Agenda 07/11/2023 Item #16E2 (Approve after-the-fact payment to Networked Solutions, Inc.)16.E.2
07/ 11 /2023
EXECUTIVE SUMMARY
Recommendation to approve an after -the -fact payment in the total amount of $47,494.24 to Presidio
Networked Solutions, Inc., under Purchase Order 4500222795, for a three-year Cloud Insights Subscription.
OBJECTIVE: To approve an after -the -fact payment for the purchase of a Clouds Insights Subscription from
Presidio Networked Solutions, Inc. in the total amount of $47,494.24.
CONSIDERATIONS: Purchase Order 4500222795 was issued on December 30, 2022, to Presidio Networked
Solutions, Inc. in the total amount of $1,096,870.72 for Information Technology NetApp equipment (servers and
Storage Area Network devices) and support update under piggyback with State of Florida Agreement #43211500-
WSCA-I5-ACS.
Upon further review of the invoice, it was noted that one of the items - a three-year Cloud Insights Subscription in
the amount of $47,494.24, which was part of the proposal, was not included on the contract product price list and
was considered an "open market" item. Accordingly, the invoice was short -paid in the amount of $47,494.24.
The purchase of Clouds Insights Subscription is critical to maintain the reporting, monitoring, and securing of the
County's NetApp Environment. It provides analytics on file usage, control, auditing, and usage that is paramount to
a large network environment. Insights also allows staff to predict the growth of file systems within the agency so
equipment and storage space can be proactively purchased before it becomes an emergency.
This after -the -fact approval is requested because staff inadvertently issued a Purchase Order for an item that was
not on a contract and did not follow the Procurement Ordinance 2017-08, as amended, Section 10 Informal
Competition requirement to obtain three quotes for purchases over $3,000 but not greater than $50,000.
Additionally, staff requoted the product as an "open market" item, obtained the following pricing, and determined
that the Presidio pricing is still the lowest of the three.
Vendor
Quoted Amount
Presidio Networked Solutions
$ 47,494.24
CDW Government
$ 54,540.00
SHI International Corp
$ 55,711.60
Staff is requesting an after -the -fact approval of payment to Presidio Networked Solutions, Inc. for the three-year
Cloud Insights Subscription in the total amount of $47,494.24, which is in the best interest of the County with the
lowest cost.
FISCAL IMPACT: Funds in the amount of $47,494.24 are already encumbered and available under PO
4500222795 in IT Infrastructure Project 50089.1 in the IT Capital Replacement Fund (5006).
GROWTH MANAGEMENT IMPACT: No growth management impacts are associated with this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
RECOMMENDATION: Recommendation to approve payment in the total amount of $47,494.24 to Presidio
Networked Solutions, Inc., under Purchase Order 4500222795, for a three-year Cloud Insights Subscription.
Prepared by: Mark Gillis, Director, Information Technologies Division
ATTACHMENT(S)
1. PO 4500222795 $1,096,870.72 (PDF)
Packet Pg. 917
16. E.2
07/ 11 /2023
2. Presidio Original invoice (PDF)
3. Presidio After the fact form New v2 MG-FINAL(PDF)
Packet Pg. 918
16. E.2
07/ 11 /2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doe ID: 25961
Item Summary: Recommendation to approve an after -the -fact payment in the total amount of $47,494.24 to
