Agenda 07/11/2023 Item #16F4 (Time extension for the Design Services for Collier County Mental Health Facility)16. F.4
07/ 11 /2023
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1 to increase the value of Task 3 - 30% Construction
Documents in the amount of $126,500.00 and add a time extension of 258 days associated with that task
under Agreement No. 21-7911, for the "Design Services for Collier County Mental Health Facility" project,
with RG Architects, P.A., and authorize the Chairman to sign the attached change order. (Project No.
50239).
OBJECTIVE: To obtain approval for Change Order No. 1 to Agreement No. 21-7911, Design Services for Collier
County Mental Health Facility Project in the amount of $126,500.00 and a time extension of 258 days associated
with that task.
CONSIDERATIONS: On March 8, 2022, (Agenda Item I LE), the Board approved Agreement No. 21-7911 (the
"Agreement") in the amount of $2,462,809.00 to RG Architects, P.A. (the "Consultant"), to provide architectural
services for the Collier County Mental Health Facility. The Consultant has completed Task 1, Programming, Task
2, Master Planning, and is now engaged in finalizing Task 3 - 30% Construction Documents. The Consultant's
scope of work includes acquisition of project site entitlements/zoning; that responsibility, originally attributed to
DLC, was shifted to the County by the Board at its April 12, 2022, meeting (Agenda Item 16.C.6).
Some of the Consultant's work associated with Task-3 includes services related to the production of documents and
attendance/participation at meetings necessary for the rezoning process. This Task incurred unanticipated delays
and has proven to be exceptionally long and challenging; in part because the Collier County Planning Commission
requested additional public meetings for this project, and the resulting multiple public hearings before the Planning
Commission and the Board occurred beyond the original anticipated dates. Aside from those delays, which results
in a need to extend the Consultant's schedule, the Consultant's effort increased significantly in preparation for
public meetings, which required work beyond the original scope contemplated by the Agreement.
The Task 3 services are critical in finalizing the Schematic Design package and Change Order No. 1 adjusts the
Agreement to provide for the unanticipated additional effort, along with a time extension to allow the balance of the
Consultant's scope of work to be completed.
FISCAL IMPACT: The Collier County Mental Health Facility is a Community Priority project funded by
Infrastructure Surtax with a current budget of $25M. The project was validated by the Infrastructure Surtax Citizen
Oversight Committee on June 23', 2021. The fiscal impact of this change order is $126,500.00. The source of
funding for this project resides in project budget (50239) funded by Infrastructure Sales Tax (Fund 3018).
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to
ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -SRT
RECOMMENDATION: That the Board approve Change Order No. 1 to increase the value of Task 3 - 30%
Construction Documents in the amount of $126,500.00 and add a time extension of 258 days associated with that
task under Agreement No. 21-7911, for the "Design Services for Collier County Mental Health Facility" project,
with RG Architects, P.A., and authorize the Chairman to sign the attached change order. (Project No. 50239).
Prepared By: Claudia Roncoroni, Project Manager, Facilities Management
ATTACHMENT(S)
1. CCMHF - Change Order #1 - RG Architects (PDF)
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16. F.4
07/ 11 /2023
2. [LINKED] 21-7911 Contract_RG Architects, P.A. (PDF)
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16. F.4
07/11/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 161.4
Doe ID: 25667
Item Summary: Recommendation to approve Change Order No. 1 to increase the value of Task 3 - 30%
Construction Documents in the amount of $126,500.00 and add a time extension of 258 days associated with that
task under Agreement No. 21-7911, for the "Design Services for Collier County Mental Health Facility" project,
with RG Architects, P.A., and authorize the Chairman to sign the attached change order. (Project No. 50239).
Meeting Date: 07/11/2023
Prepared by:
Title: — Facilities Management
Name: Claudia Roncorom
06/16/2023 3:26 PM
Submitted by:
Title: — Facilities Management
Name: John McCormick
06/16/2023 3:26 PM
Approved By:
Review:
Procurement Services
Ana Reynoso
Level 1 Purchasing Gatekeeper
Procurement Services
Sue Zimmerman
Additional Reviewer
Facilities Management
Jennifer Belpedio
Manager - Real Property
Facilities Management
John McCormick
Director - Facilities
Facilities Management
Ayoub AI-bahou
Additional Reviewer
Procurement Services
Heather Yilmaz
Additional Reviewer
Procurement Services
Sandra Herrera
Procurement Director Review
County Attorney's Office
Scott Teach
Level 2 Attorney Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Community & Human Services
Maggie Lopez
Additional Reviewer
County Manager's Office
Ed Finn
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed 06/16/2023 4:25 PM
Completed 06/16/2023 4:39 PM
Completed 06/17/2023 6:53 PM
Completed 06/19/2023 8:03 AM
Completed 06/19/2023 9:00 AM
Completed 06/19/2023 9:08 AM
Completed 06/19/2023 9:35 AM
Completed 06/19/2023 12:00 PM
Completed 06/19/2023 12:33 PM
Completed 06/19/2023 2:35 PM
Completed 06/19/2023 3:53 PM
Completed 07/05/2023 4:08 PM
07/11/2023 9:00 AM
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1 6.F.4.a
Procurement Services
Co 7f?Y County Change Order Form
® Contract Modification ❑ Work Order Modification ❑ Amendment
Contract #: 21-7911 Change #: == Purchase Order #: 4500217007 Project #: 50239.1
Contractor/Firm Name: R.G. Architects, P.A. I Contract/Project: Design Services for CC Mental Health Facility
Project Manager Name: Claudia Roncoroni Facilities Management
Division Name:
Original Contract/Work Order Amount
$
2,462,809.00
03/08/22-11.E
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
2,462,809 00
03/08/22-11.E
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
2,462,809.00
7/12/2025
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
126,500.00
5.14%
Total Change from Original Amount
Revised Contract/Work Order Total 1
$
2,589,309.001
5.14%
Change from Current BCC Approved Amount
Cumulative Changes 1
$
126,500,0
5.14%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and
Rationale for the Change
Notice to Proceed 03/15/2022 Original 07/12/2025 Last Approved 07/12/2025 Revised Date 1 03/27/2026
Date Completion Date Date (Includes this change)
# of Days Added 258 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ® Change task(s) ® Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and /
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. The proposed change includes the following:
Monetary increase to be applied toward Task 3 — 30% Construction Documents in the amount of $126,500,00 - Lump Sum Not to
Exceed - and a time extension of 258 days associated to this Task. The Rezoning process pertinent the Collier County Mental Health
Facility project has experienced unforeseen delays due to an unexpected and exceptionally long and challenging Planning Commission
review. These delays required for the Design Team to go beyond the anticipated effort as described under Task 3, and for the
anticipated project schedule to be extended.
2. These changes were not included in the original contract because the additional effort required to addressed the Rezoning process,
specifically, the addressing of all Planning Commission comments, were unforeseen and not anticipated.
3. The impact on this project if this Change Order if not processed is that RG Architects will not be able to Complete Task 3, the Collier
County Mental Health Center design will not be finalized, and the project will be delayed.
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms
and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if
any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional
arising out of or related to the change set forth herein, including claims for impact and delay costs. C�
PROCUREMENT USE ONLY
Revised: 10/28/2014 —�-
Atlmin
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1 6.F.4.a
RoncoroniClaudiaDigitally signed by RoncoroniClaudia
Date: 2023.05.10 13:28:24-04'00'
Prepared by: Date:
Claudia Roncoroni, Project Manager, Collier County Facilities Management
AkbahouAyou b Digitally signed by AI-bahouAyoub
Date: 2023.05.12 12:37:42-04'00' Date:
Approved by:
Ayoub AI-Bahou, P.E., Principal Project Manager, Collier County Facilities Management
:•' `ti Digitally signed by Ryan S Richards
^w::,:' Date: 2023.05.12 11:17:59-04'00' 05 1? 23
Accepted by: "" � Date:
Ryan Richards, Principal, RG Architects PA
Digitally signed by McCormickJohn
M CCo rm CkJ o h n
Date: 2023.05.31 09:26:36-04'00' Date:
Approved by:
John McCormick, Director Interim, Collier County Facilities Management
YilmazHeather Digitally signed byYilmazHeather
Date: 2023.06.02 10:40:45-04'00' Date:
Approved by:
(Procurement Professional)
Revised: 10/28/2014
c
CA
s
PROCUREMENT USE ONLY
Admin
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1 6.F.4.a
ATTEST:
Crystal K. Kinzel, Clerk of Courts
& Comptroller
Dated:
(SEAL)
Approved as to form and legality:
Scott R. Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Rick LoCastro, Chairman
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1 6.F.4.a
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive ()
Days
Added
New
Amount
1
Additional Services
and time for Task 3 —
30% Construction
Documents
$126,500
258
1,473
Additional services and additional
time necessary to complete Task-3
Revised: 10/28/2014
CAC t
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PROCUREMENT USE ONLY Q
Admin RnC BCC ES
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1 6.F.4.a
May 2, 2023
Claudia Roncoroni
Project Manager
Facilities Management Division
3335 Tamiami Trail East
Naples, Florida 34112
Claudia. Roncoroni(a,colliercountyfl.gov
239-877-8274 (c)
Re: Change Order Request #1 Architectural and Engineering Services for 30% Construction
Documents
Collier County Government — Design Services for Collier County Mental Health Facility
RPS#21-7911
Dear Roncoroni,
RG Architects, P.A. respectfully submits the following proposal for Additional Design Services for the
above -listed project. Services to be rendered under this add service proposal are as follows:
(This work was not part of the original proposal and related scope of work.)
We propose to make an adjustment to Task 3 — 30% Construction documents for Additional Design
Services for to be billed as percentage completed for the total amount of $126,500.00 Lum Sum Not To
Exceed (L.S.N.T.E) for the Design Services for Collier County Mental Health Facility beyond original scope
of work to PO#4500217007.
*Fee Breakdown
Architectural Services $110,000.00 L.S.N.T.E
Mechanical Engineering Services $ 16,500.00 L.S.N.T.E
Total Change Order #1 — Task 3 $126,500.00 L.S.N.T.E
Fee Adjustments To PO#4500217007.
Original PO Lump Sum $1,443,013.50
Original PO L.S.N.T.E $ 1,019,795.50
Change Order #1 — Task 3 (L.S.N.T.E) $ 126,500.00
REVISED TOTAL PO AMOUNT $ 2,589,309.00
In addition to Task 3, the schedule has been revised as of May 2, 2023. See Attached Exhibit (CMAR).
Thank you for your consideration in this matter. If there are questions concerning the above, please do not
hesitate to contact our office.
RG Architects, P.A.
Packet Pg. 1116
16.F.4.a
Change Order Request V, 1 Orl y 2, 2023
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*Due to unforeseen conditions that extended the rezoning approval process, we are also seeking a time
extension equivalent to 258 days.
Other Attachments.
• Revised "Schedule B — Schedule MOD CO#1"
• Revised "Schedule B —Attachment 1" —Attachment 1 MOD CO#1
• Revised "Schedule C" — Schedule MOD CO#1
Sincerely,
RG Architects, PA.
Ryan Richards, AIA, NCARB
cc: Javier Salazar, AIA
Collier County Government
Claudia Roncoroni
Project Manager
RG Architects, P.A.
21;
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Packet Pg. 1117
1 6.F.4.a
Revised Schedule
05/02/2023
Packet Pg. 1118
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SCHEDULE B — ATTACHMENT 1 MOD. CO#1
CONSULTANT'S HOURLY RATE SCHEDULE
Title
Hourly Rate
# Hours
for C0#1
Cost CG#I
Principal
$206
50
$10,304
Project Manager
$147
301
$44,247
Senior Architect
$154
185
$28,490
Architect
$121,
1.00
$12,100
Senior Construction Manager
$110
-
-
Constuction Administrator
$100
Clerical
$62
-
Principal - Engineer
$250
45
$11,250
Sr. Project Manager
$185
0
$0
Project Manager 11
$155
0
$0
Project Engineer 11
$135
39
$5,265
Ecologist
$13.5
-
-
Sr. Inspector
$110
Landscape Architect
$135
Planner Manager
$165
--
Sr. Designer
$135
100
$13,500
Sr. CAD Tech 1
$11.5
-
Permitting Coordinator
$95
-
Admin 11
$75
is
$1,350
$126,502
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not
be all inclusive. Additional hourly rates for other personnel may be added via an Amendment
upon mutual agreement in advance and in writing by the parties. For Grant Funded Projects,
the above hourly rates are for purposes of providing estimate(s), as required by the grantor
agency.
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16.F.4.a
From: RoncoroniClaudia
To: YilmazHeather
Cc: AI-bahouAyoub; ZimmermanSue; SchneebergerSara
Subject: CCMHF - Change Order #1 to RG Architects - (CHO#153) -Meeting/Phone call Follow up
Date: Wednesday, June 14, 2023 11:13:27 AM
Good morning Heather,
Following up on what it was discussed a few minutes ago, during our in person meeting at
Procurement:
• I confirm that the descriptions in blue color listed under Task #2 — pertinent to Civil related
work — are not part of Task #2.
