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Agenda 06/27/2023 Item #16B 1 (Chairman to execute a Collier County Landscape Maintenance Agreement permit for Maplewood Homeowner Association, Inc.)16.B.1 06/27/2023 EXECUTIVE SUMMARY Recommendation that the Board approves and authorizes the Chairman to execute a Collier County Landscape Maintenance Agreement between Collier County and Maplewood Homeowners' Association, Inc., for landscape and irrigation improvements within the Sherbrook Drive, Stanhope Circle, and Crossfield Circle public rights -of -way. OBJECTIVE: To approve and authorize the Chairman to execute Collier County Landscape Maintenance Agreement permitting landscaping and irrigation improvements within the County right-of- way and ensuring that Maplewood Homeowners' Association, Inc., will maintain these approved improvements accordingly. CONSIDERATIONS: Located north of Radio Road and East of Livingston Road, the Maplewood Homeowners' Association, Inc., proposed landscape and irrigation improvements within the Sherbrook Drive, Stanhope Circle, and Crossfield Circle public right-of-way. The proposed landscape and irrigation additions enhance and provide street tree plantings within the residential Community. The improvements complement the surrounding landscape. The approved plans meet the Florida Department of Transportation and Collier County right-of-way design requirements. According to the attached Landscape Maintenance Agreement, Maplewood Homeowners' Association, Inc., agrees to maintain the landscaping and irrigation improvements along Sherbrook Drive, Stanhope Circle, and Crossfield Circle, as depicted in Schedule "A" and following the specifications in Schedule `B." Rights to terminate the Agreement as defined in the attached Agreement. If the Agreement is terminated, the applicant will be responsible for removing Improvements or restoring Sherbrook Drive, Stanhope Circle, and Crossfield Circle. The Road Maintenance Division would assume responsibility for mowing the restored unirrigated Bahia sod since the roadways within the Community are not arterial roadways and, therefore, not considered for landscape improvements as part of the Collier County Landscape Beautification Master Plan.. FISCAL IMPACT: There is no cost to Collier County associated with this proposal. Maplewood Homeowners' Association, Inc., is responsible for all recording fees. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority vote for approval. -DDP RECOMMENDATION: To approve and authorize the Chairman to execute a Collier County Landscape Maintenance Agreement between Collier County and Maplewood Homeowners' Association, Inc., for landscaping and irrigation improvements within the Sherbrook Drive, Stanhope Circle, and Crossfield Circle public rights -of -way. Prepared By: Pamela Lulich, PLA, Landscape Operations Manager ATTACHMENT(S) 1. LMA - 051123 (PDF) Packet Pg. 769 16.B.1 06/27/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.1 Doc ID: 25537 Item Summary: Recommendation that the Board approves and authorizes the Chairman to execute a Collier County Landscape Maintenance Agreement between Collier County and Maplewood Homeowners' Association, Inc., for landscape and irrigation improvements within the Sherbrook Drive, Stanhope Circle, and Crossfield Circle public rights -of -way. Meeting Date: 06/27/2023 Prepared by: Title: Manager - Landscape Operations — Growth Management and Community Development Department Name: Pamela Lulich 05/12/2023 8:36 AM Submitted by: Title: Department Head — Transportation Management Services Department Name: Trinity Scott 05/12/2023 8:36 AM Approved By: Review: Emergency Management Caroline Blevins Additional Reviewer Road Maintenance Marshal Miller Additional Reviewer Transportation Management Operations Support Tara Castillo Growth Management and Community Development Department Jeanne Marcella Department Transportation Management Services Department Trinity Scott County Attorney's Office Office of Management and Budget County Attorney's Office Office of Management and Budget County Manager's Office Board of County Commissioners Derek D. Perry Level 2 Attorney Review Debra Windsor Level 3 OMB Gatekeeper Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Christopher Johnson Additional Reviewer Amy Patterson Level 4 County Manager Review Geoffrey Willig Meeting Pending Completed 05/12/2023 9:02 AM Completed 05/12/2023 3:02 PM Additional Reviewer Completed 05/12/2023 3:14 PM Transportation Management Services Completed 05/15/2023 8:29 AM Transportation Completed 05/23/2023 4:43 PM Completed 05/24/2023 8:49 AM Completed 05/24/2023 12:10 PM Completed 05/26/2023 4:24 PM Completed 06/05/2023 10:47 AM Completed 06/19/2023 5:56 PM 06/27/2023 9:00 AM Packet Pg. 770 16.B.1.a LANDSCAPE MAINTENANCE AGREEMENT This Landscape Maintenance Agreement is entered into this day of 2023, by and between Collier County, Florida, a political subdivision of the State of Florida whose mailing address is 3299 Tamiami Trail East, Naples, FL 34112 (hereinafter referred to as the "County"), and Maplewood