Presidio Networked Solutions, Inc., under Purchase Order 4500222795, for a three-year Cloud Insights
Subscription
Meeting Date: 07/11/2023
Prepared by:
Title: Division Director - Information Technology — Information Technology
Name: Mark Gillis
06/29/2023 8:21 AM
Submitted by:
Title: Division Director - Information Technology — Information Technology
Name: Mark Gillis
06/29/2023 8:21 AM
Approved By:
Review:
Information Technology
Mark Gillis
Director Review
Corporate Business Operations
Kenneth Kovensky Additional Reviewer
Procurement Services
Sandra Herrera
Level 1 Purchasing Gatekeeper
Procurement Services
Sandra Herrera
Procurement Director Review
County Attorney's Office
Scott Teach
Level 2 Attorney Review
Corporate Compliance and Continuous Improvement
Megan Gaillard
Office of Management and Budget Geoffrey Willig Level 3 OMB Gatekeeper Review
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget Blanca Aquino Luque Additional Reviewer
County Manager's Office Amy Patterson Level 4 County Manager Review
Board of County Commissioners Geoffrey Willig Meeting Pending
Completed
06/29/2023 8:29 AM
Completed
07/02/2023 8:11 AM
Completed
07/05/2023 7:47 AM
Completed
07/05/2023 7:48 AM
Completed
07/05/2023 2:49 PM
Additional Reviewer Completed
07/05/2023 4:23 PM
Skipped
07/05/2023 4:02 PM
Completed
07/05/2023 4:28 PM
Completed
07/05/2023 4:45 PM
Completed
07/05/2023 4:50 PM
07/11 /2023 9:00 AM
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Collier County Board of County Commissioners
Procurement Services Division
Phone:239-252-8407
Fax: 239-732-0844
Tax Exempt: 85-8015966531C-1
Vendor# 119252
PRESIDIO NETWORKED SOLUTIONS INC
7601 ORA GLEN DR STE 100
GREENBELT MD 20770
Please deliver to:
INFORMATION TECHNOLOGY DEPARTMENT
SUITE 600 Attn.: Mark Fowski
3299 TAMIAMI TRL E STE 600
NAPLES FL 34112-5749
Send all Invoices to: I 16.E.2.a
Collier County Board of County Commissioners
' Attn: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112-5749
OR email to: bccapclerk@collierclerk.com
Purchase Order number must appear on all related
correspondence, shipping papers and invoices:
Purchase order
PO Number 4500222795 Data 12/30/2022
Contact Person IT General & Admin
Telephone 239-252-8799 Fax 239-252-8811
Delivery Date: 09/30/2023
Terms of Payment Net 30 Days
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 PB NetApp SAN for snaplock/snapvault 656,564.61 EA 1.00 656,564.61
PURSUANT TO THIS CONTRACT YOUR PO MUST REFLECT THE FOLLOWING CONTRACT:
NAPSO VALUEPOINT NETAPP CONTRACT MNWNC-121 FL 43211500-WSCA-15-ACS.
*** Item partially delivered """
00020 PB NetApp SAN for snaplock/snapvault 440,306.11 EA 1.00 440,306.11
PURSUANT TO THIS CONTRACT YOUR PO MUST REFLECT THE FOLLOWING CONTRACT:
NAPSO VALUEPOINT NETAPP CONTRACT MNWNC-121 FL 43211500-WSCA-15-ACS.
*** Item partially delivered """
Total net value excl. tax USD 1,096,870.72
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site
http://www.colliercountyfl.gov/home/showdocument?id=74077, including delivery and payment terms. Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to: Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples FL 34112-5749
OR email to: bccapclerk@collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
6",t,'- Sandra Herrera, Director, Procurement Services Division
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Printed 06/08/2023 @ 12:34:41 5006000000-121160-634999-50089.1 Packet Pg. 920
