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MSTBU WM Committee Minutes 06/30/2022PELICAN BAY SERVICES DIVISION WATER MANAGEMENT COMMITTEE MEETING JUNE 305 2022 The Water Management Committee of the Pelican Bay Services Division met on Thursday, one 30 at 1:30 p.m. at the PBSD Office in the Truist Building, 801 Laurel Oak Drive, Suite 102, Naples, FL 34108. The following members attended. Water Management Committee Michael Rodburg, Chair Jack Cullen (absent) Susan Hamilton Pelican Bay Services Division Staff Neil Dorrill, Administrator (by telephone) .had Coleman, Operations Manager Darren Duprey, Assoc. Project Mgr, Also Present Melanie Miller, Pelican Bay Foundation Dave Mangan Denise McLaughlin Michael Weir Karin Herrmann, Ops. Analyst Lisa Jacob, Project Manager William Mumm, Sr. Field Supervisor (absent) Barbara Shea, Administrative Assistant APPROVED AGENDA (AS PRESENTED) t. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 03/01/22 meeting minutes 5. Audience comments 6. Lake bank restoration projects a. Update on the Oakmont Lake Project b. Status of the Community Center Lake c. 5-Year Plan for future lake projects 7. Pipe inventory, integrity, and review a. Review of pipe investigations to date b. Pipe maintenance and repair projects i. Georgetown ii. Club Pelican Bay iii. Future project planning 8. Discussion of merger of Water Management and Clam Bay Committees Pelican Bay Services Division Water Management Committee Meeting June 30, 2022 ROLL CALL Mr. Cullen was absent and a quorum was established MR. DORRILL PARTICIPATED BY TELEPHONE Ms. Hamilton motioned, Ms. McLaughlin seconded to approve the agenda as presented. The motion carried unanimously. Mr. Weir motioned, Ms. Hamilton seconded to approve the 3/Ol/22 meeting minutes as presented. The motion carried unanimously. None LAKE BANK ItEST012ATION PROJECTS UPDATE ON THE OAKMONT LAKE PROJECT Mr. Duprey commented that the Oakmont Lake Restoration Project is on schedule. The contractor has completed and the engineer has inspected the southern end of the project (about 20-25% of the total project). Mr. Duprey showed three videos of the project including (1) a June 8 drone video which was taken near the beginning of the project, (2) a June 15 drone video, and (3) a June 30 cellphone video. Ms. Miller, Pelican Bay Foundation, commented that the PBF is waiting on revised quotes from Quality Enterprises and another contractor, based on a slightly revised scope (which includes the replacement of asphalt, the retaining wall, and pathway lighting) of their part of the Oakmont Lake Project. She indicated that the PBF is "ready to go." Mr. Coleman commented that the scope of this project does not include littoral plantings or landscape materials. He noted that he has had preliminary discussions with PBF President Jim Hoppensteadt on the possibility of installing fountains in this lake. Mr. Coleman commented that fountains function better than littorals for algae prevention and are more aesthetically pleasing. The aerators have been removed from the lake. STATUS OF THE COMMUNITY CENTER LAI{E Ms. Miller commented that at their last meeting the PBF Board decided to take no action on the Community Center renovation project. Although the project is "on hold" for now, it has not been "put off indefinitely." Mr. Coleman suggested that we hold off on a Community Center Lake Restoration Project until the PBF Board has made a final decision on whether to go forward on their renovation project. Ms. McLaughlin commented that this project still needs to be considered to complete sometime in the future. Mr. Rodburg recommended that we hold off on any work on the Community Center Lake for now. Ms. McLaughlin commented that although the County Park Lake is potentially a "red light," the County is responsible for the lake bank restoration. 5-YEAR PLAN FOR FUTURE LAKE PROJECTS Pelican Bay Services Division Water Management Committee Meeting June 30, 2022 Mr. Rodburg commented that the PBSD had developed a ranking list of lakes (to be used to prioritize lake bank restoration projects) based on a complicated formula. He suggested that a lake bank restoration project should be based on four aspects which include, (1) function, (2) safety, (3) water quality function, and (4) aesthetics. Mr. Rodburg suggested that we consider using a red, yellow, green light system for the analysis of each lake bank, and that currently, he sees no lakes with a "red light" condition. Mr. Duprey agreed. Mr. Rodburg suggested that we look at the top ten lakes on our priority list to see if we have any red lights based on these four criteria. Mr. Rodburg suggested that no lake bank restoration projects are planned for the next two years. Ms. McLaughlin commented that during the recent FY2023 budget discussions, it was suggested that we continue to accrue funds for future restoration projects. Mr. Coleman commented that it was Mr. Fogg's thinking to accrue $1 million each year for future projects. He noted that these accrued funds could also be used to pay for a future unexpected major pipe failure. PIPE INVENTORY INTEGRITY AND REVIEW REVIEW OF PIPE INVESTIGATIONS TO DATE AND FUTURE PLANNING Mr. Duprey commented that our contractor Shenandoah has completed their pipe review which included examining head walls, storm drains, weirs, manholes, connections, and looking for any interruption of water flow. He commented that overall, only minor maintenance work including some pipe -lining work was required, and the expenditures were within our budget. Mr. Duprey summarized that our pipe inventory is in great shape. He commented that we now have a baseline of the condition of our pipes to work from and suggested that every five years we select one basin in which to re-examine pipes. PIPE MAINTENANCE AND REPAIR PROJECTS GEORGETOWN Mr. Duprey commented that our engineering firm will be tasked with developing the plans and estimated cost for our Georgetown Pipe Repair Project (which may take up to 90 days). Once their work is completed, the project will go out forbid. CLUB PELICAN BAY Mr. Rodburg suggested that we complete the Georgetown Pipe Repair Project, before addressing the Club Pelican Bay Pipe Repair Project. At this point, the cost of the Georgetown Project is unknown, and there is no serious risk associated with deferring the Club Pelican Bay Project. Mr. Duprey suggested that in order to accommodate the Club Pelican Bay golf course activity, we would defer this project until June 2024. DISCUSSION OF MERGER OF WATER MGT. AND CLAM BAY COMMITTEES Mr. Rodburg commented that he does not see any advantage in merging the Water Management Committee and the Clam Bay Committee because (1) the roles of the two committees are distinct, (2) committee members are not overburdened, and (3) staff is not overburdened. Mr. Weir agreed with Mr. Rodburg and expressed opposition to merging the two committees. Ms. McLaughlin also agreed and commented that each committee deals with their own unique complex issues and system processes. Mr. Coleman commented that Pelican Bay Services Division Water Management Committee Meeting June 30, 2022 the committees work well to "unburden" the PBSD Board with the review of the details of our projects. The meeting was adjourned at 2:18 W"/ I V Michael Rodburg,Cha7ir Minutes approved L as presented OR [ I as amended ON date