PBSD MSTBU Minutes 04/06/2023BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
APRIL 6, 2023
The Budget Committee of the Pelican Bay Services Division met on Thursday,
Apr. 6 at 2*00 p.m. at the Truist Building, 801 Laurel Oalc Drive, Suite 102, Naples,
Florida. In attendance were:
Budget Committee
Michael Fogg, Chairman
Joe Chicurel
Denise McLaughlin
Michael Rodburg
Pelican Bay Services Division Staff Dave Greenfield, Supervisor —Field II
Neil Dorrill, Administrator Karin Herrmann, Project Manager I
Chad Coleman, Operations Manager Lisa Jacob, Project Manager II (absent)
Darren Duprey, Supervisor - Field I (absent) Barbara Shea, Admin. Support Specialist 11
Also Present
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 11 /09/2022 meeting minutes
5. Audience Comments
6. Review of the draft FY24 PBSD budget
7. Target FY24 PBSD assessment
8. Adjournment
ROLL CALL
All members were present and a quorum was established.
AGENDA APPROVAL
Ms. McLaughlin motioned, Mr. Rodburg seconded to approve the agenda as
resented. The motion carried unani) mousy,
APPROVAL OF 11/09/2022 MEETING MINUTES
Ms. McLaughlin motioned, Mr. Rodburg seconded to approve the 11/09/2022
meeting minutes as presented. The motion carried unanimously.
Pelican Bay Services Division Budget Committee Meeting
April 6, 2023
AUDIENCE COMMENTS
None
REVIEW OF THE DRAFT FY24 PBSD BUDGET
Mr. Fogg provided an additional document entitled ""Table 1" which included all of the
capital project line items in Fund 322 and their respective estimated 09/30/23 canyforwards and
FY24 budget amounts, which was added to the record. He reviewed the FY24 budget funds
allocated to each project.
Ms. McLaughlin questioned who would be funding any potential plantings for the
replacement dune in Pelican Bay areas, which will be installed as part of the County FEMA project
(April — June). Staff will discuss this issue with Dr. Dabees, our Coastal Engineer.
Mr. Fogg suggested adding $500,000 to our Operations Building Replacement Project
based on the current inflationary environment. Mr. Coleman suggested that the budget for our
Phase 2 Sidewalk Project be increased by a portion of this $500,000, with a corresponding
reduction in this suggested addition to the Operations Building Replacement Project. The
committee was agreeable to this suggestion.
Ms. McLaughlin asked for an update on the possibility of including solar panels as part of
our Operations Building Project. Mr. Dorrill commented that staff will ask our engineer to provide
an estimate on the cost of the installation of solar panels, as part of the project, as well as what the
payback would be. He noted that if the solar panels were economically feasible, then this would
be treated as a change order. We would also need to obtain an additional approval from the PBF
Design Review Committee. Ms. Herrmann will discuss the feasibility of solar panels with the
project's Project Manager. Mr. Fogg suggested that we look into both roof solar panels and farm
solar panels.
Mr. Coleman commented that the street light project in this fund relates only to the
replacement of light fixtures.
Mr. Fogg commented that since we have no planned lake bank projects in FY24, $1 million
in the Lake Bank Project will be transferred to the Phase 2 Sidewalk Project. Mr. Fogg suggested
that the carryover of $180,000 in debt service should be sufficient for FY24.
Mr. Coleman commented that so far we have spent $1.4 million on our Phase 2 Sidewalk
Project, and that we will be adding an additional $1.3 million in budget funds to this project in
FY24. The total Quality Enterprises contract for the sidewalk project is $6.7 million. Mr. Coleman
noted that the QE contract allows for liquidated damages if the project is not completed on time.
Mr. Coleman commented that $155,000 FY24 budget funds will be added to Clam Bay
Fund 320, and that each year we receive an additional contribution from the County for Clam Bay
expenses of $150,0000.
Mr. Coleman commented that in FY23, we have spent approximately $700,000 for
Hurricane Ian related expenses. However, we expect to be reimbursed from FEMA and insurance
for most of these expenses, at some time in the future.
Mr. Fogg commented on our Fund 778 Pelican Bay Lighting which is funded via ad
valorem taxes; the tax rate of .0857 will stay the same in FY24 as in prior years. Mr. Fogg noted
that this budget includes a 17% increase in personal services. Mr. Coleman commented that this
line item includes salaries as well as other salary related expenses such as retirement and health
insurance. Mr. Fogg provided documents entitled, "Fund Center Expenditure Budget Comparison
Grouped by Account Minor, Division" for Fund 778 and Fund 109 which were added to the record.
2
Pelican Bay Services Division Budget Committee Meeting
April 6, 2023
Mr. Fogg commented that Fund 109 includes a 15% increase in personnel services. Mr.
Dorrill commented that staff will reach out to Deputy County Manager Ed Finn to provide an
explanation/breakdown of this increase, prior to next week's PBSD Board meeting (for discussion
at the board meeting). IIe commented that there are additional salary related line items such as
"reserve for salary adjustment" which also need an explanation.
Mr. Fogg reviewed a number of line items within Fund 109's proposed budget. The
proposed FY24 budget for operating expenses is approximately 2.5% higher than our FY23
budget. Mr. Coleman commented that irrigation expense was the only line item in Fund 109 which
was significantly adversely affected by Hurricane Ian in FY23. Irrigation system repair and
replacement is not FEMA reimbursable.
TARGET FY24 PBSD ASSESSMENT
Mr. Fogg commented that the financial documents provided and discussed in today's
meeting result in a proposed FY24 assessment of approximately $940/ERU, which is an increase
of approximately 7.1% from the FY23 assessment. The total assessment of $940/ERU is
comprised of $260 in capital and $680 in operating expenses. Last year's assessment of $873 was
comprised of $233 in capital and $640 in operating expenses. The committee was in agreement
with this proposed assessment.
The meeting was adiourned at 3
Michael Fogg, ha' a
Minutes approved LXI as presented OR" as amended ON 7/to date
G