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Backup Documents 07/11/2023 Item #16B 5 Recommendation that the Board approves and authorizes the Chairman to sign a Collier County Landscape Maintenance Agreement ("Agreement") between Collier County and Marabella Lakes Owners Association, for landscape and irrigation improvements within the traffic circle on Marabella Wes Drive public right-of-way. ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 5 i1 1-)-- TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink pa er. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office v, at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3 County Attorney Office County Attorney Office DOr 11 „ 113 4. BCC Office Board of County Commissioners ( L by ir5// -7/ti ti&3 5. Minutes and Records Clerk of Court's Office n /��2 PRIMARY CONTACT INFORMATION 1� t i' Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Pamela Lulich/GMD-Road Maintenance Phone Number 239-252-6291 Contact/ Depai Intent Agenda Date Item was 7/'/2023 Agenda Item Number 16BS" Approved by the BCC II Type of Document Landscape Maintenance Agreement Number of Original 1 Attached Documents Attached PO number or account 112-163644-649030-31112.16 number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? PL 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be PL signed by the Chairman,with the exception of most letters,must be reviewed and signed __ by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the PL document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip PL should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 8. The document was approved by the BCC on 7i11/Z3 and all changes made during a N/A is not the meeting have been incorporated in the attached document. The County 00 an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the n N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the 0 0 f an option for Chairman's signature. this line) NOTE: AGREEMENT DEADLINE TO SEND RECORDED AGREEMENT TO FDOT 1/25/2022: 168 • I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 Receipt# 008736800 7/14/2023 1:08:11 PM Crystal K. Kinzel Clerk of the Circuit Court and Comptroller i6B5 �" a o 0 T @ - ier;c,K� Customer Deputy Clerk Clerk Office Location INTEROFFICE Steven M. Sanchez Collier County Govt. Center CLERK TO THE BOARD/MINS Recordinghelp@Collierclerk.com Building LA, 2nd Floor & REC (239)252-2646 3315 Tamiami TrI E Ste 102 3299 TAMIAMI TRL E STE 401 Naples, Florida 34112-4901 NAPLES, FL 34112 1 Document Recorded DOC TYPE INSTRUMENT BOOK PAGE AMOUNT Agreement 6428698 6268 1806 $163.00 TOTAL AMOUNT DUE $163.00 Clerk Account#: BCC ($163.00) BALANCE DUE $0.00 Note: 7/14/2023 1:08:11 PM Steven M. Sanchez: CHARGE ACCOUNT: #112-163644-649030-31112.16 DEPARTMENT: GMD - ROAD MAINTENANCE Disclaimer: All transactions are subject to review/verification. The Clerk reserves the right to correct for clerical errors and to assess or refund charges as needed. ©®0U0® 0gggral Page 1 of 1 6B5 ' LANDSCAPE MAINTENANCE AGREEMENT This Landscape Maintenance Agreement is entered into this 1 I th day of July 2023 by and between Collier County, Florida, a political subdivision of the State of Florida whose mailing address is 3299 Tamiami Trail East, Naples, FL 34112 (hereinafter referred to as the "County"), and Marbella Lakes Owners Association, Inc., whose mailing address is 6664 Marbella Lane, Naples, FL 34105 (hereinafter referred to as the "Association"). RECITALS: WHEREAS, County is the owner of that certain right-of-way located in Collier County, Florida and known as MARBELLA LAKES DRIVE (hereinafter referred to as "Road"); and WHEREAS, Section I. Planning and Development, of the handbook titled"Collier County Landscape and Irrigation Specifications for Beautification Improvements Within the Public Right- of-Way, Collier County, Florida" (2009), provides as follows: Entities desiring to make landscape improvements within public road right-of-way Z shall submit plans and documentation consistent with the requirements for a public m o m m right-of-way permit. This submission shall be in accordance with the "Construction m '0 Standards Handbook for Work within the Public Right-of-Way, Collier County, o 0 ° °m Florida" (the "Construction Handbook'). o c ° co Z m O 0 * * * � To � O C .L] O � Landscaping Permit Within the public rights of way: y o °° o c7J co � � Improvements to unimproved medians in the right of way: A private owner, z Developer or civic or homeowners' association desiring to landscape within a v public right-of-way shall submit landscape and irrigation construction documents o O prepared by a licensed landscape architect for County review. The Permit application shall include three (3) sets of detailed plans indicating the existing right-of-way facilities and the type and location of the proposed plantings, location m of electrical and irrigation systems(s). After acceptance of the landscape and irrigation plans, a landscape agreement shall be prepared by the contracting parties and approved by the County attorney's office. (See Appendix for example) The purpose of the landscape agreement is to ensure that the Permittee, or his successors or assign, shall be responsible to maintain such material and irrigation system until removed or unless otherwise specified; and WHEREAS, in keeping with the above, the Association has applied for a Landscaping Permit Within the Public Rights-of-Way, and has submitted landscape and irrigation construction documents prepared by a licensed landscape architect for County review. A copy of this Permit and the plans are attached hereto as Schedule"A." The Association shall follow the Collier County Maintenance specifications attached as Schedule"B." Page 1 of 4 6B5 NOW,THEREFORE, in consideration of the covenants contained herein,the parties agree as follows: 1. Subject to the issuance of all necessary Permits, County hereby grants to the Association the right to use those portions of the Road depicted in Schedule "A," for the sole purpose set forth in Schedule "A." The Permits address, among other things, the timing of the work, maintenance of traffic flow during construction, and the permissible lane closures during the time that work is to be performed. 