• I confirm Task #3.1 was included in the schedule by the Architect with the intent to clarify the
extent of the additional effort associated with Task #3. Task 3.1 does not perse exist.
Thank you,
Claudia
Claudia Roncoroni
Project Manager
Facilities Management Division
3335 Tamiami Trail East
Naples, Florida 34112
Claudia.Roncoroni(@colliercountvfl.p,.ov
239-877-8274 (c)
Under Florida Lary. e-mail addresses are public records. If you do riot want your e-mail address released in response to a public i kxc ords
reg:lest, sio not send electronic mail to this entity. Instead: contact this office by telephone or in writing.
Packet Pg. 1121
PROFESSIONAL SERVICES AGREEMENT
Contract # 21-7911
for
Design Services for Collier County Mental Health Facility
THIS AGREEMENT is made and entered into this 8+1,. day of MArck , 20 22 by and
between the Board of County Commissioners for Collier County, Florida, a political subdivision of the
State of Florida (hereinafter referred to as the "COUNTY") and
RG Architects, P.A. authorized to
do business in the State of Florida, whose business address is
2070 McGregor Blvd, Suite 3, Fort Myers, FL 33901 hereinafter
referred to as the "CONSULTANT" and/or "CONTRACTOR").
WITNESSETH:
WHEREAS, the COUNTY desires to obtain the professional services of the CONSULTANT
concerning Design Services for Collier County Mental Health Facility
hereinafter referred to as the "Project"), said services in
accordance with the provisions of Section 287.055, Florida Statutes being more fully described in
Schedule A, "Scope of Services", which is attached hereto and incorporated herein;
WHEREAS, the CONSULTANT has submitted a proposal for provision of those services; and;
WHEREAS, the CONSULTANT represents that it has expertise in the type of professional
services that will be required for the Project.
NOW, THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties hereto agree as follows:
ARTICLE ONE
CONSULTANT'S RESPONSIBILITY
1.1. CONSULTANT shall provide to COUNTY professional services in all phases of the Project to
which this Agreement applies.
1.2. The Basic Services to be performed by CONSULTANT hereunder are set forth in the Scope of
Services described in detail in Schedule A. The total compensation to be paid CONSULTANT by the
COUNTY for all Basic Services is set forth in Article Five and Schedule B, "Basis of Compensation",
which is attached hereto and incorporated herein.
1.3. The CONSULTANT agrees to obtain and maintain throughout the period of this Agreement all
such licenses as are required to do business in the State of Florida and in Collier County, Florida,
including, but not limited to, all licenses required by the respective state boards and other
governmental agencies responsible for regulating and licensing the professional services to be
provided and performed by the CONSULTANT pursuant to this Agreement.
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1.4. The CONSULTANT agrees that, when the services to be provided hereunder relate to a
professional service which, under Florida Statutes, requires a license, certificate of authorization or
other form of legal entitlement to practice such services, it shall employ and/or retain only qualified
personnel to provide such services to the COUNTY.
1.5. CONSULTANT designates Ryan S. Richards, AIA, LEED AP a qualified licensed
professional to serve as the CONSULTANT's project coordinator (hereinafter referred to as the
Project Coordinator"). The Project Coordinator is authorized and responsible to act on behalf of the
CONSULTANT with respect to directing, coordinating and administering all aspects of the services to
be provided and performed under this Agreement. Further, the Project Coordinator has full authority
to bind and obligate the CONSULTANT on all matters arising out of or relating to this Agreement. The
CONSULTANT agrees that the Project Coordinator shall devote whatever time is required to
satisfactorily manage the services to be provided and performed by the CONSULTANT hereunder.
The Project Coordinator shall not be removed by CONSULTANT from the Project without the
COUNTY's prior written approval, and if so removed must be immediately replaced with a person
acceptable to the COUNTY.
1.6. CONSULTANT agrees, within fourteen (14) calendar days of receipt of a written request from
the COUNTY to promptly remove and replace the Project Coordinator, or any other personnel
employed or retained by the CONSULTANT, or any subconsultants or subcontractors or any
personnel of any such subconsultants or subcontractors engaged by the CONSULTANT to provide
and perform services or work pursuant to the requirements of this Agreement, said request may be
made with or without cause. Any personnel so removed must be immediately replaced with a person
acceptable to the COUNTY.
1.7. The CONSULTANT represents to the COUNTY that it has expertise in the type of professional
services that will be performed pursuant to this Agreement and has extensive experience with projects
similar to the Project required hereunder. The CONSULTANT agrees that all services to be provided
by CONSULTANT pursuant to this Agreement shall be subject to the COUNTY's review and approval
and shall be in accordance with the generally accepted standards of professional practice in the State
of Florida, as well as in accordance with all applicable laws, statutes, including but not limited to
ordinances, codes, rules, regulations and requirements of any governmental agencies, and the Florida
Building Code where applicable, which regulate or have jurisdiction over the Services to be provided
and performed by CONSULTANT hereunder, the Local Government Prompt Payment Act (218.735
and 218.76 F.S.), as amended, and the Florida Public Records Law Chapter 119, including specifically
those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(a colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
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1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency's custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the Contractor
does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required
by the public agency to perform the service. If the Contractor transfers all public records
to the public agency upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify
the County in writing. Failure by the Contractor to comply with the laws referenced herein shall
constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate
this Agreement immediately.
1.8. In the event of any conflicts in these requirements, the CONSULTANT shall notify the COUNTY
of such conflict and utilize its best professional judgment to advise the COUNTY regarding resolution
of each such conflict. The COUNTYS approval of the design documents in no way relieves
CONSULTANT of its obligation to deliver complete and accurate documents necessary for successful
construction of the Project.
1.9. The COUNTY reserves the right to deduct portions of the (monthly) invoiced (task) amount for
the following: Tasks not completed within the expressed time frame, including required deliverables,
incomplete and/or deficient documents, failure to comply with local, state and/or federal requirements
and/or codes and ordinances applicable to CONSULTANT's performance of the work as related to
the project. This list is not deemed to be all-inclusive, and the COUNTY reserves the right to make
sole determination regarding deductions. After notification of deficiency, if the CONSULANT fails to
correct the deficiency within the specified timeframe, these funds would be forfeited by the
CONSULTANT. The COUNTY may also deduct or charge the CONSULTANT for services and/or
items necessary to correct the deficiencies directly related to the CONSULTANT's non-performance
whether or not the COUNTY obtained substitute performance.
1.10. CONSULTANT agrees not to divulge, furnish or make available to any third person, firm or
organization, without the COUNTY's prior written consent, or unless incident to the proper
performance of the CONSULTANT'S obligations hereunder, or in the course of judicial or legislative
proceedings where such information has been properly subpoenaed, any non-public information
concerning the services to be rendered by CONSULTANT hereunder, and CONSULTANT shall
require all of its employees, agents, subconsultants and subcontractors to comply with the provisions
of this paragraph. CONSULTANT shall provide the COUNTY prompt written notice of any such
subpoenas.
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1.11. As directed by the COUNTY, all plans and drawings referencing a specific geographic area
must be submitted in an AutoCAD DWG or MicroStation DGN format on a CD or DVD, drawn in the
Florida State Plane East (US Feet) Coordinate System (NAD 83/90). The drawings should either
reference specific established Survey Monumentation, such as Certified Section Corners (Half or
Quarter Sections are also acceptable), or when implemented, derived from the RTK (Real-Time
Kinematic) GPS Network as provided by the COUNTY. Information layers shall have common naming
conventions (i.e. right-of-way - ROW, centerlines - CL, edge-of-pavement - EOP, etc.), and adhere to
industry standard CAD specifications.
ARTICLE TWO
ADDITIONAL SERVICES OF CONSULTANT
2.1. If authorized in writing by the COUNTY through a Change Order or Amendment to this
Agreement, CONSULTANT shall furnish or obtain from others Additional Services of the types listed
in Article Two herein. The agreed upon scope, compensation and schedule for Additional Services
shall be set forth in the Change Order or Amendment authorizing those Additional Services. With
respect to the individuals with authority to authorize Additional Services under this Agreement, such
authority will be as established in the COUNTY's Procurement Ordinance and Procedures in effect at
the time such services are authorized. These services will be paid for by the COUNTY as indicated
in Article Five and Schedule B. Except in an emergency endangering life or property, any Additional
Services must be approved in writing via a Change Order or an Amendment to this Agreement prior
to starting such services. The COUNTY will not be responsible for the costs of Additional Services
commenced without such express prior written approval. Failure to obtain such prior written approval
for Additional Services will be deemed: (i) a waiver of any claim by CONSULTANT for such Additional
Services and (ii) an admission by CONSULTANT that such Work is not additional but rather a part of
the Basic Services required of CONSULTANT hereunder. If the COUNTY determines that a change
in the Agreement is required because of the action taken by CONSULTANT in response to an
emergency, an Amendment shall be issued to document the consequences of the changes or
variations, provided that CONSULTANT has delivered written notice to the COUNTY of the emergency
within forty-eight (48) hours from when CONSULTANT knew or should have known of its occurrence.
Failure to provide the forty-eight (48) hour written notice noted above, waives CONSULTANT's right
it otherwise may have had to seek an adjustment to its compensation or time of performance under
this Agreement. The following services, if not otherwise specified in Schedule A as part of Basic
Services, shall be Additional Services:
2.1.1 Preparation of applications and supporting documents (except those already to be
furnished under this Agreement) for private or governmental grants, loans, bond issues or advances
in connection with the Project.
2.1.2 Services resulting from significant changes in the general scope, extent or character of
the Project or its design including, but not limited to, changes in size, complexity, the COUNTY's
schedule or character of construction; and revising studies, reports, design documents or Contract
Documents previously accepted by the COUNTY when such revisions are required by changes in
laws, rules, regulations, ordinances, codes or orders enacted subsequent to and not reasonably
anticipated prior to the preparation of such studies, reports or documents, or are due to any other
causes beyond CONSULTANT's control and fault.
2.1.3 Providing renderings or models for the COUNTY's use.
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2.1.4 Investigations and studies involving detailed consideration of operations, maintenance
and overhead expenses; the preparation of feasibility studies, cash flow and economic evaluations,
rate schedules and appraisals; and evaluating processes available for licensing and assisting the
COUNTY in obtaining such process licensing.
2.1.5 Furnishing services of independent professional associates and consultants for other
than the Basic Services to be provided by CONSULTANT hereunder.
2.1.6 Services during travel outside of Collier and Lee Counties required of CONSULTANT
and directed by the COUNTY, other than visits to the Project site or the COUNTY's office.
2.1.7 Preparation of operating, maintenance and staffing manuals, except as otherwise
provided for herein.
2.1.8 Preparing to serve or serving as a CONSULTANT or witness for the COUNTY in any
litigation, or other legal or administrative proceeding, involving the Project (except for assistance in
consultations which are included as part of the Basic Services to be provided herein).
2.1.9 Additional services rendered by CONSULTANT in connection with the Project, not
otherwise provided for in this Agreement or not customarily furnished in Collier County as part of the
Basic Services in accordance with generally accepted professional practice.
ARTICLE THREE
THE COUNTY'S RESPONSIBILITIES
3.1. The COUNTY shall designate in writing a project manager to act as the COUNTY's
representative with respect to the services to be rendered under this Agreement (hereinafter referred
to as the "Project Manager"). The Project Manager shall have authority to transmit instructions,
receive information, interpret and define the COUNTY's policies and decisions with respect to
CONSULTANT's services for the Project. However, the Project Manager is not authorized to issue
any verbal or written orders or instructions to the CONSULTANT that would have the effect, or be
interpreted to have the effect, of modifying or changing in any way whatever:
a. The scope of services to be provided and performed by the CONSULTANT hereunder;
b. The time the CONSULTANT is obligated to commence and complete all such services; or
c. The amount of compensation the COUNTY is obligated or committed to pay the
CONSULTANT.
3.2. The Project Manager shall:
a. Review and make appropriate recommendations on all requests submitted by the
CONSULTANT for payment for services and work provided and performed in accordance
with this Agreement;
b. Provide all criteria and information requested by CONSULTANT as to the COUNTY 's
requirements for the Project, including design objectives and constraints, space, capacity
and performance requirements, flexibility and expandability, and any budgetary limitations;
c. Upon request from CONSULTANT, assist CONSULTANT by placing at CONSULTANT's
disposal all available information in the COUNTY's possession pertinent to the Project,
including existing drawings, specifications, shop drawings, product literature, previous
reports and any other data relative to the Project;
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d. Arrange for access to and make all provisions for CONSULTANT to enter the Project site
to perform the services to be provided by CONSULTANT under this Agreement; and
e. Provide notice to CONSULTANT of any deficiencies or defects discovered by the COUNTY
with respect to the services to be rendered by CONSULTANT hereunder.
ARTICLE FOUR
TIME
4.1. Services to be rendered by CONSULTANT shall be commenced subsequent to the execution
of this Agreement upon written Notice to Proceed from the COUNTY for all or any designated portion
of the Project and shall be performed and completed in accordance with the Project Milestone
Schedule attached hereto and made a part hereof as Schedule C. Time is of the essence with respect
to the performance of this Agreement.
