Backup Documents 06/27/2023 Item #16B 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
,.c.U- rt,,,:«... _, *,..o .ir—, n lion fl— no outi h rlines iil thmnoh #2 complete the checklist_ and forward to the County Attorney Office.
.. .........
Route to Addressees (List in routing order)
Office
Initials
Date
1.
2.
3. County Attorney Office
County Attorney Office
4. BCC Office
Board of County
Commissioners
(,
28 2
5. Minutes and Records
Clerk of Court's Office
(: /PA*
PRIMARY CONTACT INFORMATION i I
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above, may need to contact slail
Name of Primary Staff
fo, UUUIL On or in nss n .... ..........
Robert White/Transportation Engineering
Contact Information
239-252-5762
Contact / Department
Agenda Date Item was
June 27, 2023
Agenda Item Number
16.13.9
Approved by the BCC
Type of Document
Change Order
Number of Original
1
Attached
Documents Attached
PO number or account
*A pleVr_ iC0-r#-/ Cry,
number if document is
r4wj,"v Cofliet
to be recorded
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
1.
Does the document require the chairman's original signature STAMP OK
N/A Stamp
ok
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information(Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
RW
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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7.
signature and initials are required.
In most cases (some contracts are an exception), the original document and this routing slip
RW
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 6/27/2023 and all changes made during
RW
_ of
an ZOtion for
the meeting have been incorporated in the attached document. The County
Attorne 's Office has reviewed the changes, if applicable.
his line
9.
Initials of attorney verifying that the attached document is the version approved by the
IfA is nbl:
for
BCC, all changes directed by the BCC have been made, and the document is ready for the
�
i
an option
Chairman's signature.
this line'
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MEMORANDUM
Date: June 28, 2023
To: Robert White, Project Manager
Transportation Engineering
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: Change Order to Contract #16-6699
HNTB Corporation
Attached is an original of the document referenced above, (Agenda Item #16B9)
approved by the Board of County Commissioners on Tuesday, June 27, 2023.
The second original has been kept by the Minutes and Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
N
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Procurement Services
Change Order Form
® Contract Modification
❑ Work Order Modification
Contract #: 16-6699 Change #: 5 Purchase Order #: 4500180087 1 Project #: 66066.12
Contractor/Firm Name: I
HNTB Corporation Contract/Project: Eleven Bridges Replacements
Project Manager Name: Robert White, P.E. Division Name: I
Transportation Engineering
Original Contract/Work Order Amount
$
2,459,845.80
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
2,643,307.80
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
2,643,307.80 7/10/2023
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$ 73,734.00
10.46%
Total Change from Original Amount
Revised Contract/Work Order Total
1 $
2,717,041.801
2.79%
Change from Current BCC Approved Amount
Cumulative Changes
1 $
257,196.001
2.79%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 8/28/2017 Original 8/28/2019 Last Approved 7/10/2023 Revised Date 6/28/2024
Date Completion Date Date (Includes this change)
# of Days Added 354 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ® Change task(s) ❑ Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this chanqe is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order will add 354 days and $73,734 to the Professional Services Agreement, Section 3.8 Post Design
Services, to accommodate extended professional services for ongoing project activities.
2. The change is being requested due to unforeseen project delays. The original project timeline called for post -design
services during concurrent construction of all bridge Packages; A, B, C & D. The original construction contract for
Package D was awarded to Quality Enterpises, Inc. in June 2021, but the Board terminated that contract for
convience. Twenty months later, on February 14, 2023, the Board awarded the contract for Package D to Thomas
Marine Construction, Inc.
The original post -design services contract timeline anticipated that the entire project, all four Packages, would be
completed by July 10, 2023. The delayed start and completion of Package D has pushed the anticipated project
completion to June 2024, an additional 365 days.
Package D is a Local Agency Program (LAP) project which includes federal funds. Additional post -design services will
be required between the County, the Design Consultant, the CEI, and FDOT through project close-out. Staff has
determined that the remaining effort to complete the post -design services requires additional funding of $73,7340.
