Agenda 06/27/2023 Item #16B 4 (Change Order with Hannula Landscaping Irrigation, Inc. for Davis Blvd (SR-84 Landscape Improvements)16. B.4
06/27/2023
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1 adding 90 days under Agreement No. 22-8046, "Davis
Blvd (SR-84) Landscape Improvements - Grant Funded" project, with Hannula Landscaping and Irrigation,
Inc., and authorize the Chairman to sign the attached change order.
OBJECTIVE: To add time to the contract allowing more time for the Contractor to source plant materials that are
in shortage to complete the project.
CONSIDERATIONS: On January 24, 2023, the Board approved Agreement No. 22-8046 (Agenda Item 16A8
moved to 11.13) for $ 425,783.79, with Hannula Landscaping and Irrigation, Inc. ("Hannula"), for "Davis Blvd (SR-
84) Landscape Improvements - Grant Funded" (Project Numbers 33738 and 33739).
On February 8, 2023, staff issued a Notice to Proceed to Hannula to commence services. The project allowed 120
days to reach substantial completion (June 8, 2023) and 30 days for final completion (July 8, 2023).
This project consists of the installation of specific plants which Hannula has performed satisfactorily. Hannula is
requesting a time extension due to a shortage of specified plants that it has been sourcing from numerous nurseries
throughout the State that is necessary to complete the project. Staff and the Procurement Services Division has
approved Change Order No. 1, which will extend the project by 90 days and revise the substantial completion date
to September 6, 2023, and the final completion to October 6, 2023.
FISCAL IMPACT: There is no fiscal impact with this change order. The sources of funding for the projects are
FDOT Beautification Grants and ad valorem tax revenue. These projects are budgeted in the Growth Management
Grant (1841) and Growth Management Grant Match (1842) Funds, within Davis Blvd (US41 to Airport Pulling
Road Project (33738) and Davis Blvd (Airport Pulling Road to County Barn Road Project (33739).
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with is action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -SRT
RECOMMENDATION: That the Board approve Change Order No. 1, adding 90 days under Agreement No. 22-
8046, "Davis Blvd (SR-84) Landscape Improvements - Grant Funded" project, with Hannula Landscaping and
Irrigation, Inc., modifying the substantial completion date to September 6, 2023, and the final completion to
October 6, 2023, and authorize the Chairman to sign the attached change order.
Prepared by: Katherine Chachere, Project Manager II, Road Maintenance Division, Transportation Management
Services Department.
ATTACHMENT(S)
1. Davis CAD CO Approved (PDF)
2.22-8046 Contract Hannula (PDF)
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16.B.4
06/27/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.13.4
Doc ID: 25807
Item Summary: Recommendation to approve Change Order No. 1 adding 90 days under Agreement No. 22-8046,
"Davis Blvd (SR-84) Landscape Improvements - Grant Funded" project, with Hannula Landscaping and Irrigation,
Inc., and authorize the Chairman to sign the attached change order.
Meeting Date: 06/27/2023
Prepared by:
Title: Manager - Landscape Operations — Growth Management and Community Development Department
Name: Pamela Lulich
06/12/2023 8:25 AM
Submitted by:
Title: Transportation Management Services Superintendent — Road Maintenance
Name: Marshal Miller
06/12/2023 8:25 AM
Approved By:
Review:
Transportation Management Operations Support Tara Castillo
Transportation Management Operations Support
Michelle DAndrea
Growth Management and Community Development Department Jeanne Marcella
Department
Road Maintenance Marshal Miller
Additional Reviewer
Procurement Services Ana Reynoso
Level 1 Purchasing Gatekeeper
Procurement Services Sue Zimmerman
Additional Reviewer
Procurement Services Heather Yilmaz
Additional Reviewer
Transportation Management Services Department
Trinity Scott
Grants
Procurement Services
County Attorney's Office
Office of Management and Budget
County Attorney's Office
Community & Human Services
Grants
County Manager's Office
Board of County Commissioners
Maria Kantaras Level 2 Grants Review
Sandra Herrera Procurement Director Review
Scott Teach
Level 2 Attorney Review
Debra Windsor
Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Maggie Lopez
Additional Reviewer
Therese Stanley
Additional Reviewer
Amy Patterson
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Additional Reviewer Completed
06/12/2023 8:32 AM
Additional Reviewer Completed
06/12/2023 9:22 AM
Transportation Management Services
Completed 06/12/2023 1:36 PM
Completed 06/12/2023 2:23 PM
Completed 06/13/2023 10:48 AM
Completed 06/13/2023 5:28 PM
Completed 06/14/2023 8:45 AM
Transportation Completed
06/14/2023 8:48 AM
Completed 06/15/2023 12:14 PM
Completed 06/15/2023 12:57 PM
Completed 06/19/2023 11:54 AM
Completed 06/19/2023 12:30 PM
Completed 06/19/2023 2:33 PM
Completed 06/19/2023 3:47 PM
Completed 06/20/2023 8:39 AM
Completed 06/21/2023 11:46 AM
06/27/2023 9:00 AM
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16.B.4.a
Procurement Services
o . i"-r Cowry Change Order Form
V<j Contract Modification ❑ Work Order Modification
Contract 4: 22-8046 Change fl:€ Purchase Order #l: 4500223287 Project #: .33739
3373g
iannula t_anciscalaing and Ir€igotio"' Inc. Davis Rlvci (SR-84) Landscape -
CorttraclorfFirraa Name: contract/Project:
-- ---------- ---------- Init�rove€nents - Grant Funded
Project Manager NaDivision Nae: Roacl Mairateraatice
Nan) Katherine Chachere m Original Contract/Work Order Amount $ 425,783.79 1 1/24/23; 11b Original RCC Appron�l gate; Agenda Item It
Current BCC Approved Amount $ 425,763.79-1/24/23: 18CC Approval Date; Agenda Item #
CUtrent ContractfWork Order Amount S 425,783.79 71812023✓SAP Coltti act Expiration Date (Master)
Dollar Amount of this Changet).00% Total Change fromO€-iginal Amount
Revised Contract/Work Order Total S 425.783. 79 0.00%. Change kom Current BCC Approved Amount
Cumulative Chanctes $ 0,00 0_00% Change from Current AnaOunt
Notice to
Date
Completion Date, Description of the Task(s) Change, and Rationale for the Change
0210812023 Original f Of t09.1'(i �; Last Approved 07108/202 i Revised Date 1010Ui2[)23
— Completion Date t - Date
It of Days Added 90 T 1 Select Tasks C Acid new task(s) (_] Delete task(s) { Change task(s) ❑ Other
Provide a response to the following: 1.) detailed and specific explanationlrationale of the requested change(s) to the task(s) and f or
the additional clays added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the Impact
If this chancre is not vrocessed, Attach addilional ififonnation from the Design Professional and/or Contractor if needed.