Homeowners' Association, Inc., whose mailing address is 975 6t' Ave S., Suite 101, Naples, FL 34102 (hereinafter referred to as the "Association"). RECITALS: WHEREAS, County is the owner of that certain right-of-way located in Collier County, Florida and known as Sherbrook Drive, Stanhope Circle, and Crossfeld Circle (hereinafter referred to as "Road"); and WHEREAS, Section I. Planning and Development, of the handbook titled "Collier County Landscape and Irrigation Specifications for Beautification Improvements Within the Public Right -of -Way, Collier County, Florida" (2009), provides as follows: Entities desiring to make landscape improvements within public road right-of-way shall submit plans and documentation consistent with the requirements for a public right-of-way permit. This submission shall be in accordance with the "Construction Standards Handbook for Work within the Public Right -of -Way, Collier County, Florida " (the "Construction Handbook'). Landscaping Permit Within the public rights of way: Improvements to unimproved medians in the rightoL way: A private owner, Developer or civic or homeowners' association desiring to landscape within a public right-of-way shall submit landscape and irrigation construction documents prepared by a licensed landscape architect for County review. The Permit application shall include three (3) sets of detailed plans indicating the existing right-of-way facilities and the type and location of the proposed plantings, location of electrical and irrigation systems(s). After acceptance of the landscape and irrigation plans, a landscape agreement shall be prepared by the contracting parties and approved by the County attorney's office. (See Appendix for example) The purpose of the landscape agreement is to ensure that the Permittee, or his successors or assign, shall be responsible to maintain such material and irrigation system until removed or unless otherwise specified; and WHEREAS, in keeping with the above, the Association has applied for a Landscaping Permit Within the Public Rights -of -Way, and has submitted landscape and irrigation construction documents prepared by a licensed landscape architect for County review. A copy of this Permit and the plans are attached hereto as Schedule "A." The Association shall follow the Collier County Maintenance specifications attached as Schedule `B." Page 1 of 4 16.B.1.a NOW, THEREFORE, in consideration of the covenants contained herein, the parties agree as follows: 1. Subject to the issuance of all necessary Permits, County hereby grants to the Association the right to use those portions of the Road depicted in Schedule "A," for the sole purpose set forth in Schedule "A." The Permits address, among other things, the timing of the work, maintenance of traffic flow during construction, and the permissible lane closures during the time that work is to be performed. 2. The Association agrees to construct and maintain the improvements set forth in Schedule "A" (hereinafter referred to as "Improvements") at its sole cost and expense, until such time as the County executes a release from indemnification as discussed below. 3. Should the Association fail to construct or maintain the Improvements in accordance with Schedule "A" or law, the County may provide notice to the Association in writing, specifying the nature of the deficiency. Within five working days following receipt of such notice, the Association at its sole cost shall cause the appropriate repairs or cure to be effected. In the event damage to, or failure to maintain the Improvements results in a situation where public safety is at risk, (1) the Association shall effect repairs within twenty-four hours of receipt of the County's written notice, or (2) the County may, at its option, effect repairs to the Improvements, without the need for prior notice to the Association, and will promptly bill the Association for all actual costs incurred in effecting the repairs. The Association shall reimburse the County for such costs within thirty days of receipt of the County's bill. 4. The Association, as Indemnitor hereunder, shall indemnify and save harmless the County, as Indemnitee hereunder, including all employees of the County, from any loss or damages Indemnitee may suffer as a result of claims, suits, demands, damages, losses, fines, penalties, interest, expenses, costs, or judgments, including attorneys' fees and costs of litigation, against the County arising out of the Association's use of the Road for the purposes set forth in this Agreement, including the construction and removal of the Improvements. The Indemnitee shall not undertake to settle any lawsuit or threatened lawsuit that could give rise to Indemnitor's obligation hereunder without the prior consent of Indemnitor, such consent to not be unreasonably withheld. 5. The indemnity provided for by this Agreement will extend from the date of this Agreement until such time as the parties hereto acknowledge in writing that the Association has ceased to use the Road for the purposes stated within this Agreement and the Road has been restored as set forth below, at which time, following receipt of the Association's written request, the County will execute a release from indemnification in favor of the Association. 