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Agenda 06/27/2023 Item #16F 4 (Contract #17-7116 for recovery consulting support services for Hurricane Ian w/Tetra Tech, Inc.)16. F.4 06/27/2023 EXECUTIVE SUMMARY Recommendation to waive the requirement for the issuance of the Notice to Proceed for commencement of services under Purchase Order 4500222179 to Tetra Tech, Inc., for preliminary recovery consulting support services for Hurricane Ian under Contract #17-7116, which were necessary to provide critical consulting services in the disaster recovery support to County staff, and to approve/ratify after -the -fact payment of $238,056 in expenditures which have been incurred that were out of compliance with the contract requirements. OBJECTIVE: To approve/ratify an after -the -fact payment in the amount of $238,056 of outstanding invoices for preliminary recovery consulting support services for Hurricane Ian disaster recovery efforts. CONSIDERATIONS: Hurricane Ian made landfall on September 28, 2022, severely impacting Collier County and the entire State. On November 17, 2022, staff issued Purchase Order No. 4500222179 in the amount of $324,981 for the preliminary recovery consulting support services to Tetra Tech, Inc. (the "Consultant") under Agreement No. 17-7116, Disaster Recovery Consulting Services. The Consultant's services include technical support in identifying the County's disaster impacts and recovery priorities, as well as, providing support with collecting critical information required to initiate a FEMA Public Assistance claim(s). Numbered paragraph 2 of the Agreement requires the issuance of a Notice to Proceed ("NTP") attached to the Consultant's not -to -exceed proposal prior to the commencement of services. County staff provided an email to the Consultant to serve as its NTP, but when the invoices were submitted for payment it was determined to be insufficient because staff had not used the standard County NTP form. Work, as requested by staff, commenced and invoices totaling $238,056 ($86,925 less than Consultant's not -to - exceed cost proposal) were received for services rendered through March 31, 2023. County staff reviewed the invoices provided by the Consultant and confirmed the work had been provided and invoiced in compliance with the contractual rates. The proposal contains an estimated not -to -exceed time and material cost break down along with an estimated period of services of three (3) months. Based on the Purchase Order (PO) issuance date and the informal notice to the vendor, the commencement date for the services is November 17, 2022 and therefore the final completion date would be February 15, 2023 unless extended through the proper amendment process. County staff did not extend the Purchase Order prior to the expiration; therefore, the work completed by the consultant after this date is at their risk and requires the Board's approval for payment. County staff reviewed the invoices provided by the consultant and confirms services have been received and are in compliance with the contract rates. Since further FEMA consulting services are necessary, to ensure compliance with contract requirements staff worked with the consultant and issued a new Purchase Order with a compliant Notice to Proceed form prior to the commencement of additional work. FISCAL IMPACT: Funding in the amount of $238,056 is currently encumbered and available under PO 4500222179 in Hurricane Ian Project 50280 within the