4.2. Should CONSULTANT be obstructed or delayed in the prosecution or completion of its
services as a result of unforeseeable causes beyond the control of CONSULTANT, and not due to its
own fault or neglect, including but not restricted to acts of nature or of public enemy, acts of
government or of the COUNTY, fires, floods, epidemics, quarantine regulations, strikes or lock-outs,
then CONSULTANT shall notify the COUNTY in writing within five (5) working days after
commencement of such delay, stating the specific cause or causes thereof, or be deemed to have
waived any right which CONSULTANT may have had to request a time extension for that specific
delay.
4.3. No interruption, interference, inefficiency, suspension or delay in the commencement or
progress of CONSULTANT's services from any cause whatsoever, including those for which the
COUNTY may be responsible in whole or in part, shall relieve CONSULTANT of its duty to perform or
give rise to any right to damages or additional compensation from the COUNTY. CONSULTANT's
sole remedy against the COUNTY will be the right to seek an extension of time to its schedule
provided, however, the granting of any such time extension shall not be a condition precedent to the
aforementioned "No Damage For Delay" provision. This paragraph shall expressly apply to claims for
early completion, as well as claims based on late completion. Provided, however, if through no fault
or neglect of CONSULTANT, the services to be provided hereunder have been delayed for a total of
180 calendar days, CONSULTANT's compensation shall be equitably adjusted, with respect to those
services that have not yet been performed, to reflect the incremental increase in costs experienced
by CONSULTANT, if any, as a result of such delays.
4.4. Should the CONSULTANT fail to commence, provide, perform or complete any of the services
to be provided hereunder in a timely manner, in addition to any other rights or remedies available to
the COUNTY hereunder, the COUNTY at its sole discretion and option may withhold any and all
payments due and owing to the CONSULTANT until such time as the CONSULTANT resumes
performance of its obligations hereunder in such a manner so as to reasonably establish to the
COUNTY's satisfaction that the CONSULTANT's performance is or will shortly be back on schedule.
4.5. In no event shall any approval by the COUNTY authorizing CONSULTANT to continue
performing Work under this Agreement or any payment issued by the COUNTY to CONSULTANT be
deemed a waiver of any right or claim the COUNTY may have against CONSULTANT for delay or
any other damages hereunder.
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ARTICLE FIVE
COMPENSATION
5.1. Compensation and the manner of payment of such compensation by the COUNTY for services
rendered hereunder by CONSULTANT shall be as prescribed in Schedule B, entitled "Basis of
Compensation", which is attached hereto and made a part hereof. The Project Manager, or designee,
reserves the right to utilize any of the following Price Methodologies:
Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred
from the COUNTY to the CONSULTANT; and, as a business practice there are no hourly or material
invoices presented, rather, the CONSULTANT must perform to the satisfaction of the COUNTY's
Project Manager before payment for the fixed price contract is authorized.
Time and Materials: The COUNTY agrees to pay the contractor for the amount of labor time
spent by the CONSULTANT 's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of materials plus the
contractor's mark-up). This methodology is generally used in projects in which it is not possible to
accurately estimate the size of the project, or when it is expected that the project requirements would
most likely change. As a general business practice, these contracts include back-up documentation
of costs; invoices would include number of hours worked and billing rate by position (and not company
or subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
5.2. The hourly rates as set forth and identified in Schedule B, which is attached hereto, shall apply
only to tasks procured under the Time and Materials pricing methodology specified in paragraph 5.1
above. en-+s-atteened
ARTICLE SIX
THE OWNERSHIP OF DOCUMENTS
6.1. Upon the completion or termination of this Agreement, as directed by the COUNTY,
CONSULTANT shall deliver to the COUNTY copies or originals of all records, documents, drawings,
notes, tracings, plans, MicroStation or AutoCAD files, specifications, maps, evaluations, reports and
other technical data, other than working papers, prepared or developed by or for CONSULTANT under
this Agreement ("Project Documents"). The COUNTY shall specify whether the originals or copies of
such Project Documents are to be delivered by CONSULTANT. CONSULTANT shall be solely
responsible for all costs associated with delivering to the COUNTY the Project Documents.
CONSULTANT, at its own expense, may retain copies of the Project Documents for its files and
internal use.
6.2. Notwithstanding anything in this Agreement to the contrary and without requiring the COUNTY
to pay any additional compensation, CONSULTANT hereby grants to the COUNTY a nonexclusive,
irrevocable license in all of the Project Documents for the COUNTY's use on this Project.
CONSULTANT warrants to the COUNTY that it has full right and authority to grant this license to the
COUNTY. Further, CONSULTANT consents to the COUNTY's use of the Project Documents to
complete the Project following CONSULTANT's termination for any reason or to perform additions to
or remodeling, replacement or renovations of the Project. CONSULTANT also acknowledges the
COUNTY may be making Project Documents available for review and information to various third
parties and hereby consents to such use by the COUNTY.
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CA
ARTICLE SEVEN
MAINTENANCE OF RECORDS
7.1. CONSULTANT will keep adequate records and supporting documentation which concern or
reflect its services hereunder. The records and documentation will be retained by CONSULTANT for
a minimum of five (5) years from (a) the date of termination of this Agreement or (b) the date the
Project is completed, whichever is later, or such later date as may be required by law. The COUNTY,
or any duly authorized agents or representatives of the COUNTY, shall, free of charge, have the right
to audit, inspect and copy all such records and documentation as often as they deem necessary during
the period of this Agreement and during the five (5) year period noted above, or such later date as
may be required by law; provided, however, such activity shall be conducted only during normal
business hours.
ARTICLE EIGHT
INDEMNIFICATION
8.1. To the maximum extent permitted by Florida law, CONSULTANT shall indemnify and hold
harmless the COUNTY, its officers and employees from any and all liabilities, damages, losses and
costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of CONSULTANT or
anyone employed or utilized by the CONSULTANT in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other rights or
remedies which otherwise may be available to an indemnified party or person described in this
paragraph 8.1.
8.2. To the extent that the Agreement that the work pertains to a "Professional Services
Contract" as defined in Section 725.08(3), Florida Statutes, and the CONSULTANT is a "Design
Professional" as defined in Section 725.08(4), Florida Statutes, the indemnification provided herein
shall be limited as provided in Sections 725.08(1) & (2), Florida Statutes.
ARTICLE NINE
INSURANCE
9.1. CONSULTANT shall obtain and carry, at all times during its performance under the Contract
Documents, insurance of the types and in the amounts set forth in SCHEDULE D to this Agreement.
9.2. All insurance shall be from responsible companies duly authorized to do business in the State
of Florida.
9.3. All insurance policies required by this Agreement shall include the following provisions and
conditions by endorsement to the policies:
9.3.1. All insurance policies, other than the Business Automobile policy, Professional Liability
policy, and the Workers Compensation policy, provided by CONSULTANT to meet the
requirements of this Agreement shall name Collier County Board of County Commissioners,
OR, Board of County Commissioners in Collier County, OR, Collier County Government, as an
additional insured as to the operations of CONSULTANT under this Agreement and shall
contain a severability of interests' provisions.
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9.3.2. Companies issuing the insurance policy or policies shall have no recourse against the
COUNTY for payment of premiums or assessments for any deductibles which all are at the
sole responsibility and risk of CONSULTANT.
9.3.3. All insurance coverage of CONSULTANT shall be primary to any insurance or self-
insurance program carried by the COUNTY applicable to this Project, and the "Other
Insurance" provisions of any policies obtained by CONSULTANT shall not apply to any
insurance or self-insurance program carried by the COUNTY applicable to this Project.
9.3.4. The Certificates of Insurance must read: For any and all work performed on behalf
of Collier County, or reference this contract number.
9.3.5. All insurance policies shall be fully performable in Collier County, Florida, and shall be
construed in accordance with the laws of the State of Florida.
9.4. CONSULTANT, its subconsultants and the COUNTY shall waive all rights against each other
for damages covered by insurance to the extent insurance proceeds are paid and received by the
COUNTY, except such rights as they may have to the proceeds of such insurance held by any of
them.
9.5. All insurance companies from whom CONSULTANT obtains the insurance policies required
hereunder must meet the following minimum requirements:
9.5.1. The insurance company must be duly licensed and authorized by the Department of
Insurance of the State of Florida to transact the appropriate insurance business in the State of
Florida.
9.5.2. The insurance company must have a current A. M. Best financial rating of"Class VI" or
higher.
ARTICLE TEN
SERVICES BY CONSULTANT'S OWN STAFF
10.1. The services to be performed hereunder shall be performed by CONSULTANT's own staff,
unless otherwise authorized in writing by the COUNTY. The employment of, contract with, or use of
the services of any other person or firm by CONSULTANT, as independent consultant or otherwise,
shall be subject to the prior written approval of the COUNTY. No provision of this Agreement shall,
however, be construed as constituting an agreement between the COUNTY and any such other
person or firm. Nor shall anything in this Agreement be deemed to give any such party or any third
party any claim or right of action against the COUNTY beyond such as may then otherwise exist
without regard to this Agreement.
10.2. Attached as Schedule F is a listing of all key personnel CONSULTANT intends to assign to the
Project to perform the Services required hereunder. Such personnel shall be committed to this Project
in accordance with the percentages noted in Schedule F. All personnel, identified in Schedule F shall
not be removed or replaced without the COUNTY's prior written consent.
10.3. CONSULTANT is liable for all the acts or omissions of its subconsultants or subcontractors.
By appropriate written agreement, the CONSULTANT shall require each subconsultant or
subcontractor, to the extent of the Services to be performed by the subconsultant or subcontractor, to
be bound to the CONSULTANT by the terms of this Agreement, and to assume toward the
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Ct,.o
CONSULTANT all the obligations and responsibilities which the CONSULTANT, by this Agreement,
assumes toward the COUNTY. Each subconsultant or subcontract agreement shall preserve and
protect the rights of the COUNTY under this Agreement with respect to the Services to be performed
by the subconsultant or subcontractor so that the sub consulting or subcontracting thereof will not
prejudice such rights. Where appropriate, the CONSULTANT shall require each subconsultant or
subcontractor to enter into similar agreements with its sub-subconsultants or sub-subcontractors.
10.4. CONSULTANT acknowledges and agrees that the COUNTY is a third-party beneficiary of each
contract entered into between CONSULTANT and each subconsultant or subcontractor, however
nothing in this Agreement shall be construed to create any contractual relationship between the
COUNTY and any subconsultant or subcontractor. Further, all such contracts shall provide that, at
the COUNTY's discretion, they are assignable to the COUNTY upon any termination of this
Agreement.
ARTICLE ELEVEN
WAIVER OF CLAIMS
11.1. CONSULTANT's acceptance of final payment shall constitute a full waiver of any and all claims,
except for insurance company subrogation claims, by it against the COUNTY arising out of this
Agreement or otherwise related to the Project, and except those previously made in writing in
accordance with the terms of this Agreement and identified by CONSULTANT as unsettled at the time
of the final payment. Neither the acceptance of CONSULTANT's services nor payment by the
COUNTY shall be deemed to be a waiver of any of the COUNTY's rights against CONSULTANT.
ARTICLE TWELVE
TERMINATION OR SUSPENSION
12.1. CONSULTANT shall be considered in material default of this Agreement and such default will
be considered cause for the COUNTY to terminate this Agreement, in whole or in part, as further set
forth in this section, for any of the following reasons: (a) CONSULTANT's failure to begin services
under the Agreement within the times specified under the Notice(s)to Proceed, or(b) CONSULTANT's
failure to properly and timely perform the services to be provided hereunder or as directed by the
COUNTY, or (c) the bankruptcy or insolvency or a general assignment for the benefit of creditors by
CONSULTANT or by any of CONSULTANT's principals, officers or directors, or (d) CONSULTANT's
failure to obey any laws, ordinances, regulations or other codes of conduct, or (e) CONSULTANT's
failure to perform or abide by the terms and conditions of this Agreement, or (f) for any other just
cause. The COUNTY may so terminate this Agreement, in whole or in part, by giving the
CONSULTANT seven (7) calendar days written notice of the material default.
12.2. If, after notice of termination of this Agreement as provided for in paragraph 12.1 above, it is
determined for any reason that CONSULTANT was not in default, or that its default was excusable,
or that the COUNTY otherwise was not entitled to the remedy against CONSULTANT provided for in
paragraph 12.1, then the notice of termination given pursuant to paragraph 12.1 shall be deemed to
be the notice of termination provided for in paragraph 12.3, below, and CONSULTANT's remedies
against the COUNTY shall be the same as and be limited to those afforded CONSULTANT under
paragraph 12.3, below.
12.3. The COUNTY shall have the right to terminate this Agreement, in whole or in part, without
cause upon seven (7) calendar days written notice to CONSULTANT. In the event of such termination
for convenience, CONSULTANT'S recovery against the COUNTY shall be limited to that portion of
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the fee earned through the date of termination, together with any retainage withheld and any costs
reasonably incurred by CONSULTANT that are directly attributable to the termination, but
CONSULTANT shall not be entitled to any other or further recovery against the COUNTY, including,
but not limited to, anticipated fees or profits on work not required to be performed. CONSULTANT
must mitigate all such costs to the greatest extent reasonably possible.