2. The Association agrees to construct and maintain the improvements set forth in Schedule "A" (hereinafter referred to as "Improvements") at its sole cost and expense, until such time as the County executes a release from indemnification as discussed below. 3. Should the Association fail to construct or maintain the Improvements in accordance with Schedule"A"or law,the County may provide notice to the Association in writing, specifying the nature of the deficiency. Within five working days following receipt of such notice, the Association at its sole cost shall cause the appropriate repairs or cure to be effected. In the event damage to, or failure to maintain the Improvements results in a situation where public safety is at risk, (1) the Association shall effect repairs within twenty-four hours of receipt of the County's written notice, or(2)the County may, at its option, effect repairs to the Improvements,without the need for prior notice to the Association, and will promptly bill the Association for all actual costs incurred in effecting the repairs. The Association shall reimburse the County for such costs within thirty days of receipt of the County's bill. 4. The Association, as Indemnitor hereunder, shall indemnify and save harmless the County,as Indemnitee hereunder,including all employees of the County, from any loss or damages Indemnitee may suffer as a result of claims, suits, demands, damages, losses, fines, penalties, interest, expenses, costs, or judgments, including attorneys' fees and costs of litigation, against the County arising out of the Association's use of the Road for the purposes set forth in this Agreement, including the construction and removal of the Improvements. The Indemnitee shall not undertake to settle any lawsuit or threatened lawsuit that could give rise to Indemnitor's obligation hereunder without the prior consent of Indemnitor, such consent to not be unreasonably withheld. 5. The indemnity provided for by this Agreement will extend from the date of this Agreement until such time as the parties hereto acknowledge in writing that the Association has ceased to use the Road for the purposes stated within this Agreement and the Road has been restored as set forth below, at which time, following receipt of the Association's written request, the County will execute a release from indemnification in favor of the Association. 6. Indemnitee agrees to give Indemnitor written notice of any claims filed against the County in connection with this Agreement, within thirty days of the date that County is aware of such claim. 7. Unless terminated as set forth below, this Agreement shall remain in full force and effect in perpetuity from the date first set forth above, and shall be binding upon the parties and all Page 2 of 4 i685 their successors in interest. The Agreement may be freely terminated as of right by either party, with or without cause, upon written notice to the other. If the Association exercises this right, or if the County exercises this right based upon the Association's substantial breach of this Agreement, then upon written demand by County, the Association, at its sole cost and expense, shall remove the Improvements and will restore the Road to the condition that existed immediately prior to the effective date of this Agreement. If the County exercises this right,or if the Association exercises this right based upon the County's substantial breach of this Agreement,then the County will be responsible for any removal of the Improvements or restoration of the Road. Except for the above, neither party will be liable to the other for any damages or claims resulting from the termination of this Agreement. 8. In the event either party hereto shall institute legal proceedings in connection with, or for the enforcement of, this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees, at both trial and appellate levels. 9. This Agreement may be recorded by the County in the Official Records of Collier County, Florida. The Association shall pay all costs of recording this Agreement prior to the execution of this Agreement. A copy of the Recorded Agreement will be provided to the Association. 10. This Agreement is the entire agreement between the parties, and supersedes all previous oral and written representations, agreements and understandings between the parties. This Agreement shall be governed by the laws of the State of Florida, and may not be altered or amended in any way, save by written agreement signed by both parties. 11. The rights and obligations of this Agreement shall bind and benefit any successors or assigns of the parties. 