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Agenda 07/11/2023 Item #16E1 (Approve the administration report for various County Division's After-the-fact purchases)16.E.1 07/ 11 /2023 EXECUTIVE SUMMARY Recommendation to approve the administrative report prepared by the Procurement Services Division for various County Division's After -the -Fact purchases requiring Board approval in accordance with Procurement Ordinance 2017-08 and the Procurement Manual, as well as, to approve the payment of $4,714.74 in expenditures that have been incurred that were out of compliance with the contracts or procurement requirements for associated invoices that have not been paid. OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval/ratification for various procurement -related transactions that were not incompliance with contract terms or procurement requirements. CONSIDERATIONS: Pursuant to Section Twenty -One Unauthorized Purchases, all purchases made shall be in accordance with the Board's Procurement Ordinance 2017-08, as amended, and those purchased contrary to those provisions the County is not bound by. In accordance with the Procurement Manual, those purchases made not in conformance with the ordinance, policy, procedure, or contract terms require an After -the -Fact form reported to the County Manager and the Board Staff is requesting the Board to accept this administrative report approving the After -the -Fact memos from various Divisions and authorize the timely payment of outstanding invoices. This administrative report includes the following: This after the fact is submitted by the Facilities Management Division due to division staff not following the "suspension of Work Order" which violated the agreement. Total owed is $102.89 2. This after the fact is submitted by the Domestic Animal Services Division due to staff not being aware of the new procedure on how vehicle deductibles are required to be paid. There are two (2) deductibles totaling $913.80 3. This after the fact is submitted by the Domestic Animal Services Division due to staff not having an open PO at the time the services were performed. There are four (4) invoices totaling $1,088.00. 4. This after the fact is submitted by the Information Technology Division due to staff not having an open PO at the time of purchase. There is one (1) invoice in the amount of $807.11. 5. This after the fact is submitted by the Operations and Veterans Support Division due to staff not having an open PO at the time the services were provided. There are seven (7) invoices totaling $1,365.00. 6. This after the fact is submitted by the PTNE division due to staff purchasing items other than what was on the original quote. There is one (1) invoice in the amount of $955.44. FISCAL IMPACT: The net total for the six (6) items is $4,714.74 (fiscal impact). $517.50 does not have a fiscal impact because it was credits received by the vendor(s). The total amount of outstanding invoices is $5,232.24. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAK Packet Pg. 867 16.E.1 07/11/2023 GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division for various County Division's After -the -Fact purchases requiring Board approval in accordance with Procurement Ordinance 2017-08 and the Procurement Manual, as well as, to approve the payment of $4,714.74 in expenditures that have been incurred that were out of compliance with the contracts or procurement requirements for associated invoices that have not been paid. Prepared By: Jennifer Ziglar, Procurement Strategist I, Procurement Services ATTACHMENT(S) 1.0711 After the Fact Report FY23 (PDF) 2.0711 BSSW - ATF Backup (PDF) 3.0711 Devoe Collision - ATF Backup (PDF) 4.0711 Gateway Services LLC (PDF) 5. 0711 vTECHio ATF & Backup (PDF) 6.0711 American Trailer Rental ATF & Backup (PDF) 7.0711 Hypertec ATF & backup (PDF) Packet Pg. 868 16. E.1 07/11/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.1 Doc ID: 25966 Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services Division for various County Division's After -the -Fact purchases requiring Board approval in accordance with Procurement Ordinance 2017-08 and the Procurement Manual, as well as, to approve the payment of $4,714.74 in expenditures that have been incurred that were out of compliance with the contracts or procurement requirements for associated invoices that have not been paid. Meeting Date: 07/11/2023 Prepared by: Title: — Procurement Services Name: Jennifer Ziglar 06/28/2023 3:35 PM Submitted by: Title: Manager - Procurement — Procurement Services Name: Sandra Herrera 06/28/2023 3:35 PM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Completed 06/28/2023 4:07 PM Procurement Services Sandra Herrera Procurement Director Review Completed 06/30/2023 8:26 AM Corporate Compliance and Continuous Improvement Megan Gaillard Additional Review Completed 06/30/2023 2:14 PM Procurement Services Jennifer Ziglar Additional Reviewer Skipped 06/28/2023 4:03 PM Office of Management and Budget Blanca Aquino Luque Additional Reviewer Completed 06/30/2023 5:03 PM Office of Management and Budget Blanca Aquino Luque Level 3 OMB Gatekeeper Review Completed 06/30/2023 5:03 PM Office of Management and Budget Christopher Johnson Additional Reviewer Completed 07/03/2023 7:24 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/03/2023 10:01 AM County Manager's Office Ed Finn Level 4 County Manager Review Completed 07/05/2023 12:56 PM Board of County Commissioners Geoffrey Willig Meeting Pending 07/11/2023 9:00 AM Packet Pg. 869 § w k (soda a|e!#mmWp s mmeSjueman3oJd:9 6 Z Ezk]Modell pezi emjau¥�U :)UmmL13B n¥ ) } \ ) - K CL (L ( k y - � {¥) _ �\ \ \ \ \ 2 §«■ « « « k ! \ T >2> 33A A 3 OD 16 /) \} \ \ \ \ } \ ) ) ® -�2 § - §) } g )3] ] E` k 0 \ LL | ) f 3 ƒ ) ` \ » E § / )7 K |0o - ) / / ; // IL ) } } $ § k � J / _ a \ a 16.E.1.b Co= r County Instructions After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Clinton Perryman Division: Facilities Management Division Director: John McCormick Vendor Name: BSSW Architects Inc Amount: $102.89 contract #: 18-7432-AR [Purchase order: 4500215111 Why is this deemed a non -compliant purchase? Choose one. Contract RI Ordinance Manual P-Card ❑ Other Details of Purchase: Explain the circumstances behind this purchase. This "After the Fact' is necessary to approve Invoice 13025 for the short paid amount of $102.89 for the reimbursable extension of permit incurred by BSSW Architects Inc. for the Collier County Courthouse CCTV Project 181-50116.1. During the course of the construction phase of the design related engineering services were placed on a temporary "Suspension of Work Order" effective on September 15, 2022 while completing a change order to extend the duration of the time and additional services necessary for the project. The vendor incurred $102.98, incurred on October 14, 2022 for an extension of permit that had payment during the suspension of the work order time period. As a result, this item was not in compliance with the "Suspension of Work Order" which violated the agreement. In good faith efforts the design professional provided the necessary continuous engineering related services as requested by the County Project Manager "at risk" while the change order was being reviewed for approval by the County, which included the permit extension on with payment on October 14, 2022. Note - the work order was reinstated on February 22, 2023. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? The Facilities Management Division is requesting the Board of County Commissioners to approve/ratify Invoice 13025 for the short paid amount of $102.89 for the design engineering services that the County received. Upon Board approval, the purchasing order will be used to process the payment to BSSW Architects, Inc. for the reimbursable expenditure incurred during the stop work time period. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Staff has reviewed the executive summary, contract and the procurement manual and will ensure moving forward that proper documentation is included and disseminated prior to commencement of services. Workflow and procedures will be updated to include a quality assurance review by qualified staff to minimize any future issues. Additionally, staff responsible for obtaining Purchase Orders will be assigned Collier University training for Procurement 101, Quoting 101, Work Orders, and Procurement Services Library (PSL) 2022 for CCNA contracts. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Clinton Perryman err man In Y PerrymanClinton Signature: on Date: 2023.06.1515:29:41 -04'00' Date: Division Director: John McCormick Digitally signed by Signature: MccormickJohn Date: 023.0.1 Date: 2023.06.15 16:31:23 Date: V4 uu Q Revised 06/17/2021 Packet Pg. 871 16.E.1.b BSSW Architects, Inc. 949 Central Ave, Naples FL 34102 Collier County Courthouse Data rewire projects 10/29/2021 Contract Exhibit A Time Estimate For Lump Sum and Hourly Fee Determination Billing Previous Hours Balance to Task - Title Hours Rate Total billed Billed Current Billing % Finish % Task I - Site investigation, background production and project restart Principal 6 $206 $1,236 1236 $0 100% $0 0% Sr Project Manager 14 $172 $2,408 2408 $0 100% $0 0% Project Manager 8 $147 $1,176 1176 $0 100% $0 0% Clerical 4 $62 $248 248 $0 100% $0 0% Fee Estimate $5,068 -$68 $0 ite investigation and background production Lump sum Fee $51000 $5,000 $0 90% $0 0% Task 11 - Construction Contract Documents Principal 40 $206 $8,240 8240 $0 100% $0 0% Sr Project Manager 80 $172 $13,760 13760 $0 100% $0 0% Project Manager 52 $147 $7,644 7644 $0 100% $0 0% Clerical 36 $62 $2,232 2232 $0 100% $0 0% A. Change Order 1 Refamiliarization & Revision Principal 11 $206 $2,266 11 $2,266 $0 0% Sr Project Manager 32 $172 $5,504 32 $5,504 $0 0% Professional Sub -consultant fees - TLC Engineering $11,550 10600 $ 92% $950 8% 5% Mark-up on sub -consultant $578 530 $ - $48 Fee Estimate $51,774 -$4 Construction Contract Documents Lump sum Fee $44,000 $43,006 98% $7,770 18% $994 2% Task III - Permitting Principal 7 $206 $1,442 1442 $0 $0 0% Sr Project Manager 14 $172 $2,408 2408 $0 $0 0% Clerical 20 $62 $1,240 1240 $0 $0 0% B. Change Order iPermit Assistance Principal 4 $206 $824 4 $824 $0 0% Sr Project Manager 4 $172 $688 3 $516 $172 25% Fee Estimate $5,090 -90 -20 Permitting Assistance Lump sum Fee $5,000 $5,000 $1,320 26% $172 3% Task IV - Bidding Assistance Principal 3 $206 $618 $618 $0 0% Sr Project Manager 8 $172 $1,376 $1,376 $0 0% Clerical 7 $62 $434 $434 $0 0% Professional Sub -consultant fees - TLC Engineering $6,300 $6,300 $0 0% C. Change Order 1 Biddiny Assistance Principal 14 $206 $2,884 $0 $2,884 100% Sr Project Manager 39 $172 $6,708 $0 $6,708 100% 5% mark-up on sub -consultant $315 $315 $0 0% Fee Estimate $18,635 -$43 -$296 Bidding Assistance Lump sum Fee $27,750 $9,000 $0.00 056 $9,296 33% Task V - Construction Contract Administration - Hourly contractor and consultant Principal 60 $206 $12,360 $12,360 100% Sr Project Manager 120 $172 $20,640 $20,640 