6. Indemnitee agrees to give Indemnitor written notice of any claims filed against the County in connection with this Agreement, within thirty days of the date that County is aware of such claim. Page 2 of 4 Packet Pg. 772 16.B.1.a 7. Unless terminated as set forth below, this Agreement shall remain in full force and effect in perpetuity from the date first set forth above, and shall be binding upon the parties and all their successors in interest. The Agreement may be freely terminated as of right by either party, with or without cause, upon written notice to the other. If the Association exercises this right, or if the County exercises this right based upon the Association's substantial breach of this Agreement, then upon written demand by County, the Association, at its sole cost and expense, shall remove the Improvements and will restore the Road to the condition that existed immediately prior to the effective date of this Agreement. If the County exercises this right, or if the Association exercises this right based upon the County's substantial breach of this Agreement, then the County will be responsible for any removal of the Improvements or restoration of the Road. Except for the above, neither party will be liable to the other for any damages or claims resulting from the termination of this Agreement. 8. In the event either party hereto shall institute legal proceedings in connection with, or for the enforcement of, this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees, at both trial and appellate levels. 9. This Agreement may be recorded by the County in the Official Records of Collier County, Florida. The Association shall pay all costs of recording this Agreement prior to the execution of this Agreement. A copy of the Recorded Agreement will be provided to the Association. 10. This Agreement is the entire agreement between the parties, and supersedes all previous oral and written representations, agreements and understandings between the parties. This Agreement shall be governed by the laws of the State of Florida, and may not be altered or amended in any way, save by written agreement signed by both parties. 11. The rights and obligations of this Agreement shall bind and benefit any successors or assigns of the parties. 12. This Agreement establishes a valid and enforceable covenant running with the land described as: MAPLEWOOD UNIT 2 TRACT A (COMMON AREA) (hereinafter "Owner's Property"). Owner hereby acknowledges that the specified Road and Improvements described in this Agreement benefit, touch, and are adjacent to the Owner's Property. This Agreement shall constitute covenants, restrictions, and conditions which shall run with the land and shall be binding upon the Owner's Property and every person or entity having any interest therein at any time and from time to time. [Signature Page to Follow] Page 3 of 4 Packet Pg. 773 16.B.1.a In Witness Whereof, the parties have caused these presents to be executed on the day and date first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA Clerk WITNESSES: ess Signature 7can',e5 F-ywe rim Witness #1 Printed Name Witness #2 Signature Witness #2 Printed Name Rick LoCastro, Chairman ASSOCIATION: MAPLEWOOD HOMEOWNERS' ASSOCIATION, INC. By: k' [N e of Sign r], [Title] pp A RlE M �o�,/i�tssb [Provide Evidence of Signing Authority, e.g., Corporate Resolution or Secretary's Certificate] Notarial Certificate STATE OF stateL 1 COUNTY OF [countvl 0L� 6l6y/ The foregoing instrument wasacknowledged before me �b�y means of`kvphysical presence or ❑ online notarization, this ? day of h` aii+ear , by +iC IC [name of person] as rbMe of authorie.C—p-r—elidentlr vice resident for AIM name of entit%h 1AL, who l ( is personally known or ❑ has produced [type of identification] as identification. --iLtid i n�atture of-N—ottaa P lic --P ri ted nam�efof Notts Public] Approved as to form and legality: Derek D. Perry 2I Assistant County Attorney �`�\ 5 Page 4 of 4 FLAPA `�`QV •�1�A183%��= o- t� 111811111 Packet Pg. 774 16.B.1.a SCHEDULE A Co Ter County Growth Management Department Date Approved: February 17, 2023 Right -of -Way Permit Number: PRROW2022083894201 SDP/AR/PSP Number: PL20210002595 Building Permit Number: Project Name: Landscaping and irrigation at Stanhope Circle, along with an LMA covering this area and encompassing Units 1, 2, & 3 Project Address: 208 Stanhope Circle, 230 Stanhope Circle, and the ROW encompassing Units 1, 2, and 3 Subdivision: Maplewood Lot: Block: Unit: Tract: Folio No: Section: 31 Township: 49 Range: 26 Type of Construction: ROW Commercial Detail: Landscaping and irrigation at Stanhope Circle, along with an LMA covering this area and encompassing Units 1, 2, & 3 On Stanhope CIR, Sherbrook Dr, & Crossfield CIR THIS PERMIT IS VALID FOR A PERIOD OF SIX (6) MONTHS FROM THE DATE OF ISSUANCE. Please refer to Collier County Portal for issuance and expiration dates. Property Owner: MAPLEWOOD HOMEOWNERS