Backup Documents 08/08/2023 Item #16F2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIc> � AUG 0 8 2023
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forward o the our ttorney'
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management .tee �f�1Z3
2. County Attorney Office County Attorney Office
4. BCC Office Board of County
Commissioners R(,4, /5/ 3/fl/Z 3
4. Minutes and Records Clerk of Court's Office
io-6/3
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Patrick O'Quinn/PROCUREMENT Contact Information 239-252-8407
Contact/ Department
Agenda Date Item was AUGUST 8TH,2023 Agenda Item Number 16.F.2.
Approved by the BCC
Type of Document FIXED FEE PROFESSIONAL Number of Original 1
Attached SERVICE AGREEMENT Documents Attached
PO number or account N/A 23-8129 DORRILL
number if document is MANAGEMENT MANAGEMENT
to be recorded
SERVICES FOR GROUP, INC.
PELICAN BAY
SERVICES DIVISON
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
_ provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be PRO
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the PRO
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PRO
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 08/08/2023 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
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FIXED FEE PROFESSIONAL SERVICE AGREEMENT
# 23-8129
for
"MANAGEMENT SERVICES FOR PELICAN BAY SERVICES DIVISION"
THIS AGREEMENT, made and entered into on this � " day of 4 .9v5F , 2023 ,
by and between DORRILL MANAGEMENT GROUP, INC.
authorized to do business in the State of Florida, whose business address is
5672 Strand Court, Suite 1, Naples FL 34110 ,(the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. The Agreement shall be for a three ( 3 ) year period, commencing ❑■
upon the date of Board approval; or ❑■ on October 1, 2023 ,and terminating on
three ( 3 ) year(s) from that date or until all outstanding Purchase Order(s)
issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew
the Agreement under all of the terms and conditions contained in this Agreement
for two ( 2 ) additional one ( 1 ) year(s) periods. The County shall
give the Contractor written notice of the County's intention to renew the
Agreement term prior to the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the
Agreement under all of the terms and conditions contained in this Agreement for
up to one hundred and eighty (180) days. The County Manager, or his designee,
shall give the Contractor written notice of the County's intention to extend the
Agreement term prior to the end of the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work
upon issuance of a ❑■ Purchase Order ❑ ❑ Wefk-Gfdef.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance
with the terms and conditions of ❑■ Request for Proposal (RFP) ❑ tion-to
Bid (ITB) ❑ Other ( )
# 23-8129 , including all Attachment(s), Exhibit(s) and Addenda and the
Contractor's proposal referred to herein and made an integral part of this
Agreement.
❑■ The Contractor shall also provide services in accordance with Exhibit A —
Scope of Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties
and any modifications to this Agreement shall be mutually agreed upon in writing
by the Parties, in compliance with the County's Procurement Ordinance, as
amended, and Procurement Procedures in effect at the time such services are
authorized.
3.2 The execution of this Agreement shall not be a commitment to the
Contractor to order any minimum or maximum amount. The County shall order
items/services as required but makes no guarantee as to the quantity, number,
type or distribution of items/services that will be ordered or required by this
Agreement.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the
performance of this Agreement based on Exhibit B- Fee Schedule, attached
hereto and the price methodology as defined in Section 4.1. Payment will be made
upon receipt of a proper invoice and upon approval by the County's Contract
Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla.
Stats., otherwise known as the "Local Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
• Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks
are transferred from the County to the contractor; and, as a business practice there
are no hourly or material invoices presented, rather, the contractor must perform
to the satisfaction of the County's project manager before payment for the fixed
price contract is authorized.
n Time and Materials: The County agrees to pay the contractor for the amount
of labor time spent by the contractor's employees and subcontractors to perform
the work (number of hours times hourly rate), and for materials and equipment
used in the project (cost of materials plus the contractor's markup). This
methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project
requirements would most likely change. As a general business practice, these
contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
•
/1.2 Any County agency may obtain services under this Agreement, provided
c fficient fund arc cl ded in +hair budgets)
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4.3 Payments will be made for services furnished, delivered, and accepted,
upon receipt and approval of invoices submitted on the date of services or within
six (6) months after completion of the Agreement. Any untimely submission of
invoices beyond the specified deadline period is subject to non-payment under the
legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County,
shall have the right to conduct an audit of Contractor's books and records to verify
the accuracy of the Contractor's claim with respect to Contractor's costs
associated with any Payment Application, Change Order, or Work Directive
Change.
