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Agenda 06/13/2023 Item #16D5 (Fiscal Year 2023 AmeriCorps September 11th National Day of Service and Rememberance Grant application to AmeriCorps - $196,561)16.D.5 06/13/2023 EXECUTIVE SUMMARY Recommendation to approve the after- the- fact electronic submittal of the Fiscal Year 2023 AmeriCorps September 1l1h National Day of Service and Remembrance grant application to AmeriCorps in the amount of $196,561 and allow the County Manager, or their designee, to serve as the authorized representative for the grantor electronic submission system, eGrants, throughout the grant period. OBJECTIVE: To submit the AmeriCorps September 11t` National Day of Service and Remembrance grant to honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those who rose in service that day, to honor first responders in Collier County, and to meet an important community need and help address systemic issues. CONSIDERATIONS: On March 23, 2023, AmeriCorps announced two competitive grant funding opportunities in support of its Days of Service programs. The National Days of Service include Martin Luther King, Jr., and September 11t1i National Days of Service and Remembrance. AmeriCorps expects to make available up to a total of $3.5 million for programs that feature major volunteer activities occurring on September llt' or MLK Day or within approximately one week of the calendar date and meet a community need in honor and recognition of Martin Luther King, Jr., or the events of September 11, 2001. The AmeriCorps Seniors Retired and Senior Volunteer Program of Collier County (RSVP) intends to apply for the September I I' National Day of Service and Remembrance grant. The purpose of this application is to honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those who rose in service in response to that tragedy, to honor first responders in Collier County, and to recruit volunteers to assist Collier County residents with preparation of personal and community emergency response plans. On September 28, 2022, Southwest Florida was hit by Hurricane Ian, a Category 5 storm that took lives and caused a tremendous amount of damage in Collier County. Many Collier County residents found themselves not prepared for the level of disaster that occurred that day. Often people will have a sense of complacency with disaster preparation. In 2017 Hurricane Irma caused significant damage to Southwest Florida and the general feeling was that it was a 100-year type of storm and many did not think this type of storm would hit this area again in their lifetime. In the aftermath of Hurricane Ian, residents are now paying more attention to disaster preparation for themselves and their neighbors. This makes an opportune time to bring more awareness to Collier County's emergency preparation and response efforts, and to recruit volunteers who are ready to take action to help Collier County residents with disaster preparation activities and to honor those who fearlessly and tirelessly serve Collier County residents in the time of greatest need. This application proposes for Collier County's RSVP program to host a one -day convening on September 14, 2024, to 1) Honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those who rose in service in response to that tragedy, 2) Honor local first responders and emergency personnel from Collier County's Bureau of Emergency Services (BES), the Collier County Sheriffs Office (CCSO), and local police departments, and local fire districts because of their service during Hurricane Ian, 3) Create greater awareness of Collier County's emergency preparation and response system, and 4) Recruit and train volunteers to work with local residents to develop community emergency response plans designed to improve the safety of residents and first responders during a disaster. The theme of the convening will be "Honoring Collier County's First Responders: First In, Last Out!". The convening will create greater awareness of BES' emergency preparation and response system. Local first responders and emergency personnel will receive plaques to commemorate their service to the community during Hurricane Ian. The convening will include a speaker from "Tunnel to Towers" and local emergency response personnel as presenters for breakout sessions. Breakout sessions will include CPR/AED/First Aid demonstrations, proper use of a fire extinguisher, heat stroke precautions and treatment, evacuation preparation, shelter -in -place preparation, active shooter training, basic crowd control, personal safety/crime prevention, how to create a Packet Pg. 1073 16.D.5 06/13/2023 personal/family emergency plan, and information about resources available throughout Collier County for disaster preparation and other