100% Project Manager 60 $147 $8,820 $8,820 100% Clerical 52 $62 $3,224 $3,224 100% Fee Estimate $45,044 -$44 Construction Contract Administration - Hourly Fee NTE $45,000 0% $45,000 100% Total lump, Professional sub -consultant and hourly fees $126,750 $62,006 49% $9,090.00 7% $55,462 44% Task VI - Reimbursable Expenses $3,000 102.89 102.89 Total Invoice $9,192.89 Packet Pg. 872 16.E.1.b ARCH I T E C T S' N C 1500 JaCMon St, Suite 200 Fort Myers, FL 3=1 Phone (239) 2784M Clint Perryman COLLIER BOARD OF COMMISSIONERS 3335 TAMIAMI TRAIL EAST Suite 700 NAPLES, FL 34112 Invoice May 12, 2023 Invoice No: 13025 Rev Stop work order was issu 9/15/ 22. No work perform, after that date until th, stop work order was lift on 02/22/23. Project 1910.08 Collier County Courthouse CCTV Contract No. 18-7432AR PO No. 4500215111 Collier County Project No. 181-60116.1 dinton.panyman@colliercountyfi.gov christina.garcia@collilercountyfl.gov Protessional Services for -the Pedods February 22, 2023 through March 31, 2023 Phase Fee % Complete Fee Earned Prior Billing Current Billing Site Investigation 61000.00 100.00 51000.00 5,000.00 0.00 Construction Documents 44,000.00 97.7409 43,006.00 43,006.00 0.00 Permitting Assistance 51000.00 100.00 61000.00 5,000.00 0.00 Bidding Assistance 9,000.00 100.00 91000.00 91000.00 0.00 Construction Phase Services 46,000.00 0.00 0.00 0.00 0.00 CO1 Refamiliarzation and 7,750.00 100.00 7,750.00 0.00 7,750.00 Revision COI Permit Assistance 1,500.00 89.3333 1,340.00 0.00 1,340.00 001 Bidding Assitance 91500.00 0.00 0.00 0.00 0.00 Total Fee 126,760.00 71,096.00 62,006.00 91090.00 Total Fee 91090.00 Phase Total $9,090.00 Reimbursable Expenses Reimbursable Permiting Fees 11/30/2022 AMERICAN EXPRESS 10/14/22 collier county 102.89 Total Refmbursalles 1.0 times 102.89 102.89 Phase Total $102.89 Total Project Invoice Amount $9,192.89 Packet Pg. 873 16.E.1.b Collier County Payment Slip - Permits Date: October 13, 2022 Contact: David A. Bamesberger AIA 949 Central Ave Naples, FL 34102 Owner: Permit Location: 3335 Tamiami TRL E, Building, BLDG It BLDG W, Naples FEES: Description PG—Dlication Number Permit Number -�- Eee Paid Fee Permit Extension PREL20190833606 PREL2019083360601 $100.00 $0.00 Total: $100.00 $0.00 Total Owing: $100.00 Bonds: Job Description: replacement and removal of IT and Security low voltage systems in the Collier County Court House. Adding a server room and IDF room o the 5th floor and an additional IDF room on the 2nd floor for termination and switching if various Constitutional offices including Federal, State, County Sheriffs Department and local court recording. Sever and IDF rooms will be equiped with variable refrigerant air conditioning systems with condensing units on the 7th floor roof. 3336 Tamiami TRL E, Unit; BLDG W, Naples To pay online use the following link: https:Hcy odai cQjliercountvfl gov/OjWiewweb Must be a GMD Public Portal registered user to make payment. Packet Pg. 874 16.E.1.b Payment Receipt Your payment has been accepted Confirmation # Payment Type Account # Reference Number Status Payment Date Payment Method Payment Amount Service Fee Total Amount Charged 268048277 CityView Paymer ow L 185779, L PREL201908336O ACCEPTEI Oct 14, 2022--1:09:11 PI Cn _ American Express ***********3001 E L $100.01 $2.8' LO N $102.8' a CU _ m LL Cn m a E a Packet Pg. 875 16.E.1.b Collier County Payment Slip - Permits Date: October 13, 2022 Contact: David A. Bamesberger AIA 949 Central Ave Naples, FL 34102 Owner: Permit Location: 3335 Tamiami TRL E, Building, BLDG It BLDG W, Naples FEES: FQpliotion Number [PerrTfit [PermitNumber ai Permit Extension PREL20190833606 PREL2019083360601 $100.00 $0.00 Total: $100.00 $0.00 Total Owing: $100.00 Bonds: Job Description: replacement and removal of IT and Security low voltage systems in the Collier County Court House. Adding a server room and IDF room o the 5th floor and an additional IDF room on the 2nd floor for termination and switching if various Constitutional offices including Federal, State, County Sheriffs Department and local court recording. Sever and IDF rooms will be equiped with variable refrigerant air conditioning systems with condensing units on the 7th floor roof. 3335 Tamiami TRL E, Unit: BLDG W, Naples To pay online use the following link: htlps:fty orta{ QQlliercountyfl govl iewweb Must be a GMD Public Portal registered user to make payment. Packet Pg. 876 16.E.1.b OWer co"Pity Payment Receipt Your payment has been accepted Confirmation # Payment Type Account # Reference Number Status Payment Date Payment Method Payment Amount Service Fee Total Amount Charged 268048277 CityView Paymer L 185779. L PREL2019083360 ACCEPTEI Oct 14, 2022—1:09:11 PI v, American Express ***********3001 E L $100.01 a $2.8' LO N $102.8' a CU ca Cn Cn Cn m a E a Packet Pg. 877 16.E.1.b co ter County Public Utilities Department Facilities Management Division September 15, 2022 Daniel A. Summers, AIA President BSSW Architects, Inc. 949 Central Ave. Naples, FL. 34102 Re: Contract No. 18-7432-AR (Suspended Work Order #1) Courthouse Rewire/Security System/Upgrade Purchase Order No. 450021511 Collier County Project No. 181-50616.1 Dear Mr. Summers: Effective as of the date first written above, the referenced contract/work order is hereby suspended until further notice. The project will remain suspended until further notice. Once the suspension is lifted, you will have 144 calendar days remaining to complete the project. If you have any questions, please do not hesitate to contact me at (239) 252-7435. Sincer�ly� _ _ ClintPerryman, CGC, PMP Sr. Project Manager cc: Patrick Quinn, Purchasing Technician Dave Closas, Principal Project Manager Alina Gonzalez, Supervisor, Facilities Christina Duggan, Accountant Facilities Management Division • 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112-5356.239-252-8 packet Pg. 878 16.E.1.b Collier CO3.1.ty Public Utilities Depadment Facilities Management Division February 22, 2023 Dan Summers, AIA, President BSSW Archtiecs, Inc. 949 Central Ave. Naples, FL. 34102 RE: Suspension Lift #1 for: Contract No. 18-7432-AR Courthouse Rewiring/Security System Upgrade Purchase Order No. 450021511 Collier County Project No. 191-50616.1 Dear Mr. Summers: As of the date of this letter, the suspension of work associated with Contract No. 18-7432-AR is hereby lifted. At the time of the suspension there were 144 days remaining on the contract, and a change order was executed to add an additional 200 days. Therefore, after this suspension is executed the the Final Completion date will be on February 1, 2024. Please be informed that no work is authorized after the Final Completion date stated herein unless the contract time has been properly extended on or before the stated Final Completion date. Invoices for any unauthorized work will not be paid. If you have any questions, please feel free to contact me accordingly. Sincerely, I Clint L. Perryman, CGC, PMP Sr. Project Manager CC: Patrick Quinn, Purchasing Technician, Administrative Services Alina Gonzalez, Supervisor, Facilities Management Christina Duggan, Accountant, Facilities Management Facilities Management Division - 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112-5356.239-252-83Z Packet Pg. 879 16.E.1.c Corer County Instructions After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Danielle Jersey Division: Domestic Animal Services Division Director: Marcy Perry Vendor Name: Devoe Collision Amount: $913.80 Contract #: N/A Purchase Order: N/A Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual ❑ P-Card ❑ Other Details of Purchase: Explain the circumstances behind this purchase. In July 2020, Domestic Animal Services vehicle CC2-1137 and in February 2021, Domestic Animal Services vehicle CC2-1650 were involved in separate accidents. Repairs were not completed until June 2021. The two vehicles were picked up at Devoe Collision by former PSD staff. The staff that picked up the vehicles were not aware of the new procedure on how vehicle collision deductibles are required to be paid; therefore, the deductible was not paid at pick up in the amount of $456.90 for each vehicle after repairs covered by the County vehicle insurance and at the time the vehicles were picked up. Devoe Collision did not require the payment for deductible at the time of pick up. A total of $913.80 is due to the vendor for the deductibles on the two vehicles that were already repaired (service received and vehicles returned to County). Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Domestic Animal Services is requesting the Board of County Commissioners to approve/ratify the payment in the total amount of $913.80 to Devoe Collision for the two deductibles that were not previously paid from invoices: #41-07082010470 - $456.90 - CC2-1137 #41-02242111289 - $456.90 -CC2- 1650 Upon Board approval, the purchasing card will be used to process the payment to Devoe Collision for these deductibles. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Operations and Veterans Services will provide individuals involved in these types of transactions (vehicle deductibles with purchasing card payments) throughout the Public Services Department in all Divisions training and/or reminder that deductibles should be paid at the time of service delivery (vehicle pick up) via P-Card or as soon as notification to make payment is provided by Risk Management/Fleet. Also, payments will not be made until all proper documentation that is required is received. Domestic Animal Services staff with purchasing cards that complete payment for these types of vehicle transactions will be signed up and complete p-card refresher training in Collier University. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Danielle Jersey Signature: JerseyDanielle Datea'20230626y161001_0400' Date: Division Director: Marcy Perry Digitally signed by PerryMarcy signature: PerryMarcy Date: 2023.06.2811:48:41 04'00' Date: Q Revised 06/17/2021 Packet Pg. 880 16.E.1.c ArencibiaJessica From: MartinezRomona Sent: Tuesday, June 13, 2023 3:01 PM To: ArencibiaJessica Cc: MageeYahaira Subject: RE: Devoe Claim Documents / Risk Memo Attachments: CC2-1650 Claim Abstract001.pdf; CC2-1137 Claim Abstract001.pdf Hi Jessica, Per our telephone conversation, Devoe Collision still needs to be paid the outstanding deductibles for the claims below Attached are the claims extract for the two claims. Let me know if you need anything else. CC2-1137 = 41-07082010470 - $456.90 - CC2-1137 2/1/21 WO#174267 CC2-1650 = 41-02242111289 - $456.90 -CC2- 1650 3/25/21 WO#175673 Romona Martinez Claims Adjuster Operation Support Specialist I Risk Management Division 3311 Tamiami Trail East Bldg. D Naples, FI 34112 Phone: 239.252.8839 Fax: 239-252-8048 TAKE THE SURVEY E-Mail: Romona.Martinez(a�colliercountyfl.gov From: ArencibiaJessica <Jessica.Arencibia@colliercountyfl.gov> =' Sent: Tuesday, June 13, 2023 9:01 AM o U To: MartinezRomona <Romona.Martinez@colliercountyfl.gov> o Cc: MageeYahaira <Yahaira.Magee@colliercountyfl.gov> m Subject: Devoe Claim Documents / Risk Memo ti Hi Romona! o c a� I was hoping you could help me obtain the Risk Memo / Damage Determination forms /Claim Abstract report for the E following 2 claims: These were from prior years. Thanks! a Packet Pg. 881 16.E.1.c M4® GMC -� BUICK SUBARU. 