ASSOC INC 975 6TH AVE S Ste 101 NAPLES, FL 34102 Telephone Number: (239)33-7533 Applicant: Jeffrey S. Curl - EMERGE Design LLC 4010 8th Ave SE Naples, FL 34117 Telephone Number: (239) 304-9443 1. Work shall be performed in accordance with approved plan, stipulations specified as part of this permit and in accordance with Collier County Ordinance # 09-19 and the 'Public Right -of -Way Construction Standards Handbook," latest edition. Applicant declares that prior to filing this application he has ascertained the ration of all existing utilities, both aerial and underground. Any changes to y utility shall be the responsibility of the Permittee for all cost. If right-of-way permit is issued in conjunction with a residential building rmit, the right-of-way permit expires upon completion of the residential APPROVED BY: ARH Contractor: EMERGE Design LLC 4010 8th Ave SE Naples, FL 34117 Telephone Number: (239) 304-9443 If the application is made by any person or firm other than the owner of the >perty involved, a written consent from the property owner shall be required or to processing of the application. Transportation Services Division approval does not exempt the permittee im gaining approval from any State, Federal or Local Agencies having isdiction over the proposed work. This permit is contingent upon Permittee obtaining necessary rights of try for construction and maintenance where required right-of-way for public e has not been dedicated and accepted by Collier County. Condition: All other applicable state or federal permits must be obtained before commencement of the development. Condition: Informational - NOTICE OF CLEARING RESTRICTIONS: The issuance of a building permit for a single-family dwelling allows up to one (1) acre of native vegetation to be cleared. Clearing more than one (1) acre may be allowed for accessory structures and requires a separate Vegetation Removal Permit. Properties located in the following zoning district overlays may not be allowed to clear one (1) acre: Rural Fringe Mixed Use District (RFMU), Big Cypress Area of Concern (ACSC), and Special Treatment Overlay (ST). There may be additional restrictions related to clearing native vegetation and impacts to wetlands or protected species found on the property. State and Federal agency permits may be required. Contact the Growth Management Department's Environmental Services at (239) 252-2400 for additional information. Condition: Stipulation - Before commencement of any excavation, the existing underground utilities in the area affected by the work must be marked by Sunshine One Call, in accordance with State Statute Chapter t Packet Pg. 775 16.B.1.a 556 "Underground Facility Damage Prevention and Safety", after proper notification to them by either calling 811 in Florida or toll free at 1-800-432-4770. Visit www.callsunshine.com for more information. Before commencing excavation for the work, potholing of all potential conflicts must be performed. Condition: Stipulation - Sunshine 811 Damage Prevention Guide: Chapter 556, F.S., sets a tolerance zone that extends 24 inches from the outer edge of each side of an underground facility. Locate marks show the approximate location of an underground facility. To be sure where that facility is located, you must expose it using a method below:Hand digging at an angle toward the facilityPot holingSoft diggingVacuum excavation methodsOther similar proceduresExposing the facility lets you see the facility size and the clearance you need to maintain during excavation. Digging within the tolerance zone requires special precaution and using mechanized equipment requires a spotter. Within existing pavement, soft digging will be required after removal of pavement associated with a permitted open -cut. Condition: CO Hold - As Built Drawings are required prior to final inspection for all Commercial ROW, permits. The as -built drawings may be submitted through the CityView Portal Conditions Tab - click "Browse" to upload the documents. You must be signed into the CityView Portal as a registered user to m upload the document. a� a Condition: Stipulation - The owner is required to enter into a Landscape Maintenance Agreement with Collier County. 1.Please submit the original signed landscape maintenance agreement to: Pam Lulich or Katherine Chachere. Our office is located at 2800 Horseshoe Drive South. I need the original document to submit to our attorneys for final legal review and placement on a BCC agenda. c 2.The HOA will be responsible for all recording fees. a. Recording Fees: Once the agreement is approved by the Board. We will email the recorded agreement m and invoice. The applicant is to write a check made payable to "Collier County Board of County R Commissioners" for the invoiced amount and mail the check to: U) Collier County Transportation Management Services Department 2885 Horseshoe Drive South Naples, FL 34104 0 Attention: Pamela Lulich ° 3 3.Paragraph 1 of Landscape Maintenance Agreement: change the year from 2022 to 2023. 