emergencies. Emergency vehicles, if available will be on display for attendees to learn the purpose and capability of each vehicle. The breakout sessions will provide attendees with a greater awareness of Collier County's emergency preparation and response system, and information and resources they can use to prepare themselves, their families, and neighbors for future disasters. The target audience for the convening will include retired fire fighters, police, emergency service personnel, seniors, and Veterans. There will be no charge to attend the convening and attendees will be provided with a continental breakfast, refreshments, and lunch. At the close of the convening, there will be a "Call to Action" for those in attendance to join RSVP and help to educate and teach Collier County's Community Emergency Response Plan (CCERP) to marginalized residents and offer technical assistance to help them develop a plan for themselves and their community. All attendees will receive a waterproof backpack that contains an emergency response kit which includes items like waterproof maps, resource cards and binders, handsfree headlamps, a hand crank radio, a marine whistle, and numerous other emergency response items. The funding opportunity was announced on March 23, 2023, with a submittal date of May 16, 2022. Due to the short turnaround time and need to collaborate with various organizations and agencies in the development of the grant it is necessary to utilize Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with subsequent Board action at the next regularly scheduled Board meeting to ratify the approval of an after -the -fact application. The application requires the County to designate an authorized representative to electronically sign and submit the application, required reports and amendments through the CNCS eGrants electronic system. Based on the administrative requirements and required use of eGrants, this action approves the County Manager or her designee to be the authorized representative. Actions requiring Board approval will continue to be brought forward. If approved this grant would start on 9/15/2023. AmeriCorps anticipates making three-year grant awards and generally makes an initial award for the first year period of performance, based on a one-year budget. Continuation awards for subsequent years are not guaranteed and depend upon the availability of appropriations and satisfactory performance. FY 2023 AmeriCorps September 1 I' National Day of Service and Remembrance grant funds will be used to secure a location to host a one -day event, provide food and refreshments for event attendees, develop materials to support training of volunteers and disaster planning activities, and to cover a percentage of staff time to manage the project. Waterproof backpacks and emergency preparedness kits for marginalized residents will also be purchased with funding from this grant. If awarded grant funds for subsequent years, those funds will be used to host follow-up September 11' Remembrance events, celebrate project success, and communicate a plan of action to grow and enhance the program in years two and three of the grant period. FISCAL IMPACT: If awarded, the County will receive federal funding in the amount of $196,561 annually through AmeriCorps. There is no cash match requirement with this grant, however, a local contribution of in -kind in the amount of $6,300 will come from donated space through various community HOA clubhouse spaces for presentations and technical assistance sessions, as well as donations from local businesses for volunteer recognition. Budget amendments would be presented separately for approval upon within Housing Grants Fund 1835 in accordance with program award. GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this Executive Summary. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote for Board approval. - DDP Packet Pg. 1074 16.D.5 06/13/2023 RECOMMENDATION: To approve the after- the- fact electronic submittal of the Fiscal Year 2023 AmeriCorps September I I' National Day of Service and Remembrance grant application to the Corporation for National and Community Services in the amount of $196,561 and allow the County Manager or her designee to serve as the authorized representative for the grantor electronic submission system, eGrants, throughout the grant period. Prepared By: Ed Bonilla, RSVP Project Director, Community and Human Services Division ATTACHMENT(S) 1. ATF23-004 CM(PDF) 2. ATF23-004 APP AmeriCorps RSVP Days of Service (PDF) Packet Pg. 1075 16.D.5 06/13/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.5 Doe ID: 25561 Item Summary: Recommendation to approve the "after -the -fact" electronic submittal of the Fiscal Year 2023 AmeriCorps September llth