1, 'Trait; change order will add 90 days to the project. The substantial completion date will change from June 8, 2023 to September 6,
2023. and the final completion will be October 6, 2023,
2. I he change was not included because it was unknown to the Contractor at the time of bidding that there was a shortage of Plant
rnateiials for this project. they are continually sourcing planl njcateri.3ls from nerSerieS throughout the Slate of Florida to complete
the work.
3. if this modification is not processed, the project will not be completed.
Prepared by:
ChachereKatherine Digitally signedbyChuchereKati ediie
Oato: 202.3.05.30 15:00:05 .04'00' J�31�r'?3
Date: _
Katherine Chachere, Project Manager 11, Road Mainlenance Division
Acceptance of this Change Order shall constitute a modification to contract 1 work order Identified above and will be subject to all the same
terms and conditions as contained in the contract f work order indicated above, as fully as if tine Sallie were staled in this acceptance. The
adjustrrlent, if ;:any, to the Contract shad Catastitute rl full and final settlement of any and all claims of the Contractor 1 Vendor 1 Consultant 1
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by:
Approved by:
Dale Han U a Digitally signed by Dale F. Hannula 5/30/23
Dak., 2023,05,30 16:37:25-04'00' Gate:
Dale Hannula, President, Hannula Landscaping and irrigation, Irac.
Ll h c h P 5/31 /23
Date:
Pamela Lulich, Landscape Architect of Record, Road Mainlenance Division
Digitally signed by MillerMarshal
M i l l e r M a rs h a l Date: 2023.0b.31 09:29:54-04'00'
Approved by: _
Marshal Miller, Director. Road Maintenance [division
ScottTri n it Digitally signed by ScottTrinity
Approved by: Y Date: 2023.06.02 13:51:50-04'00'
l rinity Scott, Depadment Head, "transportation Management Set -vices
YilmazHeather
Approved by:
Digitally signed by YllmazHeather
Date: 2023.06.05 14:5333-04'00'
Procurement Strategisl, Pimartervenl Services Division
Revised: 01114l2021 (Divisions who may reatuire additional signtttutc s 1118y includa on separate shoe(')
Date:
Date:
Dale:
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ATTEST:
Crystal K. Kinzel, Clerk of Courts
& Comptroller
Dated:
(SEAL)
Approved as to form and legality:
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Scott R. Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Rick LoCastro, Chairman
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Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive {-)
Days
Added
New
Amount
Add 90 days to the
project.
90
240
Allow more time for the Contractor
to source plant material that is in
shortage to complete the project.
Revised: 01/1412021 (Divisions who may require additional signatures may include on separate sheet.)
PROCURHMENTUSEONLY
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16. B.4.a
From: Dale Hannula q
To: ChachereKatherine ao�
Cc: Lulichpamela; PearsonMelissa y
Subject: 22-8046 Davis Boulevard (SR-84) Landscape Improvements Grant Funded
Date: Tuesday, May 30, 2023 10:49:35 AM >
. K .. x.... ,...�,... _.... - to
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender f0
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and use extreme caution when opening attachments or clicking links.
Katherine:
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Hannula Landscaping and Irrigation, Inc. is requesting and additional ninety (90) days to complete
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project 22-8046 Davis Boulevard (SR-84) Landscape Improvements Grant Funded for the following
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reasons.
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1. The request is due to the shortage of plant material throughout the state of Florida. We have
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contacted numerous nurseries only to find that the plants specified are not available or only
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can be found in limited quantities.
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2. We are continuing to source materials daily to meet the requirements and have sent requests
for additional contacts that may have the plants needed.
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3. The responses we get are that the plants are not available or may be available at a future date
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beyond our timeline for the project.
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4. At present we are trying to locate the following:
CategoW 11 Description Size Quantity
Item 2 Arachis Pinto! Golden Glory 1 Gallon 1526 (Confirm
Quantity Installed To Date In field).
Item 3 Bougainvillea X Helen Johnson 3 Gallon 366
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Thank you for your consideration.
Dale Hannula
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Dale Haninda
17051 Jean St. Unit 7
Ft. Myers, FL 33967
Office:239.437.9666 Fax:239.437,9665
dhannula@hannulalandscaping.com
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