Agenda 06/13/2023 Item #16D9 (Budget Amendment for the Community Care for the Elderly, Alzheimers Disease Initiative and Home Care for the Elderly programs - $1,767,779)16.D.9
06/13/2023
EXECUTIVE SUMMARY
Recommendation to authorize the necessary Budget Amendments to reflect the estimated funding for the
Community Care for the Elderly, Alzheimer's Disease Initiative, and Home Care for the Elderly programs
in the amount of $1,767,779; $28,802 in co -payment contributions and the estimated cash match of $30,000.
(Fiscal Impact $1,826,581, Human Services Grant Fund 1837)
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors (CCSS) frail,
elderly clients through the Community for the Elderly (CCE), Alzheimer's Disease Initiative (ADI), and Home
Care for the Elderly (HCE) Grant programs.
CONSIDERATIONS: CCSS has provided support services to qualified seniors for over forty-five (45)
years through CCE, ADI, and HCE Grants. These grants are funded by the Florida Department of Elder
Affairs (FDOEA), through the Area Agency on Aging for Southwest Florida, Inc. (AAASWFL).
The current service funding awards for CCE, ADI, and HCE were approved "After -the -Fact" on September 13,
2022 (Agenda Item #16138). Current funding awards for these programs end on June 30, 2023. Historically, CCSS
receives the continuation funding award from the grantor agency during the latter part of June for the upcoming
grant cycle. To avoid disruption in services, and ensure compliance with the grant service agreement
requirements, the upcoming funding has been estimated based on the FY22 allocation. When final agreements are
received, any necessary Budget Amendments to reflect variations in the final allocations will be presented to the
Board of County Commissioners (Board).
CCSS is also responsible for the collection of client co -payments for the CCE and ADI Grants. Budget
Amendments include estimated co -payment goals for CCE and ADI based on prior State Revenue goals, used to
support the programs. The CCE co -payments are used to offset the local matching requirements.
Approval of this Item will appropriate a budget to reflect estimated grant funding for FY23 in the amount of
1,767,779. The CCE Grant has a local match requirement of ten percent (10%) in the amount of $118,999 which
will be partially met through the co -payments received ($16,262) and local vendor match contribution ($72,737)
requiring local cash match in the amount of ($30,000). ADI has an estimated Co -Pay budget of ($12,540), neither
ADI nor HCE have matching requirements. The total Co -Pay Estimated budget for CCE and ADI is $28,802.
The following table provides a detailed breakdown of the estimated award amounts, co -payment budget, and
vendor match, by grant:
Program
Project
Estimated
Estimated
Budget
Co -Pay
Budget
Community
33858
$1,070,993
$16,262
Care for the
Elderly (CCE)*
Alzheimer's
33857
$676,408
$12,540
Disease
Initiative (ADI)
Home Care for
33859
$20,378
NA
the Elderly
(HCE)***
Total 1I $1,767,779 I $28,802
Estimated I Total SAP I Estimated
Cash
Budget
Local Vendor
** Match
I Match
$30,000
$1,117,255
$72,737
NA
$688,948
NA
NA 1 $20,378 1 NA
$30,000 1 $1,826,581 1 $72,737
*CCE 10% Match is Award divided by .9, multiplied by .1, per grantor requirements for a total of $118,999. The match
is reduced by a co -payment of $16,262 budget and a vendor match contribution of $72,737.
**The Estimated Local Match is not included in SAP.
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16.D.9
06/13/2023
***The estimated HCE Basic Subsidy of $34,450 is to be retained by the grantor agency and therefore is not included
within Collier County's budget.
FISCAL I M P A C T : Total program funds are estimated at $1,899,318. Budget Amendments are required to
recognize the estimated grant revenue of $1,767,779 for the FY23 CCE, ADI, and HCE Grant programs funded
by the DOEA. Budget Amendments are required for CCE a n d A D I co -payments in the amount of $16,262
and $12,540 respectively. Funding will reside within Human Services Grant Fund (1837) Projects 33858 (CCE),
33857 (ADI), 33859 (HCE), 33627 (CCE Co -Pays), and 33625 (ADI Co -Pays).
The CCE Grant has a local match requirement of ten percent (10%) in the amount of $118,999 which will be
partially met through the co -payments received of $16,262 and local vendor match contribution of $72,737
requiring a local cash match in the amount of $30,000. The ADI estimated Co -Pay Budget is $12,540, neither
ADI nor HCE have matching requirements. Local cash match in the amount of $30,000 is available through carry -
forward Reserves in Human Services Grant Fund (1837) supported by excess program revenues.
GROWTH MANAGEMENT: There is no Growth Management impact from this recommendation.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
approval. -DDP
RECOMMENDATIONS: To authorize necessary Budget Amendments to reflect the estimated funding for the
Community Care for the Elderly, Alzheimer's Disease Initiative, and Home Care for the Elderly programs in the
amount of $1,767,779; $28,802 in co -payment contributions and the estimated cash match of $30,000.
Prepared By: Wendy Klopf, Grants Coordinator, Community and Human Services Division
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16.D.9
06/13/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.9
Doe ID: 25449
Item Summary: Recommendation to authorize the necessary Budget Amendments to reflect the estimated funding
for the Community Care for the Elderly, Alzheimer's Disease Initiative, and Home Care for the Elderly programs in
the amount of $1,767,779; $28,802 in co -payment contributions and the estimated cash match of $30,000. (Fiscal
Impact $1,826,581, Human Services Grant Fund 1837)
Meeting Date: 06/13/2023
Prepared by:
Title: Operations Coordinator — Community & Human Services
Name: Wendy Klopf
05/09/2023 4:59 PM
Submitted by:
Title: Manager - Federal/State Grants Operation — Community & Human Services
Name: Kristi Sonntag
05/09/2023 4:59 PM
Approved By:
Review:
Community & Human Services
Kristi Sonntag
CHS Review
Community & Human Services
Tami Bailey
Additional Reviewer
Operations & Veteran Services
Jeff Weir
OVS Director Review
Community & Human Services
Kelli Wolin
Additional Reviewer
Community & Human Services
Kim Frazier
Additional Reviewer
Public Services Department
Todd Henry
PSD Level 1 Reviewer
Grants
Erica Robinson
Level 2 Grants Review
County Attorney's Office
Derek D. Perry
Level 2 Attorney Review
Public Services Department
Tanya Williams
PSD Department Head Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Grants
Therese Stanley
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Blanca Aquino Luque Additional Reviewer
County Manager's Office
Dan Rodriguez
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed 05/14/2023 3:58 PM
Completed 05/15/2023 10:07 AM
Completed 05/15/2023 1:14 PM
Completed 05/15/2023 4:21 PM
Completed 05/16/2023 12:01 PM
Completed 05/16/2023 2:00 PM
Completed 05/26/2023 2:21 PM
Completed 06/02/2023 11:59 AM
Completed 06/05/2023 9:02 AM
Completed 06/05/2023 9:28 AM
Completed 06/05/2023 10:24 AM
Completed 06/05/2023 10:44 AM
Completed 06/06/2023 12:08 PM
Completed 06/06/2023 3:23 PM
06/13/2023 9:00 AM
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