12. This Agreement establishes a valid and enforceable covenant running with the land described as Tract M, Marbella Lakes, Unit One, according to the Plat therefor, as recorded in Plat Book 49, Page 91,of the Public Records of Collier County, Florida, Property Appraiser Parcel No. 5661000404, located at Marbella Lakes Drive and Hermosa Way, Naples, FL 34105 (hereinafter "Association's Property"). Association hereby acknowledges that the specified Road and Improvements described in this Agreement benefit, touch, and are adjacent to the Association's Property. This Agreement shall constitute covenants, restrictions, and conditions which shall run with the land and shall be binding upon the Association's Property and every person or entity having any interest therein at any time and from time to time. [Signature Page to Follow] Page 3 of 4 6B5 In Witness Whereof, the parties have caused these presents to be executed on the day and date first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K..KINZEL, CLERK COLLIER r1TY, FL RIDA By Q • 0. By: * Deput Clerk Rick LoCastro, Chairman Attie as f o Chalrman,st y $anat fre only:. ASSOCIATION: WITNESSES: 11111111....11 MARBELLA LAKES OWNERS ASSOCIATION, Inc By: (ax.`.(.' CONNIE ROSENBLATT, BOARD Witness #1 Pri te� d Name PRESIDENT r�a �. ;��'2r, [Provide Evidence of Signing Authority, Witness s #2 Si nature e. Corporate Resolution or Secretary's g g � � rY Certificate] f),t\(^ $vbfi2� Witness #2 Printed Name Notarial Certificate STATE OF [FLORIDA] COUNTY OF (COLLIER1 The foregoing instrument was acknowledged before me by means of 14ysical presence or 0 online notarization, this day of , by CONNIE ROSENBLATT as !BOARD PRESIDENT for MARBELLA LAKES OWNERS ASSOCIATION who Os personally known or 0 has produced Itype of identification] as identification. gnk, Signature of Notary Public �c�•� 'the notary public's official seal! nZai /z1/ //-e/ Print name of Notary Public mis&INA n#AI GG-ER s Commission#GG 314197 T r Expires April 23,2023 Approved as to form and legality: ''fo,„e Bonded ibu Budget Mari Senioes 6"r L.0 diAA)1C1------. Derek D. Perry Assistant County Attorney \\\ 23—ECM -02.4U16 Page4of4 0 6 5 SCHEDULE "A" Cotr Cavoity 6 B 5 Growth Management Department Date Approved: June 02, 2023 Right-of-Way Permit Number: PRROW2023031 31 0501 SDP/AR/PSP Number: N/A Building Permit Number: N/A Project Name: Installation of landscape and irrigation within the ROW at the roundabout at Marbella Lakes Drive. Project Address: Intersection of Marbella Lakes Dr. and Hermosa Way, Naples Subdivision: Marbella Lakes Lot: Block: Unit: Tract: Folio No:56610000046 Section: 19 Township:49 Range:26 Type of Construction: ROW Commercial Detail: Installation of landscape and irrigation within the ROW at the roundabout at Marbella Lakes Drive. 6649 Marbella Lakes DR THIS PERMIT IS VALID FOR A PERIOD OF SIX (6) MONTHS FROM THE DATE OF ISSUANCE. Please refer to Collier County Portal for issuance and expiration dates. ********************************************************************************************************************************** Property Owner: Contractor: COLLIER COUNTY TRANSPORTATION RIGHT-OF-WAY Q. GRADY MINOR&ASSOCIATES, P.A. CONTACT: GARY WRUCK MICHAEL T. HERRERA, P.E. 6637 MARBELLA LN 3800 VIA DEL REY NAPLES, FL 34105 BONITA SPRINGS, FL 34134 Telephone Number: (612) 720-4631 Telephone Number: (239) 947-1144 Applicant: Grady Minor-Joanna Taylor 3800 Via Del Rey Bonita Springs, FL 34134 Telephone Number: (239) 947-1144 1.Work shall be performed in accordance with approved plan, stipulations 4. If the application is made by any person or firm other than the owner of the specified as part of this permit and in accordance with Collier County Ordinance property involved,a written consent from the property owner shall be required #09-19 and the"Public Right-of-Way Construction Standards Handbook," prior to processing of the application. latest edition. 5.Transportation Services Division approval does not exempt the permittee 2.Applicant declares that prior to filing this application he has ascertained the from gaining approval from any State, Federal or Local Agencies having location of all existing utilities,both aerial and underground. Any changes to jurisdiction over the proposed work. any utility shall be the responsibility of the Permittee for all cost. 6.This permit is contingent upon Permittee obtaining necessary rights of 3. If right-of-way permit is issued in conjunction with a residential building entry for construction and maintenance where required right-of-way for public permit,the right-of-way permit expires upon completion of the residential use has not been dedicated and accepted by Collier County. building. APPROVED BY: ARH Condition: All other applicable state or federal permits must be obtained before commencement of the development. Condition: Stipulation -The required inspections shall be scheduled through the CityView Portal. You must be signed in as a registered user to schedule an inspection. Condition: Stipulation - Before commencement of any excavation, the existing underground utilities in the area affected by the work must be marked by Sunshine One Call, in accordance with State Statute Chapter 556 "Underground Facility Damage Prevention and Safety", after proper notification to them by either calling 811 in Florida or toll free at 1-800-432-4770. Visit www.callsunshine.com for more information. Before commencing excavation for the work, potholing of all potential conflicts must be performed. t6B5 Condition: Stipulation -Sunshine 811 Damage Prevention Guide: Chapter 556, F.S., sets a tolerance zone that extends 24 inches from the outer edge of each side of an underground facility. Locate marks show the approximate location of an underground facility. To be sure where that facility is located, you must expose it using a method below: Hand digging at an angle toward the facility Pot holing Soft digging Vacuum excavation methods Other similar procedures Exposing the facility lets you see the facility size and the clearance you need to maintain during excavation. Digging within the tolerance zone requires special precaution and using mechanized equipment requires a spotter. Within existing pavement, soft digging will be required after removal of pavement associated with a permitted open-cut. Condition: CO Hold -As Built Drawings are required prior to final inspection for all Commercial ROW permits. The as-built drawings may be submitted through the CityView Portal Conditions Tab - click "Browse" to upload the documents. You must be signed into the CityView Portal as a registered user to upload the document. Please call 239-252-3726 to schedule inspections listed below. Please plan accordingly when scheduling inspections and schedule well in advance of when needed or permit expiration dates. 