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Backup Documents 07/25/2023 Item #16B 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office ‘Wi 8ka--3 4. BCC Office Board of County Commissioners ( b // S f z/23 5. Minutes and Records Clerk of Court's Office 34/413 q‘gho PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Matthew Thomas/Transportation Contact Information 239-348-1328 Contact/Department Engineering Agenda Date Item was July 25,2023 Agenda Item Number 16B5 Approved by the BCC Type of Document Change Order#1 for adding 105 days to the Number of Original 1 Attached Golden Gate Parkway over Santa Barbara Documents Attached Canal Bridge Replacement Project PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK ✓MT 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be ✓MT signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the ✓MT document or the fmal negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ✓MT signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 7/25/2023 and all changes made during V MT the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. s* 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the SO' Chairman's signature. 16B5 Co.lier Court Procurement Services Change Order Form • Contract Modification 0 Work Order Modification Contract#: 21-7880 Change#: 1 Purchase Order#: 4500216129 Project#: 66066.16 Contractor/Firm Name: Hardesty&Hanover Construction Contract/Project: CEI Golden Gate Parkway over Santa Services. LLC Barbara Canal Bridge Replacement Project Manager Name: John Conti Division Name: Transportation Engineering Division Original Contract/Work Order Amount $ 456,008.52 12/14/21.16A26 Original BCC Approval Date:Agenda Item# Current BCC Approved Amount $ 456,008.52 12/14/21.16A26 Last BCC Approval Date.Agenda Item# Current Contract/Work Order Amount $ 456,008.52 9/17/2023 SAP Contract Expiration Date(Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total S 456,008.52 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 1/19/2022 ""Original 9/17/2023 Last Approved 9/17/2023 Revised Date 12/31/2023 Date Completion Date Date (Includes this change. 105 task 1-2 #of Days Added 72 task 3-5 Select Tasks 0 Add new tasks) 0 Delete task(s) ❑Change task(s) 0 Other Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or the additional days added(if requested);2.)why this change was not included in the original contract;and 3.)describe the impact if this change is not processed.Attach additional information from the Design Professional and/or Contractor if needed. 1 This Change Order will add 105 days to Tasks 1 and 2, and 72 days to Tasks 3 4 and 5 to this contract which were initiated with separate Notices to Proceed.There is no cost increase associated with this change. 2 This is a Design-Build Project to replace a bridge on Golden Gate Parkway(over the Santa Barbara Canal) This CEI contract started already while the project was still in the design phase to provide various services as required. Due to Hurricane Ian the start of the actual construction phase was delayed which is delaying the overall completion of the project 3 If this change is not processed. the CEI firm could not stay on until the construction of the project is completed and could not close out the project as required John Conti Prepared by: Date (John Conti, Project Manager II.Transportation Engineering Division) Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above.as fully as if the same were stated in this acceptance The adjustment.if any.to the Contract shall constitute a full and final settlement or any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein. including claims for impact and delay costs Steven M Nappi Accepted by• Date (Steven Nappi, RE.. Regional Manager,Hardesty&Hanover Construction Services.LLC) ThomasMatthew Approved by: Date (Matthew Thomas.P E..Supervisor of Project Management Transportation Engineering Division) AhmadJay Lwe 2 23.06 5b /40Aim a!ay URIR.2oz3_oe 15 U/ffJ 14 04'cc Date Approved by: (Jay Ahrnad.P E Director,Transportation Engineering Division) D4gnaiiy s:ghed by ScottTrinity 5cie 20 Dale 2C2$W 18 Approved b! 08 20 54 04'01' Date (Trinity Scott. Department Head,Growth Management Department) PROCUREMENT USE ONLY Revised 01/14/2021 (Divisions who may require additional sigraturas may include on separate sheet eC , Atlmm Rpt ) MCC ES CAO 16B5 ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K,4(i7' • .ic' c,ofCourts COLLIER COUNTY, FLORIDA & ComptaN� , '..,4.1,.,11-111 i ' ---/2 . Rick LoCastro, Chairman Dated. 6; . (S AL L.. t as to Chairman's signature only Appro ed as to fo nd legality: By: .t.. it � Scott R. Teach Deputy County Attorney )A0 16B5 Digitally signed by vilmazHeather Approved by YilmazHeather Date:2023.06.2:113:04: 5-04'00' Date. (Procurement Strategist) Change Order/Amendment Summary COST TIME CO# AMD# Description — Days New Justification Additive(+) Deductive(-) Added Amount Added time to contract. Design-Build Contractor was 1 onlyfor Task 1 and 2 50 105 711 delayed from starting construction by Hurricane Ian Added time to contract Design-Build Contractor was 1 onlyfor Task 3,4 and 5 $0 72 467 delayed from starting construction by Hurricane Ian Revised 01/1412021 (Divisions who may reauire additional signatures m PROCUREMENT USE ONLY may include on separate sheet 1 --•-- Admin _.._8CC ES CAC) 16B5 BrandesKimberly From: St even Nappi<snappi@ha rdest yhan over corn., Sent: Tu esday June 13 ?li 1 18 PM To: ContiJohn Subject: Golden Gate Chan ge Order Request I. If W,1 This email is from an external source.Confirm t his is a trusted sender and use extreme caution when opening attachments or clicking links. Hi John, Our original CEI contract allowed 60(,days which will end q,I"_n2, The construction start date was delayed due to Hurricane Ian and the contractor now has a completion date of November 30" 2023.Our contract allows 30 days after final acceptance to complete the final deliverables We are requ e::t ng 105 days be added to our contract so we can complete the project by the 12.300'2023 deadline. Thanks Steve Nappi,PE T v.;.•+i A �;t :-a kar;',9 _L _� e snappi©hardestyhanover.corn 9-1 I 979 5 70, www hardestyhanover corn 11111 H &higDesigned to Amaze, ineered to Last CAO