FEMA Hurricane Ian Recovery Fund (1813), and may be eligible for reimbursement by FEMA. GROWTH MANAGEMENT IMPACT: No growth management impacts are associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: To waive the requirement for the issuance of the Notice to Proceed for commencement of services under Purchase Order 4500222179 to Tetra Tech, Inc., for preliminary recovery consulting support Packet Pg. 1299 16. F.4 06/27/2023 services for Hurricane Ian under Contract #17-7116, which were necessary to provide critical consulting services in the disaster recovery support to County staff, and to approve/ratify after -the -fact payment of $238,056 in expenditures which have been incurred that were out of compliance with the contract requirements. Prepared by: Christopher Johnson, Director, Office of Management and Budget ATTACHMENT(S) 1. Tetra Tech INV Nov (PDF) 2. Tetra Tech INV Dec (PDF) 3. Tetra Tech INV Jan (PDF) 4. Tetra Tech INV Feb (PDF) 5. Tetra Tech INV Mar (PDF) 6. ATF TetraTech PO4500222179 v2 (PDF) Packet Pg. 1300 16. F.4 06/27/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.17.4 Doc ID: 25769 Item Summary: Recommendation to waive the requirement for the issuance of the Notice to Proceed for commencement of services under Purchase Order 4500222179 to Tetra Tech, Inc., for preliminary recovery consulting support services for Hurricane Ian under Contract #17-7116, which were necessary to provide critical consulting services in the disaster recovery support to County staff, and to approve/ratify after -the -fact payment of $238,056 in expenditures which have been incurred that were out of compliance with the contract requirements. Meeting Date: 06/27/2023 Prepared by: Title: — Office of Management and Budget Name: Debra Windsor 06/13/2023 8:26 AM Submitted by: Title: Accountant, Senior — Office of Management and Budget Name: Christopher Johnson 06/13/2023 8:26 AM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Procurement Services Sandra Herrera Procurement Director Review County Manager's Office Ed Finn Additional Reviewer Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Corporate Compliance and Continuous Improvement Megan Gaillard Office of Management and Budget Christopher Johnson Additional Reviewer County Attorney's Office Scott Teach Additional Reviewer County Manager's Office Amy Patterson Level 4 County Manager Review Board of County Commissioners Geoffrey Willig Meeting Pending Completed 06/13/2023 9:35 AM Completed 06/19/2023 9:36 AM Completed 06/19/2023 9:46 AM Completed 06/19/2023 9:52 AM Completed 06/19/2023 11:06 AM Additional Reviewer Completed 06/19/2023 1:54 PM Completed 06/20/2023 7:19 AM Completed 06/21/2023 9:29 AM Completed 06/21/20231:31 PM 06/27/2023 9:00 AM Packet Pg. 1301 16.F.4.a OTETRA TECH March 23, 2023 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 U a� 0 L Subject: 105SO29210 - Hurr Ian - Collier Co, FL DR-4673 PO No: 4500222179 u_ Q Enclosed is Tetra Tech Invoice No. 52043323 for services provided through November 30, 2022. rn co ti If you should have any questions regarding this invoice, please do not hesitate to email N J.valdezespinoza(a)_Tetratech.com 0 z z Sincerely, 0 Tetra Tech, Inc. c Jase"al es, Jason Valdez r Biller Q Enclosed: Invoice Tetra Tech, Inc. 2301 Lucien Way, Suite 120 Maitland, FL 32751 Tel 321.441.8500 Fax 321.441.8501 Website tetratech.com Packet Pg. 1302 1 6.F.4.a Tetra Tech Inc. 2301 Lucien Way Suite 120 Maitland, FL 32751 (321)-441-8500 Bill To: Collier County Public Utilities INVOICE NUMBER: 52043323 ATTN: Department INVOICE DATE: 3/23/2023 3299 Tamiami Trail East Suite 301 FEDERAL TAX ID#: 95-4148514 Naples FL 34112-5749 BILLING PERIOD: 11/1/22-11/30/22 bccapclerk@collierclerk.com PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 PO # 4500222179 Labor Billing Title Hours Rate Amount Senior FEMA Appeal Legal Specialist 1.30 $ 350.00 $ 455.00 Subject Matter Expert 18.00 $ 244.00 $ 4,392.00 Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist 1.00 $ 150.00 $ 150.00 Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II 17.00 $ 125.00 $ 2,125.00 Labor Total 37.30 $ 7,122.00 Grand Total REMIT PAYMENT TO: Wells Fargo Bank ROUTING TRANSIT #121000248 TETRA TECH ACCOUNT #41331-60325 OR $ 7,122.00 TOTAL AMOUNT DUE THIS INVOICE: $ 7,122.00 Net Contract Summary Contract Amount $ 324,981.00 Previously Billed $ - Current Billing $ 7,122.00 Total Billed to Date $ 7,122.00 Contract Balance Remaining $ 317,859.00 Tetra Tech Inc. PO Box 911642 Denver, CO 80291-1642 To ensure accurate posting, please note the invoice number on your check. Interest will be charged on all past -due amounts per contract terms and conditions. r a Packet Pg. 1303 1 6.F.4.a O PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 Billing Title Senior FEMA Appeal Legal Specialist Senior FEMA Appeal Legal Specialist Total Subject Matter Expert Subject Matter Expert Total Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Total Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Total Grand Total INVOICE NUMBER: 52043323 INVOICE DATE: 3/23/2023 FEDERAL TAX ID#: 95-4148514 BILLING PERIOD: 11/1/22-11/30/22 Emp Name Hours Rate Amount Corbitt, Jordan 1.30 $ 350.00 $ 455.00 1.30 $ 455.00 Khan,Asad 18.00 $ 244.00 $ 4,392.00 18.00 $ 4,392.00 Olson, Donn D 1.00 $ 150.00 $ 150.00 1.00 $ 150.00 Sosa-Hernandez, Maykel 2.00 $ 125.00 $ 250.00 Solis, Jorge Antonio 14.00 $ 125.00 $ 1,750.00 Rueda, Vilma V 1.00 $ 125.00 $ 125.00 17.00 $ 2,125.00 37.30 $ 7,122.00 t V N L r+ LL Q to tt9 N O Z Z_ t U O t— O L d F- r- Cd G t V Q Packet Pg. 1304 ca LL tD r (43018481 old 69L9Z) ^oN /WI 4001 L?a;al :IUGWL13L'IIV m~� o o ° 3 3 ° 3 > l7 l7 l7 l7 l7 l7 - y =o - -mc mc mc mc mc mc o 031: o �o o va av o o o o o o mw w E a a a a a a o f E E o 0 o c m E oo m m '>, m m m m c E c w o w a a s f°O n n °1 m y « m o n n n n ° U y .o E E E o ° `o `o o `o 3 3 u 3 uti u -caa d E.o u- E °1 La La LaLL .� >� m >� '` w> '° c c °° c LL LL n LL LL LL u t « .o a v a v a E oO E °O E o v cm v a � u LL LL LL LL LL LL 3 m m m ? m c a U m c a U m c a U Y o° c c x' m m °°°'eo m °° m °° m c m o o c= o o c= o o c= w 3 � _ .� o o « « wE2E a w« 3 u a « « « « « « « w u w m °' ti °' ti w n n n a° " n a toy " nay " n v o m o >y E -°O ° >° ° c> ° E° E° E° E E c w E v° E v ._ ° E v° O o o Y Y n v m m -L w c o x o �'3 w w c c c c w w w w $ o m E o m E o m E u °' °p= 3 h0= 3 3 o °' « °' ?° w w Y w w w w w w w w w ¢ . 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W a) z U) x ro m U),4 H 4 H L1 El O H � (N z N O h U) o Ln P' O a H u u a x a w o W U �o z a) x .H 0 h � o H Px o (0 L4 U H ro w a a o N H E JJ v a -U � W FC E U) c� 0 p 0 v O x � 0 o w m 0 r 0 x N ElCDa Q N 0 0 � W H W L H I H � O (438112481=IIV : 69LSZ) 300 /WI 4301 ea;al :;U8w43844V (438112481=IIV 69LSZ) 300 /WI 4301 ea;al :;u8w43844V T M T H H H H H H d w aj a v v o r a 41 1 41 G> El 4J 4J 4J aJ JJ JJ -P Y rd rd co ro R 4JU �3 4Ja z U� U� U� U� U� U� H a) H N SA N SA N S-1 N S-1 N 11 N S-1 a A a A