830 - 72 Hr Notice of (1st) Proceeding with Work 800 - Right-Of-Way Final Inspections Disclaimer: Issuance of a development permit by a county does not in any way create any rights on the part of the applicant to obtain a permit from a state or federal agency and does not create any liability on the part of the county for issuance of the permit if the applicant fails to obtain requisite approvals or fulfill the obligations imposed by a state or federal agency or undertakes actions that result in a violation of state or federal law. SEE GENERAL CONDITIONS OF RIGHT-OF-WAY PERMITS GENERAL CONDITIONS OF RIGHT-OF-WAY PERMITS 1 6 R 5 1. The permit must be kept on the work site and be available upon request or prominently displayed. 2. Permits are required for all work performed in any rights-of-way or easements provided for public use in the unincorporated area of Collier County and in those public rights-of-way or easements, which are maintained by Collier County, but lie within municipal boundaries. 3. When permitted facilities are placed within a public right-of-way or easement, the installation is for permissive use only and placing of facilities shall not operate to create or vest any property right in the associated right- of-way or easement to the permittee. Furthermore, the permittee shall be responsible for maintenance of such facilities until they are removed, unless otherwise specified. 4. All materials and equipment, including Maintenance of Traffic (MOT) and equipment placement, shall be subject to inspection by the Growth Management Department. 5. Requests for pre-inspections shall be made a minimum of 72 hours prior to commencing work requiring inspection. 6. No lane closures will be permitted between the hours of 7:00 —9:00 A.M. and 3:30 —6:30 P.M. 7. Prior to construction, the Contractor/Permittee shall submit a MOT plan for any construction project involving work or activity that may affect traffic on any County street, roadway or bikepath/sidewalk. The MOT plan must be signed by either a Professional Engineer or person certified by the International Municipal Signal Association (IMSA) if affecting arterial or collector Roadways, unless waived by the Growth Management Department. The driveway fill and driveway culvert including soil erosion/sedimentation control measures must be installed prior to the start of any earth moving construction activity with drainage plans, culvert size, soil erosion/sedimentation controls, elevation offset, and ditch slope designed and certified by a licensed engineer for all commercial projects. 8. During construction the Contractor/Permittee shall comply with the "State of Florida Manual of Traffic Control and Safe Practices for Street and Highway Construction, Maintenance, and Utility Operations" and with the "Manual On Uniform Traffic Control Devices" and with all other governing safety regulations and shall maintain the approved site drainage plan and soil erosion/sedimentation control plan. 9. The permittee shall hold the County harmless and the County shall be relieved of all responsibility for any damage or liability of any nature arising from work authorized and performed under the permit. 10. All crossings of existing pavement shall be made by jacking and boring at a minimum depth of thirty-six inches (36"), unless otherwise authorized by the Growth Management Department for good cause shown. 11. All overhead installations must meet a minimum four foot (4') separation to communication lines (both vertically and horizontally), minimum seven foot (7') separation to guys (both vertically and horizontally) and a minimum ten foot (10') separation to neutrals (both vertically and horizontally), and meet and/or exceed all other OSHA requirements as may be determined by OSHA clearance requirements and/or formulas relevant to overhead lines clearances and/or separations requirements (both vertically and horizontally) and all underground crossings shall be placed at a minimum depth of thirty-six inches (36") below the pavement and/or a minimum depth of twenty-four inches (24") below the designed roadside ditch or swale invert. Primary cable (voltage exceeding 500 volts) shall have minimum thirty-six inch (36") cover. Secondary cable (voltages less than 500 volts) shall have a minimum thirty-inch (30") cover. Exception may be made by authority of the Growth Management Department for good cause shown. 12. Two prints of the proposed work covering details of the installation shall be made a part of the permit. If additional plans are required, they shall become a part of the permit. 13. Following completion of all permitted work, grassing and/or seeding shall be required for any disturbed rights- of-way. 14. All property disturbed by work authorized by the permit must be restored to better than, or equal to, it's original condition, and to the satisfaction of the County. 