3. If this modification is not processed, the Engineer of Record will not perform the additional time and work required by
scope, including final construction completion to accommodate as -built plan certification, permit close-out, and FDOT
bridge load rating acceptance.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin C BCC ES
WhiteRobert Digitally signed by WhiteRobert
Prepared by: Date: 2023.05.02 13:54:33-04'00' Date:
(Robert White, P.E., Sr. Project Manager, Transportation Engineering)
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by:
C Date: 5/4/2023
(Leonard Becker, Senior Vice President, HNTB Corporation)
AhmadJa`' Digitally signed by AhmadJay
Accepted by: 1 Date: 2023.05.02 15:03:54-04'00' Date:
(Jay Ahmad, P.E., Director, Transportation Engineering)
Digitally signed by
ScottTrinity Date.Trimy 202&05.04
Approved by: 16:31 46 -04'00' Date:
(Trinity Scott, Department Head, Transportation Management Services)
Y i l m az H eat h e r Digitally signed by YilmazHeather
Date: 2023.05.05 16:13:21-04'00' Date:
Approved by:
(Procurement Professional)
CAO
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
FAdmin c BCC ES
,;
0
ATTEST:
Crystal K. Ki4M; Vd&r - of gourts
& Comptroll[ r'
_ w
By. `
Dated' 4,/
:. (SEAL)
Attest as to ChaIrMan s
signature 'only
Approved as to form and legality:
&V By:
Scott R. Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: / '
Rick LoCastro, Chairman
AO
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpt BCC ES
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Change Order/Amendment Summary
COST TIME
Justification
CO# AMD# Description Additive (+) Deductive (-) Days New
Added Amount
1 Additional Design $150,793.00 91 1734 Design modifications
Services
Design modifications and
1
Extend Contract
164
1898
Permitting delays
Time
197
2095
Permitting delays
Extend Contract
2
Time
236
2331
Unforeseen tasks, permitting delays
Extend Contract
3
Time
Added to scope assist with
4
Additional Design
g
$32,669.00
0
construction bidding phase
Services
Construction schedule delays
5
Additional Post
$73,734.00
354
2685
extended project duration
Design Services
rm
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
F��T�BCCES
Admin
HNTB Corporation 201 N. Franklin St. Telephone (813) 402-4150
hntb.com
The HNTB Companies
Suite 1200
Tampa, FL 33602
Mr. Robert White, P.E. HNTB
Project Manager
Collier County GMD Transportation Engineering Division
2885 S. Horseshoe Drive
Naples, FL 34104
May 1, 2023
Dear Mr. White:
Pursuant to the terms of Contract 16-6699 and our ongoing coordination with the County on the "Eleven
Bridges Replacements Project, Project Number 66066.12", we respectfully request a supplement to the
contract in the amount of $73 734.00 and 354 days for the completion of services as outlined in Scope
Section 3.8 Post Design Services to accommodate ongoing construction activities at the bridge sites. The
supplemental scope and fee sheet are attached for your review and approval.
We believe this additional fee and time for the completion of the Project General Tasks to assist the
County during the construction phase of the project is warranted based on the following circumstances:
• The design consultant is required to provide construction assistance in the form of Post Design
Services as called for in the original scope of services.
• The original procurement schedule called for concurrent construction at all bridge locations. The
four procurement packages originally advertised for construction in January 2021 (Packages A
and B) and February 2021 (Packages C and D). The County readvertised Package D in September
2022, which postponed construction start.
• Construction of Packages B and C is ongoing with final completion estimated in February 2024.
• Notice to proceed for construction of Package D is anticipated in late April or May 2023. The
construction contract duration is for 365 days with construction through approximately May
2024.
• As Package D includes the use of federal funds, additional coordination is anticipated between the
design consultant, the CEI and FDOT.
The current Post Design Services contract expires on July 10, 2023. Additional time is required following
final construction completion to accommodate as -built plan certification, permit close-out and FDOT
load rating acceptance.
C40
OR
•
Page 2 of 2
Therefore, we respectfully request a total of $73 734.00 and 354 for this contract supplement to
facilitate the completion of the Project General Tasks which fall under the Post Design Services portion of
the contract.
If you have any questions or concerns regarding this request, please do not hesitate to contact me.
Best regards,
Sadie Dalton, P.E.
Deputy Project Manager
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