a A a A a A a A a A a U CO ul W v] W u1 W co W 7 X c/] W k co W 7 k Ua W .r{ H O a 2S M � L2 N N N N ro l0 co N N U �o a O U W U W N H rd x Q Q I I M H H H U N O �4 JJ 4-4 O J JJ JJ z N � H aJ H H u] Q FC aj 1 z °% o H ro Q ro Q U C ro 4 H 0 U U ro c N JJ N H a O U C N N A m ro c ro 0 ro H 23 U ro +J 4J m m o H S-1 O U U m Ln rz Ln O U C4 P rn Ln v' H M x ro ro ro N U C U O J J N ro ro co co 5, 4J H H H N N u A H U U co O eJ � co A -u -0 N C H H H O O d N ro Ln ro b W x FC z z 41 Q H I O a o C O O + ro 41 �' m Q ro A z 0 H Q c o O O -H 4-1 N N a) m 'O 'O C N N JJ -ri a) C H ? +1 > > W O O -H H O N a a A a s (D H w w U) U) 3 h a. a, w W H W x W co a 0 O x S 0 Ll W H Q W H H H H H H H H rl O O O O O O O O O O O O O O I n I N I I N I I Ln n 0 N c> N N 0 o O O O O O �o 1�0 �o �o �o �o �o O o o O O O O O o o O O O O U U U U U U U z z z a z z z S-1 N S4 Sa N is N N N N N N N AJ JJ JJ JJ JJ JJ JJ m m m m m m m It ro ro ro ro ro ro QH El El QHE QH QH QH QH O O O O O O O H H H H H H H N N N N N N (Ij m rs rr m (N CN m N N N N N N N O O O O O O O rn rn Ln LO u v CD CD Ln Lc� L� 0 0 0 0 0 0 C) 0 CD 0 H H H H H H H H H H H H H H z z z z z z z I I I I I I I w w w w w w w 0 M M M M M M M O t` O t` O t` O t O 1` O 1` O r U U U�o U110 U110 U110 H I H I H I }-I I H I H I H I NC4 NfY. -rl Q HP'. -rl Q -rl Q HQ -rl Q HQ Ha, -.i Q HP: -.i Q H H H H H H H H C H C H C H C H Iti H C rl C Ora Ort oro oro oro oro U H U H U H U H U H U H H U H ro ro C C S-1 H H H H O O rt m rt ro ro + H m H m H m H m H m +J +J a S-1 a H a H ff a H3 a Is a Is a Is a o IS a a) N O N O N O N O N O l fY.x P.'x P.'x P'-,x C4x El < H E r�H O o 0 o O O O O o 0 o O O O rl H H N N L() rl o o a a co 5, El El 3 H Cl) N N N N N N N N N N N N N O O O O O O O N I N I N I N I N I N I N I U U U U U U U Q I Q I Q I Q I Q I Q I Q I rl N N M M d N rl H H H H H rl M L2 u ro x N � a) 44 JJ ro Q 4J s4 U P. ro a w w (D a +� E +d H ro E �P" 0 AJ z U 4J H a) i4 a sa a H cn) x m w W H Q o 0 0 U LnI o � o a x C) m o 0 H H U a) P'. 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U) W U O c ro FC�'1 N S4 ro H \ 41 0a a, ;E� a, +J U) U) Ln O O Ln Ln H O H N N O Ln C) 0 W S4 >1 (0 H I U) a SA x N O w xx U O Ln Ln x o S O o � Ca 3 W H C] W H H Ln 16.F.4.c OTETRA TECH March 16, 2023 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 m c� L Subject: 105SO29210 - Hurr Ian - Collier Co, FL DR-4673 PO No: 4500222179 u_ a Enclosed is Tetra Tech Invoice No. 52040398 for services provided through January 31, 2023. rn F ti LO If you should have any questions regarding this invoice, please do not hesitate to email J.valdezespinoza(cDTetratech.com z m Sincerely, Tetra Tech, Inc. a� E 2 Jason Valdez Q Biller Enclosed: Invoice Tetra Tech, Inc. 2301 Lucien Way, Suite 120 Maitland, FL 32751 Tel 321.441.8500 Fax 321.441.8501 Website tetratech.com Packet Pg. 1333 1 6.F.4.c Tetra Tech Inc. 2301 Lucien Way Suite 120 Maitland, FL 32751 (321)-441-8500 Bill To: Collier County Public Utilities INVOICE NUMBER: 52040398 ATTN: Department INVOICE DATE: 3/15/2023 3299 Tamiami Trail East Suite 301 FEDERAL TAX ID#: 95-4148514 Naples FL 34112-5749 BILLING PERIOD: 1/01/23-1/31/23 bccapclerk@collierclerk.com PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 PO # 4500222179 Labor Billing Title Hours Rate Amount Senior FEMA Appeal Legal Specialist 10.70 $ 350.00 $ 3,745.00 Subject Matter Expert 76.00 $ 244.00 $ 18,544.00 Program Manager 7.00 $ 165.00 $ 1,155.00 Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist 73.75 $ 