4.5 ■❑ Travel and Reimbursable Expenses: Travel and Reimbursable
Expenses must be approved in advance in writing by the County. Travel expenses
shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall be at the following rates:
Mileage $0.44.5 per mile
Breakfast $6.00
Lunch $11.00
Dinner $19.00
Airfare Actual ticket cost limited to tourist or coach
class fare
Rental car Actual rental cost limited to compact or
standard-size vehicles
Lodging Actual cost of lodging at single occupancy
rate with a cap of no more than $150.00 per
night
Parking Actual cost of parking
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
Reimbursable items other than travel expenses shall be limited to the following:
telephone long-distance charges, fax charges, photocopying charges and
postage. Reimbursable items will be paid only after Contractor has provided all
receipts. Contractor shall be responsible for all other costs and expenses
associated with activities and solicitations undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the
State of Florida, is exempt from the payment of Florida sales tax to its vendors
under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C.
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6. NOTICES. All notices from the County to the Contractor shall be deemed duly
served if mailed or emailed to the Contractor at the following:
Company Name: Dorrill Management Group, Inc.
Address: 5672 Strand Court, Suite 1
Naples, Florida 34110
Authorized Agent: Neil Dorrill, President
Attention Name & Title:
Telephone: (239) 592-9115
E-Mail(s): neil@dmgfl.com
All Notices from the Contractor to the County shall be deemed duly served if mailed
or emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Name: Pelican Bay Services Division
Division Director: Dan Rodriguez, Deputy County Manager
Address: 3299 Tamiami Trail E, Building F, Suite 202
Naples, Florida 34113
Administrative Agent/PM: Dawn Brewer, Operations Support Specialist II
Telephone: (239) 252-1355
E-Mail(s): Dawn.Brewer@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement
must be in writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Contractor or to constitute the
Contractor as an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all
permits necessary for the prosecution of the Work shall be obtained by the
Contractor. The County will not be obligated to pay for any permits obtained by
Subcontractors.
Payment for all such permits issued by the County shall be processed internally
by the County. All non-County permits necessary for the prosecution of the Work
shall be procured and paid for by the Contractor. The Contractor shall also be
solely responsible for payment of any and all taxes levied on the Contractor. In
addition, the Contractor shall comply with all rules, regulations and laws of Collier
County, the State of Florida, or the U. S. Government now in force or hereafter
adopted. The Contractor agrees to comply with all laws governing the
responsibility of an employer with respect to persons employed by the Contractor.
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9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person
to use in any manner whatsoever, County facilities for any improper, immoral or
offensive purpose, or for any purpose in violation of any federal, state, county or
municipal ordinance, rule, order or regulation, or of any governmental rule or
regulation now in effect or hereafter enacted or adopted. In the event of such
violation by the Contractor or if the County or its authorized representative shall
deem any conduct on the part of the Contractor to be objectionable or improper,
the County shall have the right to suspend the Agreement of the Contractor.
Should the Contractor fail to correct any such violation, conduct, or practice to the
satisfaction of the County within twenty-four (24) hours after receiving notice of
such violation, conduct, or practice, such suspension to continue until the violation
is cured. The Contractor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the County
may terminate said Agreement for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall
be the sole judge of non-performance.
In the event that the County terminates this Agreement, Contractor's recovery
against the County shall be limited to that portion of the Agreement Amount earned
through the date of termination. The Contractor shall not be entitled to any other
or further recovery against the County, including, but not limited to, any damages
or any anticipated profit on portions of the services not performed.
11 . NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination
as to race, sex, color, creed or national origin or any other class protected by
federal or Florida law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. The General Aggregate Limit shall be
endorsed to apply per project. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability.
B. Emits of
$ Per Occurrence, Cembineb-Si-ngfe-1=:fmit--fsr-Bodily-tnjery-Liability
-efrieies, Hired-af4
aersip-
C. I■ Workers' Compensation: Insurance covering all employees meeting
Statutory Limits in compliance with the applicable state and federal laws.
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The coverage must include Employers' Liability with a minimum limit of
$ 1,000,000 for each accident.
D. n Professional Liability: Shall be maintained by the Contractor to ensure its
legal liability for claims arising out of the performance of professional services
under this Agreement. Contractor waives its right of recovery against County as
to any claims under this insurance. Such insurance shall have limits of not less
than $ 1,000,000 each claim and aggregate.
&: Comber Liability: Coverage shall have minimum limits of $
F-
of$ per occurrence.
G ❑ e shall have minimum limits of $ per
occurrence.
1 ❑ a#-ed-States-L-cares-bor-em - ' arl ielrwa I
be taineel her applica n the completion of } wora $
4, n Maritime-
$ per occurrence.
j n Crime/Employee Dishonesty (other): Coverage shall have
minimum limits of $ 100,000 per occurrence.