1411 Solana Rd Naples, FL 34103 Phone: (239) 649-1400 06/02/21 8003555/1 SERVICE DEPARTMENT HOURS - • • " 11 " 07/14/21 Pre-Invoi( 7:30a.m.to6:00P.m. Monday - Friday 8:00 a.m. to 3:00 p.m. Saturday 72199 72200 BONNIE HAMM/B525 2901 COUNTY BARN RD 239-252-4118 I 1FTNR2YM7FKB05808 PO 4500207881 Home Phone NAPLES, FL 34112-2302 239-252-2277 Year I Make I Model I Body .. 120151 FORD TRUCK TRANSIT CARGO I T-250 148 LW RF S CC2-1137 : 239-537- #1 - 61BUZ: BODY SHOP REPAIRS REPAIR AS PER ESTIMATE Tech: LEONARDO ESPERANZA (716) Tech: LEONARDO ESPERANZA (716) Installed CK4Z61280K97AC :DEFLECTOR 1@136.48 Installed BK3Z6129397BA :MLDG 1@58.57 Installed W709176S300 :RIVET 8@1.50 Installed BK3Z61247A64C :REINFORCE 1@31.07 Installed BK3Z16758B :BUMPER 1@16.70 Sub Total: 1474.62 ------------------------------------------------------------------- #2 - 63BUZ: REFINISH BODY SHOP REFINISH AS PER ESTIMATE Tech: FRANCISCO MARTINEZ (625) Sub Total: 330.60 --------- --------------------------------------------------------- Paint & Materials ------------------------------------------------------------------- 10a Parts Discount SERVICE: ALL ORIGINAL EQUIPMENT REPLACEMENT PARTS HAVE A 2 YEAR OR LABOR PARTS 24,000 MILE WARRANTY (LABOR MAY APPLY) BODY SHOP: ALL REPLACEMENT PARTS ARE GUARANTEED AS SPECIFIED BY DEDUCTIBLE INDIVIDUAL MANUFACTURER'S WARRANTY. COLLISION LABOR AND PAINT ARE GUARANTEED FOR AS LONG AS YOU OWN THIS VEHICLE. SUBLET DISCLAIMER OF WARRANTY The only warranties applying to this part(s) are those which may be offered by the SHOP SUPPLIES HAZARDOUS MATERIALS manufacturer. Manufacturers parts and related labor are guaranteed for 12 months or 12,000 miles, whichever comes first. The selling dealer hereby expressly disclaims all warranties, either expressed or implied, including any implied warranties of merchantibility SALES TAX OR TAX I.D. SPECIAL ORDER DEPOSIT or fitness for a particular purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the sale of this part(s) and/or service. DISCOUNTS Buyer shall not be entitled to recover from the selling dealer any consequential damages, damages to property, damages for loss of use, lass of time, loss of profits or income, or any other incidental damages. TOTAL DUE c4 1140.( 79.1 136., 58 . 12 . ( 31.( 16.' 330.E a 191 . , m LL H -25.2 Q c 0 J: 0 U a) O d ti O 1550.d 446.: V .( Q .l -25. 1971. X I Packet Pg. 882 02016 DEALERTRACK TECHNOLOGIES -D-1—hp Applculon G—p 16.E.1.c RISK MANAGEMENT DIVISION MEMORANDUM TO: Danielle Jersey FROM: Romona Martinez Risk Management Division DATE: 05/04/2022 RE: Damage to County Vehicle D/I: 05/02/2022 Asset# CC2-1137 According to information received in this office, a vehicle under your supervision was involved in an incident that may have resulted in obvious or concealed damage to the vehicle. To determine whether repairs will be required, please immediately contact the Fleet Management Division at 252-2277 to schedule a time and date for the vehicle to be inspected. Following the inspection, Fleet Management will email the attached "Damage Determination" form to me. If repairs are found to be necessary, I will assign a Risk Management claim number and coordinate scheduling and payment of the repairs. Please understand that failure to follow this procedure will result in your department being responsible for all the repair costs, since Risk Management will not cover any vehicle repair costs not associated with a "Risk Management Damage Determination" form and Risk Management claim number. C: Jim Fasulo, Fleet Maintenance Supervisor Jodie Bertges, Fleet Service Tech. John Eifert, Shop Manager, Immokalee Fleet Shop Clete Mills, Automotive Tech, Principal Mario Menendez, Senior Operations Analyst ti 0 c d E U M Packet Pg. 883 16.E.1.c RISK MANAGEMENT DAMAGE DETERMINATION FORM The Risk Management Division has received notice that County Asset# CC2-1137 rear cargo door & driver side was damaged on 05/02/2022. Following your inspection, please indicate below the level of repair required. No damage found; no repairs required. Minor damage found, but repairs will not be made. Minor damage found, repairs to be completed by Fleet Management X Damage requiring repair(s) by Fleet Management and outside vendor Devoe Collision Damage requiring repair(s) by the following outside vendor only Appears to be totaled; needs official appraisal. James Fasulo 05/03/2022 Fleet Management Representative Date Packet Pg. 884 16.E.1.c Collier County Government Claim Abstract Report Claim Information Claim Number: 4107082010470 Coverage: Auto Physical Damage Collision Claimant Name: DAS Name 2: Division: DOMESTIC ANIMAL Site Cade: SERVICES State: Florida Policy #: Status: Final Date of Discovery: 7/8/2020 Cause: Collision Currency: US Dollar Date of Loss: 7/8/2020 Date Report to Risk: 7/19/2020 Close Date: 2/25/2022 Policy Eff. Date: Lost Days: 0 Restricted Days: 0 Severity: Litigation: Carrier: Last Entry Date: 8/12/2021 Active Date: 7/31 /2021 Description of Loss: CC2-1137 was taken to fleet for service when the van was picked up it was missing a trim part below the gas cap. EE Acc Desc./Asset #: 1 1 2 6/1312023 *71skonnect- 1:57:38PM Packet Pg. 885 16.E.1.c Collier County Government Claim Abstract Report Special Analysis Fields Detailed Cause Code: 2452 Collision Body Part: Day of Week of Loss: 4 Wednesday Gender: Employment Status: Indemnity/Med Only: Check Issuance Only?: N No Corrective Action: xAnalysisl7: Police Report: Nature of Injury: NCCI Class Code: Time Of Loss: UNKN Unknown Marital Status: Age: RM Subrogation File: N No Litigated File: NONL No Plaintiff Attorney Representation Source of Loss: County Have Notice?: N No Acc Investigation?: Miscellaneous Date Fields Date of Birth: Date Rpt to Sprvisor: Hire Date: Open Date: Dt Of Initial Review: IRC Review Date: Last Work Date: Last Paid Date: Date Sent to JE: 7/27/2021 Date Incident Review 7/20/2020 Miscellaneous Description Fields Desc of Notice: Police Report Number: Location of Loss: Unknown when it went missing Claimant Occupation: or where it went missing Miscellaneous Number Fields SIR: Total Inc. over SIR: Total Paid over SIR: Net Inc. over SIR: ` 2 1 2 6/13/2023 erlskonnect. 1:57:38 PM Packet Pg. 886 16.E.1.c 0 G M C SERVICE DEPARTMENT HOURS 5/08/21 - Close " 8003381/l Status 5 / 17 / 21 Pre - I nvo i l SUBARU. 7.30 a.m. to m. BUICK Monday- Friday Friday In • MileageMileage ut 8:00 a.m. to 3:00 p.m. Saturday 1411 Solana Rd Naples, FL 34103 78623 78624 Phone: (239) 649-1400 Service Advisor / Tag # BONNIE HAMM/B581 30 DAYS COLLIER COUNTY FLEET M 2901 COUNTY BARN RD 239-252-4118 1FTYR2YM8HKA46395 PO 4500207881 1 HomePhone .-ITINTIM a - - •. NAPLES, FL 34112-2302 239-252-2277 4/08/20 Year Mak.. :.. .. O 2017 FORD TRANSIT VAN T-250 148" LOW RF, CC2-1650 a ;v T20249 m r DESCRIPTION OF . PARTS r LA Cell: 239-537-6402 AR : 93537 #1 - 61BUZ: BODY SHOP REPAIRS REPAIR AS PER ESTIMATE Tech: RICKY ZANTELLO (326) 376.'•`-' Installed CK4Z1542528A :N.PLT 1@44.87 44.E Sub Total: 421.07 N r -------------------------------------------------------------------- #2 - 63BUZ: REFINISH BODY SHOP m E REFINISH AS PER ESTIMATE Tech: SETH SWANSON (341) 224.,' o Sub Total: 224.20 a -------------------------------------------------------------------- Paint & Materials 129.E w -------------------------------------------------------------------- N 10% Parts Discount -4.4 a m U- H a .N 6 U a� O d ti O SERVICE: ALL ORIGINAL EQUIPMENT REPLACEMENT PARTS HAVE A 2 YEAR OR LABOR 600 .9 24,000 MILE WARRANTY (LABOR MAY APPLY) BODY SHOP: ALL REPLACEMENT PARTS GUARANTEED PARTS N 174 . E E ARE AS SPECIFIED BY INDIVIDUAL MANUFACTURER'S WARRANTY. COLLISION LABOR AND PAINT ARE DEDUCTIBLE C V GUARANTEED FOR AS LONG AS YOU OWN THIS VEHICLE. SUBLET ca +. DISCLAIMER OF WARRANTY C Q The only warranties applying to this part(s) are those which may be offered by the SHOP SUPPLIES HAZARDOUS MATERIALS C manufacturer. Manufacturers parts and related labor are guaranteed for 12 months or 12,000 miles, whichever comes first. The selling dealer hereby expressly disclaims all warranties, either expressed or implied, including any implied warranties of merchantibility SALES TAX OR TAX I.D. xxxxxxxxxx52c4 C or fitness for a particular purpose, and neither assumes nor authorizes any other person C to assume for it any liability in connection with the sale of this part(s) and/or service. SPECIAL ORDER DEPOSIT DISCOUNTS — 4 4 Buyer shall not be entitled to recover from the selling dealer any consequential damages, damages to property, damages for loss of use, lass of time, loss of profits or income, or any incidental damages. 770 7 0 5 other TOTAL DUE X IPacket Pg. 887Pg. 887 02016 DEALERTRACK TECHNOLOGIES -Oeelershio Aoolvalian IS—. 16.E.1.c RISK MANAGEMENT DIVISION MEMORANDUM TO: Marcy Perry FROM: Brandon Baker -Risk Analyst Risk Management Division DATE: 03/25/2021 RE: Damage to County Truck D/I: 02/24/2021 Asset/Truck/Trailer #-CC2-1650 According to information received in this office, a vehicle under your supervision was involved in an incident that may have resulted in obvious or concealed damage to the vehicle. In order to determine whether or not repairs will be required, please immediately contact the Fleet Management Division at 252-2277 to schedule a time and date for the vehicle to be inspected. Following the inspection, Fleet Management will email the attached "Damage Determination" form to me. If repairs are found to be necessary, I will assign a Risk Management claim number and coordinate scheduling and payment of the repairs. Please understand that failure to follow this procedure will result in your department being responsible for all the repair costs, since Risk Management will not cover any vehicle repair costs not associated with a "Risk Management Damage Determination" form and Risk Management claim number. C: Jim Fasulo, Fleet Maintenance Supervisor Jodie Bertges, Fleet Service Tech. John Eifert, Shop Manager, Immokalee Fleet Shop Clete Mills, Shop Manager, Davis Blvd. Fleet Shop RISK MANAGEMENT T ti 0 c CD E U M Packet Pg. 888 16.E.1.c DAMAGE DETERMINATION FORM The Risk Management Division has received notice that County Asset/Truck/Trailer-CC2-1650 was involved in an incident on 02/24/2021 that may have resulted in damage to the right rear door. Following your inspection, please indicate below the level of repair required. No damage found, no repairs required. Minor damage found, but repairs will not be made. Minor damage found, repairs to be completed by Fleet Management _X Damage requiring repair(s) by Fleet Management and outside vendor Devoe Collision Damage requiring repair(s) by the following outside vendor only Appears to be totaled; needs official appraisal. James Fasulo 03/25/2021 Fleet Management Representative Date Packet Pg. 889 16.E.1.c Collier County Government Claim Abstract Report