Agenda 06/13/2023 Item #16E1 (Report prepared by the Procurement Services Division for disposal and removal of property damaged beyond repair during Hurricane Ian)16.E.1
06/13/2023
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services Division for
disposal of property that is no longer viable or was damaged beyond repair during Hurricane Ian, and then
removal from the County's capital asset records and notification of revenue. (Estimated net book value of
$44,395.33)
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval
for the disposal and removal of property that is no longer viable from the County's capital asset records.
CONSIDERATIONS: In accordance with the County's CMA 5809 Managing Personal Property and Consumable
Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by Local Governments,
the Procurement Services Division produces a regular Administrative Report of County surplus, disposal, and
revenue disbursement.
Division Directors / Property Custodians are responsible for the accountability of all assigned County property.
Procurement Services maintains an accurate and accountable surplus property management program in accordance
with state guidelines for accountability. Procurement Services is responsible for overseeing the re -distribution, sale,
or disposal of surplus property while the Divisions complete actual disposal/destruction of items.
Throughout the fiscal year, Divisions determine if asset items are broken, damaged beyond repair, have no useful
value, or are no longer viable, and those items are added to the asset disposal list for Board approval to be recycled
or scrapped (disposed). If items are no longer needed, but still have value, then they may be disposed of in one of
the following ways: trade-in or sent to surplus. It was determined that these assets should be scrapped rather than
sent to surplus because they were no longer viable.
There are currently twenty-one (21) capital assets that are planned to be scrapped because twenty (20) of them are
no longer viable, one (1) damaged beyond repair in Hurricane Ian, and fifteen (15) assets that were sold via online
auction. These thirty-six (36) capitals assets had an initial acquisition cost of $140,499.42 and have a current
estimated depreciation of $96,104.09, leaving an estimated netbook value of $44,395.33. The disposal for this
period includes one (1) asset that is a trade-in related to a required replacement due to Hurricane Ian damage (which
the vendor is allotting a credit of $1,800.00). Although this asset accounts for the entire netbook value of
$44,395.33, the asset was damaged beyond repair. This asset requires replacement in order to meet FDEP
standards.
FISCAL IMPACT: There were on-line sales of fifteen (15) assets this period generating $940.00 in revenue back
to the County and one item being traded in for $1,800.00. The thirty-six (36) assets had a total net book value of
$44,395.33.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality, and requires majority vote for Board approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division for
disposal of property that is no longer viable or was damaged beyond repair during Hurricane Ian and then removal
from the County's capital asset records and notification of revenue. (Estimated net book value of $44,395.33)
Prepared by: Cat Bigelow, Procurement Manager, Procurement Services
ATTACHMENT(S)
1. Online Sales (PDF)
Packet Pg. 1213
16. E.1
06/13/2023
2. Disposal (PDF)
Packet Pg. 1214
16. E.1
06/13/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doe ID: 25652
Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property that is no longer viable or was damaged beyond repair during Hurricane Ian, and
then removal from the County's capital asset records and notification of revenue. (Estimated net book value of
$44,395.33)
Meeting Date: 06/13/2023
Prepared by:
Title: — Procurement Services
Name: Richard Fry
05/25/2023 2:31 PM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
05/25/2023 2:31 PM
Approved By:
Review:
Procurement Services
Sandra Herrera
Level 1 Purchasing Gatekeeper
Procurement Services
Catherine Bigelow
Additional Reviewer
Procurement Services
Sandra Herrera
Procurement Director Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow
Level 3 County Attorney's Office Review
Corporate Compliance and Continuous Improvement
Megan Gaillard
Office of Management and Budget Christopher Johnson Additional Reviewer
Office of Management and Budget Blanca Aquino Luque Additional Reviewer
Corporate Business Operations Kenneth Kovensky Additional Reviewer
County Manager's Office Amy Patterson Level 4 County Manager Review
Board of County Commissioners Geoffrey Willig Meeting Pending
Completed
05/26/2023 2:22 PM
Completed
06/02/2023 8:28 AM
Completed
06/05/2023 9:10 AM
Completed
06/05/2023 9:37 AM
Completed
06/05/2023 9:37 AM
Completed
06/05/2023 10:46 AM
Additional Review
Completed
06/05/2023
12:42 PM
Completed
06/05/2023 12:57 PM
Completed
06/06/2023 1:14 PM
Completed
06/06/2023 3:37 PM
Completed
06/06/2023 4:06 PM
06/13/2023 9:00 AM
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