4. Label the following: a."Schedule A" at top of page the following: Right-of-way Permit b."Schedule A" at top of page of all sheets of Construction plans. M c."Schedule B" at top the "Boilerplate Specifications". The file is already labelled so it needs to be part of LO the package as well. This attachment is missing from the Landscape Maintenance Agreement. v 5.The landscape architectural plans address new planting on Stanhope Circle as indicated on Sheet 2 of 4. N The Landscape Maintenance Agreement is for landscape maintenance on Sherbrook Drive, Stanhope r Circle, and Crossfield Circle. The note on sheet 1 of 4 addresses the mowing and existing landscaping. o Please call 239-252-3726 to schedule inspections listed below. J Please plan accordingly when scheduling inspections and schedule well in advance of when a needed or permit expiration dates. E 830 - 72 Hr Notice of (1st) Proceeding with Work a 800 - Right -Of -Way Final Inspections Disclaimer: Issuance of a development permit by a county does not in any way create any rights on the part of the applicant to obtain a permit from a state or federal agency and does not create any liability on the part of the county for issuance of the permit if the applicant fails to obtain requisite approvals or fulfill the obligations imposed by a state or federal agency or undertakes actions that result in a violation of state or federal law. 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MOWING AND EDGING: Mowing and edging shall include medians as well as those areas, if existing, along the outside edge of the sidewalks of adjacent properties. All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary, the bagged clippings shall be collected and removed at no additional cost. Grass shall be cut at a height of three and one half inches (3 ''/z"). The frequency of cutting will be weekly or fifty-two (52) times. Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs, around all planting beds, utility service boxes, streetlight bases, sign posts, headwalls, guardrails, timer pedestals, posts, and trees. Metal blade edging is not permitted along back of curbing. Grass root runners extending into the mulched areas shall be cut and removed when the edging is performed. Edging will also be required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, signposts, manholes, etc. where they exist. All debris on streets, sidewalks or other areas resulting from edging shall be removed. No herbicide shall be used for edging. All sidewalks, curbing and/or gutters shall be cleaned after each service. All sidewalks shall be blown clean, but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. B. WEEDING: Weeding of plant beds, sidewalks (asphalt, concrete or pavers), guardrail bases, and curb joints as well as other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to provide a weed free and well -maintained area. C. GENERAL SITE PRUNING: General site pruning shall be defined as the pruning of any plant's foliage below ten -foot (10') foot. All groundcovers, shrubs, canopy trees and palms up to ten -foot (10') level, shall be inspected and pruned on a weekly or an as needed basis, so to maintain the proper or required heights for visibility, vehicular movement purposes and desired shape or form as determined by County's representative. Pruning shall also include removal of water sprouts, suckers and any dead or diseased foliage or branches. During the first week of October and April, ornamental grasses, such as Fountain grass, Florida Gamma or Fakahatchee grass shall be pruned in a pyramid shape to a twelve -inch (12") or twenty-four (24") height based upon the type of plant. Ornamental type grasses such as Liriope muscari `Evergreen Giant', shall only be pruned at the direction and approval of the County's representative. Plant material with a canopy over pedestrian sidewalks shall be maintained at a minimum height of one hundred twenty inches (120"). Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain one foot (1') of clearance from the edge of the pathway. IT is recommended that adjacent shrubs and groundcovers be maintained so that they angle or are rounded away from the pathway. D. TRASH REMOVAL: With each service, all sites shall be cleaned by removing all trash or debris to include, but not limited to; paper, bottles, cans, other trash, and horticultural debris. All debris or trash pick-ups shall be performed "prior" to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or disposal site. 1 of 6 Packet Pg. 783 16.B.1.a E. STREET CLEANING/SWEEPING: Street Cleaning: A four foot (4') wide area measured from the face of the curb and gutters including turn lanes shall be cleaned with each site service to remove any accumulation of debris or objectionable growth so to maintain a neat and safe condition. F. TRAFFIC CONTROL: The Association shall comply with the requirements of Collier County Maintenance of Traffic (MOT) Policy, copies of which are available through Risk Management or the Purchasing Department. The Association shall obtain and review the County MOT policy requirements prior to submitting a bid. The Association will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standard