Agenda 06/13/2023 Item #16F7 (Facilities Management Division cost center revenue - $165,000.00)16.F.7
06/13/2023
EXECUTIVE SUMMARY
Recommendation to recognize and appropriate revenue to Facilities Management Division cost centers in the
amount of $165,000, and authorize all necessary Budget Amendments.
OBJECTIVE: To recognize and appropriate revenue to various Facilities Management Division cost centers in
the amount of $165,000 for Fiscal Year 2023 and authorize all necessary Budget Amendments.
CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance, repair, capital
replacement, and construction of County owned and operated buildings including some leased structures. When
services fall outside of typical building maintenance components, they are charged as special service. In such
instances, Facilities Management is reimbursed by the other Divisions or Institutions for these special service
requests. Facilities Management also facilitates and executes background checks for new hires and contractors. Per
CMA5390 the cost of the fingerprinting and background checks for new hires will be budgeted out of the Human
Resources division. Facilities Management is then reimbursed for these expenses through an interdepartmental
charge.
Facilities Management budgeted $320,000 in special service revenue for maintenance services in cost center
122240 for FY23. Based on current revenue trends, Facilities management is forecasting $445,000 in revenue, an
increase in revenue of $125,000.
Facilities Management budgeted $35,000 in reimbursements, which includes contracted vendor revenue, and
background check fees in cost center 122255 in FY23. Based on current revenue trends, Facilities management is
forecasting $75,000 in revenue, an increase in revenue of $40,000.
Appropriated funding will be utilized to continue to support primary maintenance responsibilities.
FISCAL IMPACT: Budget amendments are necessary to recognize revenue in the amount of $165,000 and place
the revenue in the proper expense appropriation within General Fund (001/0001000000), Facilities Management
Division Maintenance Cost Center 122240.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and
requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive
Summary.
RECOMMENDATION: Authorize the necessary Budget Amendment to recognize and appropriate revenues in
the Facilities Management Division cost centers in the amount of $165,000.
Prepared By: James Williams, Assistant Division Director
ATTACHMENT(S)
1. Facilities BA 122240 Revenue June 2023 (PDF)
Packet Pg. 1363
16.F.7
06/13/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 161.7
Doc ID: 25664
Item Summary: Recommendation to recognize and appropriate revenue to in Facilities Management Division cost
centers in the amount of $165,000, and authorize all necessary Budget Amendments.
Meeting Date: 06/13/2023
Prepared by:
Title: — Facilities Management
Name: Paula Brethauer
05/30/2023 9:25 AM
Submitted by:
Title: — Facilities Management
Name: John McCormick
05/30/2023 9:25 AM
Approved By:
Review:
Facilities Management
Facilities Management
County Manager's Office
County Attorney's Office
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Jennifer Belpedio
Manager - Real Property
Paula Brethauer
Director - Facilities
Ed Finn
Additional Reviewer
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Debra Windsor
Level 3 OMB Gatekeeper Review
Laura Zautcke
Additional Reviewer
Christopher Johnson Additional Reviewer
Dan Rodriguez
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Completed
05/30/2023 3:29 PM
Skipped
05/30/2023 4:18 PM
Completed
06/05/2023 5:02 PM
Completed
06/06/2023 8:47 AM
Completed
06/06/2023 9:02 AM
Completed
06/07/2023 9:38 AM
Completed
06/07/2023 10:05 AM
Completed
06/07/2023 2:15 PM
06/13/2023 9:00 AM
Packet Pg. 1364
16.F.7.a
BUDGET AMENDMENT REQUEST
001
Fund No.
Date Prepared:
Approved by BCC on:
General Fund
Fund Description (type on line above)
5/16/2023
For Budget/Finance Use Only
BA#
JE #
BAR#
APH Date
Item No.
Expense Budget Detail
Fund Center Title: Maintenance Services Fund Center No.:
Funded Program (Project) Title: 5-digit I'd Prog #:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
1222
Fund
Center
Funded
Program
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Budget
Revised
Budget
122240
0
652997
HVAC Contractors
85,000.00
165,464.00
250,464.(
122240
0
652996
HVAC Supplies
35,000.00
256,984.62
291,984.E
122240
1 0 1
652992
Electrical Contractors
1 20,000.00 1
125,707.09 1
145,707.(
122240
1 0 1
652910
IMinoroperating
125,000.00 1
443,550.00 1
468,550.(
Net Change to Budget $ 165,000.00
Revenue Budget Detail
Fund Center Title: Maintenance Services Fund Center No.:
Funded Program (Project) Title: 5-digit Fd Prog #:
(only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info)
1222
Fund
Center
Funded
Program
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Budget
Revised
Budget
122240
0
487400
Reimburse Building
125,000.00
320,000.00
445,000.(
122255
0
369802
Reimburse for Current
10,000.00
-
10,000.(
122255
1 0
487999
Reim burselnterdepartment
30,000.00 1
35,000.00 1
65,000.(
Net Change to Budget $ 165,000.00
EXPLANATION
Why are funds needed? (type below)
Funds are needed to cover HVAC and electrical major equipment, contractors and minor operating supplies.
Where are funds available? (type below)
The funds will be available in Facilities Management Maintenance services revenue due to additional forecast reimbursement for special
REVIEW PROCESS
Cost Center Director*:
Division Administrator*:
Budget Department:
Agency Manager
Finance Department:
Date
Date
Date
Date
Date
Packet Pg. 1365
16.F.7.a
Clerk to the Board Admin:
Inputted by:
BA number (SAP)
Date
Date
Date
If this is uploaded with an Executive Summary, no signatures are required from the Cost Center Director or
Division Administrator.
If this is uploaded, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and
Budget office, OMB will download all budget amendments from SIRE and will process after the BCC meeting.
Packet Pg. 1366