12.4. Upon termination and as directed by the COUNTY, the CONSULTANT shall deliver to the
COUNTY all original papers, records, documents, drawings, models, and other material set forth and
described in this Agreement, including those described in Article 6, that are in CONSULTANT's
possession or under its control.
12.5. The COUNTY shall have the power to suspend all or any portions of the services to be provided
by CONSULTANT hereunder upon giving CONSULTANT two (2) calendar days prior written notice of
such suspension. If all or any portion of the services to be rendered hereunder are so suspended, the
CONSULTANT's sole and exclusive remedy shall be to seek an extension of time to its schedule in
accordance with the procedures set forth in Article Four herein.
12.6. In the event (i) the COUNTY fails to make any undisputed payment to CONSULTANT within
forty-five (45) days after such payment is due or such other time as required by Florida's Prompt
Payment Act or (ii) the COUNTY otherwise persistently fails to fulfill some material obligation owed by
the COUNTY to CONSULTANT under this Agreement, and (ii) the COUNTY has failed to cure such
default within fourteen (14) days of receiving written notice of same from CONSULTANT, then
CONSULTANT may stop its performance under this Agreement until such default is cured, after giving
THE COUNTY a second fourteen (14) days written notice of CONSULTANT's intention to stop
performance under the Agreement. If the Services are so stopped for a period of one hundred and
twenty (120) consecutive days through no act or fault of the CONSULTANT or its subconsultant or
subcontractor or their agents or employees or any other persons performing portions of the Services
under contract with the CONSULTANT, the CONSULTANT may terminate this Agreement by giving
written notice to the COUNTY of CONSULTANT's intent to terminate this Agreement. If the COUNTY
does not cure its default within fourteen (14) days after receipt of CONSULTANT's written notice,
CONSULTANT may, upon fourteen (14) additional days' written notice to the COUNTY, terminate the
Agreement and recover from the COUNTY payment for Services performed through the termination
date, but in no event, shall CONSULTANT be entitled to payment for Services not performed or any
other damages from the COUNTY.
ARTICLE THIRTEEN
TRUTH IN NEGOTIATION REPRESENTATIONS
13.1. CONSULTANT warrants that CONSULTANT has not employed or retained any company or
person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this
Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for CONSULTANT, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting from the award
or making of this Agreement.
13.2. In accordance with provisions of Section 287.055, (5)(a), Florida Statutes, the CONSULTANT
agrees to execute the required Truth-In-Negotiation Certificate, attached hereto and incorporated
herein as Schedule E, certifying that wage rates and other factual unit costs supporting the
compensation for CONSULTANT's services to be provided under this Agreement are accurate,
complete and current at the time of the Agreement. The CONSULTANT agrees that the original
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Agreement price and any additions thereto shall be adjusted to exclude any significant sums by which
the COUNTY determines the Agreement price was increased due to inaccurate, incomplete, or non-
current wage rates and other factual unit costs. All such adjustments shall be made within one (1)
year following the end of this Agreement.
ARTICLE FOURTEEN
CONFLICT OF INTEREST
14.1. CONSULTANT represents that it presently has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with the performance of services required
hereunder. CONSULTANT further represents that no persons having any such interest shall be
employed to perform those services.
ARTICLE FIFTEEN
MODIFICATION
15.1. No modification or change in this Agreement shall be valid or binding upon either party unless
in writing and executed by the party or parties intended to be bound by it.
ARTICLE SIXTEEN
NOTICES AND ADDRESS OF RECORD
16.1. All notices required or made pursuant to this Agreement to be given by the CONSULTANT to
the COUNTY shall be in writing and shall be delivered by hand, email, or by United States Postal
Service Department, first class mail service, postage prepaid, addressed to the following the
COUNTY's address of record:
Board of County Commissioners for Collier County, Florida
Division Name: Facilities Management Division
Division Director:Ed Finn
Address: 3335 Tamiami Trail East, Suite 101
Naples, Florida 34112
Administrative Agent/PM: Claudia Roncoroni, Project Manager
Telephone: 239) 252-8380/ (239) 877-8274
E-Mail(s): Claudia.Roncoroni(a colliercountyfl.gov
16.2. All notices required or made pursuant to this Agreement to be given by the COUNTY to the
CONSULTANT shall be made in writing and shall be delivered by hand, email or by the United States
Postal Service Department, first class mail service, postage prepaid, addressed to the following
CONSULTANT's address of record:
Company Name: RG Architects, P.A.
Address: 2070 McGregor Blvd, Suite 3
Fort Myers, FL 33901
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Attention Name & Title: Ryan Richards, Principal
Telephone: 239) 332-2040
E-Mail(s): rsr(a rgarchitectspa.com
16.3. Either party may change its address of record by written notice to the other party given in
accordance with requirements of this Article.
ARTICLE SEVENTEEN
MISCELLANEOUS
17.1. CONSULTANT, in representing the COUNTY, shall promote the best interests of the COUNTY
and assume towards the COUNTY a duty of the highest trust, confidence, and fair dealing.
17.2. No modification, waiver, suspension or termination of the Agreement or of any terms thereof
shall impair the rights or liabilities of either party.
17.3. This Agreement is not assignable, or otherwise transferable in whole or in part, by
CONSULTANT without the prior written consent of the COUNTY.
17.4. Waivers by either party of a breach of any provision of this Agreement shall not be deemed to
be a waiver of any other breach and shall not be construed to be a modification of the terms of this
Agreement.
17.5. The headings of the Articles, Schedules, Parts and Attachments as contained in this
Agreement are for the purpose of convenience only and shall not be deemed to expand, limit or
change the provisions in such Articles, Schedules, Parts and Attachments.
17.6. This Agreement, including the referenced Schedules and Attachments hereto, constitutes the
entire agreement between the parties hereto and shall supersede, replace and nullify any and all prior
agreements or understandings, written or oral, relating to the matter set forth herein, and any such
prior agreements or understanding shall have no force or effect whatever on this Agreement.
17.7. Unless otherwise expressly noted herein, all representations and covenants of the parties shall
survive the expiration or termination of this Agreement.
17.8. This Agreement may be simultaneously executed in several counterparts, each of which shall
be an original and all of which shall constitute but one and the same instrument.
17.9. The terms and conditions of the following Schedules attached hereto are by this reference
incorporated herein:
Schedule A SCOPE OF SERVICES
Schedule B BASIS OF COMPENSATION
Schedule C PROJECT MILESTONE SCHEDULE
Schedule D INSURANCE COVERAGE
Schedule E CCNA Projects: TRUTH IN NEGOTIATION CERTIFICATE
Schedule F KEY PERSONNEL
Schedule G Other: N/A
Solicitation # 21-7911 including all Attachment(s), Exhibit(s) & Addendum
Consultant's Proposal
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17.10. Grant Funded Projects (only applicable to Grant funded projects): In the event of any
conflict between or among the terms of any of the Contract Documents and/or the COUNTY's Board
approved Executive Summary, the terms of the Agreement shall take precedence over the terms of
all other Contract Documents, except the terms of any Supplemental Grant Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents
cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the
conflict shall be resolved by imposing the more strict or costly obligation under the Contract
Documents upon the CONSULTANT at the COUNTY's discretion.
ARTICLE EIGHTEEN
APPLICABLE LAW
18.1. This Agreement shall be governed by the laws, rules, and regulations of the State of Florida,
and by such laws, rules and regulations of the United States as made applicable to services funded
by the United States government. Any suit or action brought by either party to this Agreement against
the other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
ARTICLE NINETEEN
SECURING AGREEMENT/PUBLIC ENTITY CRIMES
19.1. CONSULTANT warrants that CONSULTANT has not employed or retained any company or
person, other than a bona fide employee working solely for CONSULTANT, to solicit or secure this
Agreement and that CONSULTANT has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for CONSULTANT, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting from the award
or making of this Agreement. At the time this Agreement is executed, CONSULTANT shall sign and
deliver to the COUNTY the Truth-In-Negotiation Certificate identified in Article 13 and attached hereto
and made a part hereof as Schedule E. CONSULTANT's compensation shall be adjusted to exclude
any sums by which the COUNTY determines the compensation was increased due to inaccurate,
incomplete, or noncurrent wage rates and other factual unit costs.
19.2. By its execution of this Agreement, CONSULTANT acknowledges that it has been informed by
the COUNTY of and is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes
which read as follows:
A person or affiliate who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid, proposal, or reply on
a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or
repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity; and may not transact business with any public
entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the
convicted vendor list."
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ARTICLE TWENTY
DISPUTE RESOLUTION
20.1. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve
disputes between the parties, the parties shall make a good faith effort to resolve any such disputes
by negotiation. The negotiation shall be attended by representatives of CONSULTANT with full
decision-making authority and by the COUNTY's staff person who would make the presentation of
any settlement reached during negotiations to the COUNTY for approval. Failing resolution, and prior
to the commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon
Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by
representatives of CONSULTANT with full decision-making authority and by the COUNTY's staff
person who would make the presentation of any settlement reached at mediation to the COUNTY's
board for approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
20.2. Any suit or action brought by either party to this Agreement against the other party relating to
or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier
County, Florida, which courts have sole and exclusive jurisdiction on all such matters.
ARTICLE TWENTY-ONE
IMMIGRATION LAW COMPLIANCE
21.1. By executing and entering into this agreement, the CONSULTANT is formally acknowledging
without exception or stipulation that it is fully responsible for complying with the provisions of the
Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations
relating thereto, as either may be amended, as well as the Florida state law requirements set forth
in Florida Statute, §448.095, as may be amended. Failure by the CONSULTANT to comply with
the laws referenced herein shall constitute a breach of this agreement and the COUNTY shall
have the discretion to unilaterally terminate this Agreement immediately.
Signature page to follow this page]
Remainder of page intentionally left blank******
Page 15 of 30
PSA_CCNA Single Project Agreement[2022_ver.I]
S
IN WITNESS WHEREOF, the parties hereto have executed this Professional Services
Agreement the day and year first written above.
ATTEST:BOARD OF COUNTY COMMISSIONERS FOR
COLLIER COUNTY, FLORIDA
Crystal K. Kinzel, Clerk of the Circuit
Court and Comptroller
10111
By:By.
Ce)
6.
Willi./ L. McDaniel, Jr.
Date: X Chairman
Attest as to Chair) ' -
signature o
A a to m nd Legality:
County Attorney
14- Q '14 4 AN_
Name
Consultant:
RG Architects, P.A.
Consultant's Witnesses:
By:
Witness 14..e_L..0•[' ..S Sec.S€A-Okr yNameandTitle
VZ
Name and Title
it
Q .
0 A oN N Ass*ado a‘
Name and Title
Page 16 of 30
PSA_CCNA Single Project Agreement[2022_ver. ,
cp,0
SCHEDULE A
SCOPE OF SERVICES
1 11
following this page (pages through _)
Page 17 of 30
PSA_CCNA Single Project Agreement[2022_ver.l]
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
SCHEDULE A
SCOPE OF SERVICES
PROJECT DESCRIPTION:
This project encompasses the Design and Construction Administration Services of a new Mental Health Facility that will be
larger than the DLC Center at the Bathey Lane location and will greatly increase crisis support, inpatient and addiction
treatment capacity and will function as the Central Receiving Center(CRC)for those receiving services under both the Baker
and the Marchman Acts. This new facility will serve the mental health needs of Collier County's expanding population, now
and for years to come, and it will also reduce some of the costly demands currently being placed on the Collier County Jail.
The estimated cost for design,construction and build out is$25 million.The new building will not be LEED Certified,but LEED
design should be incorporated when possible.
The Consultant acknowledges that project management platform will be Procore.
The Consultant shall provide the full scope of design, permitting, bidding and contract administration services necessary to
complete the Mental Health Facility Project including but not limited to the following:
1. Provide all programming and preliminary design documents for use in establishing the basis for the final design of the
site and buildings. These documents will include site plans, floor plans and building elevations in sufficient detail to
illustrate the program of spaces,convey general building and site design and generate a project budget.
2. Provide all geotechnical,topographical,traffic,environmental and species surveys,reports and studies necessary to fully
permit and complete the project.
3. Prepare and submit for all permits related to the project, including the building permit, and ensure necessary permitting
is completed to facilitate project schedule.Coordinate with the Construction Manager as necessary during the submission
of the building permit.
4. Facilitate required public outreach and meetings necessary to complete a project of this size and scope in this specific
location.
5. Coordinate with Collier County Real Property Management on all necessary easements and/or encumbrances.
6. Coordinate with County staff to develop an effective and efficient program, acquire all necessary permits in a timely
manner, provide a design suitable for the intended use incorporating best design practices for efficient and resilient
building.
7. Coordination with the County's contracted General Contractor and/or Construction Manager throughout the project
timeline to ensure value,constructability,and an efficiently planned and constructed facility.
8. Provide final design documents including, but not limited to, architecture, civil engineering, structural engineering,
mechanical, electrical, and plumbing (MEP) engineering, low voltage/technology, fire protection and landscape
architecture documents required for permitting and construction.Equipment coordinated with FF&E
9. Facilitate and attend all project meetings as needed, prepare agendas, generate meeting minutes, and follow up on
tasks.