National Day of Service and Remembrance grant application to AmeriCorps in the amount of $202,861 ($6300 in match), and allow the County Manager, or their designee, to serve as the authorized representative for the grantor electronic submission system, eGrants, throughout the grant period. Meeting Date: 06/13/2023 Prepared by: Title: — Community & Human Services Name: Tami Bailey 05/17/2023 10:09 AM Submitted by: Title: Manager - Federal/State Grants Operation — Community & Human Services Name: Kristi Sonntag 05/17/2023 10:09 AM Approved By: Review: Community & Human Services Tami Bailey Additional Reviewer Community & Human Services Kristi Sonntag CHS Review Operations & Veteran Services Jeff Weir OVS Director Review Community & Human Services Kelli Wolin Additional Reviewer Community & Human Services Kim Frazier Additional Reviewer Public Services Department Todd Henry PSD Level 1 Reviewer County Attorney's Office Derek D. Perry Level 2 Attorney Review Public Services Department Tanya Williams PSD Department Head Review Grants Maria Kantaras Level 2 Grants Review County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Office of Management and Budget Blanca Aquino Luque Additional Reviewer Grants Therese Stanley Additional Reviewer County Manager's Office Dan Rodriguez Level 4 County Manager Review Board of County Commissioners Geoffrey Willig Meeting Pending Completed 05/19/2023 11:53 AM Completed 05/19/2023 5:35 PM Completed 05/22/2023 7:34 AM Completed 05/22/2023 11:47 AM Completed 05/23/2023 9:49 AM Completed 05/23/2023 11:21 AM Completed 05/24/2023 9:11 AM Completed 05/25/2023 3:56 PM Completed 05/30/2023 8:41 AM Completed 05/30/2023 1:40 PM Completed 05/31/2023 9:52 AM Completed 05/31/2023 1:55 PM Completed 06/02/2023 2:11 PM Completed 06/07/2023 9:04 AM 06/13/2023 9:00 AM Packet Pg. 1076 16.D.5.a Co ter C014"ty Office of Management & Budget TO: Amy Patterson, County Manager CC: Tami Bailey Grant Manager — Community and Human Svcs Kristi Sonntag Director — Community and Human Services FROM: Therese Stanley Manager — OMB Grants Compliance DATE: May 12. 2023 Grant Application Reviewed and Approved by Cou7 �-Ue County Manager 5 2 (date) After -the -Fact Approval by the BCC is required at the May 23, 2023 BCC meeting RE: County Manager review and approval to apply to the AmeriCorps Fiscal Year 2023 Days of Service Grant Program for the September 1111 funding in the amount of $202,861.00 (ATF 23-004). The Community and Human Services Division is applying for funding to the AmeriCorps Grant Program for the September 11 th funding. The Retired and Senior Volunteer Program (RSVP) of Collier County proposes to host a one -day convening on September 14. 2024. to honor and pay tribute to those who lost their lives on September 11, 2001. their families, and those who rose in service that day. Local first responders and emergency personnel from Collier County's Bureau of Emergency Services (BES), the Collier County Sheriffs Office (CCSO), local police departments, and local fire districts will also be honored because of their service during Hurricane Ian. The grant funds will be used to secure a location to host a one -day event. provide food and refreshments for event attendees, develop materials to support training of volunteers and disaster planning activities to cover a percentage of staff time to manage the project, and purchase waterproof backpacks and emergency preparedness kits for marginalized residents. If awarded grant funds for subsequent years, funding will be used to host follow-up September 11th Remembrance events, celebrate project success, and communicate a plan of action to grow and enhance the program in years two and three of the grant period. The total project cost is $202.861. The grant application request is comprised of a federal share of $196.561 with a $6.300 In -Kind contribution via County services and donations from local businesses. The September 1111 funding does not require a local match. The funding opportunity was announced on March 23, 2023, with a submittal date of May 16, 2023, and a program design pre -application by May 6. 2023. Due to the short turnaround time and need to collaborate with various organizations and agencies in the development of the grant it is necessary to utilize Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications with subsequent Board action at the May 23, 2023 BCC meeting. Once you have reviewed the application, please sign in the box above and in the areas marked throughout the application and call me for pickup at 239-252-2959. Thank you, and please let me know if you have any questions regarding this request. 