15. Whenever deemed necessary by the County for the construction, repair, maintenance, improvement, alteration or relocation of applicable right-of-way or easement and when so notified by the County, any or all t6R5 poles, wires, pipes, culverts, cables, sod, landscaping, driveways, sprinklers, or other facilities and appurtenances authorized shall be removed from said right-of-way or easement, or reset or relocated thereon as required, to be installed by the permit, and at the expense of the permittee, or successor and assigns. 16. When the permittee, or successor and assigns is notified of a need for construction, repair, maintenance, improvement, alteration of or relocation within the right-of-way or easement and no action is taken by the responsible party within the time frame specified by the County, the County shall cause the permitted work to be altered, relocated, or removed, with the total expense being borne solely by the permittee or the responsible party. 17. Permits shall generally be in a form approved by the Board of County Commissioners and shall include the time of commencement, the number of days the job is expected to take, and the approximate date of completion. The permit will expire one hundred and eighty(180)days after the issuance of the permit, unless authorized in the specific instance for a longer or shorter period. If the work has not been completed by the expiration date, there will be a renewal fee, set by Resolution, payable upon extending the expiration date for an additional ninety (90) days. 18. All correspondence regarding construction procedures will be through the permittee, or authorized agent or consultant, and not through any contractor or subcontractor. 19. The Permittee is responsible for obtaining necessary rights of entry for construction and maintenance where required right-of-way for public use has not been dedicated and accepted by Collier County. 20. If there are any lane closures or work that will impede normal traffic flow, the permit holder is obligated to inform the road alert coordinator at 239-252-8192, five business days prior to construction or as soon as possible. 21. All existing aerial and underground utilities shall be located by the applicant. Any changes to any utility shall be the responsibility of the Permittee for all cost. 22. A written consent from the property owner shall be required if the application is made by any person or firm other than the owner of the property involved. 23. The Growth Management Department shall be notified in writing either via form letter (to: Collier County Traffic Operations, 2885 S. Horseshoe Drive, Naples, FL 34104) or email (trafficopst colliergov.net) a minimum of 72 hours prior to the commencement of jobs that include overhead or underground work that will be conducted as part of construction or maintenance projects within Collier County rights-of-way and 12 hours prior to any and all daily work to be performed throughout the entire length of construction or maintenance projects. Any rescheduling of work shall be provided in writing. All underground utilities must be located prior to construction. 24. Prior to acceptance by the County(including issuance of Certificate of Occupancy), the Growth Management Department shall be notified by mailing or delivering a request for a final inspection to the ROW Permitting Section, 2800 North Horseshoe Drive, Naples, Florida 34104, or by phone, 239-252-3726, upon completion of authorized work. Signed and sealed copies of the as-built survey shall be submitted to the Growth Management Department. 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I i L1v u.Li 11 - CAO i6B5 SCHEDULE " B" 685 SCHEDULE "B" RIGHT OF WAY LANDSCAPE MAINTENANCE SPECIFICATIONS These specifications are intended to provide the information by which private entities may understand the minimum requirements of Collier County relative to maintaining County rights of ways. Records of all specification requirements shall be kept and made available to the County's representative upon request. A. MOWING AND EDGING: Mowing and edging shall include medians as well as those areas,if existing,along the outside edge of the sidewalks of adjacent properties. All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary,the bagged clippings shall be collected and removed at no additional cost. Grass shall be cut at a height of three and one half inches(3 1/2"). The frequency of cutting will be weekly or fifty-two(52)times. Mechanical edging of the turf shall be done with each mowing along all sidewalk edges,back of concrete curbs, around all planting beds,utility service boxes,streetlight bases,sign posts,headwalls,guardrails,timer pedestals, posts, and trees. Metal blade edging is not permitted along back of curbing. Grass root runners extending into the mulched areas shall be cut and removed when the edging is performed. Edging will also be required in all turf areas around isolated trees, sprinkler heads, valve boxes,shrubs,signposts,manholes,etc.where they exist. All debris on streets,sidewalks or other areas resulting from edging shall be removed.No herbicide shall be used for edging. All sidewalks,curbing and/or gutters shall be cleaned after each service. All sidewalks shall be blown clean,but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. B. WEEDING: Weeding of plant beds, sidewalks(asphalt, concrete or pavers),guardrail bases, and curb joints as well as other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to provide a weed free and well-maintained area. C. GENERAL SITE PRUNING: General site pruning shall be defined as the pruning of any plant's foliage below ten-foot(10')foot. All groundcovers, shrubs, canopy trees and palms up to ten-foot(10') level, shall be inspected and pruned on a weekly or an as needed basis, so to maintain the proper or required heights for visibility, vehicular movement purposes and desired shape or form as determined by County's representative. Pruning shall also include removal of water sprouts,suckers and any dead or diseased foliage or branches. During the first week of October and April, ornamental grasses, such as Fountain grass, Florida Gamma or Fakahatchee grass shall be pruned in a pyramid shape to a twelve-inch (12")or twenty-four(24")height based upon the type of plant. Ornamental type grasses such as Liriope muscari`Evergreen Giant',shall only be pruned at the direction and approval of the County's representative. Plant material with a canopy over pedestrian sidewalks shall be maintained at a minimum height of one hundred twenty inches(120"). Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain one foot (1') of clearance from the edge of the pathway. IT is recommended that adjacent shrubs and groundcovers be maintained so that they angle or are rounded away from the pathway. D. TRASH REMOVAL: With each service, all sites shall be cleaned by removing all trash or debris to include, but not limited to;paper,bottles,cans,other trash, and horticultural debris. All debris or trash pick-ups shall be performed"prior"to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or disposal site. 1 of 6 70 � 6B5 E. STREET CLEANING/SWEEPING: Street Cleaning:A four foot(4')wide area measured from the face of the curb and gutters including turn lanes shall be cleaned with each site service to remove any accumulation of debris or objectionable growth so to maintain a neat and safe condition. F. TRAFFIC CONTROL: The Association shall comply with the requirements of Collier County Maintenance of Traffic (MOT) Policy, copies of which are available through Risk Management or the Purchasing Department. The Association shall obtain and review the County MOT policy requirements prior to submitting a bid. The Association will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway& Traffic Design Standard Indexes,or other related documents,so to become familiar with the requirements. Strict adherence to the requirements of the MOT policy will be enforced under this Contract. To assist in employee visibility, employees servicing the area shall wear high visibility safety apparel in compliance with the most current editions of the FDOT Design Standards and the Collier County Maintenance of Traffic(MOT)policy. G. CANOPY TREE AND PALM PRUNING: For this site,canopy trees shall be defined as any large shrub,tree, or palm with foliage above a ten-foot(10')level. All canopy trees and palms shall be pruned on a continuous basis to create and maintain a seventeen-foot(17') canopy clearance over the roadways and a ten-foot(10')canopy clearance over all pathways. Canopy trees shall be selectively pruned twice per year in April and September so to thin the interior canopy of cross branching and to shape the canopy of the trees. The County's representative shall approve a professional licensed to prune tress under the direction of a Licensed Landscape Architect, Arborist, Tree Surgeon, or other approved professional shall do the pruning and sharpening. The work shall be performed per ANSI AS300 "Standard Practices for Trees, Shrubs, and other Woody Plant Maintenance" and done in a professional manner in accordance with "Pruning Standards"of the national Arborist Association or accepted local trade standards and practices. Palms shall be pruned annually during June of each year. The palms shall be pruned to a"Tropical Cut"or to a nine (9) o'clock- three (3) o'clock angle from the horizontal at the base of the palm's bud or lowest fronds. Approximately seven(7)to(10)ten green fronds shall be left at the head after pruning. The pruning shall include removal of all nuts, seed stalks,brown or dead and lower fronds. The work shall be done in a professional manner in accordance with acceptable trade standards and practices. The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the use of a ladder,boom truck or lift. All debris from the pruning shall be removed and the site shall be left on a clean and neat manner. When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom truck, it is required that the adjacent traffic or turn lane to the work area,be closed using traffic control devices and signage per the current FDOT traffic control standards and indexes. H. FERTILIZATION: The application of fertilizers shall follow Ordinance No. 2019-18. No Applicator shall apply fertilizers containing nitrogen and/or phosphorus to turf and/or landscape plants during the Prohibited Application Period, or to saturated soils. Follow OF/IFAS guidelines for turfgrass fertilization. Contractor/subcontractor must have valid licenses issued by Florida Department of Agriculture and Consumer Services for Limited Urban Commercial Fertilizer Applicator Certification (FDACS LUFAC). Provide fertilization services four(4)times a year in March, June, September, and December. Only twice (2) a year if using six(6)month application rate.Nitrogen content in any fertilizer must be at a minimum of 50%slow release. Contractor shall ensure that fertilization scheduling does not exceed the fertilizer label rate prescribed and complies with state and local ordinances. It is important to note that local fertilizer regulations may prohibit the use of nitrogen fertilizers during the summer months.Applied at a rate of 1.5 lbs.per 100 square feet.Broadcasted throughout the planting beds and turf areas.All tree pit areas should be fertilized evenly. 