Page 1 of 11
Schedule A—Scope of Services
S
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
10. If available,utilize the County's or CM project management platform throughout the project for all project communications,
document management, approvals,site observations,requests for information,etc.
11. Provide the County all necessary and appropriate documents for review throughout each review point of each phase of
the project.
12. The awarded firm shall appoint a person to act as a primary contact for the duration of the project.This person(or their
back-up)shall be readily available during normal working hours by phone or in person and shall be knowledgeable of the
overall project status and activities.
13. The design shall comply with all required current codes along with all current health guidelines and standards.
14. Provide site visits—all disciplines-during construction
A. PROJECT TASKS:
1. Task#1 -Programing:The design team will work with the owner and all parties indicated as stakeholders to develop
a program which will define the space functions for the different building components.Deliverable will be provided in the
form of a report outlining all needs and wants in details.
2. Task#2- Master Planning: Based on the program needs and concurrent with its development, the design team will
work with the owner, the civil engineering team, the construction manager and all parties indicated as stakeholders to
develop a site approach responsive to the project needs. Deliverables will be provided in the form of drawings and
exhibits
3. Task#3.30%Construction Documents:
Using the approved space program and master plan as a starting point, the design team will develop conceptual and
schematic design drawings. This phase will require meetings with the administrative council and user groups.Schematic
design sign-off on the plan will occur at the final meeting. Narratives and outline specifications will be provided by all
disciplines to facilitate cost estimating by the design team and Collier County's selected construction manager for
preconstruction services.The design team will prepare 30%drawings and specifications in accordance with the project
scope to include the following: Programmatic scope review and schematic design approach to consolidate needs and
wants from the established program. Drawings and other documents indicating the scale and relationships of Project
components in conformance with program. Establish performance criteria. Finally, provide an opinion of probable
construction cost. In addition to the items above,the deign team will submit documentation to AHCA at the initiation of
this phase to establish a Log Number and confirm future review dates and submissions. It is anticipated that a
preliminary, Stage I Review of the project will be required with AHCA and the local authority having jurisdiction at the
conclusion of the SD phase.
Deliverables for this task include, but are not limited to:
All necessary meetings with the owner to make sure the program and design solution are in line with the project intent
and scope; All necessary meetings with the design team to make sure all systems are selected and preliminarily
coordinated; Discuss with the Owner alternative approaches to design and construction of the project; Discuss with the
Owner the feasibility of incorporating environmentally responsible design approaches; Prepare all major plan elements
of the building for all floors, with approximate accommodations for structure and MEP; Confirm that all circulation
elements conform with building and accessibility codes as well as with market requirements;Provide all applicable code
reviews related to the scope for general compliance; Prepare study models, perspective sketches, and/or digital
modeling; Project images / renderings clearly depicting design intent; Develop Building elevations and note exterior
materials,fixtures,equipment,etc.; Develop Building sections including typical foundation details. Indicate floor to floor
dimensions,ceiling heights,major structural elements and major MEP transfer or horizontal distribution zones;Develop
typical exterior wall sections,typical exterior details and typical exterior wall types with sufficient detail delineated in the
drawings and adequately described in the Basis of Design Project Manual so that initial system pricing can be obtained;
Verify that all program requirements are incorporated in the plans; Prepare an Outline Specification with Project
Page 2 of 11
Schedule A—Scope of Services
CAO
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
Description,general and regulatory requirements,preliminary building code,preliminary accessibility analysis,structural
requirements,acoustical requirements,outline basic interior and exterior construction and materials,include preliminary
elevation study; Opinion of probable construction cost and Budget review at each project milestone.
4. Task#4.60%Construction Documents:
Based on written approval of the 30% Construction Documents submittal, the design team will proceed with the 60%
Construction Documents.The intent of the 60%Construction Documents submittal is to"fix and describe"the character
of the project by preparing documents in more detail that illustrate all aspects of the proposed design. The project
engineers prepare single line drawings of mechanical and electrical systems at this time. Major building systems are
evaluated, and coordination performed to show required phasing, firewalls, construction systems, materials and such
other elements as may be appropriate to meet the intent of the project and to ensure compliance with owner's systems
standards for products and maintenance. Outline specifications will list major materials, finishes of rooms, code
requirements,and descriptions of the mechanical and electrical systems.Work with user and Collier County to coordinate
and finalized required systems and equipment design. Design development sign-off on the plans, finishes, and
exterior/interior design character will occur at the final meeting. This task will include a preliminary, Stage II design
development review of the project with AHCA for code review at the conclusion of this submittal.
Deliverables for this task include, but are not limited to: All necessary meetings with the owner to make sure the all
building systems and materials meet their standards; All necessary meetings with the design team to make sure all
systems are fixed and developed; Further review with the Owner alternative approaches to design and construction of
the project;Further review with the Owner the feasibility of incorporating environmentally responsible design approaches;
Complete full code compliance review on all applicable codes related to the scope; Refine building information model
BIM) for systems coordination; Complete typical wall sections at 1/2" or 3/4" scale with notes and dimensions;
Representative larger scale partial details at 1 1/2" or 3" scale; Draft of specification sections pertaining to exterior
envelope including roofing, waterproofing, aluminum & glass systems and opaque wall systems; Door schedules for
typical areas with draft of specifications for doors, frames and hardware; Generally completed plans and coordinated
with all building systems; Coordinated reflected ceiling plans; Partial elevations with dimensions, notes and sections
referenced; Complete finish schedules. Specifications: General statement of purpose of 60% construction document
package;Outline Specification expanded or edited down as draft full sections; Draft of select full specification sections;
GMP or early bid packages (if needed) - the following sections may be required for preliminary bidding; foundation
system, structure, major building envelope systems, etc. Opinion of provable construction cost and Budget review at
each project milestone.
5. Task#5.90%Construction Documents:
Based on written approval of the 60% Construction Documents submittal, the design team will proceed with the 90%
Construction Documents deliverables consisting of drawings,specifications,and other documents completed to describe
in full details all project aspects such as architectural, building systems,materials and all other elements comprising the
full scope of the project and ensure compliance with owner's systems standards. The intent of this submittal is to get
final feedback from the owner on systems details as depicted on this submittal.
Deliverables for this task include, but are not limited to: All necessary meetings with the owner to make sure the all
building systems are finalized and materials meet their standards;All necessary meetings with the design team to make
sure all systems are fixed and fully developed; Finalize approach to design and construction of the project; Finalize
incorporation of environmentally responsible design approaches;Complete full code compliance review on all applicable
codes related to the scope; Refine building information model (BIM) for systems coordination; Complete typical wall
sections at 1/2"or 3/4"scale with notes and dimensions; Representative larger scale partial details at 1 1/2"or 3"scale;
Draft of specification sections pertaining to exterior envelope including roofing,waterproofing,aluminum&glass systems
and opaque wall systems; Door schedules for typical areas with draft of specifications for doors,frames and hardware;
Generally completed plans and coordinated with all building systems; Coordinated reflected ceiling plans; Partial
elevations with dimensions, notes and sections referenced; Finish schedules completed Specifications: Gener
statement of purpose of Design Development Package; Outline Specification expanded or edited down as draft f II
sections; Draft of select full specification sections; GMP or early bid packages (if needed)-the following sections m y
be required for preliminary bidding; foundation system, structure, major building envelope systems, etc. Opinio of
provable construction cost and Budget review at each project milestone.
6. Task#6.100%Construction Documents:
Page 3 of 11
Schedule A—Scope of Services
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
Based on written approval of the 90% Construction Documents submittal,the design team will proceed with the 100%
Construction Documents deliverables consisting of drawings and other documents providing quality assurance and
document review of detailed drawings and specifications upon which the Contractor will establish the construction cost.
These documents will be used for the construction of the project. The Construction Management team will use these
documents for bidding purposes.At this stage,the formal mail-in submittal to ACHA will be provided along with building
permit review.The intent of this submittal is to address all comments from owner and submit for permitting and bidding.
Deliverables for this task include but are not limited to: Budget review at each project milestone,finalized approach to
design and construction of the project; Finalized environmentally responsible design approach; Complete full code
compliance review on all applicable codes related to the scope; Finalized building information model (BIM); Finalized
construction documents. Specifications: Statement of purpose of Design Development Package; Full specification
sections; GMP or early bid packages (if needed) - the following sections may be required for preliminary bidding;
foundation system,structure,major building envelope systems,etc.
7. Task#7-Bidding and Permitting Services:
The design team will provide bidding services inclusive of bids and scope review for compliance with the construction's
documents and design intent. For the any permit required including building and AHCA the design team will provide
permit managements and support as needed to ensure permits are secured for this project. Review of preconstruction
RFI's and issue addendums as needed based on feedback from the Construction Manager,the subs and the permitting
agencies. Our team will also evaluate Value Engineering options should the project requires them and as approved by
the owner.
Actions to take place under this task include, but are not limited to the following:
Bidding:Attendance to Pre-Bid conference; Review of construction manager's request for information (RFIs); Issuance
of addendums as needed;Attendance to bid opening;Review of GMP and trade scope;Evaluation of value engineering
options; Implementation of value engineering options (as directed by the owner and not included on basic services if
beyond the project scope and/or budget). Budget review at each project milestone.
Permitting:Attendance to resubmittal meetings; Issuance of permit documents; Review of permit comments; Issuance
of permit comments response and documents modifications; Attendance to necessary meeting with the building
department to review particulars as needed to obtain a permit.
8. Task#8•Construction Administration:
Construction administration services are intended to ensure construction on the project meets the intent of the
construction documents.The design team will participate in Owner/Architect/Contractor meetings and perform periodic
site visits by all disciplines for the observation during construction.Attendance to meetings for pre-AHCA and final AHCA
during this task are included.
Actions to take place under this task include but are not limited to the following:attendance of OAC meetings,attendance
of specific trade building systems coordination meetings, review of RFI's, issuance of Architects Supplementary
Instructions (ASIs), submittals review, pay applications review, contingency adjustment applications review, change
order applications review,issuance of field reports(bi-weekly),issuance of substantial completion and closeout package
review. Proposal request issuance, Work directive change review, Review of estimates necessary for work directive
change.
9. Task # 9 - Interior Design: Design services include all finishes, specifications, pattern plans, details and interior
elevations needed in response to the project needs.Deliverables will be provided in the form of narratives,specifications
and drawings
10. Task# 10 • Office Furniture only and Art: Design services include selection of furniture as basis of design for the
owner to procure.These services also include collaboration in art selection for spaces within the building. Deliverables
will be provided in the form of narratives,specifications,and drawings.
11. Task# 11- Acoustical Engineering and Design: Design services include acoustical performance of spaces, sound
mitigation strategies and enhance voice/audio at specific locations to comply with the project requirements.This scope
of services includes site context sound analysis to provide isolation from open areas within the facility to the perimeter
of the site. Deliverables will be provided in the form of narratives,specifications,and drawings.
Page 4 of 11
Schedule A—Scope of Services
An
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
12. Task#12-Medical Equipment: Design services include layout and equipment selection related to medical equipped
spaces.This scope also includes coordination with all building systems to support the selected equipment and layout.
Deliverables will be provided in the form of narratives,specifications,and drawings.
13. Task#13-Signage Design (Wayfinding): Design services include design for interior and exterior signage related to
the project.This scope is inclusive of monumental signage and general wayfinding within the site and inside the building.
Deliverables will be provided in the form of narratives,specifications,and drawings.
14. Task#14 Civil Planning:Engineering Planning services and sub-consultant services needed entitle,design,and permit
the property. It is anticipated the below site-related permits/applications will be required to achieve the objectives.
Task 14a.1 —Conditional Use(CU)/PUD Rezone(PUDZ)
Deliverable: Final Submittal package for processing with County GMD Staff.
1) Finalize the Conceptual Site Plan/PUD Master Plan, per Collier County criteria for submittal.
2) Coordination with Project Team to determine best entitlement process to achieve the needs for the Collier
County Mental Health Facility, including the option for a future expansion(Conditional Use or PUD Rezone).
3) Preparation of CU/PUDZ Application and supporting application materials.
4) Preparation of GIS Exhibits,as needed.
5) Preparation of written project narrative and evaluation of criteria,demonstration compliance with the Growth
Management Plan and Land Development Code.
6) Preparation of conceptual conditions of approval.
7) Coordination with sub-consultants and client throughout package preparation.
8) Finalize materials/exhibits and submit initial package to Collier County.
Task 14a.2—Final RAI Responses(CU/PUDZ)
Deliverable: Final Staff(CC GMD)Approval for zoning application.
1) Prepare,coordinate,and submit responses/updated application materials to requests for additional
information(RAI)related to the CU/PUDZ.
a)Assumes three(3)sufficiency responses.
b)Assumes one(1)post-review meeting with County Staff
Task 14a.3—Public Hearings/Public Meetings
Deliverable:Ordinance granting Group Care Facility Use and Variance(pending CU option).