3299 Tamiani Trail East, Suite 201 • Naples Flo•ida 34112.5746.239-252-8973 • FAX 239-252-8828 LO LO Packet Pg. 1077 PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION: Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application X❑ Non -Construction a. DATE SUBMITTED TO CORPORATION 3. DATE RECEIVED BY STATE STATE APPLICATION IDENTIFIER: FOR NATIONAL AND COMMUNITY ERVICE(CNCS): 05/15/23 b. APPLICATION ID: 4. DATE RECEIVED BY FEDERAL AGENCY: FEDERAL IDENTIFIER: 23BI256360 05/15/23 5. APPLICATION INFORMATION LEGAL NAME: County of Collier LEI NUMBER: JWKJKYRPLLU6 ADDRESS (give street address, city, state, zip code and county): 3299 Tamiami Trl E Ste 700 Naples FL 34112 - 5361 Countv: Collier 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 596000558 8. TYPE OF APPLICATION (Check appropriate box). X❑ NEW ❑ NEW/PREVIOUS GRANTEE ❑ CONTINUATION ❑ AMENDMENT 9 Amendment, enter appropriate letter(s) in box(es): A. AUGMENTATION B. BUDGET REVISION C. NO COST EXTENSION D. OTHER (specify below): 10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.012 10b. TITLE Basic Innovative Programs 12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc): Collier County, Florida NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give area codes): NAME Edgar Bonilla TELEPHONE NUMBER: (239) 252-5713 FAX NUMBER INTERNET E-MAIL ADDRESS: Ed.Bonilla@colliercountyfl.gov 7. TY PE OF APPLICANT: 7a. Local Government - County 7b. Local Government, Municipal 9. NAME OF FEDERAL AGENCY: Corporation for National and Community Service 11.a. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: Collier County September 11th Day of Service and Remembrance 11.b. CNCS PROGRAM INITIATIVE (IF ANY): 13. PROPOSED PROJECT: START DATE: 09/15/23 END DATE: 09/14/24 14. CONGRESSIONAL DISTRICT OF: a.Applicant FL 19 b.Program FL 19 15. ESTIMATED FUNDING: Year #: 1❑ 16. IS APPLICATION SUBJECT TO REV IEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. FEDERAL $ 196,561.00 YES. THIS PREAPPLICATIOWAPPLICATION WAS MADE AVAILABLE b. APPLICANT $ 6,300.00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c. STATE $ 0.00 DATE 11 1 nrrn i It n nn ❑X NO. PROGRAM IS NOT COVERED BY E.O. 12372 a. OTHER $ 0.00 f. PROGRAM INCOME $ 0.00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? YES if "Yes," attach an explanation. ® NO g. TOTAL $ 202,861.00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b. TITLE: c. TELEPHONE NUMBER: Kristi Sonntag (239) 252-2486 d. SIGNATURE OF AUTHORIZED REPRESENTATIVE: e. uA It AP 05/15/23 r C L N t, N fn O R to O U N E Q LO LO N Page 1 Packet Pg. 1078 16.D.5.b Narratives Executive Summary RSVP of Collier County proposes to have 50 volunteers who will assist with planning a one -day convening to pay tribute to lives lost during 9/11 and those who rose in service that day, as well as ; provide 350 Collier County residents with resources to assist them in developing personal and c� a� community emergency plans in Collier County, FL during the week of the September iith Day of Service and Remembrance. On the September iith Day of Service, 50 volunteers will be responsible in 0 for providing information and resources to those attending the convening. Additionally, the volunteers 0 will provide information and resources throughout the year around Collier County to teach others a� how to prepare for and respond to an emergency and/or disaster. a L 0 Program Design v •L E RSVP of Collier County proposes to host a one -day convening during the week of September 11, 2024, Q to honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those to who rose in service that day. In addition, we will also honor first responders and emergency personnel LO from local Collier County's Bureau of Emergency Services (BES), the Collier County Sheriffs Office as (CCSO), local police departments, and local fire districts for their service to the community during in hurricane Ian. The theme of the convening will be "Honoring Collier County's First Responders: First T 0 c In, Last Out!". This project will honor those lost in 9/11, but also meet an immediate community need for marginalized residents of Collier County through ongoing service opportunities for volunteers a Cn trained to provide education related to disaster preparation activities to save lives. Q. Following these ceremonies at the convening, RSVP of Collier County will put out a "Call to Action" seeking retired fire fighters, police, and emergency service personnel to volunteer with RSVP and serve as an ongoing volunteer on a project designed to promote Collier County's Community Emergency Response Plan (CCERP) to marginalized seniors and residents living in Collier County. The CCERP project allows RSVP volunteers to provide technical assistance in targeted communities to assist residents in developing individualized plans on how to react and respond to emergencies or disasters impacting them and their local