Claim Information Claim Number: 4102242111289 Coverage: Auto Physical Damage Collision Claimant Name: DAS Name 2: Division: DOMESTIC ANIMAL Site Code: SERVICES State: Florida Policy #: Status: Final Date of Discovery: 3110/2021 Cause: Collision Currency: US Dollar Date of Loss: 2/24/2021 Date Report to Risk: 3/25/2021 Close Date: 8/30/2021 Policy Eff. Date: Lost Days: 0 Restricted Days: 0 Severity: Litigation: Carrier: Last Entry Date: 9/13/2021 Active Date: 8/31/2021 Description of Loss: Employee does not know exact time or day incident occurred. Vehicle was parked at approved parking location over weekend when Officer Valdes returned to work he noticed the dent in the right rear back back door on the back of the vehicle. EE Acc Desc./Asset #: 1 1 2 6113/2023 eriskonnect.1:53:46 PM 0 d L d L r .E E N d V a� N r c m E a� L 0 L a to W M LO a 0 m u_ H a .y O U a� 0 d O C N E t 0 cC Q Packet Pg. 890 16.E.1.c Collier County Government Claim Abstract Report Special Analysis Fields Detailed Cause Code: 2452 Collision Body Part: Day of Week of Loss: 4 Wednesday Gender: Employment Status: IndemnitylMed Only: Check Issuance Only?: N No Corrective Action: xAnalysisl7: Police Report: Nature of Injury: NCCI Class Code: Time Of Loss: UNKN Unknown Marital Status: Age: RM Subrogation File: N No Litigated File: NONL No Plaintiff Attorney Representation Source of Loss: County have Notice?: N No Acc Investigation?: Miscellaneous Date Fields Date of Birth: Date Rpt to Sprvisor: Hire Date: Open Date: Dt Of Initial Review: IRC Review Date: Last Work Date: Last Paid Date: Date Sent to JE: 8/2312021 Date Incident Review 3/25/2021 Miscellaneous Description Fields Desc of Notice: Police Report Number: Location of Loss: 14700 Immokalee Rd Claimant Occupation: Naples FL 34120 Miscellaneous Number Fields SIR: Total Inc. over SIR: Total Paid over SIR: Net Inc. over SIR: ' 2 ! 2 6/13/2023 risk❑nnect. 1:53:46 PM a �a m uL H Q c .y 0 U a� 0 m 0 0 E U M Q Packet Pg. 891 16.E.1.d Corer County Instructions After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Jeffrey Newman Division: Domestic Animal Services Division Director: Marcy Perry Vendor Name: Gateway Services LLC Amount: $1 ,Q$$,QQ Contract #: N/A Purchase Order: NA Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual P-Card ❑ Other Details of Purchase: Explain the circumstances behind this purchase. In FY 2021, Gateway Services LLC (Pet Angel) provided cremation services for Domestic Animal Services (DAS). On November 24, 2021 of FY 2022, DAS pursued for a Quick Quote "bidding process'; in the meantime, DAS utilized Gateway Services LLC (Pet Angel) on an as needed basis. Services were performed between April 29, 2021 - May 24, 2021 and from August 26, 2021 - August 25, 2022. The previous fiscal year PO 4500208138 expired on September 30, 2021. A new purchase order was not opened until June 24, 2022. Between October 1, 2021 - June 23, 2022 there was no active PO for this vendor, which is when the below services were provided. The vendor should not have been performing services during this time, so approval of the after -the -fact form is necessary to provide payment to the vendor. Note - the services provided were under the $3,000 limit at the time they were incurred. On December 8, 2021, Herr Childs Inc. (Coastal Pet) provided the lowest responsive bid to the Quick Quote. Pursuant to the Quick Quote, on December 8, 2021, Purchase Order #4500215718 (Coastal Pet) was opened for cremation services in FY 2022. Coastal Pet stopped providing services to the County in May 2022. While there was a purchase order with Coastal Pet, DAS continued to use Gateway Services LLC (Pet Angel between December 8, 2021 when the Purchase Order for Coastal Pet was opened to January 6, 2022 on an as needed basis. Staff used Pet Angel during the between December 8, 2021 and January 6, 2022, when Coastal Pets did not properly perform services as a back-up, on an as needed basis without a Purchase Order in place. This was completed to maintain sanitary conditions in DAS. On May 31, 2022, a Quick Quote (long-term) was conducted and the lowest responsive bidder was Gateway Services LLC (Pet Angel); purchase order #4500218366 was opened on June 24, 2022; however, invoices prior to this date need to have after the fact approval based on the below list. Staff completed a review of outstanding vendor invoices and services received that had not been invoiced. At this time it was determined that Gateway Services, LLC (Pet Angel) had not provided the invoices for processing, which is assumed to be as a result of them sending the invoices to the wrong address. The issues that are being requested to waive for approval / ratification of this ATF is for 1. there being no active purchase order in place with Pet Angel from October 1, 2021 through January 6, 2022 when the vendor was used, and 2. waiver of the requirement to use Coastal Pet when they were not performing and had a purchase order due to the need for sanitary condition. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? 1. Domestic Animal Services requests the Board of County Commissioners approve/ratify the payment in the amount of $1,088.00 for th four outstanding invoices to Gateway Services LLC (Pet Angel) for pet cremation services that were provided: Invoice # FLF1604-1-0068 - $392.00 - Services from September 27, 2021 to October 25, 2021 Invoice # FLF1604-1-0069 - $232.00 - Services from October 28, 2021 to November 22, 2021 Invoice # FLF1604-1-0070 - $384.00 - Services from November 29, 2021 to December 27, 2021 Invoice # FLF1604-1-0071 - $80.00 - Services from December 30, 2021 to January 6, 2022 2. Upon Board approval, a purchase order will be opened and used to process the payment to Gateway Services LLC (Pet Angel for the outstanding invoices. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? The Operations and Veterans Services Division has worked with Domestic Animal Services to develop new processes that will be reviewed by the Corporate Compliance and Continuous Improvement Division to ensure proper process and controls. Operations and Veterans Services Division will provide training to Domestic Animal Services Division staff on thee new processes to help ensure payments are made promptly and invoices contain proper support. Additionally, Operations and Veterans Services has assigned a financial process to Domestic Animal Services that is on site to assist with transactions to prevent future issues. Domestic Animal Service Division will assign the following trainings: Procurement 101, Quoting 101, and P-card holder training or the purchasing cardholder refresher training (in Collier University) to fiscal staff and/or individuals that process transaction purchases / request quotes in DAS. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Jeffrey Newman Digitally signed by NewmanJeffrey Signature: NewmanJeffrey Date: 2023.04.2611:20:17-04-00- Date: Division Director: Marcy Perry Digitally signed by PerryMarcy Signature: PerryMarcy Date: 2023.04.2617:05:19 04'00' Date: U J J rn a) U m Y) 3 m r 0 C N E t U 2 r Q Revised 06/17/2021 Packet Pg. 892 Xt anfel Collier County Domestic Animal Services 131 W 5M Court Nxth 707, Ckww ater, R 33760 877-54& 133,3 Account #FLFM1 60z 7610 Davis Blvd. Naples, FL 341 Oz INVOICE #FLFM1604-1-0068 October 31, 2021 Order #FLMM1 20971 UNIDENTIFIED I Picked up: 09/27/2021 ..... .. . ..... . .... .... .. . ... - Unidentified Communal Cremation 0.20 . . . ......... ... lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM120981 UNIDENTIFIED I Picked up: 09/27/2021 Urldentified Communal Cremation 1.60 A-UCOM-000+ $8.00 . .. ... .... ..... .. ...... . Subtotal: $8.00 lbs - S8.00 Order #FLMM120991 UNIDENTIFIED I Picked up: 09/27/2021 Unidentified Communal Cremation 4.80 lbs - $8,00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12100 I UNIDENTIFIED I Picked up: 09/27/2021 Unidentified Communal Cremation 11,60 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12101 I UNIDENTIFIED I Picked up: 09/27/2021 . .... .. . .... ....... Unidentified Communal Cremation A-UCOM-000+ . . ...................... .... .... ... . .... .... $8.00 .... ............... ........ ...... .... .... ... Subtotal: $8,00 13.80 lbs - $8.00 Order#FLMM121021 UNIDENTIFIED I Picked up: 09/2712021 Unidentified Communal Cremation 67-00 lbs - $8.00 A-UCOM-000+ 58.00 Subtotal: $8.00 Order #FLMM121031 UNIDENTIFIED I Picked up: 09/2712021 Unidentified Communal Cremation . . ..... ........ ... . 52.20 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12104 I UNIDENTIFIED I Picked up: 09/30/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: 58,00 14.60 lbs - 38.00 Order #FLMM121051 UNIDENTIFIED I Picked up: 09/30/2021 Unidentified r"e"maIo'-n' ... 1.00 A-000M-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM12106 I UNIDENTIFIED I Picked up: 10/04/2021 . ..... .... Unidentified Communal Cremation 3.40 A-UCOM-000+ ................... $&00 . .... . Subtotal: $8.00 lbs - $8.00 Order #FLMM121071 UNIDENTIFIED I Picked up: 10/0412021 Unidentified Communal Cremation 3.80 A-UCOM-000+ $8.00 ....... .... ..... . . Subtotal: $8.00 lbs - $8.00 Order #FLMM1 21081 UNIDENTIFIED I Picked up: 10/04/2021 ----- --- --- Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $8.00 1140 lbs - $8.00 Order #FLMM12109 I UNIDENTIFIED 1 Picked up: 10104/2021 Unidentified . --- -.-----C--o--m-----m--unaI Cremation 6.40 A-UCOM-000+ .... $8.00 . .......... Subtotal: $8.00 lbs - S8.00 Order#FLMM12110 I UNIDENTIFIED Picked up: 10104/2021 Unidentified Communal Cremation 2.80 A-UCOM-000+ $8.00 .......... . ... Subtotal: $8.00 lbs - $8.00 Order #FLMM121 111 UNIDENTIFIED I Picked up: 10/04/2021 .. ... ..... .... . --- Packet Pg. 893 P"t Awl Collier County Domestic Animal Services 13100 %-Th Qxrt north 707, Oaarw ater, R- 33760 877-548-1333 Account #FLFMl 60 7610 Davis Blvd, Naples, FL 3410 Unidentified Communal Cremation 16.40 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.o( Order #FLMM1 21121 UNIDENTIFIED I Picked up: 10104/2021 .a. k e nt ifi ed Communal Cremation . ..... Unidentified .. .. .... ..... . . .... ....... .... 66.80 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12113 I UNIDENTIFIED I Picked up: 10/M021 Unidentified Communal Cremation - .. . - L L ' ' 40.60 lbs - $8.00 A-UCOM-000+ $8.0 0 S u b t o t al $ .. 8 .. 0 0 , Order #FLMM121141 UNIDENTIFIED I Picked up: 10/07/2021 . .. . .. ........ . ..... .. . .... ......... ... __ .... ..... .. ...... ... .. ........ . Unidentified Communal Cremation 62.80 lbs - $8.00 A-UCOM-00o+ $8.00 Subtotal: $8.00 Order #FLMM121 15 1 UNIDENTIFIED I Picked up: 10/07/2021 Unidentified Communal Cremation ....... I . .. .... ............ .... 20.60 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM121161 UNIDENTIFIED I Picked up: 10107/2021 Unidentified Communal Cremation' 2.60 - ----- ......... lbs - $8.00 A-LJCOM-000+ MOO Subtotal: $8.00 Order#FLMM12117 I UNIDENTIFIED Picked up: 10/0712021 ...... .... .. ..... .. L . .... ....... - ------ . ........... U�i.