1. Coordinate,attend and facilitate the mandatory Neighborhood Information Meeting(NIM).
2. Prepare NIM presentation and exhibits.
3. Prepare and coordinate required legal advertisement and mailed notices to surrounding property owners.
4. Coordinate and arrange for meeting facility.
5. Submit necessary NIM summary notes, recordings,and proofs of notice to Collier County.
6. Coordinate and attend public hearings with the Collier County Planning Commissioner and Board of County
Commissioners.
7. Prepare public hearing exhibits and presentation.
8. Attend coordination meetings with client,consultant team,stakeholders,and County Officials
Task#15a Civil Engineering Services 30%,60%,90%,and 100%CDS: Engineering services include all necessary
utilities systems engineering,storm water management and conditional use or PUD rezoning needed for the project to be
implemented.This is also inclusive of code minimum landscape and irrigation design. Deliverables will be provided in the
form of narratives,specifications,and drawings.
Task 15a.1 —Conceptual Planning and Engineering/General Consultation
Deliverable: Final Conceptual Plan.The work included with this task is associated with what is typical Schematic
Design(SD)and Design Development(DD)packages.
PE will prepare and coordinate with the architect(Client)to complete a conceptual site plan to meet the County's
reasonable development objectives,which will incorporate typical site constraints.At this point PE will also begin
Page 5 of 11
Schedule A—Scope of Services
Cr c
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
conceptual layouts of the surface water management system,utility locations,landscape buffers,access locations,
etc. PE will schedule and attend all additional pre-application meetings(Collier County and SFWMD,etc.).This task
assumes two(2),four(4)hour design workshops,the initial kickoff meeting to discuss design and permitting issues,
and three(3)conceptual plans(initial,workshop 1 results,and workshop 2 results).This task also includes:
1) Site Research, Preliminary Cost Estimates,General Consultation, and Miscellaneous Services
a) Respond to requests for miscellaneous services that are not a part of the scope of services of this proposal
as requested by Client.
b) Prepare preliminary opinions of probable cost(OPC)for site construction. Preliminary OPC's will be based
on preliminary stormwater models and initial project design.The OPC's will be updated at the time of the
final design and permitting services for bond requirements.
c) Services are to be billed on a time/material basis for requests not covered by the other tasks in this
proposal.
2) Provide general consultation as needed based on the assumed hours.
3) Attend meetings with agencies and project team,as needed and requested.This includes the initial kickoff
meeting to discuss design and permitting issues.
Task 15a.2-Collier County Site Development Plan (SDP)
Deliverable: Final Submittal package for processing with County GMD Staff.The work included with this task is
associated with what is typical 30%and then 60%Construction Document(CD)packages. Ultimately,any
permitted changes will be incorporated into the 90%and 100%CD plan set which is included in the scope below.
Peninsula Engineering will prepare a site plan,a paving and grading plan,a utility plan,a storm water
management plan,and construction details and specifications consistent with Collier County and SFWMD
requirements as applicable. Below is a scope of work-related items and potential findings.
1) PE will prepare updates as necessary to the conceptual layout of the mixed-use development.
2) Attend preliminary meeting(s)with Collier County Staff to discuss the proposed SDP;
3) Prepare a sanitary sewer plan for connection of the proposed project to the existing force main located
along Immokalee Road.
4) Prepare a potable water plan for connection of the proposed project. Prepare hydraulic calculations and
details for potable water and fire service for review by Collier County for any additional proposed water
demands. Coordinate obtaining a fire flow test from the nearest fire hydrant.
5) Prepare a detailed Engineering Report for submittal to the County.
6) Coordinate with the Landscape Architect to prepare a landscaping and irrigation plan to meet the
County's standards and include it in the SDP application package(see Tasks 15.a4-15.a5).
7) Coordinate with transportation engineer for submittal documents(see Task 15.a8).
8) Prepare a final SDP submittal package as required by Collier County and submit to the County for initial review.
9) Prepare FDEP applications for potable water and wastewater connections.
10) Prepare Preserve Management Plans and details,if required.
Task 15a.3—Boundary/Topographic Surveys(Sub-consultant)
Deliverable:Signed and sealed boundary survey(site)and site-specific ROW survey for design and permitting
Purposes
1) Prepare boundary and topographic survey for submittal and design requirements.
a) Include topography and locates to centerlines of adjacent right-of-way for site survey
2) Prepare detailed data/topographic site-specific ROW survey for submittal and design requirements.
a) Data will be collected once off-site design requirements are determined;see Task 15.10
b) Data collection is assumed to be for existing and proposed frontage(right-turn lane design)and
existing left turn lane/median areas through the first adjacent through lane
3) As-built existing utilities with pipe sizes and inverts.
Note:Task 15a.2 is not an ALTA survey.
Page 6of11
Schedule A—Scope of Services
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
Task 15a.4—Coordination with FPL,CATV,TECO Gas,Other Dry Utility Providers,and MEP
Deliverable:Coordination package/exhibits for use with Client's MEP.The work included with this task is
associated with what is typical 30%,60%,90%,and 100%Construction Document(CD)packages.
1) Provide site civil construction plans and relevant building information to,and coordinate with,dry utility
providers(FPL,Comcast,TECO,etc.)to initiate design of their respective utilities.
2) Review final dry utility design and coordinate and prepare conduit crossing plans containing anticipated Utility,
Owner,and other ancillary facility conduit crossings with quantities and sizes to assist Surveyor and Contractor
with placement and installation (construction).
3) Assist Utility,Client,and Contractor with creation of mainline conduit plans for direct burial.
4) Coordinate with dry utility companies, Client, Contractor,and Surveyor to facilitate layout and installation of
dry utility facilities(transformers,enclosures, light poles,telecom pedestals,etc.)to avoid infrastructure
conflicts and to assist in placement to accommodate future phases of development.
5) Please note all survey work within this task is by others and will be contracted separately as needed to facilitate
infrastructure installation.
6) Please note that both the conduit crossing,and the mainline conduit plans are intended to portray
conceptualized locations and are for coordination purposes only.These plans are not intended to replace the
design information provided by the Utility or the Irrigation Contractor.The Contractor should review and refer
to FPL, Comcast, and Irrigation Contractor plans for design specific information and details.
7) The scope of this task specifically excludes the review of shop drawings for or inspection services for the
installation of the dry utilities.
Task 15a.5—Code Minimum Landscape Plan(Site)
Deliverable:Final Submittal package for processing with County GMD Staff.
1) Prepare base drawings using site design documents.
a. Design development idea coordination after base map completion.
b. Meeting with client to begin discussion and review.
2) Prepare SDP landscape and irrigation drawings for submittal to Collier County's Growth Management
Department.The plans will include:
a. A calculation plan documenting scope material required by code that determine the quantity and
sizes of trees/shrubs.
b. This includes a planting and irrigation plan for all buffer areas proposed for the SDP submittal.
c. Provide landscaping details and a plant I irrigation legend.
3) Prepare section(s)showing proposed plantings relative to the site.
4) Prepare littoral shelf planting plan with cross sectional info and a plant list based on the expected
seasonal fluctuation of the waterline(assume two lakes).
Task 15a.6—Irrigation System Design/Water Use Permitting
Deliverable:Construction Documents to construct detailed irrigation system.The work included with this task is
associated with what is typical 30%,60%,90%,and 100%Construction Document(CD)packages.
Note:This task is not necessary if the Client choses to use potable water for irrigation.
a) Based on approved flow rate per SFWMD Consumptive Use Permit and water source selected by Client(i.e.
groundwater), provide Client with recommendation for irrigation pump model and irrigation controller
equipment specification only included in this scope,owner to purchase and install equipment)and
coordinate with FPL to provide power to the irrigation pump station and controller.
b) Prepare design of the backbone irritation system(assumed to be in perimeter buffers and core parking
areas).The scope of this task includes pipe network diagrams that will be prepared based on master
plans for the site provided by Peninsula Engineering.
Task 15a.7-SFWMD Environmental Resource Permit(ERP)—New General Permit
Deliverable: Storm water and environmental permit for construction.The work included with this task is
associated with what is typical 30%,60%,90%,and 100%Construction Document(CD)packages.
Page 7 of 11
Schedule A—Scope of Services
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Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
1) Prepare storm water management plans per SFWMD Basis of Review(BOR).
a. This includes a full set of civil engineering plans necessary to obtain a construction and operation permit.
2) Prepare surface water management routings and reports in a format consistent with the SFWMD BOR
both permits/basins).
3) Coordination with SFWMD during initial submittal and engineering I environmental phase.
4) Prepare initial submittal package and submit for general construction and operation permit to SFWMD.
5) Preparation of all necessary applications per the SFWMD BOR.
6) Coordinate submittal of a water use permit for site irrigation(pending source).
7) Prepare nutrient analysis pending soil testing results
Task 15a.8—Meetings, General Consulting,and Final RAI Responses
1) Coordinate with applicable permitting agencies to facilitate SDP/ERP Modification approval.
2) Attend necessary review meetings for approval.
3) Prepare response and re-submittals for Collier County, FDEP,and SFWMD requests to obtain approval(if
necessary).
4) Provide any general consulting as requested by the client.
5) Attend all public meetings for permitting approval(if necessary).
6) Prepare right-of-way permit application(if necessary).
7) Prepare site phasing plan/permit if necessary(CPP).
Task 15a.9-Prepare Traffic Impact Statement Updates(TIS)
Deliverable:As noted below.The work included with this task is associated with what is typical 30%and then 60%
Construction Document(CD)packages.Ultimately, any permitted changes will be incorporated into the 90%and
100%CD plan set which is included in the scope below.
1) Meet with County staff to establish appropriate transportation analysis updates and coordinate any
other applicable updates as needed or requested by the County.
2) Prepare exhibits and reports for the SDP and CU/PUDZ submittals as needed.
3) Prepare and submit support documents based on request for additional information from County staff
through project approvals.
4) Attend public hearings and public meetings through the entitlement process.
Task 15a.10—Environmental Data Collection
Deliverable:Environmental Report for Planning and Engineering submittals.The work included with this task is
associated with what is typical 30%and then 60%Construction Document(CD)packages. Ultimately,any
permitted changes will be incorporated into the 90%and 100%CD plan set which is included in the scope below.
1) Preparation of an Environmental Data Package and Listed Species Survey,meeting Collier County and
SFWMD requirements for the CU/PUDZ and SDP/ERP submittals.
2) Field/Site visit for the preparation of the required FLUCCS Map and Listed Species Survey.
3) Coordination with team,as needed,throughout review processes.
4) Attendance to public hearings and meetings,as needed.
5) Update FLUCCS mapping as needed.
Task 15a.11—Environmental RAI
Deliverable:Environmental Report for Planning and Engineering submittals response to agency reviews.The work
included with this task is associated with what is typical for 90%and 100%Construction Document(CD)packages.
1) Coordination and follow-up with County and SFWMD pending initial review and request for additional
information(RAI)
2) Field/Site visit for any additional items requested during initial review
3) Coordination with team,as needed,throughout review processes
Page 8 of 11
Schedule A—Scope of Services
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
4) Attendance to public hearings and meetings,as needed
5) Assist with soil testing for nutrient analysis, if necessary
Task 15a.12—ROW Design and Permitting
Deliverable:Permit for ROW modifications.The work included with this task is associated with what is typical 30%
and then 60%Construction Document(CD)packages. Ultimately,any permitted changes will be incorporated into
the 90%and 100%CD plan set which is included in the scope below.
PE(or sub-consultant;traffic engineer)will prepare full construction documents and specifications for turn lane
improvements along Golden Gate Parkway and internal access between the properties. Currently,our assumptions
are that plans will include one right turn lane and one left turn lane design update or extension with Collier County
and FDOT standards applied. Internally,access coordination with be required for connection to the existing David
Lawrence Facility and the proposed property(likely through the Parkway Life Church property). Easements and
further coordination will be required. Easement preparation is assumed to be part of future work within Task 15.16.
All plans will be submitted during the SDP scope of work for permitting and coordination.This task also includes
updating the off-site SFWMD ERP(if necessary).The ROW area will be modified for the proposed impervious
conditions.PE will prepare applications and coordinate with SFWMD for permit approvals.Please note that ROW
landscaping improvements may be requested by the County and time is included in this task to include a code
minimum update for the ROW area(center median of Golden Gate Parkway).
Task 15a.13—OAEC Design/Production Meetings
1) Meetings and Coordination
The Project Executive will attend weekly OAEC construction design/production meetings.
This proposal assumes approximately 2 hours/week for the duration of the design
development phase of four(4)months.This proposal assumes approximately 2 hours/week
for the construction phase of 12 months.
Task 15a.14—Record Drawings and Certifications
Deliverable:Final Record Drawings and Certification Documents(800 Inspections with GMD)
Note:This is the typical process for preliminary acceptance.Additional services in the future may be required for
final acceptance of the conveyed utilities.
1) Based on as-built survey prepared and provided by Contractor's surveyor,PE will prepare record drawings of
the plans,documenting the relevant constructed information for the purposes of confirming general compliance
with the plans and for certification purposes.
2) Upon substantial completion of the site improvements,walk the site and prepare a preliminary punch-list for
the Contractor.