}KT ❑ •
minimum limits of$ per occurrence.
Special Requirements: Collier County Board of County Commissioners, OR,
Board of County Commissioners in Collier County, OR, Collier County
Government shall be listed as the Certificate Holder and included as an
"Additional Insured" on the Insurance Certificate for Commercial General
Liability where required. This insurance shall be primary and non-contributory with
respect to any other insurance maintained by, or available for the benefit of, the
Additional Insured and the Contractor's policy shall be endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor
shall provide County with certificates of insurance meeting the required insurance
provisions. Renewal certificates shall be sent to the County thirty (30) days prior
to any expiration date. Coverage afforded under the policies will not be canceled
or allowed to expire until the greater of: thirty (30) days prior written notice, or in
accordance with policy provisions. Contractor shall also notify County, in a like
manner, within twenty-four (24) hours after receipt, of any notices of expiration,
cancellation, non-renewal or material change in coverage or lirnits received by
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Contractor from its insurer, and nothing contained herein shall relieve Contractor
of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Contractor shall defend, indemnify and hold harmless Collier County, its officers
and employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys' fees and paralegals' fees, whether
resulting from any claimed breach of this Agreement by Contractor, any statutory
or regulatory violations, or from personal injury, property damage, direct or
consequential damages, or economic loss, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor or anyone
employed or utilized by the Contractor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any
other rights or remedies which otherwise may be available to an indemnified party
or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
13.1 The duty to defend under this Article 13 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability
of the Contractor, County and any indemnified party. The duty to defend arises
immediately upon presentation of a claim by any party and written notice of such
claim being provided to Contractor. Contractor's obligation to indemnify and defend
under this Article 13 will survive the expiration or earlier termination of this
Agreement until it is determined by final judgment that an action against the County
or an indemnified party for the matter indemnified hereunder is fully and finally
barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the Pelican Bay Services Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Contractor further
represents that no persons having any such interest shall be employed to perform
those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if
herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), ■❑ Exhibit
A Scope of Services, Exhibit B Fee Schedule, ■❑ RFP/ ❑ ITB/ ❑
Other ( ) #23-8129
including Exhibits, Attachments and Addenda/Addendum, ❑ cubscqucnt quotea,
ad ❑ Other Exhibit/Attachment:
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17. APPLICABILITY. Sections corresponding to any checked box Al )will expressly
apply to the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this Agreement is subject to appropriation by the
Board of County Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112,
Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as
amended, and County Administrative Procedure 5311. Violation of this provision
may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for
a specified period of time; b. Prohibition by the individual and/or firm from doing
business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any
Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees
to comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement,
including but not limited to those dealing with the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto,
as either may be amended, as well as the requirements set forth in Florida Statue,
§448.095; taxation, workers' compensation, equal employment and safety
including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes,
and the Florida Public Records Law Chapter 119, if applicable, including
specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated
as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Division of Communications, Government and Public Affairs
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(ccolliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
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1. Keep and maintain public records required by the public agency to
perform the service.
2. Upon request from the public agency's custodian of public records,
provide the public agency with a copy of the requested records or allow
the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided in this chapter or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records
to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency
all public records in possession of the Contractor or keep and maintain
public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon
completion of the contract, the Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public
records disclosure requirements. If the Contractor keeps and maintains
public records upon completion of the contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it
shall promptly notify the County in writing. Failure by the Contractor to comply with
the laws referenced herein shall constitute a breach of this Agreement and the
County shall have the discretion to unilaterally terminate this Agreement
immediately.
21.
22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a
good faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
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County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before
an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision-making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
25. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
26. • KEY PERSONNEL. The Contractor's personnel and management to be utilized for
this project shall be knowledgeable in their areas of expertise. The County reserves
the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The
Contractor shall assign as many people as necessary to complete the services on a
timely basis, and each person assigned shall be available for an amount of time
adequate to meet the required service dates. The Contractor shall not change Key
Personnel unless the following conditions are met: (1) Proposed replacements have
substantially the same or better qualifications and/or experience. (2) that the County
is notified in writing as far in advance as possible. The Contractor shall make
commercially reasonable efforts to notify Collier County within seven (7) days of the
change. The County retains final approval of proposed replacement personnel.
27. n ORDER OF PRECEDENCE. In the event of any conflict between or among the
terms of any of the Contract Documents, the terms of solicitation the Contractor's
Proposal, and/or the County's Board approved Executive Summary, the Contract
Documents shall take precedence.