- iii de we Communal Cremation 7.80 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order - #FLMM12118 I UNIDENTIFIED J Picked up: 10/07/2021 Unidentified Communal Cremation 3.20 ...... . ...... ......... . .......... lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM121191 UNIDENTIFIED I Picked up: 10/07/2021 -'-...0 e nbfie d Communal C r e m a ti .. o ' n '- 7.2Q ' ' .. ...... ........ .... ...... lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 - Order #FLMM12120 I UNIDENTIFIED I Picked up: 10/11/2021 Unidentified Communal Crernatio . n . 62.40 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12121 I UNIDENTIFIED 1 Picked up: 10/11/2021 Unidentified Communal Cremation . n . .... ....... .. 25.40 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12122 I UNIDENTIFIED I Picked up: 10/11/2021 - L - Uni der " ed Communal " ' ' L C ' r ' em. ' a ' bon 1.00 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12123 I UNIDENTIFIED I Picked up: 10/11/2021 ation .... a-bion . ..... .... .... Unidentified Comm unal Crem . ..... 12.00 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12124 I UNIDENTIFIED I Picked up: 10/11/2021 Unidentified Communal Cremation 0.6 0 . ..... . lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM121251 UNIDENTIFIED I Picked up: 10/11/2021 .. .. .......- -------- Unidentified Communal Cremation ...... . ......... . 105.60 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Page 2 of 4 Packet Pg. 894 -Pa ahd Collier County Domestic Animal Services 13100 Wh Chun Nxth 707, Cbam ater, R- 33760 877-54& 1333 Account #FLFM1 60, 7610 Davis Blvd, Naples, FL 3410. INVOICE #FLFM1604-1-0068 October 31, 2021 Order #FLMMl 2126 1 UNIDENTIFIED I Picked up: 10/1112021 .r..-r- ... ............ .... ........ . .. .. .. .. .. .. Unidentified Communal Cremation A-UCOM-000+ 17.80 lbs - $8.00 . ..... $8,00 .... .... .... ........... . . ............ Subtotal: $8.00 Order #FLMM121271 UNIDENTIFIED I Picked up: 10114/2021 -j I-- .. . ........ . ................ ... . ..... dentifi8.00ed Communal Cremation 9.40 A-UCOM-000+ lbs - $ ............ . ..... $8.00 ....... Subtotal: $8.00 Order#FLMM12128 I UNIDENTIFIED I Picked up: 10/14/2021 0 CL Unidentified Communal Cremation 0.80 A-UCOM-000+ - - - - ------------ ------- $8.00 Subtotal: $8.00 lbs - $8.00 > Order #FLMM12129 I UNIDENTIFIED I Picked up, 1011412021 ---- ------- ----- . . ................. . ........ . ... .... .... . .. ........ ..... Unidentified Communal Cremation 3.60 A-UCOM-000+ lbs - $8.00 ------- $8.00 ----- ------ -------------- A Subtotal: $8.00 E Order #FLMM12130 I UNIDENTIFIED I Picked up: 10114/2021 :'- ... .... .... -'-- LL-- - L-r-1-- ....... . ......... ......... ....... . .... .... .... ... ...... ................... ------- Unidentified Communal Cremation 5.40 lbs - $8.00 A-UCOM-000+ $8.00 . .......... . ... Subtotal: $8.00 .2 Order #FLMMl 21311 UNIDENTIFIED I Picked up: 10/1,0021 .... .... .... ..... .... .... .... ........ ... ... .... .... .... .... .. .............. . ... . ... ....... . .. .. ........... .. .... . . ........... ........ Unidentified Communal Cremation 5.60 A-UCOM-000+ $8.00 .... .... .... .. Subtotal: $8.00 lbs - $8.00 E Order#FLMM12132 I UNIDENTIFIED I Picked up: 10114Q021 ... ..... .... .............. .... ..... .... ...... . .... .... .... .... L ... ..... .... ... .... .... ..... ....... . ........... .Unidentified Communal Cremation... A-UCOM-000+ . ... . ...... . ...... - ......... .... ...... ........... . ........ . .............. ... . .... ........ .... .. $8.00 ............ ..... .. ... .... . ....... .... - ... ...... ... 0 6' Subtotal: $8.00 (L lbs - $8.00 to Order#FLMM12133 I UNIDENTIFIED I Picked up: 10/1412021 to CD :'r ............................. ... ................ .... .... .... ..... ... ""'- ................... .... ......................... . .... ... ... . Unidentified Communal Cremation A-UCOM-000+ ... . ... . .......................... . . ......... .... . ... .............. ... . .................. . ................ $8.00 .... . .. .... ......... .. ......... . ... . ..... Ln Subtotal: $8.00 N 46.80 lbs - $8,00 Order #FLMM12134 I UNIDENTIFIED I Picked up: 10/14/2021 .. . ... .... .... .... .... ..... .... . .... .... .... .... .... .... . .. ........... .... .... .... .... .. . .. . .. .. . . ....... Unidentified Communal Cremation A-UCOM-000+ -'r ........................ . . I .... .......... ............................. ........ .. .... ... . ......... $8.00 .......... . ..... ... Subtotal: $8.00 12.80 lbs - $8.00 .2 Order #FLMMl 2135 1 UNIDENTIFIED I Picked up: 10/14/2021 in . . ........... r ............................... ...... .... .............. . .............. .... .............. Unidentified Communal Cremation A-UCOM-DOO+ ... ..... ......................... ..... ..... ...... .... .... .... .... .... ... ............ ... ......... . ... . ...... $8.00 Subtotal: $8.00 14.80 lbs - $8.00 Order #FLMMl 2136 1 UNIDENTIFIED I Picked up: 1 Oil &2021 -,-" " �r�r-...-...-,..-".".-.r",-.. .... ........................... -.- ....... ... .... . ... ........ UnidentifiedCommunal Cremation A-UCOM-000+ ------ ... . ........ L ........................ $8.00 Subtotal: $8.00 ti 31.00 lbs - $8.00 Order #FLMM121371 UNIDENTIFIED I Picked up: 10/18/2021 Unidentified Communal Cremation'"," -"-," '-'- ""' ------ ------- A-UCOM-000+ . .................... $8.00 . E Subtotal: $8.00 M 20.20 lbs - $8,00 U ca Order#FLMM12138 I UNIDENTIFIED I Picked up: 1011812021 jnide ed Communal Cremation 1.00 UnidentifiedA-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM12139 I UNIDENTIFIED Picked up: 10/21/2021 G - :d ' ' "' --- -L-L- L-L"' -L-L" Unidentified Communal Cremation 6.20 A-UCOM-000+ .... .............. $8.00 ..... .... ... ... . ......... Subtotal: $8.00 lbs - $8.00 Order #FLMM121401 UNIDENTIFIED Picked up: 10121/2021 ........ ... .... ... ..................... ..... ... .... .... ............ r ----------- r ... .... .... . - - ' - -- - ----- Unidentified Communal Cremation 9.80 A-UCOM-000+ . . ....... . .. $8.00 Subtotal: $8.00 lbs - $8.00 Page 3 of 4 Packet Pg. 895 16.E.1.d 7;�e ,;Vd Collier County Domestic Animal Services 131005fiThQxxttyxth707, Owwater, R33760877-54&Account #FLFM16041333 7610 Davis Blvd, Naples, FL 3410z INVOICE 61411•: October1 Order#FLMM12141 I UNIDENTIFIED I Picked up: 10/21/2021 Unidentified Communal Cremation 8 60 Ibs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12142 1 UNIDENTIFIED I Picked up: 10/25/2021 — ._..__.........._..... - _...... .._.._... Unidentified Communal Cremation 1.40 A-UCOM-000+ $8.00 Subtotal: $8.00 Ibs - $B.OQ Order #FLMM121431 UNIDENTIFIED I Picked up: 10/2512021 _.._.--- --......__..._....._.._........_.... _.._.._._............ _ _ ....._...__ -- -—._.._.._.._._..__.._—_._.._.._.._.._..-- -.w..�.._.�...._...................... .... .... _..... .... Unidentified Communal Cremation 0.60 A-UCOM-000+ $8.00 Subtotal $8.00 Ibs - $8.00 Order #FLMM121451 UNIDENTIFIED I Picked up: 10125/2021 ... ..................... _.._..._...... Unidentified Communal Cremation 33.00 Ibs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM121461 UNIDENTIFIED I Picked up: 10/25/2021 Unidentified Communal Cremation 8.20 Ibs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Please Remit To: Pet Angel Memorial Center Pet Angel Memorial Center 13100 56th Ct N, Suite 707, Clearwater, FL 33760 Payment Terms Net 30 Days SUBTOTAL $39200 TAX $0.00 TOTAL $392.00 Pdge a of - Packet Pg. 896 16.E.1.d G; Collier County Domestic Animal Services Account #FLFM1604 1310056Th03xiNy1ii707,Clwwater.R33760877-54&1333 7610 Davis Blvd, Naples, FL 34104 INVUIGt #FLFM1604-1-0069 November 30, 2021 Order#FLMM121471 UNIDENTIFIED Picked up: 10128/2021 Unidentified Communal Cremation 8.20 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order#FLMM12148 I UNIDENTIFIED Picked up: 10/28/2021 tifi Unidened Communal Cremation 1.00 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12149 I UNIDENTIFIED I Picked up: 10/28/2021 .. .. ..... ....... .... .... ... - - .--............ .......... Unidentified Communal Cremation 0.60 A-UCOM-000+ lbs - $8.00 $8.00 Subtotal $8 00 Order#FLMM12150 I UNIDENTIFIED I Picked up: 10/28/2021 ...... ..... _.._._......._..._........... .._....... ... . Unidentified Communal Cremation A-UCOM-000+ 19.40 lbs - $8.00 $8.00 Subtotal: $8.00 Order#FLMM12151 I UNIDENTIFIED I Picked up: 11/01/2021 Unidentified Communal Cremation 0.60 A-UCOM-000 $8.00 Subtotal: $8.00 lbs - $8.00 Order#FLMM121521 UNIDENTIFIED I Picked up: 11/01/2021 Unidentified Communal Cremation 0.80 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM121531 UNIDENTIFIED I Picked up: 11/04/2021 . ....... ... _..._.. Unidentified Communal Cremation 0.80 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order#FLMM12154 I UNIDENTIFIED I Picked up: 11/04/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal $8.00 99.80 lbs - $8.00 Order #FLMM12155 I UNIDENTIFIED I Picked up: 11/0812021 Unidentified Communal Cremation 6.20 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order#FLMM12156 I UNIDENTIFIED I Picked up: 11/0812021 ----..._.._.._............. ._....._._._ Unidentified Communal Cremation 7.80 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8,00 Order#FLMM121571 UNIDENTIFIED I Picked up: 11/08/2021 Unidentified Communal Cremation 9 80 A-UCOM-000+ $8.00 SubtotaL $8.00 lbs - $8.00 Order #FLMM1 2158 1 UNIDENTIFIED I Picked up: 11/08/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $8.00 12.80 lbs - $8 00 Order #FLMM12159 I UNIDENTIFIED I Picked up: 11/08/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $8.00 15.20 lbs - $8.00 Order #FLMM1 2160 1 UNIDENTIFIED I Picked up: 11/11/2021 __..._._...._..W........... ............. -- .................. .. .. - Unidentified Communal Cremafion 4.80 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order#FLMM12161 I UNIDENTIFIED I Picked up: 11/11/2021 Page 1 of 3 Packet Pg. 897 ; L -1 V Aftjr d Collier County Domestic Animal Services %7h QxO Wt 707, Clewwa�ff R- 33760 877-54&1333 Account #F L F M 1604 13100 7610 Davis Blvd, Naples, FL 34104 INVOICE #FLFM1604-1-0069 November 30, 2021 Unidentified Communal Cremation 2.00 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM121621 UNIDENTIFIED I Picked up: 1111115/2021 .. .. .. . .... .......... ........ .......... ............ ... .... . .... ..... . ........ ---- I . ... . .. .... .................. .... .... .. ... ..... ........... .. Unidentified Communal Cremation 2.80 A-UCOM-000+ $8.00 . ..... .... .. Subtotal: $8.00 lbs - $8.00 Order #FLMM121631 UNIDENTIFIED I Picked up: 1111512021 -Unidentified Communal Cremation 5.20 A-UCOM-000+ $8.00 Subtotal: $8.00 0 Ibs - $8.00 Order #FLMM1 21641 UNIDENTIFIED I Picked up: 1111512021 > . . . ............. .. ----Cremation Unidentified Communal A-UCOM-000+ $8.00 Subtotal: $8.00 LU) 11.40 lbs - $8.00 Order#FLMM12165 I UNIDENTIFIED I Picked up: 1111512021 .•S E Unidentified Communal Cremation 3.00 A-UCOM-000+ $8.00 .... ......... Subtotal: $8.00 lbs - $8.00 Order #FLMM12166 I UNIDENTIFIED I Picked up: 11118/20211 REF OFLNM2166 .2 . . . .... ..... .... . ......... ........ . .... ... . ... ..... .... Unidentified Communal Cremation 1.60 A-UCOM-000+ $8.00 Subtotal: $8.00 Cl) lbs - $8.00 Order #FLMM1 2167 1 UNIDENTIFIED I Picked up: 11118/2021 E Unidentified- Communal Cremation 2.00 A-UCOM-000+ $8.00 Subtotal: $8.00 :03 lbs - $8.00 0 Order #FLMM1 21681 UNIDENTIFIED I Picked up: 11/1812021 a. Unidentified Communal Cremation 0.60 A-UCOM-000+ $8.00 Subtotal: $8.00 to M lbs - $8.00 LO Order #FLMM12169 I UNIDENTIFIED I Picked up: 11118/2021 L) Unidentified M'munal,Cremation 3.80 A-UCOM-000+ $8.00 Subtotal: $8.00 -j -J lbs - $8.00 Order#FLMM12170 I UNIDENTIFIED I Picked up: 1111812021 - ----- .2 it Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $8.00 (D U) 14.80 lbs - $8.00 ca Order #FLMM1 21711 UNIDENTIFIED I Picked up: 1112212021 Unidentified. . ...... Communal Cremation 2.80 A-UCCM-000+ $8.00 Subtotal: $8.00 coo lbs - $8.00 Order #FLMM121721 UNIDENTIFIED Picked up: 1112212021 Q Unidentified Communal Cremation 5.60 A-UCOM-000+ $8.00 Subtotal: $8.00 a lbs - $8.00 w E Order#FLMM12173 I UNIDENTIFIED Picked up: 11/2=021 L ....... ....... - . . .. .......... . .. -.- - _'L . ..... .. ......... .... .... .. .... .... .... .... ............. . .......... ......... .... Unidentified Communal Cremation 5.20 A-UICOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM1 21741 UNIDENTIFIED I Picked up: 11/2212021 Unidentified Communal Cremation 6.40 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM1 21751 UNIDENTIFIED I Picked up: 11/2212021 ,-........... ....... Unidentified ntified Communal Cremation 8.80 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8,00 Page 2 d 3 I Packet Pg. 898 1 16.E.1.d Collier County Domestic Animal Services Account #FLFM1604 fstooesmcrtw�u,7o7a�wat�, r�s37saa�-saa 13 7610 Davis Blvd, Naples, FL 34104 INVOICE.0411.• November 30, 2021 Please Remit To: Pet Angel Memorial Center Pet Angel Memorial Center 13100 56th Ct N, Suite 707, Clearwater, FL 33760 Payment Terms Net 30 Days SUBTOTAL $232.00 TAX $0.00 TOTAL $232.00 Page 3 of 3 Packet Pg. 899 16.E.1.d ;qv hfd Collier County Domestic Animal Services 1310D56ThCanNorih707.OearNater,R33760877.54Ar1333 Account #FLFM1604 7610 Davis Blvd, Naples, FL 34104 INVOICE .1411 1 December 31, 2021 Order#FLMM12176 I UNIDENTIFIED I Picked up: 11/29/2021 UnidernkifiedCommunal Cremation 4.40 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12177 I UNIDENTIFIED I Picked up: 11/29/2021 Unidentified Communal Cremation 1.60 ....... lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM1 2178 1 UNIDENTIFIED I Picked up: 11/29/2021 Unidentified Communal Cremation 8.20 lbs - $8.00 A-UCOM-DOD+ $8.00 Subtotal: $8.00 Order#FLMM12179 I UNIDENTIFIED I Picked up: 11/29/2021 Unidentified Communal Cremation 7.20 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM121801 UNIDENTIFIED I Picked up: 11/29/2021 Unidentified Communal Cremation 7 20 - ---- _......._....._..._..._._ ._.._... lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12181 I UNIDENTIFIED I Picked up: 11/29/2021 _ .... .... .... ......... _... ..... .._..... . -I.-. ...... ........ --................._........ ---............. ---- ... ._....... _ Unidentified Communal Cremation 3.20 Ibs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM121821 UNIDENTIFIED I Picked up: 11/29/2021 0 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal S8.00 .. 1Q.4D lbs - $8.00 Order#FLMM12183 I UNIDENTIFIED I Picked up: 11129/2021 Unidentified Communal Cremation 6.20 A-UCOM-00D+ $8.00 Subtotal $8.00 LID .. lbs - $8,00 U J Order#FLMM12184 I UNIDENTIFIED I Picked up: 11/29/2021 J Unidentified Communal Cremation 4.00 A-UCOM-OQO+ $8.00 Subtotal: $8.00 2 lbs - $8.00 L Order#FLMM121851 UNIDENTIFIED Picked up: 11/29/2021 U) Unidentified Communal Cremation 0.20 A UCOM-Q00+ $8.00 Subtotal: $8.00 lbs - $8.00 r Order #FLMM121861 UNIDENTIFIED I Picked up: 11/29/2021 Unidentified Communal Cremation q_UCOM-000+ $8.00 Subtotal: $8.00 21.20 lbs - $8.00 0 r Order#FLMM12187 I UNIDENTIFIED I Picked up: 12/02/2021 Unidentified Communal Cremation 4.40 A-UCOM-000+ $8.00 Subtotal S8.00 lbs - $8.00 R Order #FLMM12188 1 UNIDENTIFIED I Picked up: 12/02/2021 Q Unidentified Communal Cremation 5.40 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.D0 Order #FLMM121891 UNIDENTIFIED I Picked up: 12/06/2021 Unidentified Communai Cremation A_UCOM-OOD+ $8.00 Subtotal: $8.00 48.80 lbs - $8.00 Order #FLMM121901 UNIDENTIFIED I Picked up: 12/0612021 ........ ......... ...... __ _ _ --.... ........... .... .... ............. .... ...... .-.... - Page 1 C f 4 Packet Pg. 900 16.E.1.d p.e4-6, 0d Collier County Domestic Animal Services GmH ar nn�,caearwater,FL 337608n Account #FLFM1604-:aa� 7610 Davis Blvd, Naples, FL 34104 INVUIL;t MF1-FIVI1Ei044-0070 December 31, 20211 Unidentified Communal Cremation A-UCOM-000+ 79.00 Ibs - $8.00 $8.00 Subtotal: $8.00 Order #FLMM12191 I UNIDENTIFIED I Picked up: 12/06/2021 Unidentified Communal Cremation 8.40 Ibs - $8.00 A-UCOM-000+ .... $8.00 _ Subtotal: $8.00 Order #FLMM12192 I UNIDENTIFIED I Picked up: 12/06/2021 Unidentified Communal Cremation- 67.80lbs-$8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12193 I UNIDENTIFIED I Picked up: 12/09/2021 Unidentified Communal Cremation 5.00 A-UCOM-000+ $8.00 Subtotal: $8.00 lbs - $8.00 Order #FLMM12194 I UNIDENTIFIED Picked up:12l09/2021 - ................. Undentified Communal Cremation A-UCOM-000+ 74.00 Ibs - $8.00 ---.._.. $8.00 .... ........ ..... Subtotal: $8.00 Order #FLMM12195 I UNIDENTIFIED Picked up: 12/09►2021 ......... ........ .......... Unidentified Communal Cremation_....._..._. A-UCOM-000+ .............._..........._.-._.___....._..__.._..._---._..__.._ $8.00 _ .._ .._...... . Subtotal: S8.00 64.00 Ibs - $8.00 Order #FLMM12196 I UNIDENTIFIED Picked up: 12/13/2021 ....................- Unidentified Communal Cremation 4.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Ibs - $8.00 Order #FLMM121971 UNIDENTIFIED I Picked up: 12/13/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $8.00 19.40 Ibs - $8.00 Order #FLMM12198 I UNIDENTIFIED Picked up: 12113/2021 Unidentified Communal Cremation 1.60 A-UCOM-000+ $8.000 $ Subtotal $8.00 Ibs - $8.00 . Order #FLMM12199 I UNIDENTIFIED I Picked up: 12/13/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $8.00 56 60 Ibs - S8.00 Order #FLMM12200 I UNIDENTIFIED I Picked up: 12116/2021 .- _------------- Unidentified Communal Cremation 6.00 A-UCOM-000+ $8.00 -------------....... Subtotal: $8.00 Ibs - $8.00 Order#FLMM12201 I UNIDENTIFIED Picked up: 12116/2021 Unidentified Communal Cremation A-UCOM-000+ $8.00 Subtotal: $$.00 42.00 Ibs - $8.00 Order #FLMM12202 I UNIDENTIFIED J Picked up: 12/16/2021 .... .... ..... .......... ... .... ...... ........ ..I ... --...... .... .... ... .................... Unidentified Communal Cremation A-UCOM-000+ ------ $8.00 Subtotal: $8.00 59.20 Ibs - $8.00 Order #FLMM12203 1 UNIDENTIFIED Picked up: 12/1612021 ......... ........ _..._.............. ..._.._.._..._....._.._..-- Unidentified Communal Cremation A-UCOM-000+ .._.._..._._..._......---- $8.00 subtotal: $8.00 48.20 lbs - $8.00 Order#FLMM12204 I UNIDENTIFIED Picked up: 12/2012021 Unidentified Communal Cremation 3.40 A-UCOM-000+ $8.00 Subtotal: $8.00 Ibs - $8.00 U J J a� U L U) ca 3 m c� ti 0 c CD E t U CU w Q Packet Pg. 901 P't 440"u,l Collier County Domestic Animal Services 13100 56Th Cant Nxth 7o7 Clearwater, FL 33760 877-548-1333 Account #FLFM1 604 7610 Davis Blvd, Naples, FL 34104 Order#FLMM12205 I UNIDENTIFIED I Picked up: 12/20/2021 _ '- -.- .. . ................... . ...' ........ ......... . .1 . .... ... .... ......... Unidentified Communal Cremation 3.60 . . . ....... ................... ... . ..... A lbs - $8.00 -UCOM-000+ $8,00 Subtotal: $8.00 Order #FLMM122061 UNIDENTIFIED I Picked up: 12/20/2021 d'Communal' . . . . .... .......... .... ...... . . . . ... ... ........................ ...... lbs - $8,00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM1 22071 UNIDENTIFIED I Picked up: 12/20/2021 - . ............ Unidentified Communal Cremation 5.80 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: WOO Order #FLMM12208 I UNIDENTIFIED 1 Picked up: 12/20/2021 Unidentified Communal Cremation 8.00 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM1 2209 1 UNIDENTIFIED I Picked up: 1212=021 ....... .... ..... dnidentified Communal Cremation ............. . 16.20 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: zo?j.uu Order#FLMM12440 I UNIDENTIFIED I Picked up: 12120/2021 .... .... ..... .... . ... ..... .... . . ........... ..... - 1- .... ...... ..... ........ .... ........ -1- - ------- Unidentified Communal Cremation 9.40 ._._._.._.._._..__ lbs - WOO A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12441 I UNIDENTIFIED I Picked up: 12120/2021 - U ni dentl fi e d Communal Cremation A-UCOM-000+ 24.40 lbs - $8.00 $8.00 Subtotal: $8.00 Order #FLMM124421 UNIDENTIFIED I Picked up: 12120/2021 . .. .. ... ..... ....... -- e"- . Communal Cremation 14.00lts-d A-UCOM000+ b$8L00 $8.00 Subtotal: $8.00 Order #FLMM124431 UNIDENTIFIED I Picked up: 12120/2021 "re"m" ti ' o ' n ............ . ........ ......... ... .......... ...... . .. Unidentified Communal C" a 85.00 lbs - $8.00 A-UCOM-000+ $8.00 ...... .... ...... ........ Subtotal: $8.00 Order #FLMM124441 UNIDENTIFIED I Picked up. 12Q012021 L . .. ..... . .... .... . .......... ...... .... .. .... . L'L ., � .... .... ......... ....... -"" " ' "'L' .. ....... ... .... . .... .... . .... .... ..... . ............. Unidentified Communal Cremation 9.20 ....... ..... ..... ... . Ibs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12445 I UNIDENTIFIED I Picked up: 12/23/2021 ----- ----- ........... . ............ .... Unidentified Communal Cremation 1.80 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal L $8.00 Order#FLMM12446 I UNIDENTIFIED I Picked up Unidentified -CommunalCremation A gn 12123/2021 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: S8.00 Order #FLMM12447 I UNIDENTIFIED I Picked up: 12/2312021 Unidenti�e'd'd��m-L m'"''I"Cirenation 9.2 . 0 . ......... ..... ........ - - .. . .......... lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12448 I UNIDENTIFIED I Picked up: 12123/2021 .. ..... .............. ---- . ...... ........ r ......... . .... .... ....... ..... .... ... . ... ..... .... .. .......... ............... ... .. Unidentified Communal Cremation 6.00 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM124491 UNIDENTIFIED I Picked up: 1212312021 UnidentifiedCommunal Cremation "9.80 ........ . . . . . lbs - $8.00 A-UCOM-000+ $8.00 Subtotal- $8.00 Page 3 of 4 FPacket Pme A �ffd 13100 56Th Court %rth 707. Gearw ater, R- 33760 877-548-1.333 Order#FLMM12450 I UNIDENTIFIED I Picked up: 12127/2021 -.1-.1.1- --- ...... . ... I .... . ... .... .... .......... . - .. -- ........ ......... ... Collier County Domestic Animal Services Account #FLFM1 604 7610 Davis Btvd, Naples, FL 34104 Unidentified Communal Cremation 4.80 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM1 24511 UNIDENTIFIED Picked up: 12/27/2021 --Unidentified Communal Cremation . .... .... .............. 