2 of 6 I 6 B 5 No fertilizer ring around trees under any circumstances. If a ring is formed, contractor/subcontractor is required to return to the site and spread the fertilizer correcting the situation at their expense. This may include contractor/subcontractor purchasing additional fertilizer because applied fertilizer may not be able to spread. Immediately remove fertilizers from curbs and sidewalk areas to avoid staining. Fertilization Applications Contractor/subcontractor shall use deflector shields on all application equipment to minimize the inadvertent application of fertilizer in non-plant areas. Contractor shall blow, sweep, or wash back into the landscape any fertilizer deposited on paved or impervious surfaces.Use"Ring of Responsibility"around or along the shoreline of canals, lakes,or waterways. Ensure fertilizers and other lawn chemicals do not come into direct contact with the water. Apply fertilizer only when plants are actively growing. Clean up spilled fertilizer materials immediately as per University of Florida IFAS recommendations. Store nitrate-based fertilizers separately from solvents, fuels, and pesticides, because nitrate fertilizers are oxidants and can accelerate a fire. After fertilizing (other than when watering restrictions apply), irrigate with at least a quarter inch(1/4")of water following fertilization to avoid the loss of nitrogen and increase uptake efficiency. If water restrictions apply,the contractor may irrigate as permitted but no more than one-half inch(1/2")following fertilization. Do not exceed the annual nitrogen recommendations in the Fertilizer Guidelines for Established Turfgrass Lawns in Three Regions of Florida as provided on the label. Bed,Tree, Shrub,Palm,Flower,Groundcover Fertilization Broadcast fertilizer uniformly over all the landscaped areas, and consider root location, fertilization objectives, and plant species when applying fertilizer. In areas where tree or shrub fertilization zones overlap with lawn fertilization zones,the contractor shall fertilize one or the other of the plant types,but not both. Palm Fertilization Palms have different nutritional requirements from other landscape plants.They suffer quickly and conspicuously from inadequate mineral nutrition, whether due to insufficient or incorrect fertilization. Division's Landscape Supervisor will provide the fertilization schedule. Note: Fertilize palms with a granular slow-release fertilizer three to four times per year. An acceptable formulation is 8-0-12-4(N,P,K,Mg plus micro-elements),50%Slow Release. Turf Fertilization Treat deficiencies of specific nutrients with applications of the lacking nutrient in accordance with University of Florida IFAS recommendations until deficiencies are corrected, or as directed from Division Landscape Supervisor. Must have prior approval. Adjust fertilizer rates according to health, maturity, and desired growth patterns. Fertilization for Establishment During the establishment phase for shrubs,trees,and ground covers,fertilize landscape plants with a slow-release fertilizer as per University of Florida IFAS recommendations. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied, the areas shall be watered. H. MULCHING: Organic Mulch Areas with no mulch or new planting areas shall have mulch placed to provide for a four inch(4")non-compacted or unsettled depth measured from the existing soil grade. The area to receive the mulch shall be raked level to establish the proper fmished grade and have all weeds removed prior to the placement of the mulch. Two inches must be applied to replenish this mulch twice a year,November and during May. LANE CLOSURE: Lane closure for median maintenance shall comply with the most current editions of the FDOT Design Standards and the Collier County Maintenance of Traffic(MOT)policy. 3 of 6 0 1 6 P R J. IRRIGATION SYSTEMS: The irrigation systems shall be checked and repaired as necessary. Each zone shall be manually turned on at the valve once a week and a thorough inspection conducted to ascertain proper operations of the system. Quick coupling valves,if existing shall be reviewed weekly and operated quarterly to insure proper operation. Maintenance responsibilities will include cleaning and adjustment of heads, nozzles, installation or replacement of risers, repair of minor PVC piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids and adjustment of controller and rain shut off switches for settings and operations. Where required,the Association shall maintain on site reclaimed water irrigation signage. SUBSURFACE IRRIGATION SYSTEMS: No excavation or mechanical metal edging around plant beds shall be done within the Right-of-way. Mechanical metal blade edging is permitted along the back of curbing. Weekly Service Requirements: 1. A visual inspection of the subsurface irrigation systems shall be performed weekly to determine if the systems are functioning normally and if cuts,leaks,piping damage,flooded areas exist,and repair as necessary. This shall also include review and re-setting of the controller and in-ground moisture sensor adjustments or other rain sensing devices as needed. 2. System Computer/Controller a. Operate,adjust,and set controller to provide proper operation of the systems. b. Diagnose and repair electrical and mechanical malfunctions. c. Monitor and adjust the system zones moisture levels based upon moisture sensor readings. d. Operate controller on automatic,manual,and single trip operation. e. Monitor controller standby battery backup and replace as required. 3. Automatic Control Assemblies and Quick Coupling Valves a. Review control valve assembly and by-pass system for proper settings. b. Open zone control valve assemblies and quick coupling valve boxes to review valves for leaks;pressure gauge operation;proper settings and are clean of debris or mulch. 