Indexes, or other related documents, so to become familiar with the requirements. Strict adherence to the requirements of the MOT policy will be enforced under this Contract. To assist in employee visibility, employees servicing the area shall wear high visibility safety apparel in compliance with the most current editions of the FDOT Design Standards and the Collier County Maintenance of Traffic (MOT) policy. G. CANOPY TREE AND PALM PRUNING: For this site, canopy trees shall be defined as any large shrub, tree, or palm with foliage above a ten -foot (10') level. All canopy trees and palms shall be pruned on a continuous basis to create and maintain a seventeen -foot (17') canopy clearance over the roadways and a ten -foot (10') canopy clearance overall pathways. Canopy trees shall be selectively pruned twice per year in April and September so to thin the interior canopy of cross branching and to shape the canopy of the trees. The County's representative shall approve a professional licensed to prune tress under the direction of a Licensed Landscape Architect, Arborist, Tree Surgeon, or other approved professional shall do the pruning and sharpening. The work shall be performed per ANSI AS300 "Standard Practices for Trees, Shrubs, and other Woody Plant Maintenance" and done in a professional manner in accordance with "Pruning Standards" of the national Arborist Association or accepted local trade standards and practices. Palms shall be pruned annually during June of each year. The palms shall be pruned to a "Tropical Cut" or to a nine (9) o'clock- three (3) o'clock angle from the horizontal at the base of the palm's bud or lowest fronds. Approximately seven (7) to (10) ten green fronds shall be left at the head after pruning. The pruning shall include removal of all nuts, seed stalks, brown or dead and lower fronds. The work shall be done in a professional manner in accordance with acceptable trade standards and practices. The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the use of a ladder, boom truck or lift. All debris from the pruning shall be removed and the site shall be left on a clean and neat manner. When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom truck, it is required that the adjacent traffic or turn lane to the work area, be closed using traffic control devices and signage per the current FDOT traffic control standards and indexes. H. FERTILIZATION: The application of fertilizers shall follow Ordinance No. 2019-18. No Applicator shall apply fertilizers containing nitrogen and/or phosphorus to turf and/or landscape plants during the Prohibited Application Period, or to saturated soils. Follow UF/IFAS guidelines for turfgrass fertilization. Contractor/subcontractor must have valid licenses issued by Florida Department of Agriculture and Consumer Services for Limited Urban Commercial Fertilizer Applicator Certification (FDACS LUFAC). Provide fertilization services four (4) times a year in March, June, September, and December. Only twice (2) a year if using six (6) month application rate. Nitrogen content in any fertilizer must be at a minimum of 50% slow release. Contractor shall ensure that fertilization scheduling does not exceed the fertilizer label rate prescribed and complies with state and local ordinances. It is important to note that local fertilizer regulations may prohibit the use of nitrogen fertilizers during the summer months. Applied at a rate of 1.5 lbs. per 100 square feet. Broadcasted throughout the planting beds and turf areas. All tree pit areas should be fertilized evenly. 2 of 6 Packet Pg. 784 16.B.1.a No fertilizer ring around trees under any circumstances. If a ring is formed, contractor/subcontractor is required to return to the site and spread the fertilizer correcting the situation at their expense. This may include contractor/subcontractor purchasing additional fertilizer because applied fertilizer may not be able to spread. Immediately remove fertilizers from curbs and sidewalk areas to avoid staining. Fertilization Applications Contractor/subcontractor shall use deflector shields on all application equipment to minimize the inadvertent application of fertilizer in non -plant areas. Contractor shall blow, sweep, or wash back into the landscape any fertilizer deposited on paved or impervious surfaces. Use "Ring of Responsibility" around or along the shoreline of canals, lakes, or waterways. Ensure fertilizers and other lawn chemicals do not come into direct contact with the water. Apply fertilizer only when plants are actively growing. Clean up spilled fertilizer materials immediately as per University of Florida IFAS recommendations. Store nitrate -based fertilizers separately from solvents, fuels, and pesticides, because nitrate fertilizers are oxidants and can accelerate a fire. After fertilizing (other than when watering restrictions apply), irrigate with at least a quarter inch (1/4") of water following fertilization to avoid the loss of nitrogen and increase uptake efficiency. If water restrictions apply, the contractor may irrigate as permitted but