150.00 $ 11,062.50 Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II 136.00 $ 125.00 $ 17,000.00 Consulting Aide 20.00 $ 85.00 $ 1,700.00 Grand Total REMIT PAYMENT TO: Wells Fargo Bank ROUTING TRANSIT #121000248 TETRA TECH ACCOUNT #41331-60325 OR 323.45 $ 53,206.50 TOTAL AMOUNT DUE THIS INVOICE: $ 53,206.50 Net Contract Summary Contract Amount $ 324,981.00 Previously Billed $ 47,644.50 Current Billing $ 53,206.50 Total Billed to Date $ 100,851.00 Contract Balance Remaining $ 224,130.00 Tetra Tech Inc. PO Box 911642 Denver, CO 80291-1642 To ensure accurate posting, please note the invoice number on your check. Interest will be charged on all past -due amounts per contract terms and conditions. r� Q Packet Pg. 1334 1 6.F.4.c O PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 Billing Title Senior FEMA Appeal Legal Specialist Senior FEMA Appeal Legal Specialist Total Subject Matter Expert Subject Matter Expert Total Program Manager Program Manager Total Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Total Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Total Consulting Aide Consulting Aide Total Grand Total INVOICE NUMBER: INVOICE DATE: FEDERAL TAX ID#: BILLING PERIOD: Emp Name Hours Rate Corbitt, Jordan 10.70 $ 350.00 $ 10.70 $ Khan,Asad(Asad) 76.00 $ 244.00 $ 76.00 $ Conklin, Tucker C (Tucker) 7.00 $ 165.00 $ 7.00 $ Olson, Donn D (Donn) 56.00 $ 150.00 $ Schaefer, Jonathan Frederick (Jonatl 5.00 $ 150.00 $ Perry, Bryan (Bryan) 12.75 $ 150.00 $ 73.75 $ Deffit, Emma Alohin (Emma) 7.00 $ 125.00 $ Solis, Jorge Antonio (Jorge) 125.00 $ 125.00 $ McJimsey, Brooke Hillary (Brooke) 4.00 $ 125.00 $ 136.00 $ Olson, Erin A (Erin) 20.00 $ 85.00 $ 20.00 $ 323.45 $ 52040398 3/15/2023 95-4148514 1/01/23-1/31/23 Amount 3,745.00 3,745.00 18,544.00 18,544.00 1,155.00 1,155.00 8,400.00 750.00 1,912.50 11,062.50 875.00 15,625.00 500.00 17,000.00 1,700.00 1,700.00 53,206.50 Q Packet Pg. 1335 q LL tD r � (4381 Lea 81 JIV 69L9Z) uer ANI 43018481 :IUGm43BIIV coin a '! 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> c c o$ w` a m 1O a c L n o m ° i "' m-- `o s o' o s .Y c c' r a q - n v 3 E w _ __ s _ 9 0 o 3 ,� N r _ 3° 3 ' - o 72 o c o v c m y 'a x c ^°+ a n_ >E E w ._ _ w ._ £ o. m `o => E a E c- " _ E ` o E a a z"u° a x' n o m" 2 z" �' u° u°O m„ �n m m v u°° mu° o. o LL a" a v o Wii G m Q� 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o N 0 0 oc .i z E N u > c z � Q > � m z o S S S e Lq $ $ $ ro e Li S S v n v m x E z 0 0 0 0 0 0 0 0 0 0 w u u u u o u° u° u° u u m a a `o `o a a a `o `o `o a a a `o `o `o a a `o `o v u E z o o u u o o o u u u o o o u u u o o u u 0 r E E 0 0 0 0 0 0 0 0 ? w w w w w w w w w w o c u z' o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 u j 0 E - o 0 0 14 o 0 ry ry 0 0 0 0 0 0 ry ry ry .a0i .mi o 0 0 0 0 0 0 ry ry ry 0 0 0 0 ry ry a E z o 0 a z w o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 6.F.4.d OTETRA TECH March 30, 2023 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 t m ca L Subject: 105SO29210 - Hurr Ian - Collier Co, FL DR-4673 PO No: 4500222179 u_ Q Enclosed is Tetra Tech Invoice No. 52045838 for services provided through February 28, 2023. as ti LO If you should have any questions regarding this invoice, please do not hesitate to email J.valdezespinoza(aD_Tetratech.com m u_ z m Sincerely, cLa Tetra Tech, Inc. a� E C�aeew Ua�del� U a Jason Valdez Q Biller Enclosed: Invoice Tetra Tech, Inc. 2301 Lucien Way, Suite 120 Maitland, FL 32751 Tel 321.441.8500 Fax 321.441.8501 