4. Pump Sites a. Inspect for proper operations. b. The Association shall record and provide to the County's representative the well water flow meter readings for the two well locations on the General Maintenance Report Sheets. 5. Review system water source connections to include water meters,backflow preventers,gate valve points of connection and main lines for proper operation. Monthly Service Requirements: 1. Automatic Control Valve Assembly Manually operate valves,and clean valve assembly filters. 2. Backflow Assembly Review assembly for proper operation and clean filter as needed. 3. Quick Coupling Valves Review boxes and operate valve. 4. Pump Sites a. Once a month,the Association will trouble shoot each pump station, checking amperage draw and document the results for future reference. b. Manually run the system to ensure proper coverage and that no sprinkler head and nozzle are spraying onto the roadway. Clean and adjust sprinkler heads and nozzles and irrigation shields to ensure proper coverage. 4 of 6 I6B5 c. The Association will check all zone wiring and solenoid conditions through the use of an OHM meter and document the results for future reference. d. The Association will clean the strainers filters and inspect them for wear at the Pump Station. 5. Manually run the system with open flush caps and review sprinkler head indicators located at the end of zones. 6. Review pressure gauge readings at control valve assemblies for each zone,as well as gauges located at the end of zones where present to determine the system and porous piping is functioning properly. 7. Check,analyze and adjust flow control devices as required. Quarterly Service Requirements: 1. Review all subsurface system piping, valve assemblies, wiring, moisture sensors and controllers for overall operation and provide adjustments as required to assure proper operation and irrigation application. Conventional Pop-up Irrigation Systems: Weekly Service Requirements: 1. Each median zone shall be manually turned on at the valve to ascertain proper operation of the system. 2. Repair system for any blown-off heads,broken lines or leaks around heads or valves. 3. Check the controller and rain sensing devices for proper operation and settings. 4. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one hundred percent(100%)irrigation coverage. 5. Within all work areas the Association shall review the plant material and turf for dry conditions and if found correct the problem. Monthly Service Requirements: 1. Manually run the system, clean and adjust sprinkler heads/nozzles and concrete donuts as necessary to ensure proper coverage and that there are no sprinkler heads/nozzles spraying directly onto the roadway. a. Each median and side right-of-way zone shall be manually turned on at the valve to ascertain proper operation of the system. b. Repair system for any blown-off head,broken lines or leaks around heads or valves. c. Check the controllers and rain sensors for proper operation and settings. d. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one hundred percent(100%)irrigation coverage. e. Within all work areas the Association shall review the plant material and turf for dry conditions and if found correct the problem. General Service Requirements for Irrigation Systems: 1. Should South Florida Water Management District or other governing agency establish water restrictions, the irrigation systems shall be inspected,and all other controllers set to the mandated hours of operation set by the District or Agency. Subsurface systems are exempt from water restrictions. 2. Replace defective heads or nozzles, install, or replace defective risers and repair minor breaks or restricted sprinkler lines. 3. Replace damaged valve boxes/lids if caused by the Maintenance Association. 4. Inspect,clean,and replace, if necessary,screen/filters within the sprinkler heads. 5. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at sod level. All valve boxes in plant beds are to be kept two inches(2")above finished mulch. 6. One hundred percent(100%)irrigation coverage shall be maintained within all irrigated landscaped areas while this Contract is in effect. 7. Notification to the County's representative is required when acts of vandalism or accidents have occurred to the irrigation system. Photos shall be taken and provided to the County's representative at no added cost. 5 of 6 OVD 1635 Miscellaneous Irrigation Maintenance Responsibilities: 1. Should the temperature be forecast to be below thirty-four (34) degrees, the Association shall be responsible for turning the irrigation system off to protect plants from possible freeze damage. 2. It shall be the Association's responsibility to notify the County's representative of any irrigation problems or additional irrigation maintenance needs. 3. The irrigation service personnel must trouble shoot time clocks,i.e.,power-in 110 volt and 24-volt fuses, 24 volts output when necessary. 4. The irrigation services personnel must trouble shoot any pump start relay, main fuses, and capacitors when necessary. K. BRICK PAVERS: All median brick paving shall be pressure cleaned twice per year,in April and November,to remove marks,gum and other dirt that may be deposited on the surface areas. Upon finding damaged areas,the Associations shall clean-up debris if present,and or flag off the areas with protective barriers and/or high visibility hazard tape. Damaged areas must be repaired as quickly as possible. L. PEST CONTROL: Trees, Palms, Shrubs, Groundcovers, and Sod must be closely monitored for pests and diseases and must be treated appropriately by a licensed Pest Control Operator approved by the County's representative. 6 of 6 Of)