3) Once the Contractor has addressed all preliminary punch-list items,coordinate with Client,Contractor,and
County/SFWMD to schedule and attend inspections with inspectors,as a part of the Preliminary Acceptance
process for the Improvements(civil and landscape).
4) Prepare and submit Engineer's certification documents to County in support of the certification of the relevant
site/utility improvements.
5) Prepare and submit a Certification of Completion form to SFWMD,to provide certification of the ERP application
associated with the subject Project.
6) Prepare punch list at substantial completion to confirm landscaping was installed per plan and
specification. Prepare final landscaping certification for project acceptance.
Task 15a.15—Soil Borings/Soil Testing(Sub-consultant)
Deliverables:Noted below in sub-tasks 15.1, 15.8,and 15.9.County clears site boring locations for VRP(vegetation
removal permit).
1) Obtain required drilling permit.
2) Drill up to four(4)Standard Penetration Tests(SPT)soil test borings to depths estimated at 30-feet within the
Page 9 of 11
Schedule A—Scope of Services
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
footprint of the proposed building footprint(to be determined by Client I Structural)
3) Complete two South Florida Falling Head tests
4) Complete two double ring infiltration tests
5) Complete one hand auger adjacent to each of the double ring test locations
6) Stratification of borings by geotechnical engineer
7) Complete in-house laboratory testing on selected soil samples
8) Prepare detailed report which includes foundation alternatives,in-situ infiltration rate test results,site
preparation and foundation installation recommendations,and flexible asphaltic concrete pavement
recommendations.
9) Complete soil testing/report data to assist with nutrient analysis on-site.
Task#15b•Civil Engineering Construction Administration
Coordinate and attend a pre-construction and pre-utility meeting with the civil site work contractors and County staff.
Meetings and Coordination
Attend meetings with Client,Owner,and/or Contractor,on an as-requested basis.
Attend pre-construction meetings with Collier County and SFWMD, as required.
Bid tabs, Shop Drawings and Requests for Information(RFI's)
Prepare bid tabs and technical specifications for Client's use in obtaining bids and pricing from
Contractors for Peninsula Engineering's scope of work.
Review shop drawings of civil infrastructure for conformance to the permit plans.
Provide responses to RFI's from Client and/or Contractor,on an as-requested basis.
Construction Observation and Testing
PE will visit the site up to eight(8)times a month to observe construction of the site improvements,to
check for general conformance to the approved plans and permits.
Attend any required utility testing during construction(i.e.,utility tie-ins,pressure testing).
PE will be present for all utility connections,taps,testing, CMAR punch list preparation(substantial,final,
and punch completion).
14. Task#16 Landscape architecture: Design services include landscape,hardscape,and irrigation design beyond
code minimum to address internal outdoors spaces related to the program needs of this project. Deliverables will be
provided in the form of narratives,specifications,and drawings.
15. Task#17 Food Service Design:Design services include layout and equipment selection related to food service.This
scope also includes coordination with all building systems to support the selected equipment and layout. Deliverables
will be provided in the form of narratives,specifications,and drawings.
16. Task#18 Technology:Engineering services included in this scope as for all low voltage design,access control,
security,radio signal enhancement and audio/visual design. Deliverables will be provided in the form of narratives,
specifications,and drawings
17. Task#19 Commissioning:The consultant shall manage the commissioning services,research applicable design
criteria,attend project meeting,communicate with members of the project team and report progress to the owner.The
consultant shall not be a member of the team providing design services or performing construction work.
Commissioning plan:
The consultant shall provide the owner a written commissioning plan that is based on the owner's project
requirements and the basis of design. The commissioning plan shall describe commissioning activities for the
project and identify documentation requirements of the commissioning process.The consultant shall update the
commissioning plan periodically as appropriate to the level of completeness of the design and the progress of
construction.The commissioning plan shall include:
1. Identification of the owner's project requirements and the portion of the basis of design used as the basis of the
commissioning plan.
2. A list of participants in the commissioning process, their roles and responsibilities, and protocols for participant
Page 10 of 11
Schedule A—Scope of Services
Request for Professional Services (RPS)No. 21-7911
Design Services for Collier County Mental Health Facility"
communication and information distribution.
3, A list of systems and assemblies to be commissioned and performance expectation for each.
4, A description of commissioning activities and responsibilities for each.
5. A summary of commissioning related documentation required by governmental authorities or entities certifying
the project.
6. The schedule of commissioning services.
7. Protocols for commissioning design review.
8. Protocols for commissioning submittal review.
9. Protocols for documents changes to the owner's project requirements and basis of design.
10.Protocols and templates for commissioning related documentation, including the issues log, construction check
list,functional performance test procedures and report,the systems manual and the operator training plan.
11.Identification of and protocols for, documents to be provided by the owner's contractor, such as startup reports,
systems readiness test reports,test and balance plans and reports,and quality controls test documents,
12.Protocols for the consultant to report observed deficiencies that pertain the systems and assemblies to be
considered.
Required commissioning of:
1. HVAC
2. Automatic temperature controls
3. Domestic hot water
4. Fire alarm and fire protection systems(integration with other systems)
5. Essential electrical power systems
6. Security systems
Note:The time period to respond to Contractor/Subcontractor questions, to review shop drawings, and other such time sensitive
tasks shall be as set forth in RPS No.21-7911,which is incorporated herein by reference.
Page 11 of 11
Schedule A—Scope of Services
SCHEDULE B
BASIS OF COMPENSATION
1 . MONTHLY STATUS REPORTS
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to the COUNTY as part of
its monthly invoice a progress report reflecting the Project status, in terms of the total work effort
estimated to be required for the completion of the Basic Services and any authorized Additional
Services, as of the last day of the subject monthly billing cycle. Among other things, the report shall
show all Service items and the percentage complete of each item.
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, the COUNTY agrees to make the
payments to CONSULTANT in accordance with the terms stated below. Payments will be made in
accordance with the following Schedule; however, the payment of any particular line item noted below
shall not be due until services associated with any such line item have been completed or partially
completed to the COUNTY's reasonable satisfaction. Lump sum payments will be made upon the
percentage complete. In no event shall such Time and Materials compensation exceed the amounts
set forth in the table below.
Tasks/Item Description Lump Sum Time and
Materials
Not-To-Exceed
1 Programing 30,000.50
2 Master Planning 30,000.50
3 30% Construction Documents 201,144.00 $
4 60% Construction Documents 268,180.00 $
5 90% Construction Documents 402,281.00 $
6 100% Construction Documents 67,046.00
7 Bidding/Permit 67,046.00
8 Construction Administration 447,024.00
9 Interior Design 102,960.00
10 Office Furniture & Art 26,605.00
11 Acoustical Engineering and Design 30,000.50
12 Medical Equipment Planning 48,600.00
13 Signage Design 22,000.00
14 Civil Planning Services 90,762.00
15a Civil Engineering Services (30%, 60%, 90%, 100%, CDS) $305,270.00 $
15b Civil Engineering Construction Administration $ 118,320.00
16 Landscape Architecture 25,000.00
17 Food Services Design 40,000.00
18 Technology (IT, Access, Control, Security) 67,046.50
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PSA_CCNA Single Project Agreement[2022_ver.l]
19 Commissioning 33,523.00
20 Reimbursables 40,000.00
Total Lump Sum Fee 1,443,013.50
Total Time and Materials Fee 1,019,795.50
GRAND TOTAL FEE 2,462,809.00
B.2.2. 0* Time and Material Fees: The fees noted in Section B.2.1. shall constitute the amounts to be
paid to CONSULTANT for the performance of the Basic Services. Direct Labor Costs mean the actual
salaries and wages (basic, premium and incentive) paid to CONSULTANT's personnel, with respect to this
Project, including all indirect payroll related costs and fringe benefits, all in accordance with and not in
excess of the rates set forth in the Attachment 1 to this Schedule B. With each monthly Application for
Payment, CONSULTANT shall submit detailed time records, and any other documentation reasonably
required by the COUNTY, regarding CONSULTANT's Direct Labor Costs incurred at the time of billing, to
be reviewed and approved by the COUNTY. There shall be no overtime pay without the COUNTY's prior
written approval.
B.2.2.1. Notwithstanding anything herein to the contrary, in no event may CONSULTANT's monthly
billings, on a cumulative basis, exceed the sum determined by multiplying the applicable not to exceed
task(s) limits by the percentage the COUNTY has determined CONSULTANT has completed such task as
of that particular monthly billing.
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C
B.2.3. •* Lump Sum Fees: The fees noted in Section 2.1. shall constitute the lump sum amount to be
paid to CONSULTANT for the performance of the Basic Services. There shall be no overtime pay without
the COUNTY's prior written approval.
B.2.3.1 CONSULTANT shall submit, with each of the monthly status reports provided for under
Section B.1.1 of this Schedule B, an invoice for fees earned in the performance of Basic Services and
Additional Services during the subject billing month.
B.2.4. For Additional Services provided pursuant to Article 2 of the Agreement, if any, the COUNTY agrees
to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the services to be
provided and as set forth in the Amendment authorizing such Additional Services. The negotiated fee shall
be based upon the rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses shall
comply with the provision of Section 3.4.1 below. There shall be no overtime pay on Additional Services
without the COUNTY's prior written approval.
B.2.5. The compensation provided for under Section B.2.1 of this Schedule B, shall be the total and
complete amount payable to CONSULTANT for the Basic Services to be performed under the provisions
of this Agreement, and shall include the cost of all materials, equipment, supplies and out-of-pocket
expenses incurred in the performance of all such services.
B.2.6. Notwithstanding anything in the Agreement to the contrary, CONSULTANT acknowledges and
agrees that in the event of a dispute concerning payments for Services performed under this Agreement,
CONSULTANT shall continue to perform the Services required of it under this Agreement, as directed by
the COUNTY, pending resolution of the dispute provided that the COUNTY continues to pay to
CONSULTANT all amounts that the COUNTY does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS
B.3.1. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no more than one
invoice per month for all fees earned that month for both Basic Services and Additional Services. Invoices
shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a
form and manner required by the COUNTY.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of contract.
Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under
the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under this Agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no
signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted on
CONSULTANT's letterhead and must include the Purchase Order Number and Project name and shall not
be submitted more than one time monthly.
B.3.3. Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove and for
reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting
documentation.
B.3.4. Unless specific rates have been established in Attachment 1, attached to this Schedule B,
CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized by
CONSULTANT for this Agreement or Additional Services, CONSULTANT shall be limited to a maximum
markup of five percent (5%) on the fees and expenses associated with such subconsultants and
subcontractors.
B.3.4.1 Reimbursable Expenses must comply with §112.061, Fla. Stat., or as set forth in the
Agreement, be charged without mark-up by the CONSULTANT, and shall consist only of the following
items:
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B.3.4.1.1. Cost for reproducing documents that exceed the number of documents
described in this Agreement and postage and handling of Drawings and Specifications.
B.3.4.1.2. Travel expenses reasonably and necessarily incurred with respect to Project
related trips, to the extent such trips are approved by the COUNTY. Such expenses, if approved by the
COUNTY, may include coach airfare, standard accommodations and meals, all in accordance with
112.061, Fla. Stat. Further, such expenses, if approved by the COUNTY, may include mileage for trips
that are from/to destinations outside of Collier or Lee Counties. Such trips within Collier and Lee Counties
are expressly excluded.
B.3.4.1.3. Permit Fees required by the Project.
B.3.4.1.4. Expense of overtime work requiring higher than regular rates approved in
advance and in writing by the COUNTY.
B.3.4.1.5. Expense of models for the County's use.
B.3.4.1.6. Other items on request and approved in writing by the COUNTY.
B.3.4.1.7. The CONSULTANT shall bear and pay all overhead and other expenses, except
for authorized reimbursable expenses, incurred by CONSULTANT in the performance of the Services.
B.3.4.1.8. Records of Reimbursable Expenses shall be kept on a generally recognized
accounting basis.
B.3.5. The CONSULTANT shall obtain the prior written approval of the COUNTY before incurring any
reimbursable expenses, and absent such prior approval, no expenses incurred by CONSULTANT will be
deemed to be a reimbursable expense.
END OF SCHEDULE B]
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Page 21 of 30
PSA_CCNA Single Project Agreement[2022_ver.l]
S
SCHEDULE B —ATTACHMENT 1
CONSULTANT'S HOURLY RATE SCHEDULE
Title Hourly Rate
Principal 206
Project Manager 147
Senior Architect 154
Architect 121
Senior Construction Manager 110
Construction Administrator 100
Clerical 62
Principal-Engineer 250
Sr. Project Manager 185
Project Manager II 155
Project Engineer II 135
Ecologist 135
Sr. Inspector 110
Landscape Architect 135
Planner Manager 165
Sr. Designer 135
Sr. CAD Tech I 115
Permitting Coordinator 95
Admin II 75
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be
all inclusive. Additional hourly rates for other personnel may be added via an Amendment upon mutual
agreement in advance and in writing by the parties. For Grant Funded Projects, the above hourly
rates are for purposes of providing estimate(s), as required by the grantor agency.