communities. Collier County is no stranger to the disastrous effects of severe weather such as major storms, hurricanes, and wildfires often caused by lightning strikes. However, Collier County's emergency response system was challenged when Southwest Florida was hit by two major hurricanes 5-years For Official Use Only Page 2 Packet Pg. 1079 Narratives apart. In 2017 Hurricane Irma caused significant damage to Southwest Florida and the general feeling in this area was that it was a ioo-year type of storm. Many residents did not think this type of storm would hit the area again in their lifetime and became complacent with their disaster r preparation, but that was all about to change. c a� L On September 28, 2022, Hurricane Ian, a Category 5 hurricane, hit Southwest Florida. For days N leading to Ian's landfall, weather forecasts modeled a storm hitting the Tampa Bay area, but during 4- 0, the night, Ian's track changed; residents of Collier County were now at risk for heavy storm surge impacts. The complacency that had set in made residents ill -prepared for the storm. Proper precautions were not taken, many ignored evacuation orders resulting in residents unnecessarily a 0 putting themselves and first responders in harm's way. Even worse, many of those residents were seniors residing in trailer homes and rental properties. As a result, there were 148 deaths in Florida Q from Hurricane Ian, most from coastal communities and 5 from Collier County. An estimated 32,000 T.- residents of Southwest Florida evacuated ahead of the storm and more than 1,600 needed to be LO rescued from surging floodwaters. Most of those needing to be rescued were over the age of 65. According to the U.S. Census Bureau, 33.1% of Collier County residents are over the age of 65 as 4- 0 compared to just 16.8% for the entire United States. Health issues, transportation, poor technology 0, skills and limited access to information because of compromised communications all created the 0 a. perfect storm for seniors before, during and after a disaster, like a hurricane. Now is the opportune Cn W time to bring more attention to Collier County's emergency preparation and response system, the Ch o work of first responders, and to recruit volunteers who are ready to take action to help others and their community. Q RSVP of Collier County's September 11th Day of Service and Remembrance project will address the immediate need for emergency preparation amongst Collier County residents, especially seniors and those most vulnerable. Disasters can happen at any time and without warning making it imperative to have an emergency plan in place. Assisting residents on how to be better prepared for emergencies addresses a systemic need here in Collier County. BES and other emergency personnel have reported that when residents are better prepared for emergencies it allows them to direct their time, energy, and resources on helping those with the most critical of needs, which can have a direct impact on the number of lives saved. For Official Use Only Page 3 Packet Pg. 1080 Narratives To accomplish this, Collier County RSVP seeks to enlist volunteers to participate in a project called the Collier County Community Emergency Response Plan (CCERP). First, Collier County RSVP seeks to conduct outreach activities. These outreach efforts will engage a diverse and inclusive group of potential volunteers from retired individuals from the different fire districts, law enforcement agencies, emergency medical services and emergency management. Seniors and Veterans will also be recruited to participate in this project. In addition to recruiting potential volunteers from our target populations y (Seniors, Veterans and Retired First Responders) outreach efforts will be conducted in Immokalee, an 4- 0 unincorporated town located about 50 miles northeast of Naples. Immokalee is a diverse community where those of Hispanic or Latino heritage comprises approximately 75% of the total population and those of Black or African American heritage comprises approximately 20%. The poverty rate in a 0 Immokalee is approximately 37% and there is a significant portion of the population that still does not E earn a living wage although they do not meet the defined poverty thresholds. Because of its distance Q from the shoreline area the public is not fully aware of the challenges and needs Immokalee residents r face when disasters strike. Even when not directly impacted by a storm or wildfire, Immokalee LO residents experience significant power outages, loss of communications, disruptions to public transportation, and limited access to healthy and affordable food due to price gauging. The Project m o Director has participated in various committees and other community activities in Immokalee