Website tetratech.com Packet Pg. 1342 1 6.F.4.d Tetra Tech Inc. 2301 Lucien Way Suite 120 Maitland, FL 32751 (321)-441-8500 Bill To: Collier County Public Utilities INVOICE NUMBER: 52045838 ATTN: Department INVOICE DATE: 3/30/2023 3299 Tamiami Trail East Suite 301 FEDERAL TAX ID#: 95-4148514 Naples FL 34112-5749 BILLING PERIOD: 2/01/23-2/28/23 bccapclerk@collierclerk.com PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 PO # 4500222179 Labor Billing Title Hours Rate Amount Senior FEMA Appeal Legal Specialist 3.40 $ 350.00 $ 1,190.00 Subject Matter Expert 84.00 $ 244.00 $ 20,496.00 Program Manager 15.75 $ 165.00 $ 2,598.75 Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist 74.00 $ 150.00 $ 11,100.00 Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II 184.00 $ 125.00 $ 23,000.00 Consulting Aide 26.50 $ 85.00 $ 2,252.50 Grand Total REMIT PAYMENT TO: Wells Fargo Bank ROUTING TRANSIT #121000248 TETRA TECH ACCOUNT #41331-60325 OR 387.65 $ 60,637.25 TOTAL AMOUNT DUE THIS INVOICE: $ 60,637.25 Net Contract Summary Contract Amount $ 324,981.00 Previously Billed $ 100,571.00 Current Billing $ 60,637.25 Total Billed to Date $ 161,208.25 Contract Balance Remaining $ 163,772.75 Tetra Tech Inc. PO Box 911642 Denver, CO 80291-1642 To ensure accurate posting, please note the invoice number on your check. Interest will be charged on all past -due amounts per contract terms and conditions. L rJ d I— ca N I— LL I— Q co I- LO N d LL Z_ t rJ d i— ca L N I— C N E t V R r r Q Packet Pg. 1343 1 6.F.4.d 0 PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 Billing Title Senior FEMA Appeal Legal Specialist Senior FEMA Appeal Legal Specialist Total Subject Matter Expert Subject Matter Expert Total Program Manager Program Manager Total Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Total Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Total Consulting Aide Consulting Aide Total Grand Total INVOICE NUMBER: INVOICE DATE: FEDERAL TAX ID#: BILLING PERIOD: Emp Name Hours Rate Corbitt, Jordan 3.40 $ 350.00 $ 3.40 $ Khan,Asad(Asad) 84.00 $ 244.00 $ 84.00 $ Conklin, Tucker C (Tucker) 15.75 $ 165.00 $ 15.75 $ Perry, Bryan (Bryan) 10.00 $ 150.00 $ Olson, Donn D (Donn) 64.00 $ 150.00 $ 74.00 $ Rozas, Miranda Rae (Miranda) 3.00 $ 125.00 $ Deffit, Emma Alohin (Emma) 6.00 $ 125.00 $ Solis, Jorge Antonio (Jorge) 149.00 $ 125.00 $ Glustak, Felipe (Felipe) 6.50 $ 125.00 $ McJimsey, Brooke Hillary (Brooke) 19.50 $ 125.00 $ 184.00 $ Olson, Erin A (Erin) 26.50 $ 85.00 $ 26.50 $ 387.65 $ 52045838 3/30/2023 95-4148514 2/01/23-2/28/23 Amount 1,190.00 1,190.00 20,496.00 20,496.00 2,598.75 2,598.75 1,500.00 9,600.00 11,100.00 375.00 750.00 18,625.00 812.50 2,437.50 23,000.00 2,252.50 2,252.50 60,637.25 a Packet Pg. 1344 (4381 B401 JIV : 691SZ) qa=l ANl 4301 eJIal :IU8WL13BIIV '; c s _ _ _ _ _ 3 3 E E E E E E E E E o o a ? 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PublicAssistance(o�tetratech.com z m Sincerely, cLa Tetra Tech, Inc. a� E JaAgn va kl3, U a Jason Valdez Q Biller Enclosed: Invoice Tetra Tech, Inc. 2301 Lucien Way, Suite 120 Maitland, FL 32751 Tel 321.441.8500 Fax 321.441.8501 Website tetratech.com Packet Pg. 1350 1 6.F.4.e Tetra Tech Inc. 2301 Lucien Way Suite 120 Maitland, FL 32751 (321)-441-8500 Bill To: Collier County Public Utilities INVOICE NUMBER: 52072566 ATTN: Department INVOICE DATE: 5/24/2023 3299 Tamiami Trail East Suite 301 FEDERAL TAX ID#: 95-4148514 Naples FL 34112-5749 BILLING PERIOD: 3/01/23-3/31/23 bccapclerk@collierclerk.com PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 PO # 4500222179 Labor Billing Title Hours Rate Amount Senior FEMA Appeal Legal Specialist 7.40 $ 350.00 $ 2,590.00 Subject Matter Expert 106.00 $ 244.00 $ 25,864.00 Program Manager 22.50 $ 165.00 $ 3,712.50 Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist 89.00 $ 150.00 $ 13,350.00 Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II 213.25 $ 125.00 $ 26,656.25 Consulting Aide 55.00 $ 85.00 $ 4,675.00 Grand Total REMIT PAYMENT TO: Wells Fargo Bank ROUTING TRANSIT #121000248 TETRA TECH ACCOUNT #41331-60325 OR 493.15 $ 76,847.75 TOTAL AMOUNT DUE THIS INVOICE: $ 76,847.75 Net Contract Summary Contract Amount $ 324,981.00 Previously Billed $ 161,208.25 Current Billing $ 76,847.75 Total Billed to Date $ 238,056.00 Contract Balance Remaining $ 86,925.00 Tetra Tech Inc. PO Box 911642 Denver, CO 80291-1642 To ensure accurate posting, please note the invoice number on your check. Interest will be charged on all past -due amounts per contract terms and conditions. L rJ d I— ca N I— LL I— Q co I- LO N L Z_ t rJ d i— M L N I— C N E t V M r r Q Packet Pg. 1351 1 6.F.4.e O PROFESSIONAL SERVICES: 105S029210 Collier Co,FL-Hurr Ian DR-4673 Billing Title Senior FEMA Appeal Legal Specialist Senior FEMA Appeal Legal Specialist Total Subject Matter Expert Subject Matter Expert Total Program Manager Program Manager Total Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Senior Consultant/Planner/Scientist/Assessor/Analyst/Environment Specialist Total Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Project Manager/Cons Planner/Scientist/Assessor/Analyst/Environmental Spec II Total Consulting Aide Consulting Aide Total Grand Total INVOICE NUMBER: INVOICE DATE: FEDERAL TAX ID#: BILLING PERIOD: Emp Name Hours Rate Corbitt, Jordan 7.40 $ 350.00 $ 7.40 $ Khan,Asad(Asad) 106.00 $ 244.00 $ 106.00 $ Conklin, Tucker C (Tucker) 22.50 $ 165.00 $ 22.50 $ Perry, Bryan (Bryan) 8.00 $ 150.00 $ Olson, Donn D (Donn) 81.00 $ 150.00 $ 89.00 $ Solis, Jorge Antonio (Jorge) 184.00 $ 125.00 $ Rozas, Miranda Rae (Miranda) 8.50 $ 125.00 $ Glustak, Felipe (Felipe) 4.75 $ 125.00 $ McJimsey, Brooke Hillary (Brooke) 16.00 $ 125.00 $ 213.25 $ Olson, Erin A (Erin) 55.00 $ 85.00 $ 55.00 $ 493.15 $ 52072566 5/24/2023 95-4148514 3/01/23-3/31/23 Amount 2,590.00 2,590.00 25,864.00 25,864.00 3,712.50 3,712.50 1,200.00 12,150.00 13,350.00 23,000.00 1,062.50 593.75 2,000.00 26,656.25 4,675.00 4,675.00 76,847.75 a Packet Pg. 1352 d (4381 B401 JIV 69LSZ) JLW ANl 4301 W481 :IU8WL13BIIV E° w f E - E m w E v m c c c c E c c E a s c c E a s o r E E E E _ E E _ t E E c 3 Z' c_ c d c o 0 E� w E E E E E E E 9 E E E 9 ` = E .E p c o E E o f o f mnEJ u_ _ m_ c L a s 3 E v2 - — E n 3 E a a" v a" v a" v a" 3 v a" v a" 3 3 E v a" v a" 3 3 E E_ - a L L c 3 c o x L o 8 to = = m9i E 33o a 5 a 5 a 5 a 5 a 5 n 5 n m a 5 a 5 a m oo w E to .E o '� - r: o f _ 3 0 _ c,2 2 Z. _ _ c Z, _ _ _ _ c Z. _ n o n � c _ _ g E E E 3 E �'o� '��^ E E ? 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E a E a 5 a a a s '' a ado w_ a 6 n _ `o G = ._ E a n E -r- = o= u° c° o oo u° oo u° oo u° 0 u° 0 c a a a c a c a° c a° a a u c a c a d n a u c a a° a n a s a u c a a° a n .. .. .. .. rc rc rc u rc rc a rc m e w Q p p j u r n «c a z E - a >> ? _ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 o m m m m m m m m m m m m m m m m m m m m m x W E E E E E E E E E E E E E E E E E E E E E E E E E E E « « « « « « « « « « « « « « « « « « « « « « « « « « « a 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 J l o 1 o p u u u u u u G 'a C C 'a 'a C C a a a 'a 'a C C a 'a C C C G ti E o E - ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry ry « o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a E Oa '9' 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i 9i L381BJ71]I¥:61Z eeW AN|L1301W481:Iuemt43Bn¥ \\m0 � {\\�{ .9 2 \\}om a a z 16.F.4.f Coi[ iCT Co-N.