PRESID10
Presidio Networked Solutions
EIN: 58-1667655, DUNS: 15-405-0959
For questions on this invoice please call:
Alex Kristoffer Gutierrez
(p) +1.781.970.6475, (f)
agutierrez@presidio.com
BILL TO: Collier County
Accounts Payable
3299 Tamiami Trail East
Suite 700
Naples, FL 34112
Customer #:
COUNT111
Account Manager:
Amir Wexler
Payment Terms:
Net 30
Title:
Collier BoCC - NetApp Refresh - v5
Please send payments
made payable to:
Presidio Networked Solutions
P.O. Box 822169
Philadelphia, PA 19182-2169
Wire or ACH Payments:
PNC Bank
A 14
ABA BA 03100005000053
16.E.2.b
INVOICE: 6011723000359 R
DATE: 1 /25/2023
PAGE: 1 of 3
SHIP TO: Collier County IT Department
Alien Garcia
8075 Lely Cultural Parkway
Suite 217
Naples, FL 34113
Customer PO#: 4500222795
Order#: 3001042307936
Quote #: 2001722039872-06
Contract Vehicle: Florida NASPO ValuePoint NetApp MNWNC-121 F
Part #
Description
Unit Price
QtymmQty
Ordered
Tax
Extended
FAS830OA-003
FAS8300 HA System,Ethernet Bundle
$5,964.000
2.0
2.0
$0.00
$11,928.00
Serial#: 952248001746,952248002225
X1135A-N-C
HBA,4-port FCP Targt-Init 32Gb PCIe w/SFP+, C
$2,307.410
4.0
4.0
$0.00
$9,229.64
X1148A-N-C
NIC 2-Pt BareCage 100GbE RoCE QSFP28 PCIe,-C
$1,364.900
4.0
4.0
$0.00
$5,459.60
DS460C-B-07-16.0-
Disk Shelf, 12G,60x16TB,7.2K,-C
$26,418.410
3.0
3.0
$0.00
$79,255.23
60B-N-C
SW-CORE-BNDLE-
SW,Core Bundle,Per-0.1TB,NLSAS,F03,-C
$6.190
32000.0
32000.0
$0.00
$198,080.00
NLSAS-F03-C
SW -SECURITY-
SW,Security and Compliance Bundle,-C
$4,268.830
2.0
2.0
$0.00
$8,537.66
COMPL-BDL-C
SW-DATA-PR-BDL-
SW,Data Protection Bdl,Per-0.1TB,NLSAS,F03,-C
$2.130
32000.0
32000.0
$0.00
$68,160.00
NLSASF03-C
CS-4HR-
4hr Parts Delivery and Replacement
$54,219.850
1.000
1.000
$0.00
$54,219.85
REPLACEMENT
CS -NON-
Non-retumable Drives (HDDs,SSDs)
$28,799.370
1.0
1.0
$0.00
$28,799.37
RETURNABLE -
DRIVES
Start Date:01/10/2023
End Date: 01/09/2024
Packet Pg. 921
16.E.2.b
PRESID10
Presidio Networked Solutions
EIN: 58-1667655, DUNS: 15-405-0959
For questions on this invoice please call:
Alex Kristoffer Gutierrez
(p) +1.781.970.6475, (f)
agutierrez@presidio.com
Please send payments
made payable to:
Presidio Networked Solutions
P.O. Box 822169
Philadelphia, PA 19182-2169
Wire or ACH Payments:
PNC Bank
Acct:8611678714
ABA 031000053
INVOICE: 6011723000359
DATE: 1 /25/2023
PAGE: 2 of 3
Part #
Description
Unit Price.
Ordered
Qty
Tax
Extended
CS-G1-SE-EXPERT
SupportEdge Expert
$487,978.720
1.000
1.000
$0.00
$487,978.72
X387A-10-2P
Drive Pack,HDD,12G,10x16TB,DS460C,2P
$3,711.630
2.0
2.0
$0.00
$7,423.26
DS460C-B-0-60-N
Disk Shelf,4U60,12G,Empty,DS460C
$3,183.640
1.0
1.0
$0.00
$3,183.64
CS-4HR-
4hr Parts Delivery and Replacement
$1,511.490
1.000
1.000
$0.00
$1,511.49
REPLACEMENT
CS -NON-
Non-retumable Drives (HDDs,SSDs)
$3,173.450
1.0
1.0
$0.00
$3,173.45
RETURNABLE -
DRIVES
Start Date:01/10/2023
End Date: 01/09/2024
CS-G1-SE-EXPERT
SupportEdge Expert
$13,603.360
1.000
1.000
$0.00
$13,603.36
DS224C-B-10-1.2-
Disk Shelf, 12G,24x1.2TB,10K,QS
$5,160.780
1.0
1.0
$0.00
$5,160.78
24S-QS-N
SW-CORE-BNDL-
SW,Core Bundle,Per-0.1TB,SAS,Add-On,F03,QS
$16.430
288.0
288.0
$0.00
$4,731.84
SAS-AD-F03
SW -DATA -PRO -SAS-
SW,Data Protection Bdl,Per-0.1TB,SAS,F03,QS
$8.020
288.0
288.0
$0.00
$2,309.76
F03-QS
CS-4HR-
4hr Parts Delivery and Replacement
$1,758.870
1.000
1.000
$0.00
$1,758.87
REPLACEMENT
CS -NON-
Non -returnable Drives (HDDs,SSDs)