to become more familiar with the dynamics of the community and to identify informal community a. leaders, networks, and assets that residents trust and rely upon to meet their needs. These informal community leaders and "helpers" will be recruited to serve as volunteers with this project and to help Ch o with recruitment of other volunteers from the area. ci In addition to recruiting volunteers to participate in the CCERP, RSVP of Collier County will establish a steering committee comprised of experts in the field of emergency management, volunteer management, training, and communications to provide oversight and guidance in the development of a convening focused on emergency & disaster planning. Additional members for the steering committee will be recruited from target populations, including seniors, Veterans, and retired first responders. The Steering Committee will be comprised of personnel from BES and EMS appointed by the County Manager. The involvement and leadership of Collier County's BES is critical to the success of this project, as is the participation of the CCSO, local police departments, local fire districts and EMS. For Official Use Only Page 4 Packet Pg. 1081 Narratives The steering committee will plan and host the convening on September 14, 2024, to memorialize the tragic events of 9/11. The convening will begin with a moment of silence to honor those who lost their lives on September 11, 2001, their families, and those who rose in service that day. While attendees enjoy a lite breakfast, they will hear from a keynote speaker from The Tunnel to Towers a M Foundation. The Tunnel to Towers Foundation was founded in 2002 in tribute to New York firefighter 2 Stephen Sillier, who died during the September 11th attacks. Following the keynote, attendees will y participate in breakout sessions sponsored by local law enforcement, fire, and EMS. Morning sessions 0, for attendees (seniors, veterans, retired first responders) will be focused on CPR/AED/First Aid demonstrations, proper use of a fire extinguisher, heat stroke precautions and treatment, and basic crowd control. a o U E At the conclusion of the morning breakout sessions, a luncheon will be served for attendees and a Q keynote speaker from the Collier County Emergency Management Division will honor local first r LO responders and emergency personnel for their service to the community during Hurricane Ian. Those N honored will receive plaques to commemorate their service and AmeriCorps and RSVP of Collier County branded items. At the conclusion, attendees will once again be able to participate in breakout as o sessions focused on active shooter training, personal safety/crime prevention, evacuation preparation, shelter -in -place preparation, how to create a personal/family emergency plan, and information about 0 a. resources available throughout Collier County for disaster preparation and other emergencies. Emergency vehicles, if available will be on display for attendees to learn the purpose and capability of �- each vehicle. 0 ci The convening will close with RSVP of Collier County's "Call to Action" and the chance for retired law enforcement, fire districts, emergency personnel, Seniors and Veterans to sign up to volunteer with RSVP to serve on a project called the Collier County's Community Emergency Response Plan (CCERP). All prospective volunteers will be screened, and background checked. Once, cleared, volunteers will receive training on facilitation skills and the goals and objectives related to the CCERP. The CCERP project seeks to educate and better prepare marginalized seniors and residents living in Collier County on how the react and respond to emergencies and/or disasters. The CCERP project allows RSVP volunteers to provide technical assistance in targeted communities to assist residents in developing individualized plans that will enable them to better respond to emergencies or disasters For Official Use Only Page 5 Packet Pg. 1082 16.D.5.b Narratives impacting them and their local communities. RSVP of Collier County developed and recently tested a pilot of the CCERP. RSVP volunteers and EMS personnel visited local community clubhouses to facilitate a CPR/AED demonstration and to present the CCERP to those in attendance. A brochure Z, was developed to provide residents with individualized information about shelters nearest to their c homes, key evacuation routes, what to do if communications go down, a review of a checklist of 2 critical items to have during a disaster, and how to develop a family emergency plan and a pet plan. � RSVP volunteers reviewed the information in the brochure with the residents and offered on -going technical assistance to help them develop a personalized plan. The CCERP was very well received and