-nty Instructions After the Fact Form As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Charles Kammerer Division: OMB Division Director: Christopher Johnson Vendor Name: Tetra Tech, Inc. Amount: $238,056 Contract #: 4600004396/bid 17-7116 Purchase order: 4500222179 Why is this deemed a non -compliant purchase? Choose one. Contract RI Ordinance Manual ❑ P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. On November 17, 2022, PO 4500222179 in the amount of $324,981.00 was issued for the preliminary recovery consulting support services to Tetra Tech, Inc. under the County contract #17-7116 Disaster Recovery Consulting Services. The consultant's services include technical support with identifying the County's disaster impacts and recovery priorities, as well as, provide support with collecting critical information required to initiate a FEMA Public Assistance claim(s). The Contract requires the issuance of a Notice to Proceed (NTP) prior to commencement of services. County staff provided an informal email to the consultant as a notice to proceed which was insufficient as the County NTP form was not used. The proposal contains an estimated not -to -exceed time and material cost break down along with an estimated period of services of 3 months. Based on the Purchase Order (PO) issuance date and the informal notice to the vendor, the commencement date for the services is November 17, 2022 and therefore the final completion date would be February 15, 2023 unless extended through the proper amendment process. County staff did not extend the Purchase Order prior to the expiration; therefore, the work completed by the consultant after this date is at their risk and will require BCC approval for payment. The consultant provided invoices for services provided under PO 4500222179 in November 2022 through March 2023 in the total amount of $XXXX County staff reviewed the invoices to confirm services were received and ensure compliance with contract rates. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? The request is for the Board to waive the requirement for the issuance of a formal Notice to Proceed for PO 4500222179, as required by contract, and authorize the payment of invoices 52043323, 52033546, 52040398, 52045838, and 52072566 in the total amount of $238,056. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Staff has reviewed the executive summary, contract and the procurement manual and will ensure moving forward that proper documentation is included and disseminated prior to commencement of services. Staff worked with the consultant and issued a new Purchase Order and the required Notice to Proceed for commencement of work. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Charles Kammerer Digitally signed by Signature: KammererCharles Kammerercharles Date. 2023.06.19 09:23:26-04'00' Date: Division Director: Christopher Johnson JohnsonChristoph JohnsonChally nedby Signature: date 2023.06..1909 e r Date: 2023.06.19 09:26:11-04'00' Date: m H crs L r H Ill H a CD t0 ti N Revised 06/17/2021 Packet Pg. 1360