El
er among the terms of any of the Contract Documents and/or the County's Board
the terms of all other Contract Docu
•
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imposing the more strict or costly obligation under the Contract Documents upon the
28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local
law enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years. All of Contractor's employees and
subcontractors must wear Collier County Government Identification badges at all times
while performing services on County facilities and properties. Contractor ID badges
are valid for one (1) year from the date of issuance and can be renewed each year at
no cost to the Contractor during the time period in which their background check is
valid, as discussed below. All technicians shall have on their shirts the name of the
contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure
the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
(Intentionally left blank-signature page to follow)
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IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have
executed this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Crystal K. Kinzel, Clerk of the Circuit
Court and Comptroller
Attessignature as to Chairan's
nil
olymBy: By: �.
� rr_�� Rick LoCastro Chair
�
Dated: I `�
(SEAL)
Contractor's Witnesses:
DORRILL MANAGEMENT GROUP, INC.
Contractor
Conon tor's First Witness S gna r 11
i k vv. c (
{ D0«t 11 I Type/p ' t signature and ti lel'
Type/ ' ' ness nameT
Contractor's Second Witness
_all
TType/prin witness namet
A pro ed tora9A Leg lity:
County Attorney
Print Name
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Exhibit A
Scope of Services
❑■ following this page (containing 3 page/s)
❑ this exhibit is not applicable
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Request for Proposal(RFP) #23-8129
"MANAGEMENT SERVICES FOR PELICAN BAY SERVICES DIVISION"
EXHIBIT A
SCOPE OF SERVICES
BACKGROUND
The Community of Pelican Bay has been designated a dependent Municipal Services Taxing and Benefit Unit(MSTBU)
district within Collier County and oversees the operations of the Pelican Bay Services Division as per Collier County
Ordinance#2002-27 ("Ordinance"), as amended. The Community thus receives all services directly from Collier County
and all special, non-County services and benefits from the Pelican Bay Services Division (PBSD). Pelican Bay
property owners (both residential and commercial) tax and assess themselves each year to pay for the special PBSD
services and amenities. These PBSD funds are collected by the County but are administered by the Administrator
of the PBSD with County Commission approval.
In as much as all funds administered by the Administrator are derived from Pelican Bay property owners, and all services,
programs and projects are done to benefit these same property owners, it is the Administrator's primary job to manage
these funds and the PBSD activities for the benefit of the Pelican Bay Community. per Ordinance, the PBSD Advisory
Board exercises decision and control of the day-to-day operational affairs of the unit to the maximum extent allowed
by law, unless and except when there is some overriding governmental reason to do otherwise.
DETAILED SCOPE
This Scope of Services addresses the duties and responsibilities of the Administrator of the PBSD,hereinafter call the
"Administrator".
The Adminstrator shall be legally considered an independent contractor, and neither the Administrator nor their
employees shall, under any circumstances, be considered employees or agents of the County nor PBSD, and that the
County and PBSD shall be at no time legally responsible for any negligence on the part of said Administrator, their
employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or
corporation.
The Administrator's personnel and management to be utilized for this project shall be knowledgeable in their areas of
expertise. The County and PBSD Board reserves the right to perform investigations as may be deemed necessary to
insure that competent persons will be utilized in the performance of the contract. The Administrator shall assign as many
people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount
of time adequate to meet the required service dates. The Administrator shall not change key personnel unless the
following conditions are met:
1. Proposed replacements have substantially the same or better qualifications and/or experience.
2. The County is notified in writing as far in advance as possible.Administrator shall make commercially reasonable
efforts to notify Collier County within seven(7)days of the change.The PBSD retains final approval of proposed
replacement personnel.
The Administrator's duties and responsibilities include the following:
1. It will be the Administrator's main responsibility to implement the policies of the PBSD,as directed by the PBSD
Board.
2. The Administrator shall prepare the necessary organizational structure and interview and recommend personnel to
be hired and employed by the County for the PBSD. The Administrator shall supervise the personnel employed by
the PBSD in accordance with all Federal, State and County laws,rules and regulations where applicable.The
Administrator shall request approval of the PBSD Board for any significant changes in size or makeup of the
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EXHIBIT A—SCOPE OF SERVICES CAO
1 6 F 2
Request for Proposal(RFP)#23-8129
"MANAGEMENT SERVICES FOR PELICAN BAY SERVICES DIVISION"
organization. Currently,the Administrator has the following people reporting: one(1) Operations Manager;two
(2)Project Managers; one(1)Operations Support Specialist II,one(1)Administrative Support Specialist II,one
(1)Field Supervisor II,two(2)Field Supervisor I, and nineteen(19)field employees plus temporary labor force.