has been requested by numerous other marginalized communities throughout Collier County. r a L �0♦ V With the resources provided by this grant, additional materials can be developed to enhance the E delivery and effectiveness of services provided as part of the CCERP program, as well as meet an Q immediate community need for vulnerable residents of Collier County. Each household that benefits from services received as part of the CCERP, will also receive a waterproof backpack that contains an LO N emergency response kit which includes items like waterproof maps, resource cards and binders, all personalized for each resident (or family unit) living in that community, handsfree head lamps, a a) o hand crank radio, a marine whistle, and numerous other emergency response items. >, Emergencies and disasters can happen at any time and without warning making it imperative to have an emergency plan in place. Volunteers assisting residents at greatest risk on how to be better prepared for emergencies addresses a systemic need for Collier County and for all first responders. BES and other emergency personnel have reported that when residents are better prepared for emergencies it allows them to direct their time, energy, and resources on helping those with the most critical of needs, which can have a direct impact on the number of lives saved. Working with the Collier County's RSVP Advisory Council, RSVP of Collier County will assess the impact of the convening and the CCERP project through an equity lens that includes the following questions: what decisions are being made, who is at the table, how are decisions being made, is this helping or hurting, what are likely impacts, and what revisions can be implemented. This process is designed to create a more inclusive perspective, drawing attention to how a decision holds potential to affect marginalized groups and will help us focus on equity in both processes and outcomes. Additionally, surveys will be collected to evaluate the overall outcome of the convening and CCERP For Official Use Only Page 6 Packet Pg. 1083 16.D.5.b Narratives project. By gathering feedback from participants at the convening and those benefiting from education and training from RSVP volunteers working on the CCERP project will allow Collier County's RSVP program to further evaluate the need for modifications, adjustments, and r enhancements to the overall program. c a� Many lessons were learned after September 11, 2001, related to community and emergency preparedness. Collier County RSVP seeks to honor those lives lost that day, by bringing volunteers ;, together in service to cross divides, differences, and ideologies to help save lives. This project is designed to assist socioeconomically struggling residents in preparation for future emergencies and r disasters with their own personal plan. a 0 i` Organizational Capacity L E Q RSVP of Collier County has been operating under AmeriCorps and Collier County's Government since 1998. The Collier County Community and Human Services Division (CHS), home to the RSVP uO LO N program, oversees grant activities for all public services divisions for the County and has a demonstrated track record of sound programmatic and fiscal oversight specifically in grant T management, as evident by the continued yearly results of the County's single audit with no findings related to grant management or oversight. o Currently, CHS administers approximately $25 million in federal and state grant funds. The entire government entity is supported by professionals in Human Resources, Procurement, Risk Management, and a Grants Compliance Unit. Each area is led by professionals with extensive experience and credentials. The County Attorney's Office reviews all documents for legality. Collier County demonstrates highly effective financial management through written policies and procedures that guide our financial staff. The Office of Management and Budget provides additional oversight for financial grant management providing another layer of internal control. All CHS staff receive Level 2 background checks through the State of Florida and RSVP personnel also receive Truescreen and Fieldprint background checks, as well as internal training on administrative processing and financial tracking. The Grants Compliance Unit examines physical records and cross references the information in the RSVP Volgistics database to ensure accuracy of our data. The RSVP Project Director and the project accountant regularly participate in RSVP sanctioned training opportunities and federally sponsored trainings focused on compliance requirements. Collier County has established purchasing and procurement policies to oversee fund management and expenditures and implemented an For Official Use Only