no more than one-half inch (1/2") following fertilization. Do not exceed the annual nitrogen recommendations in the Fertilizer Guidelines for Established Turfgrass Lawns in Three Regions of Florida as provided on the label. Bed, Tree, Shrub, Palm, Flower, Groundcover Fertilization Broadcast fertilizer uniformly over all the landscaped areas, and consider root location, fertilization objectives, and plant species when applying fertilizer. In areas where tree or shrub fertilization zones overlap with lawn fertilization zones, the contractor shall fertilize one or the other of the plant types, but not both. Palm Fertilization Palms have different nutritional requirements from other landscape plants. They suffer quickly and conspicuously from inadequate mineral nutrition, whether due to insufficient or incorrect fertilization. Division's Landscape Supervisor will provide the fertilization schedule. Note: Fertilize palms with a granular slow -release fertilizer three to four times per year. An acceptable formulation is 8-0-12-4 (N, P, K, Mg plus micro -elements), 50% Slow Release. Turf Fertilization Treat deficiencies of specific nutrients with applications of the lacking nutrient in accordance with University of Florida WAS recommendations until deficiencies are corrected, or as directed from Division Landscape Supervisor. Must have prior approval. Adjust fertilizer rates according to health, maturity, and desired growth patterns. Fertilization for Establishment During the establishment phase for shrubs, trees, and ground covers, fertilize landscape plants with a slow -release fertilizer as per University of Florida WAS recommendations. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied, the areas shall be watered. H. MULCHING: Organic Mulch Areas with no mulch or new planting areas shall have mulch placed to provide for a four inch (4") non -compacted or unsettled depth measured from the existing soil grade. The area to receive the mulch shall be raked level to establish the proper finished grade and have all weeds removed prior to the placement of the mulch. Two inches must be applied to replenish this mulch twice a year, November and during May. I. LANE CLOSURE: Lane closure for median maintenance shall comply with the most current editions of the FDOT Design Standards and the Collier County Maintenance of Traffic (MOT) policy. 3 of 6 ri r.. Packet Pg. 785 16.B.1.a J. IRRIGATION SYSTEMS: The irrigation systems shall be checked and repaired as necessary. Each zone shall be manually turned on at the valve once a week and a thorough inspection conducted to ascertain proper operations of the system. Quick coupling valves, if existing shall be reviewed weekly and operated quarterly to insure proper operation. Maintenance responsibilities will include cleaning and adjustment of heads, nozzles, installation or replacement of risers, repair of minor PVC piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids and adjustment of controller and rain shut off switches for settings and operations. Where required, the Association shall maintain on site reclaimed water irrigation signage. SUBSURFACE IRRIGATION SYSTEMS: No excavation or mechanical metal edging around plant beds shall be done within the Right-of-way. Mechanical metal blade edging is permitted along the back of curbing. Weekly Service Requirements: 1. A visual inspection of the subsurface irrigation systems shall be performed weekly to determine if the systems are functioning normally and if cuts, leaks, piping damage, flooded areas exist, and repair as necessary. This shall also include review and re -setting of the controller and in -ground moisture sensor adjustments or other rain sensing devices as needed. 2. System Computer/Controller a. Operate, adjust, and set controller to provide proper operation of the systems. b. Diagnose and repair electrical and mechanical malfunctions. c. Monitor and adjust the system zones moisture levels based upon moisture sensor readings. d. Operate controller on automatic, manual, and single trip operation. e. Monitor controller standby battery backup and replace as required. 3. Automatic Control Assemblies and Quick Coupling Valves a. Review control valve assembly and by-pass system for proper settings. b. Open zone control valve assemblies and quick coupling valve boxes to review valves for leaks; pressure gauge operation; proper settings and are clean of debris or mulch. 4. Pump Sites a. Inspect for proper operations. b. The Association shall record and provide to the County's representative the well water flow meter readings for the two well locations on the General Maintenance Report Sheets. 5. Review system water source connections to include water meters, backflow preventers, gate valve points of connection and main lines for proper operation. Monthly Service Requirements: 1. Automatic Control Valve Assembly Manually operate valves, and clean valve assembly filters. Backflow Assembly Review assembly for proper operation and clean filter as needed. 3. Quick Coupling Valves Review boxes and operate valve. 