3. It will be the Administrator's job to coordinate activities of the PBSD as assigned in an effective, efficient and
professional manner. The job requires an individual who has an ability to conceive, obtain approval for and
implement programs or projects desired by the Pelican Bay Community as identified by the PBSD Board.
4. The Administrator shall be expected and prepared to make recommendations, on a regular basis, for programs to
improve the Pelican Bay community.
5. The Administrator may be asked by the PBSD Board to participate in certain meetings, discussions, project site
visits,workshops and hearings,which pertain to the administration of the services being provided and report results
to the Board.
6. The Administrator shall work with the Chairperson of the PBSD Board in the preparation of the Board's Agenda
for the monthly Board Meeting and will participate in this monthly meeting. The Administrator will provide
background information to support the agenda of the meetings according to PBSD protocols.
The Administrator may also work with Committee Chairs in the preparation of agendas and participate in the
Committee Meetings of the Budget Committee and all committees established by the PBSD Board. PBSD
committees which have had regular meetings include:
• Ad Hoc Strategic Planning Committee
• Budget Committee
• Clam Bay Committee
• Landscape and Safety Committee
• Water Management Committee
https://www.colliercountyfl.gov/government/advisory-boards-and-authorities/pelican-bay-services-division
(The length of a typical committee meeting is approximately two(2)hours)
7. The Administrator may be called on to provide assistance to any or all other committees that are currently and may
be created by PBSD Board.
8. The Administrator shall prepare and administer the PBSD budget in accordance with all state and county laws and
regulations. The Administrator shall assist and cooperate with the Budget Committee in the preparation of the
PBSD's Annual Budget in accordance with County rules and regulations where applicable.
9. The Administrator will have an understanding of Florida County government operations, good management
principles and skills, as well as some knowledge in personnel relations,public relations, accounting and computer
software operations.
10. The Administrator's performance may be critiqued by any PBSD Board Member at a regular monthly Board
Meeting regarding performance and responsibilities. Board members may also meet privately with the
Administrator to discuss the Administrator's performance.
11. The Administrator will respond to any requests for information or data from the County Manager's Office.
12. The Administrator shall devote such time as necessary to complete the duties and responsibilities assigned according
to the scope of work of this RFP. The PBSD Board may require a minimum amount of time onsite to address
specific concerns. The Administrator shall report in detail on a monthly basis the time spent during that period in
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EXHIBIT A—SCOPE OF SERVICES
CAO
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Request for Proposal(RFP) #23-8129
"MANAGEMENT SERVICES FOR PELICAN BAY SERVICES DIVISION"
the performance of these duties to the PBSD Board. The PBSD currently provides on-site space for the
Administrator in Pelican Bay;however,is not contractually required to do so.
13. At the Board's direction,the Administrator will:
• Provide regular updates/reports on projects,community events, etc.
• Respond to PBSD Board member inquiries in a timely manner as established in the PBSD protocols.
14. The Administrator may be called to provide additional services at the discretion of the PBSD Board,and/or County
Manager, or designee, which will require the engagement of additional personnel such as a: Principal Account
Manager, Account Manager, Accountant, Secretary/Clerical, and Project Manager. These additional services and
categories of personnel will be billed at a pre-established hourly rate.
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EXHIBIT A—SCOPE OF SERVICES CAO
16F �
Exhibit B
Fee Schedule
following this page (pages 1 through 1
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Fixed Price Professional Service Agreement 2022_Ver.3 CAO
16Fl
Invitation to Bid(ITB)#23-8129
"MANAGEMENT SERVICES FOR PELICAN BAY SERVICES DIVISION"
EXHBIT B
FEE SCHEDULE
base Fee:
Contract sum payable at the rate of Nine Thousand Nine Hundred Fifty-Two Dollars($9,952.00)
per month($358,272 for the initial term).
It is anticipated that the Contractor will spend a minimum of 45 hours/per month as part of the above.
Reimbursables:
In accordance with Section 4.5 of the Agreement. Travel expense shall be reimbursed as per Section
112.061 Fla. Stats.
Additional Services: Subject to Board Approval
Rate Category Hourly Rate
Sr Mgr/Deputy Dir/Field Mgt $1 10
Administrator $17 0
Page 1 of 1 CAO
EXHIBIT B—FEE SCHEDULE
I6F [
Other Exhibit/Attachment
Description:
❑ following this page (pages through )
❑■ this exhibit is not applicable
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Fixed Price Professional Service Agreement 2022_Ver.3