Page 22 of 30
PSA_CCNA Single Project Agreement[2022_ver.1
CAD
SCHEDULE C
PROJECT MILESTONE SCHEDULE
Number of Calendar Days
Task/Item
For Completion of Task
Description
from Date of Notice to
Proceed
1 Programing 90
2 Master Planning 90
3 30% Construction Documents 150
4 60% Construction Documents 240
5 90% Construction Documents 330
6 100% Construction Documents 360
7 Bidding/Permit 495
8 Construction Administration 1215
9 Interior Design 1215
10 Office Furniture & Art 1215
11 Acoustical Engineering and Design 1215
12 Medical Euipment Planning 1215
13 Signage Design 1215
14 Civil (Planning) 270
15a Civil Engineering Services 1215
15b Civil Engineering Construction Administration 1215
16 Landscape Architecture 1215
17 Food Services Design 1215
18 Technology (IT, Access Control, Security) 1215
19 Commissioning 1215
Page 23 of 30
PSA_CCNA Single Project Agreement[2022_ver.1]
t.:()
SCHEDULE D
INSURANCE COVERAGE
1. The amounts and types of insurance coverage shall conform to the following minimum
requirements with the use of Insurance Services Office (ISO) forms and endorsements or their
equivalents. If CONSULTANT has any self-insured retentions or deductibles under any of the below
listed minimum required coverages, CONSULTANT must identify on the Certificate of Insurance the
nature and amount of such self-insured retentions or deductibles and provide satisfactory evidence of
financial responsibility for such obligations. All self-insured retentions or deductibles will be
CONSULTANT's sole responsibility.
2. The insurance required by this Agreement shall be written for not less than the limits specified
herein or required by law, whichever is greater.
3.Coverages shall be maintained without interruption from the date of commencement of the
services until the date of completion and acceptance of the Project by the COUNTY or as specified in
this Agreement, whichever is longer.
4. Certificates of insurance acceptable to the COUNTY shall be filed with the COUNTY within ten
10) calendar days after Notice of Award is received by CONSULTANT evidencing the fact that
CONSULTANT has acquired and put in place the insurance coverages and limits required hereunder.
In addition, certified, true and exact copies of all insurance policies required shall be provided to the
COUNTY, on a timely basis, if requested by the COUNTY. Such certificates shall contain a provision
that coverages afforded under the policies will not be canceled or allowed to expire until at least thirty
30) days prior written notice has been given to the COUNTY. CONSULTANT shall also notify the
COUNTY, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration,
cancellation, non-renewal or material change in coverages or limits received by CONSULTANT from
its insurer, and nothing contained herein shall relieve CONSULTANT of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by CONSULTANT
hereunder, CONSULTANT shall immediately take steps to have the aggregate limit reinstated to the
full extent permitted under such policy.
5. All insurance coverages of the CONSULTANT shall be primary to any insurance or self-
insurance program carried by the COUNTY applicable to this Project.
6. The acceptance by the COUNTY of any Certificate of Insurance does not constitute approval
or agreement by the COUNTY that the insurance requirements have been satisfied or that the
insurance policy shown on the Certificate of Insurance is in compliance with the requirements of this
Agreement.
7. CONSULTANT shall require each of its subconsultants to procure and maintain, until the
completion of the subconsultant's services, insurance of the types and to the limits specified in this
Section except to the extent such insurance requirements for the subconsultant are expressly waived
in writing by the COUNTY.
8. Should at any time the CONSULTANT not maintain the insurance coverages required herein,
the COUNTY may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverages and charge the CONSULTANT for such coverages purchased. If CONSULTANT fails
to reimburse the COUNTY for such costs within thirty (30) days after demand, the COUNTY has the
right to offset these costs from any amount due CONSULTANT under this Agreement or any other
agreement between the COUNTY and CONSULTANT. The COUNTY shall be under no obligation to
Page 24 of 30
PSA_CCNA Single Project Agreement[2022_ver.I]
purchase such insurance, nor shall it be responsible for the coverages purchased or the insurance
company or companies used. The decision of the COUNTY to purchase such insurance coverages
shall in no way be construed to be a waiver of any of its rights under the Agreement.
9. If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion
of the services required hereunder or termination of the Agreement, the CONSULTANT shall furnish
to the COUNTY, in triplicate, renewal or replacement Certificate(s) of Insurance not later than three
3) business days after the renewal of the policy(ies). Failure of the Contractor to provide the COUNTY
with such renewal certificate(s) shall be deemed a material breach by CONSULTANT and the
COUNTY may terminate the Agreement for cause.
Sections checked ( II ) are required by this Agreement.
10. n WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY. Workers' Compensation
and Employers' Liability Insurance shall be maintained by the CONSULTANT during the term of this
Agreement for all employees engaged in the work under this Agreement in accordance with the laws
of the State of Florida. The amounts of such insurance shall not be less than:
a. Worker's Compensation - Florida Statutory Requirements
b. Employers' Liability - The coverage must include Employers' Liability with a minimum limit of
500,000 for each accident.
The insurance company shall waive all claims rights against the COUNTY and the policy shall be so
endorsed.
n h re a+ --and-k afbe rag as intained
where---a w t-s"-of
12. n Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of
the work. Coverage shall have minimum limits of$Per Claim/Occurrence.
13. U I COMMERCIAL GENERAL LIABILITY.
A. Commercial General Liability Insurance, written on an "occurrence" basis, shall be
maintained by the CONSULTANT. Coverage will include, but not be limited to, Bodily Injury, Property
Damage, Personal Injury, Contractual Liability for this Agreement, Independent Contractors, Broad
Form Property Damage including Completed Operations and Products and Completed Operations
Coverage. Products and Completed Operations coverage shall be maintained for a period of not less
than five (5) years following the completion and acceptance by the COUNTY of the work under this
Agreement. Limits of Liability shall not be less than the following:
Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, $2,000,000
aggregate.
B. The General Aggregate Limit shall apply separately to this Project and the policy shall be
endorsed using the following endorsement wording. "This endorsement modifies insurance provided
under the following: Commercial General Liability Coverage Part. The General Aggregate Limit under
LIMITS OF INSURANCE applies separately to each of your projects away from premises owned by
or rented to you." Applicable deductibles or self-insured retentions shall be the sole responsibility of
CONSULTANT. Deductibles or self-insured retentions carried by the CONSULTANT shall be subject
to the approval of the Risk Management Director or his/her designee.
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PSA_CCNA Single Project Agreement[2022_ver.l]
14. Collier County Board of County Commissioners shall be listed as the Certificate Holder and
included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where
required. The insurance shall be primary and non-contributory with respect to any other insurance
maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall
be endorsed accordingly. Contractor shall ensure that all subcontractors comply with the same
insurance requirements that the Contractor is required to meet.
16. n Wa-tecsraft Liability. Coves L-TAP T-ef—the
SUBCONSULTANT in limits of not less t# a -441
16.
17. n BUSINESS AUTOMOBILE LIABILITY INSURANCE. Coverage shall have minimum limits
of$500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-The ownership.
4-87 TEC H AIOlrOO M-I•SSIONS-FNSU ve
minimum limits of$Per Occurrence.
19.
Occurrence.
20. n UM-BDCI 1 A I IAQ11 ITV
tie CONSOILT-ANT
b4l#y'—aid
Ada wing form"
21. • PROFESSIONAL LIABILITY INSURANCE.
A. Professional Liability: Shall be maintained by the CONSULTANT to ensure its legal
liability for claims arising out of the performance of professional services under this Agreement.
CONSULTANT waives its right of recovery against COUNTY as to any claims under this insurance.
Such insurance shall have limits of not less than $ 1,000,000 each claim and aggregate.
B. Any deductible applicable to any claim shall be the sole responsibility of the
CONSULTANT. Deductible amounts are subject to the approval of the COUNTY.
C. The CONSULTANT shall continue this coverage for this Project for a period of not less
than five (5) years following completion and acceptance of the Project by the COUNTY.
D. The policy retroactive date will always be prior to the date services were first performed
by CONSULTANT or the COUNTY, and the date will not be moved forward during the term of this
Agreement and for five years thereafter. CONSULTANT shall promptly submit Certificates of
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Ct:C
Insurance providing for an unqualified written notice to the COUNTY of any cancellation of coverage
or reduction in limits, other than the application of the aggregate limits provision. In addition,
CONSULTANT shall also notify the COUNTY by certified mail, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in coverages or
limits received by CONSULTANT from its insurer. In the event of more than a twenty percent (20%)
reduction in the aggregate limit of any policy, CONSULTANT shall immediately take steps to have the
aggregate limit reinstated to the full extent permitted under such policy. CONSULTANT shall promptly
submit a certified, true copy of the policy and any endorsements issued or to be issued on the policy
if requested by the COUNTY.
22. VALUABLE PAPERS INSURANCE.
In the sole discretion of the COUNTY, CONSULTANT may be required to purchase valuable
papers and records coverage for plans, specifications, drawings, reports, maps, books, blueprints,
and other printed documents in an amount sufficient to cover the cost of recreating or reconstructing
valuable papers or records utilized during the term of this Agreement.
23. PROJECT PROFESSIONAL LIABILITY.
A. If the COUNTY notifies CONSULTANT that a project professional liability policy will be
purchased, then CONSULTANT agrees to use its best efforts in cooperation with the COUNTY and
the COUNTY's insurance representative, to pursue the maximum credit available from the
professional liability carrier for a reduction in the premium of CONSULTANT's professional liability
policy. If no credit is available from CONSULTANT's current professional policy underwriter, then
CONSULTANT agrees to pursue the maximum credit available on the next renewal policy, if a renewal
occurs during the term of the project policy (and on any subsequent professional liability policies that
renew during the term of the project policy). CONSULTANT agrees that any such credit will fully
accrue to the COUNTY. Should no credit accrue to the COUNTY, the COUNTY and CONSULTANT,
agree to negotiate in good faith a credit on behalf of the COUNTY for the provision of project-specific
professional liability insurance policy in consideration for a reduction in CONSULTANT's self-insured
retention and the risk of uninsured or underinsured consultants.
B. The CONSULTANT agrees to provide the following information when requested by the
COUNTY or the COUNTY's Project Manager:
1. The date the professional liability insurance renews.
2. Current policy limits.
3. Current deductibles/self-insured retention.
4. Current underwriter.
5. Amount (in both dollars and percent) the underwriter will give as a credit if the policy is
replaced by an individual project policy.
6. Cost of professional insurance as a percent of revenue.
7. Affirmation that the design firm will complete a timely project errors and omissions
application.
C. If the COUNTY elects to purchase a project professional liability policy, CONSULTANT
to be insured will be notified and the COUNTY will provide professional liability insurance, naming
CONSULTANT and its professional subconsultants as named insureds.
END OF SCHEDULE D]
Page 27 of 30
PSA_CCNA Single Project Agreement[2022_ver.I]
SCHEDULE E
TRUTH IN NEGOTIATION CERTIFICATE
In compliance with the Consultants' Competitive Negotiation Act, Section 287.055, Florida
Statutes, RG Architects, P.A. company's name)
hereby certifies that wages, rates and other factual unit costs supporting the compensation for the
services of the CONSULTANT to be provided under the Professional Services Agreement, concerning
Design Services for Collier County Mental Health Facility
project"is
accurate, complete and current as of the time of contracting.
BY: Y064-2 S c c('A-S
TITLE: S eGC42
DATE: 2' 2,`( • Z`7,
Page 28 of 30
PSA_CCNA Single Project Agreement[2022_ver.I[
SCHEDULE F
KEY PERSONNEL
Name Personnel Category Percentage of
Time
Charles Gutekunst Principal 35
Javier Salazar Project Manager 65
Ryan Richards Senior Architect 55
Hernan Riviera Project Manager 55
Alex Jordan Project Manager 65
Maurizio Maso Senior Architect 45
Scott Lain Project Manager 65
Todd Griffith Principal 50
Paul Moerschel Principal 50
Kathy Iskander Project Manager 65
Alexis Velasquez Engineer 65
Joshua Fruth Principal 50
Jenna Woodward Sr. Project Manager I 65
Carl Thrusman Sr. Project Manager I 65
Krystel Weems Project Manager II 65
Joanna Pidgeon Project Engineer II 65
Bruce Layman Ecologist 65
Kyle Fruth Sr. Engineer Inspector 65
Steve Sammons Landscape Architect 65
Jessica Harrelson Planning Manager 70
Alex Avila Sr. Designer 55
Anotoneet Spagnola Sr. CAD Tech I 65
Kim Davidson Permitting Coordinator 45
Audry Hancock Admin II 45
Luke Decaraires Engineer 65
Gabby Pelletier Engineer 50
Robert Donahue Engineer 65
Robert Moss Project Manager 65
Natali Garcia Senior Construction Manager 60
John Bowman Construction Administrator 60
Elianne Abiad Clerical 40
Carla Ortega Architect 60
Emily Minkowitz Architect 50
Laura Salazar Architect 50
Austin Landrette Architect 50
Sanjay Rajput Architect 50
Page 29 of 30
PSA_CCNA Single Project Agreement[2022_ver.l]
SCHEDULE G
Other:
Description)
I I following this page (pages I through 3 )
this schedule is not applicable
Page 30 of 30
PSA_CCNA Single Project Agreement[2022_ver.I]
CAv