$1,875.300
1.0
1.0
$0.00
$1,875.30
RETURNABLE -
DRIVES
Start Date:01/10/2023
End Date: 01/09/2024
CS-G1-SE-EXPERT-
SupportEdge Expert
$15,829.800
1.0
1.0
$0.00
$15,829.80
ADD -ON
Start Date:01/10/2023
End Date: 01/09/2024
Packet Pg. 922
16.E.2.b
PRESID10
Presidio Networked Solutions
EIN: 58-1667655, DUNS: 15-405-0959
For questions on this invoice please call:
Alex Kristoffer Gutierrez
(p) +1.781.970.6475, (f)
agutierrez@presidio.com
Please send payments
made payable to:
Presidio Networked Solutions
P.O. Box 822169
Philadelphia, PA 19182-2169
Wire or ACH Payments:
PNC Bank
Acct:8611678714
ABA 031000053
INVOICE: 6011723000359
DATE: 1 /25/2023
PAGE: 3 of 3
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16.E.2.c
C;0i1j T County
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Colleen Nelson
Division: Information Technology
Division Director: Mark Gillis
Vendor Name: Presidio Networked Solutions
Amount: 47,494.24
Contract #: PB State of FL 43211500-WSCA-15-ACS
Purchase order: 4500222795
Why is this deemed a non -compliant purchase? Choose one.
Contract W]
Ordinance W]
Manual ❑
P-Card ❑
Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
Purchase Order 4500222795 in the amount of 1,096,870.72 was issued on 12/30/2022 under piggyback with State of Florida Agreement
43211500-WSCA-15-ACS for the NetApp SAN for snap lock/snapvauIt. Invoice 6011723000359R was received on 1/25/2023 and upon review it
was noted that one line item for the Cloud Insights 3-year Subscription in the amount of $47,494.24 was not listed on the contract product price
list and is considered an 'open market' item.
This after -the -fact is requested because staff inadvertently issued a Purchase Order for an item that was not on a contract and did not follow the
Procurement Ordinance 2017-08, as amended Section 10 Informal Competition (Purchases Exceeding $3,000 but Not Greater Than $50,000)
requirement to obtain three quotes for purchases not greater than $50,000.
Invoice 6011723000359R was short paid by the amount of $47,494.24, which requires and after -the -fact approval for payment.
Additionally, staff re -quoted the product as a non -bid item and obtained the following pricing Presidio - $47,494.24, CDW - $54,540.00, SHI
International $55,711.60) and determined that the Presidio pricing is still the lowest of the three, which supports the request for after -the -fact
approval.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Request that the Board approve/ratify payment of the remaining balance on invoice
6011723000359R in the amount of $47,494.24 for the Non -Bid line item not listed on the
piggyback contract 43211500-WSCA-15-ACS for Cloud Insights 3-year Subscription.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Before requesting a Purchase Order, staff will ensure that all quoted items are priced according
to the contracts. Additionally, staff will be assigned Collier University training for Procurement
101, Quoting 101, and Quick Guide to Cooperative Purchasing.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Colleen Nelson
Signature: NelSonC011een Date:202306.29y073446 0400.
Date:
Division Director: Mark Gillis
Digitally signed by GillisMark
Signature: G i l l I s M a rk Date: 2023.06.28 17:28:29
-04'00'
Date:
T_
to
CD
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Revised 06/17/2021
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