4. Pump Sites a. Once a month, the Association will trouble shoot each pump station, checking amperage draw and document the results for future reference. b. Manually run the system to ensure proper coverage and that no sprinkler head and nozzle are spraying onto the roadway. Clean and adjust sprinkler heads and nozzles and irrigation shields to ensure proper coverage. 4of6 Packet Pg. 786 16.B.1.a c. The Association will check all zone wiring and solenoid conditions through the use of an OHM meter and document the results for future reference. d. The Association will clean the strainers filters and inspect them for wear at the Pump Station. 5. Manually run the system with open flush caps and review sprinkler head indicators located at the end of zones. 6. Review pressure gauge readings at control valve assemblies for each zone, as well as gauges located at the end of zones where present to determine the system and porous piping is functioning properly. 7. Check, analyze and adjust flow control devices as required. Quarterly Service Requirements: 1. Review all subsurface system piping, valve assemblies, wiring, moisture sensors and controllers for overall operation and provide adjustments as required to assure proper operation and irrigation application. Conventional Pop-up Irrigation Systems: Weekly Service Requirements: 1. Each median zone shall be manually turned on at the valve to ascertain proper operation of the system. 2. Repair system for any blown -off heads, broken lines or leaks around heads or valves. 3. Check the controller and rain sensing devices for proper operation and settings. 4. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one hundred percent (100%) irrigation coverage. 5. Within all work areas the Association shall review the plant material and turf for dry conditions and if found correct the problem. Monthly Service Requirements: 1. Manually run the system, clean and adjust sprinkler heads/nozzles and concrete donuts as necessary to ensure proper coverage and that there are no sprinkler heads/nozzles spraying directly onto the roadway. a. Each median and side right-of-way zone shall be manually turned on at the valve to ascertain proper operation of the system. b. Repair system for any blown -off head, broken lines or leaks around heads or valves. c. Check the controllers and rain sensors for proper operation and settings. d. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one hundred percent (100%) irrigation coverage. e. Within all work areas the Association shall review the plant material and turf for dry conditions and if found correct the problem. General Service Requirements for Irrigation Systems: 1. Should South Florida Water Management District or other governing agency establish water restrictions, the irrigation systems shall be inspected, and all other controllers set to the mandated hours of operation set by the District or Agency. Subsurface systems are exempt from water restrictions. 2. Replace defective heads or nozzles, install, or replace defective risers and repair minor breaks or restricted sprinkler lines. 3. Replace damaged valve boxes/lids if caused by the Maintenance Association. 4. Inspect, clean, and replace, if necessary, screen/filters within the sprinkler heads. 5. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at sod level. All valve boxes in plant beds are to be kept two inches (2") above finished mulch. 6. One hundred percent (100%) irrigation coverage shall be maintained within all irrigated landscaped areas while this Contract is in effect. Notification to the County's representative is required when acts of vandalism or accidents have occurred to the irrigation system. Photos shall be taken and provided to the County's representative at no added cost. 5 of 6 r> 4� Packet Pg. 787 16.B.1.a Miscellaneous Irrigation Maintenance Responsibilities: 1. Should the temperature be forecast to be below thirty-four (34) degrees, the Association shall be responsible for turning the irrigation system off to protect plants from possible freeze damage. 2. It shall be the Association's responsibility to notify the County's representative of any irrigation problems or additional irrigation maintenance needs. 3. The irrigation service personnel must trouble shoot time clocks, i.e., power -in 110 volt and 24-volt fuses, 24 volts output when necessary. 4. The irrigation services personnel must trouble shoot any pump start relay, main fuses, and capacitors when necessary. K. BRICK PAVERS: All median brick paving shall be pressure cleaned twice per year, in April and November, to remove marks, gum and other dirt that may be deposited on the surface areas. Upon finding damaged areas, the Associations shall clean-up debris if present, and or flag off the areas with protective barriers and/or high visibility hazard tape. Damaged areas must be repaired as quickly as possible. L. PEST CONTROL: Trees, Palms, Shrubs, Groundcovers, and Sod must be closely monitored for pests and diseases and must be treated appropriately by a licensed Pest Control Operator approved by the County's representative. 6 of 6 Packet Pg. 788