Backup Documents 06/27/2023 Item #16B10ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 1 0
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
Pmir nfthe Chairman's signature draw a line thrnuuh routing lines #1 through #2_ complete the checklist. and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order)
Office
Initials
Date
1.
2.
3 County Attorney Office
County Attorney Office
4. BCC Office
Board of County
Commissioners
AL
61Z 7 14, 3
5. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above m9v need to contact staff for additional or missing information.
Name of Primary Staff
Pamela Lulich/Katherine Chachere Road
Phone Number
239-252-6291
Contact / De artment
Maintenance
Agenda Date Item was
6/27/2023
Agenda Item Number
16 B (ID 25806)
Approved by the BCC
Type of Document
Chan a Order: Recommendation
Number of Original
1
Attached; Agreement
to approve Change Order No. 1
Documents Attached
adding 90 days under Agreement
No. 22-8047, "Collier Blvd (SR-
951) Landscape Improvements -
Grant Funded" project, with
Hannula Landscaping and
Irrigation, Inc., and authorize the
Chairman to sign the attached
change order.
PO number or account
112-163644-649030- 31112.4
number if document is
fP i
to be recorded
l W r$, e
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
PL
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
rovide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
PL
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
PL
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
PL
signature and initials are required.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
7.
In most cases (some contracts are an exception), the original document and this routing slip
PL
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on and all changes made during
the meeting have been incorporated in the attached document. The County
Wm -TOR
Attorne 's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
1,
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
u
1 6 B 1
Procurement Services
Coter ccr""ty Change Order Form
M Contract Modification U Work Order Modification
................... �510223288 =33740
Contract Purchase Order #: Project M 3
#: Change 33741
Contractor/Firm Name: Hannula Landscaping and Irrigation, _Inc]ContractlProject: Collier Blvd (SR-951) Landscape
Improvements - Grant Funded
Project Manager Name: [Ehe:rtne Chachere Division Name: Road Maintenance
Original Contract/Work Order Amount $ 526,622.75 1124123� 11E Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 526,622.76`
1124123-, 11E
Last BCC Approval Date: Agenda Item #
Current Contract/Work Order Amount
$ 526,622.75
7/8/2023
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
S a26, 22.75
0,00%
Change from Current BCC Approved Amount
Cumulative Changes
S 0.00
0. 00% -,
Change from Current Amount
I Completion Date, Description of the Task(s) Change, and Rationale for the Change
- - - - --------
Notice to Proceed Original [02/08,/202.3 07!08120231 ] Last Approved F071081202,i Revised Date
(includes this change;
Date Completion Date Date
# of Days Added Select Tasks Add new task(s) E Delete tasks) E Change task(s) El Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the tasks) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract: and, 3.) describe the impact
if this chance is not orocessed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order will add 90 days to the project. The substantial completion date will change from June 8, 2023 to September 6,
2023, and the final completion will be October 6, 2023,
2. The change was not included because it was unknown to the Contractor at the time of bidding that there was a shortage of plant
materials for this project. They are continually sourcing plant materials from nurseries throughout the State of Florida to complete
the work.
3. If this modification is not processed, the project will not be completed.
Digitally signed by Chacherel<attwrine
Prepared by ChachereKatherine Date, 2023,05.30 15:16:11 -04*00' Date:
Katherine Chachere, Proj(,,(,.t Manager 11, Road Maintenance Division
Acceptance of this Change Order shall constitute a modification to contract /work order identified above and will be subject to all the same
terms and conditions as contained in the contract /work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant I
Design Professional arising Out of or related to the change set forth herein, including claims for impact and delay costs.
Digitally signed by Dale F. Hannula 5/30/23
Accepted by: Dale F. HannulaDate: 2023,05.30 16:49:45 -04'00' Date:.
Dale Hannula, President, I-1annula Landscaping and Irrigation, Inc.
5/31/23
Mich P
Annroved bv: Date:
I Pamela Lulich, Landscape Architect of Record, Road Maintenance Division
Digitally signed by MillerMarshal
MillerMarshal Date: 202105,31 09:30:50 -04'00'
Approved by: _ . ......
Marshal Miller, Ditector, Road Maintenance Division
4 Digitally signed by ScottTrinity
Approved by: S cottT ri n i ty.._ Date: 2023.06.02 13:52:27 -04'00' — Date:,
Trinity Scott, Department Head, Transportation Management Services
Digitally signed by YilmazHeather
Yi1mazHeather Approved by: Date: 2023.06.05 15:15:51 -04'00' Date,
Procurement Strategist, Procurement Services Division
Revised. 01/14!2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USSE ONLY
Admin UCC rc (jB �Cgs
13 AO
Rpt
1 6B1 0
ATTEST:
Crystal K. `K' irk of Courts
& Comp er'
By:
4 tt�st as to Chairman's
signature only
Dated:t
(S TAL�r
Approe6as to f an legality:
B•
Scott R. tFlach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: /
Rick LoCastro, Chairman
1 6 B 1 0
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive ()
Days
Added
New
Amount
Add 90 days to the
project.
90
240
Allow more time for the Contractor
to source plant material that is in
shortage to complete the project.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCU—CCREMENT USE ONLY
Admin RP° BCC ES C A O
1 6 B 1 0
ChachereKatherine
From: Dale Hannula <dhannula@hannulalandscaping.com>
Sent: Tuesday, May 30, 2023 10:13 AM
To: ChachereKatherine
Cc: LulichPamela; PearsonMelissa
Subject: 22-8047 Collier Boulevard (SR-951) Landscape Improvements Grant Funded
EXTERNAL EMAIL:
Katherine: Hannula Landscaping and Irrigation Inc. is requesting an additional ninety (90) days to complete project 22-
8047 Collier Boulevard (SR-951) Landscape Improvements Grant Funded due to the following reasons:
1. There has been a large demand for plant material throughout the state of Florida for the past several years due
to the increase in construction related projects that require landscaping. This heightened demand has decreased
the availability of numerous plant species that are normally easily located.
2. In order to locate many of the materials we have been tasked with canvasing numerous nurseries throughout
the State OF Florida only to find that the plants specified are not available, or if available only in limited
quantities.
3. We have sent trucks to nurseries in south Florida and to north Florida with multiple stops to load and ship the
plants we have been able to find.
4. We are continuing to source available materials daily to meet the project requirements and have sent requests
for additional contacts that may have the needed plants. Many do not respond as they do not have the material
and other nurseries give us future available dates well beyond the project timeline.
5. At present we are trying to locate the following:
Category I Description Size Quantity
Item 2 Aptenia Cordifolia / Baby Sun Rose 1 Gallon 2,763
Item 11 Sabal Minor Dwarf Palmetto 3 Gal. 12" H X 12"S 54
Category II
Description
Size
Quantity
Item 2
Aptenia Cordifolia / Baby Sun Rose
1 Gallon
4914
Item 4
Dietes Iridioides / Yellow African Iris
3 Gallon
225
Thank you for your consideration of this request and your continued cooperation.
Dale Hannula
t A, t" a i, .w - $5
Dale Hannula
17051 Jean St. Unit 7
Ft. Myers, FL 33967
Office:239.437.9666 Fax:239.437.9665
WK