, or use electronic time
reporting for the volunteer hours worked
• If a club or group assisting with special events or short-term projects, shall
complete a Group Application and an individual application for all
volunteers and it will be approved by the Director or delegate prior to the
event
• If a club or group, a group participation roster is required and the group
participation roster will serve as the time log form
• All parental approvals are obtained prior to the start of the event, as
applicable
A. Volunteer Assignments:
(1) The Division is required to:
a. Submit a request to fill a Volunteer position through the County electronic
hiring system for review and advertising, including classification.
b. Coordinate the proper background screening, as follows:
i. Fingerprint level (Level 2) background screening through County
Facilities Management is required for all volunteers who are working
with children and may not be fully supervised, or are in safety-
sensitive roles whether Regular Service or Occasional Service
Volunteers.
ii. All other Regular Service Volunteers will be Level 1 background
screened via a contracted and secure third-party service, using
personally identifiable information associated with the volunteer . No
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Packet Pg. 385 Attachment: Camp Host Volunteer Agreement CMA5913 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
CMA # 5913
VOLUNTEER PROGRAM
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records of the SSN/PII are maintained or retained by the County
avoiding the need to protect the information.
iii. All other Occasional Service Volunteers will not be background
checked, and all OSV’s will be directly supervised by a County staff
member.
(2) Divisions will post Volunteer Opportunities on their websites and a link to such
opportunities will also appear on the HR website.
(3) Volunteers will be required to complete the approved application form and pass all
required background screens.
(4) Occasional Service Volunteers may involve planning for volunteer group s in which
case a Group Application will be required. Any minors will have parental permission
prior to the beginning of the volunteer service whether part of a group or not.
(5) During a local emergency declaration by the Board of County Commissioners and/or
a Level 2 emergency activation, all those volunteering specifically for the emergency
event are to follow protocols established by the Director of the Bureau of Emergency
Services.
B. Volunteer Applications:
(1) Applications for volunteer positions must be completed on the County's Volunteer
Application form. These should be completed on-line whenever possible. Any
documents collected at the Division level are to be retained by the Division after the
volunteer service has ended, per General Records schedule requirements.
C. Selection:
(1) All selection decisions shall be based on the match of the volunteer’s qualifications to
the requirements of the assignment.
(2) Interviews for volunteers who meet the assignment requirements will be coordinated
by the requisitioning Division.
(3) Volunteer candidates for assignments requiring background screenings must not be
informed that they have been selected as a volunteer until all necessary backgrounds
checks and screenings have been completed. If the screening uncovers prior history,
the Division Director must review the results with the Security Chief in order to
determine it is appropriate to permit the individual to volunteer . These checks may
include, but are not limited to social security check, department of motor vehicle
records, statewide and national criminal background checks, fingerprinting and
educational checks. The requisitioning Division will be responsible for the costs
associated with these background checks.
(4) Volunteers should never be guaranteed future permanent employment. They are not
entitled to internal preference for hiring.
(5) No person who has a conflict of interest or a perceived conflict of interest with any
activity or program of the agency, whether personal, philosophical, or financial shall
16.A.6.c
Packet Pg. 386 Attachment: Camp Host Volunteer Agreement CMA5913 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
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VOLUNTEER PROGRAM
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be accepted or serve as a volunteer with the agency.
(6) Knowingly providing fraudulent or false statements on any application or
examination may be deemed cause for the exclusion of such application from
consideration and/or for excusing the volunteer from service.
(7) Drug Screening/Physicals: Volunteers may be required to have a drug screening
and/or physical exam prior to the commencement of his/her service, pursuant to Risk
Management determination.
(8) Fitness to serve: Divisions have the authority to determine if a volunteer does not
have appropriate ability to perform the volunteer function and may decline the service
of a volunteer.
§ 5913-5. Volunteer Management.
A. Volunteers must perform assignments within the rules set by the respective Division
Director. Volunteers may be excused from service if work rules are not followed.
B. Regular Service Volunteers must comply with the intent of the Collier County CMAs,
including CMA 5311.1, Standards of Conduct; CMA 5311, Code of Ethics and Anti-
Fraud; CMA 5323 Prohibition of Sexual Harassment; CMA 5323.1 Prohibition of
Unlawful Harassment; CMA 5324, Solicitation; CMA 5902, Workplace Safety and
Health; CMA 5312 Drug Free Workplace; and CMA 5805, Eligibility to Drive County-
Owned Vehicles (as applicable). Failure to do so may result in being excused from
volunteer service.
C. The Division Director must ensure that the volunteer coordinators and volunteers are
adequately trained to carry out his/her assigned functions. The Division Director is
responsible for the proper execution of all tasks performed in his/her department by
volunteers. The volunteer must be given copies of any additional division guidelines
used in managing volunteer services.
D. The service hours of each volunteer must be tracked and reported on an annual fiscal year
basis to the Division Volunteer Coordinator and the Risk Management Division.
E. Any volunteer with no service hours for more than 12 months will be considered
separated from service and will be so documented. Should such an individual wish to
volunteer again, they will need to re-initiate the entire process.
F. Annually, all volunteers requiring security screening will be rescreened. This process is
to be managed by the Division.
G. Should there be a safety-related incident regarding a volunteer, the Division is to report
such incident through the Risk Management Workers’ Compensation electronic tracking
system and coordinate with the Risk Division within 24 hours of the incident.
H. Should there be an illness or emergency regarding a volunteer, the protocol is:
a. Make them safe
b. Call 911, if appropriate
16.A.6.c
Packet Pg. 387 Attachment: Camp Host Volunteer Agreement CMA5913 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)
CMA # 5913
VOLUNTEER PROGRAM
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c. Contact their emergency contact
d. Report the incident in STARS
e. Obtain documentation to support a return to the volunteer assignment, if appropriate
to the situation.
§ 5913-6. Volunteer Recognition.
Directors should provide for the recognition of volunteers who have offered continuous
and outstanding service, as per Title X Chapter 110 Part IV and Title XI Chapter 125 Part
VI, Florida Statutes. Such recognition may be in the form of framed certificates,
plaques, or other tokens of recognition to honor, reward, or encourage volunteers for their
service.
§ 5913-7. Volunteer Benefits.
A. Volunteers are entitled to benefits as described in Chapter 110 and Chapter 125, Florida
Statutes.
B. Volunteers are covered by Workers’ Compensation as referenced in Chapter 440, Florida
Statutes.
§ 5913-8. Currency.
The Human Resources Division is responsible for maintaining the currency of this Instruction.
§ 5913-8. References.
Chapter 110, Florida Statutes; Chapter 125, Florida Statutes; Chapter 440, Florida Statutes; Collier
County Personnel Ordinance, Ordinance No. 2001-50 and CMAs: 5204, Fleet Management System,
5311.1, Standards of Conduct, 5805, Eligibility to Drive County vehicles, 5390
Fingerprinting/Background Checks and 5385, Recruitment and Selection.
16.A.6.c
Packet Pg. 388 Attachment: Camp Host Volunteer Agreement CMA5913 (26085 : Pepper Ranch Preserve Camp Host Agreement Amendment)