63.20 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12452 I UNIDENTIFIED Picked up: 12127/2021 Unidentified Communal Cremation 55.60 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal- $8.00 Order #FLWM2453 I UNIDENTIFIED I Picked up: 12/2712021 Unidentified Communal Cremation 57-60 lbs. - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FL2062930 I SUPPLIES Cadaver Bags - S ' m ' a ' It ' S ' UP02 ' 4 ' S $0.00 . . ..... Cadaver Bags - Large SUP024L _._....._.._.._._-------.............._...._....._..._.._..__ - ----------- ................_...- $0.00'-"-"'-' adaverBags-Jumbo .......... SUP024J $0.00 Pet Angel Pre -Wired Paper Tag - SUP013 $0,00 Green - Private 'Cadaver Bags" S " r ' r ' i ' a ...... L .................. a ' g ' s-Small SUP .. 0 . 2 . 4 .. S — - ---------- $0.00 Cadaver Bags - Large -'—'-"SUP024L $0.00 Subtotal, $0.00 Please Remit To: Pet Angel Memorial Center Pet Angel Memorial Center 13100 56th Ct N, Suite 707, Clearwater, FL 33760 Payment Terms Net 30 Days SUBTOTAL $384.00 TAX $0.00 TOTAL $384.00 Page 4 of 4 Packet Pg. 903 � &1d Collier County Domestic Animal Services 13100 %7h Ooul n My707. Ckwwaw. R- M 3378VM -54&13Account #FLFM1 60� 7610 Davis Blvd, Naples, FL 34101 INVOICE #FLFM1604-1-0071 January 31, 2022 Order #FLMM124541 UNIDENTIFIED Picked up: 12130/2021 UnidW�d- C" o ' mmunal ' C ' r ' e ' ma b - o - n 5.20 L ' -- .. .... .......... ... ..... . . ....... ........ . lbs - $8.00 A-UCOM-000+ ...... .... .... .... .... . ........ .... . $8.00 Subtotal: $8.00 Order #FLMM124551 UNIDENTIFIED Picked up: 12/3012021 Unidentified Communal Cremation 9.40 lbs - $8.00 A-UCOM-000+-"""-'--"' $8.00 Subtotal: $8.00 Order #FLMM1 2456 1 UNIDENTIFIED I Picked up: 01/0312022 ..... - .... .............. .... ......... ... . n- di; i ifi, e' d 66 ' m" rn-u-nal Cremation 9.00 .... .... .... . . .. .... ........ ..... lbs - $8,00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM1 24571 UNIDENTIFIED J Picked up: 01/03/2022 . ........... Unidentified tom��u-naf"C- r e'-Mation 9.80 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12458 I UNIDENTIFIED Picked up: 01/03/2022 - ............ ............... . .. Unidentified Communal Cremation 6.4Q . .... ... --------- lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order#FLMM12459 I UNIDENTIFIED I Picked up: 01/03/2022 .. ......... Unidentified Communal Cremation 2.40 ........... .... . ....... . A-UCOM-000+ lbs - $8.00 $8.00 Subtotal: $8.00 Order #FLMM124601 UNIDENTIFIED I Picked up: 01/03/2022 ------ - - - ---------------- ---- UnideUnidentified&6M-M;J-�1'C- - -- Cremation 56.00 lbs - $8.00 A-UCOM-000+ $8.00 ---- -- ---- - ---- ---- --- ---- Subtotal: $8.00 Order #FLMM12461 I UNIDENTIFIED I Picked up: 01/06/2022 ii'' ...' -------------- --L"---- ......... ... ' d6�munal Cremation ......UnideiW 50.60 lbs - $8.00 A-UCOM-000+ $8.00 Subtotal: $8.00 Order #FLMM12462 I UNIDENTIFIED I Picked up.- 01/06/2022 Unidentified Communal Cremation 3.60 Ibs - $8.00 A-UCOM-OOC+ $8.00 Subtotal: $8.00 Order #FLMM12463 I UNIDENTIFIED I Picked up: 01/06/2022 .. .. . .. ... ......... . . ......... ..... ........... .. .... .... ......... . ... .... --------- Unidentified Communal Cremation 9.40 ..... .... lbs - $8.00 A-UCOM-000+ . ...... $8.00 SubtotaV $8.00 Please Remit To: Pet Angel Memorial Center Pet Angel Memorial Center 13100 56th Ct N. Suite 707, Clearwater. FL 33760 Payment Terms Net 30 Days SUBTOTAL $80.00 TAX $0.00 TOTAL $80.00 -- Pae1d1 FPacket Pg. 904 16.E.1.e Co eY Cou-nty Instructions After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: John Hennink Division: Information Technology Division Director: Mark Gillis Vendor Name: VTECHIo Amount: $807.11 Fcontract #: 23-8101-PB Purchase Order: 4500225011 Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance W] Manual P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. Collier County is using the piggyback contract through Omnia (23-8101-PB) with Computers at Work D/B/A vTECHio which is valid through September 30, 2023. The Information Technologies Division obtained a Dell OptiPlex 3000 Micro which is a desktop computer (SN: 48Q58V3) on a trial basis in April 2023 prior to making a decision to purchase the item. vTECHio invoiced the Information Technology Division on May 27, 2023 Invoice CAW127251 for the purchase of the item in the amount of $807.11. The vendor provided a 45% discount on the item which was compliant to the Products and Pricing Proposal list. The list price was $1,458.15 then with a 45% discount the invoiced amount was $807.11, which is compliant with the contract pricing. This was a test unit that was sent to us to make sure this new model was going to work for us. We do this all the time when new models come out. We need to make sure the new models will perform and run our software as needed. This specific unit was being tested for the BCC Board room as it has a smaller foot print. After thorough testing, we decided to keep this model instead of packing it all up and shipping it back to them. Keeping this item was authorized prior to keeping this unit. Staff did not obtain a Purchase Order prior to requesting delivery of the Dell OptiPlex 3000 Micro desktop or receiving the item for a trial basis. This is a violation of the procurement ordinance and manual. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? 1. The Information Technology Division is requesting the Board of County Commissioners to approve/ratify Invoice CAW127251 in the amount of $807.11 for the Dell OptiPlex 3000 Micro which is a desktop computer. 2. Upon Board approval, the purchasing order will be requested then processed and will be used to process payment to vTECHio. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Staff will review the executive summary, contract, and the procurement manual and will ensure moving forward that proper authorization and documentation is included and disseminated prior to commencement of services or obtaining trial items to minimize and prevent future issues. Additionally, staff responsible for obtaining Purchase Orders and who obtained the trial item will be assigned Collier University training for Procurement 101, Quoting 101, and Quick Guide to Cooperative Purchasing 2022. In the future, we will just ship it back to them and then they can send us new product after a PO'd has been assigned. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: John Hennink Digitally signed by HenninkJohn Signature:HenninkJOhn Date. 2023.06.13 10 56 29 Date:6/13/2023 -g4'gg' Division Director: E) g tally s pied GillisMark Signature: I l l I s M a rk Date 23.06.16 Date: Revised 06/17/2021 Packet Pg. 905 16.E.1.e Compputers At Work!, Inc. DBA vTechio 2338Immokalee Road #151 Naples, FL 34110 (239) 514-2888 Bill To: Collier County Government Attn: Accounts Payable 3299 Tamiami Trail E Suite 700 Naples, FL 34112-5749 United States Date lInvoice 04/12/2023 CAWI27251 Account Collier County Government Ship To: Collier County Government Attn: Jose Dominguez 3299 Tamiami Trl E Suite 600 Naples, FL 34112-5749 United States Terms I Due Date PO Number I Reference Net 45 Days 05/27/2023 1 No PO# Provided I CAWQ27251 Other Charges Billable Other Charges OptiPlex 3000 Micro SN:48Q58V3 Thank you for your business! Please make checks payable to: Computers At Work!, DBA vTechio. Please let us know if you would like to make an ACH payment. There will be a monthly 1 % interest charge on all past due invoices. Thank you for your business! uantitvi Price I Amount) 1.00 807.11 807.11 Total Other Charges: 807.11 Invoice Subtotal: 807.11 Sales Tax: 0.00 Invoice Total: 807.11 Payments: 0.00 Balance Due:1 807.11 Packet Pg. 906 16.E.1.f Collier County Administrative Services Department Procurement Services Division Instructions Collier County After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Jeffrey Newman Division: Operations and Veterans Support Division Director: Jeffrey Weir vendor Name: American Trailer Rentals Inc. Amount: $1,365 Contract #: QQ2015-014 Purchase order: 4500214139 Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Park Rangers previously utilized a rented office trailer at Barefoot Beach Preserve; the trailer was rented from American Trailer Rentals, Inc. pursuant to quick quote 2105-014 via purchase order 4500214139. According to the BidSync Quick Quote, the agreement term was from June 1, 2021 to May 31, 2023.The agreement/quote does not have terms and conditions for the pick up or return of the trailer if no longer needed. The Purchase Order was issued on October 8, 2021 and expired on September 30, 2022. Upon it's expiration, a new purchase order should have been opened on October 1, 2023, which did not occur. A new purchase order 4500223967 was opened on March 23, 2023 (at the time the trailer was retrieved from the water). The issue in this item is that staff did not comply with the Purchase Order terms and conditions that required a 30 day written notice to terminate services. The vendor then attempted to invoice the County for both the full replacement cost of the trailer and rent. Hurricane Ian inundated Barefoot Beach Preserve with significant storm surge on September 28, 2022. The trailer was washed away from its location next to the concessionaire building and Parks and Recreation (Parks) staff initially believed it to be lost due to the hurricane. Parks staff eventually located the trailer in mangroves on the Barefoot Beach Preserve property. Staff had notified the vendor via phone call 2 days prior to the Hurricane to pickup the trailer (there is no written document for this item). Purchase Order Terms and Conditions applied at the time of the phone call which required a 30 day written notice and not a phone call to terminate the services. No written notice was provided by staff prior to the Hurricane, which was not compliant with the Purchase Order. At the time the trailer was located in January 2023 and confirmed that it was the American Trailer Rental, Inc's trailer, it could not be retrieved. The trailer was retrieved from the water in February 28, 2023 by the County because the vendor had refused to retrieve the trailer since it was in the water and they did not have the capacity to obtain the trailer from the mangroves. Parks staff at the time the trailer was located in January 2023 was involved in restoration efforts did not send a 30-day written notice that would have been required had a purchase order been in place. A purchase order was not in place, at that time because they could not open a purchase order for a rented item that they could not locate. Once the trailer was located and retrieved a Purchase Order was opened on March 23, 2023. At this time staff did not have acknowledgment of a goods receipt and the vendor was attempting to obtain rent and replacement costs from Parks. County assets were removed from the trailer and the trailer was ready for pickup on March 7 2023 (notification to vendor via email) and picked up on March 23, 2023. The amount owed to the vendor is $1,365 for the rental costs of the trailer while the County had the trailer from September 2022 through March 2023. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? 1. Operations and Veterans Support Division on behalf of Parks and Recreation Division requests the Board of County Commissioners to approve / ratify the payment in the amount of $1,365 for the outstanding invoices to American Trailer Rental, Inc. for the trailer obtained by Parks staff: Inv # Inv Date Price Services (trailer rental) R1143477 9/15/2022 $195.00 September 2022 R1144365 10/13/2022 $195.00 October 2022 R1149111 3/7/2023 $195.00 November 2022 R1149112 3/7/2023 $195.00 December 2022 R1149113 3/7/2023 $195.00 January 2023 R1149114 3/7/2023 $195.00 February 2023 R1149315 3/7/2023 $195.00 March 2023 2. Upon Board approval, payment will be completed under Purchase Order 4500223967. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? The Operation and Veteran Services Division will provide training to Parks and Recreation Division fiscal team for the terms and conditions on the Purchase Orders. Parks and Recreation staff involved in this invoicing issue will be assigned the following training: Procurement 101 through Collier University. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested b q by:Jeffrey Newman Signature: NewmanJeffre Date: y0sg.nedby 1ewma Jeffre� g y Digitallysignedby 14936 04-00y Date: 3/23/23 Division Director: Olema Edwards Olema L. Digitally signed by Olema L. Signature: Edwards Edwards Date: 2023.04.23 14:00:06 -04-00' Date:4/23/23 Packet Pg. 907 EAMERICAN TRAILER RENTALS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-6654459 Fax No.: 813436-5610 Home Page: www.ATR1.net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 RENTAL INVOICE Invoice Number: RI143477 Invoice Date: 09/15/22 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 Customer ID 34313 P.O. Number 4500214139 Ship Via P.O. Date 07/06/21 Terms Our Order No. R014149 Due Date 09/15/22 Salesperson Savannah McMachen 16.E.1.f Items Rented Item / Description Quantity Rental Tenn From i Thru Unit Price Total Prici OC20 1 1 09/23/22 20' Office Container 01S Each Period 10/20/22 Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve You! 195.00 195.0{ per Period Total: 195.0{ Packet Pg. 908 E AN TRAILER RENTALS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-665-4459 Fax No.: 813-436-5610 Home Page: www.ATR1.net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 RENTAL INVOICE Invoice Number. RI144365 Invoice Date: 10/13/22 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 Customer ID 34313 P.O. Number 4500214139 Ship Via P.O. Date 07/06/21 Terms Our Order No. R014149 Due Date 10/13/22 Salesperson Savannah McMachen 16.E.1.f Items Rented Item 1 Description Quantity Rental Term From 1 Thru Unit Price Total Price OC20 20' Office Container 0/S Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve Youl 1 1 10/21/22 Each Period 11/17/22 195.00 195.00 per Period Total: 195.00 0 Q. as m :r 0 L E as U as co c a� E m L U 0 a rn LO N Packet Pg. 909 LKERICAN TRAILER RENTAIS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-665-4459 Fax No.: 813-436-5610 Home Page: www.ATR1-net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 Customer ID 34313 Ship Via Terms Due Date 03/07/23 Items Rented Item / Description OC20 20' Office Container O/S Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve You! RENTAL INVOICE Invoice Number: R1149111 Invoice Date: 03/07/23 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 P.O. Number 4500214139 P.O. Date 07/06/21 Our Order No. RO14149 Salesperson Savannah McMachen Quantity Rental Term From / Thru 1 1 11 /18/22 Each Period 12/15/22 Unit Price 195.00 per Period Total 16.E.1.f Total Price 195.00 195.00 Packet Pg. 910 LKERICAN TRAILER RENTAIS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-665-4459 Fax No.: 813-436-5610 Home Page: www.ATR1-net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 Customer ID 34313 Ship Via Terms Due Date 03/07/23 Items Rented Item / Description OC20 20' Office Container O/S Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve You! RENTAL INVOICE Invoice Number: R1149112 Invoice Date: 03/07/23 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 P.O. Number 4500214139 P.O. Date 07/06/21 Our Order No. RO14149 Salesperson Savannah McMachen Quantity Rental Term From / Thru 1 1 12/16/22 Each Period 01 /12/23 Unit Price 195.00 per Period Total 16.E.1.f Total Price 195.00 195.00 Packet Pg. 911 LKERICAN TRAILER RENTAIS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-665-4459 Fax No.: 813-436-5610 Home Page: www.ATR1-net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 Customer ID 34313 Ship Via Terms Due Date 03/07/23 Items Rented Item / Description OC20 20' Office Container O/S Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve You! RENTAL INVOICE Invoice Number: R1149113 Invoice Date: 03/07/23 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 P.O. Number 4500214139 P.O. Date 07/06/21 Our Order No. RO14149 Salesperson Savannah McMachen Quantity Rental Term From / Thru 1 1 01 /13/23 Each Period 02/09/23 Unit Price 195.00 per Period Total 16.E.1.f Total Price 195.00 195.00 Packet Pg. 912 LKERICAN TRAILER RENTAIS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-665-4459 Fax No.: 813-436-5610 Home Page: www.ATR1-net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 Customer ID 34313 Ship Via Terms Due Date 03/07/23 Items Rented Item / Description OC20 20' Office Container O/S Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve You! RENTAL INVOICE Invoice Number: R1149114 Invoice Date: 03/07/23 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 P.O. Number 4500214139 P.O. Date 07/06/21 Our Order No. RO14149 Salesperson Savannah McMachen Quantity Rental Term From / Thru 1 1 02/10/23 Each Period 03/09/23 Unit Price 195.00 per Period Total 16.E.1.f Total Price 195.00 195.00 Packet Pg. 913 LKERICAN TRAILER RENTAIS American Trailer Rentals, Inc. DUNS #152792933 3020 E. Main St. Lakeland, FL 33801 Phone No.: 863-665-4459 Fax No.: 813-436-5610 Home Page: www.ATR1-net E-Mail: Service@ATR1.net Bill To: Collier County BoCC Attn: Accounts Payable 3299 Tamiami Trl E, Ste 700 Naples, FL 34112 Customer ID 34313 Ship Via Terms Due Date 03/14/23 Items Rented Item / Description OC20 20' Office Container O/S Item shipped: OC20211 Thank You! It Has Been A Pleasure To Serve You! RENTAL INVOICE Invoice Number: R1149315 Invoice Date: 03/14/23 Page: 1 Ship To: Barefoot Beach Preserve 505 Barefoot Beach Blvd. Bonita Springs, FL 34134 P.O. Number 4500214139 P.O. Date 07/06/21 Our Order No. RO14149 Salesperson Savannah McMachen Quantity Rental Term From / Thru 1 1 03/10/23 Each Period 04/06/23 Unit Price 195.00 per Period Total 16.E.1.f Total Price 195.00 195.00 Packet Pg. 914 16.E.1.g Coe-r County Instructions After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Omar De Leon Division: pTNE Division Director: Brian Wells Vendor Name: Hypertec USA Inc. Amount: $437.94 Fccontract #: NA Purchase Order: NA Why is this deemed a non -compliant purchase? Choose one. Contract Ordinance Manual ❑ P-Card ❑ Other Details of Purchase: Explain the circumstances behind this purchase. There is no contract associated with the purchase because it was under the threshold that would need a contract / competitive bid. Collier Area Transit (CAT) obtained a three quick quotes through Bid Sync for 24 Samsung tablet with 24 tablet covers (i.e. skins) for the paratransit. The tablet covers (i.e. skins) were received first and paid for prior to receipt of the tablets because the 24 ordered Samsung tablets were on backorder. Once the Samsung tablets were received, staff noticed that the tablet covers (i.e. skins) did not fit the Samsung tablets, so they could not be used for these items. Staff then returned the tablet covers (i.e. skins) to the vendor for replacement and/or credit. There were back and forth discussions with staff and the vendor for credits on the return of items and damaged tablets that were received that delayed the payment process and processing of the invoice. The vendor replaced the 24 smaller tablet covers (i.e. skins) with the larger size needed for the Samsung tablets that were ordered and received. The smaller tablet cover (i.e. skins) were priced at $37.15 each. The new invoice for the larger tablet covers (i.e. skins) were priced at $39.81. The additional 24 tablet covers (i.e. skins) were not on the original quote and the price was higher than the original quote due to a larger size. Invoice 30075 was sent by the vendor in April 2022 (per SAP) for the 24 larger tablet covers (i.e. skins) at a price of $955.44 total and unit price of $39.81. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Staff is requesting the Board approve of after the fact payment in the amount of $955.44 for Invoice 30075 for the 24 larger tablet covers (i.e. skins) that were not in the original quote. County staff will issue a purchase order to pay the invoice, once the after the fact payment is approved. Note - if there are credit memos provided then these amounts will be reduced from the $955.44 total invoice price. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Staff will not accept items in part when items are on back order unless they are unrelated. Staff will try to take full orders when completing purchases, when possible. Staff will require vendors to submit proper invoices for the correct amounts and process them in a timely manner. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by:Omar I {'�� lar De Leon Digitally signed by DeleonOmar Signature: DeleonOmarDate:2023.06.1508:58:18 -04,00. Date:06/15/2023 Division Director: Brian Wells Digitly signel Si nature:WeIISBrian Datea12023.06.15y14:59:30an g-04'00' Date:06.15.2023 a Revised 06/17/2021 Packet Pg. 915 *` Hypertec Payment remittance: remittance@hypertec.com INVOICE TO COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 3295 Tamiami Trail East, Bldg C-2, Account,Payable Naples, FL, 34112 USA HYPERTEC USA INC. 1753 E BROADWAY RD, SUITE # 101-514 TEMPE, ARIZONA 85282 USA Come and visit our new website at: www.hypertecdirect.com SHIP TO Yousi,Cardeso Collier County 8300 Radio Rd, Naples, FL, 34104 USA 16.E.1.g INVOICE NO 30075 1 2022/04/01 INVOICE CUSTOMER'S NO CUSTOMER'S TAX STATUS TERMS OF PAYMENT PAYMENT DUE BY DIR-CC12342 TAXNO NET 30 DAYS 2022/05/01 CUSTOMER'S PURCH E ORDER NO. SALES REP. OUR ORDER NO. AS DELIVERY DATE CARRIER'S NAME FedEx Ground 4500214806 Aarracino Domenic( 22451 2022/04/01 040985915965119 Converted from Channel Online SO: 75252 Based On Sales Orders 22451. Based On Deliveries 29095. e-Invoicing at April 4, 2022 SUB -TOTAL 955. DISCOUNT 0 TRANSPORT 0 ADD. CHARGES: NO TAX 0, J(TOTAL>>> 955.44 USD IMPORTANT NOTICE: THE SALE OF PRODUCTS AND/OR THE PROVISION OF SERVICES ARE SUBJECT TO THE TERMS AND CONDITIONS OF SALE ON THE REVERSE SIDE OF THIS DOCUMENT. BUYER'S ATTENTION IS DRAWN f Packet Pg. 916 AND CONDITIONS OVERLEAF. THE TERMS AND CONDITIONS OF SALE CAN ALSO BE VIEWED AT: www.hypellec. comIterms-conditions-of-sale