Page 7 Packet Pg. 1084 16.D.5.b Narratives internal control process to ensure compliance with all policies and grants. The Collier County Board of County Commissioner's (BCC) are strong supporters of RSVP of Collier Z, County. The Board consists of five elected officials who serve as the chief legislative body of the c County. The Board provides the space, administrative, financial, and organizational support, and direction for RSVP of Collier County. Project staff includes Ed Bonilla, Project Director who has over 20 years of experiencing managing local, state, and federal grant funds. Under the direction of Kristi >, Sonntag, the Director of Community and Human Services and Tami Bailey, Manager, Grants, Senior and Social Services, the department collectively holds over 30 years of grant administration r experience. Cynthia Balterman, Grant Accountant, performs all general accounting and budget a 0 t` services for the project and has over 6 years of experience in government accounting. Q Cost Effectiveness and Budget Adequacy W uO LO N/A Amendment Justification N/A Clarification Summary N/A Continuation Changes N/A For Official Use Only Page 8 Packet Pg. 1085 16.D.5.b AmeriCorps Funding Priorities AmeriCorps Funding Priorities Check any priority area (s) that apply to the proposed program. Please refer to the NOFO for information on the threshold for meeting priority consideration. Pay tribute, address need, or promote justice, Project suport underserved communities r c c� a� m U) 0 c� 0 r N Q L �0 V �L E Q r LO LO N For Official Use Only Page 9 Packet Pg. 1086 Performance Measures MSYs by Focus Areas MSYs by Objective The data is of zero or negative value and The data is of zero or negative value and cannot cannot be displayed be displayed ■Cdher Community Priorities Project Hours by Focus Area 40 100% CHART3 ■ether Community Priorities # of Volunteers by Focus Areas 0 100% CHARTS ■other Community Priorities Amount by Focus Area The data is of zero or negative value and cannot be displayed ■Other Community Priorities ■other Project Hours by Objective 4D 100% CHART4 ■Other # of Volunteers by Objective 40,00% CHART6 Other Amount by Objective The data is of zero or negative value and cannot be displayed ■Other For Official Use Only Packet Pg. 1087 Page 10 Performance Measures Primary Focus Area: Other Community Priorities M 1 - N/A Focus Area: Other Community Priorities MSYs: 0.00 Project 1.00 Amount: S 0.00 Objective: Other # of 1 Hrs: Volunteers: Problem Statement: N/A Interventions Descriptions Other N/A Output N/A Target: 1 N/A Measured By: Other Described Instrument: N/A Outcome: N/A Target: 1 N/A Measured By: Other Described Instrument: N/A E Q cTo uO LO N m 0 Cn 4- 0 N R 0 a Cn w Q. L 0 U �L E a a a a 0 O M N U. a r- 0 E 0 M a For Official Use Only Page 11 Packet Pg. 1088 Document Name Required Documents Status r c /L^ V V d U) r r N Q L �0♦ V �L E Q r LO LO N For Official Use Only Page 12 Packet Pg. 1089 LQ 0 ca eolmes jo Ae0 6 46 sdaooijawd : �999Z) 031AUOS 10 sAea dnS21 sdjooiJGWV ddV b00-£ZZIld :;Uawy3L'IIV C � U y y L = a a w V W c Q N i CL Z — v O OL a m U Q LO O LO O � 0 0 O p � V M N E Q O H O O O O O L cn N C O LO O m co � 7 m N U Z U N X U +�+ ~ N O O N 0000 O � � U o � m F 0I O N 0 N 7 � O N O m L � o LO X X N U L Ucc 7 0) (D Q in rn O N (OO T U (� 00 O (6 m co -O I v O C O O y 'E 0) a)a o Q- CO d N � C C O t (D c O (D U O) U Q U co O = LlN co 72 o Q _ Oo p � N V E Q LO H N O O O O O LO L N C N O O N W O N O U Z U N O w O N F p (n L Ln V O Gl cn m d O c C a) R U m L T N 3 N N (n L U_ m c o O (n co =- O N N C.)w U o V) O N N N T N O Q o - m CO N (0 (0 O w U o cu C aD E LO O U N O O U U �i c aci U N O m 7 U L N O c L H A 00 00 o C6 06 E Q N H O O O co L N C N co 00 N W 00 co 00 co U U Z U y -C 12 L U .O. O O 7 Qf a0+ U p 0 U C N y c 0 ;o L6 o O O N X U d L 3-m U O N w N O O- L E a =LO O N j X Oi N = c o O O L � E U d O p N N H N a cr w �� -q R � a a|meS jo Aea�46s jooNee¥:�9 9Z a|eOS 10 SABC3 dASIJ s jooNeW¥ dd¥ 0£ ]1¥: eWL13L' n¥ \ k k § f ) e o 0 / n $ \ k k \ � � g / j 2 .'. § § ) ( } 7 } ° 2 } _ \ } \ � CL 0 2 i 2 § � _ f \ 7 ) { / /} }/ ■ @ CL � � CO W \ k § \ \ \ ® E Q / @ o 0 0 0 0 { m $ \ e \ \ \ \ / © \ \ n } 0 x § ) /0 ) 2 % \ @§ { / \ j / j 'E k / v e E : co �{ a E / k kk co\ (6 \_ f\ 0 � \ ) / § / D \ k » t k / }§k \ �/ a ui$ } §$ ] ] \k2 // ( « /O\ )» t / k 6LO \ | 2 kiSk �0 o �S k \ ƒ\/ ,/ =om ) $ /\ \/k /k E Gf Ecc CL 0) cc ƒ 2 a LL ® \ k § / ) e o 0 / $ \ Ill L-1 \ \ k § \ 0 12 2m / /rL E 0 ) v cc E -0 mk$ Ems# 5\# a) E =S2 p3 co\ (D ° / >2 « @Q& [ %o-„ ) kliEk 2= \)/§ / 0 C) 2>0_ <CL ƒ/ §0 >1 0 §E2© 2�0E 2-> <8f/ 2 � 0 U � 0 CL M 2 m (D � ro k a \ a LQ 0 eolmes jo Ae0 646 sdaooijawd : �999Z) 031AUOS 10 sAea dnS21 sdjooiJGWV ddV b00-£ZZIld :;UGWy3L'IIV O� O O O LO O O OM O a0 VO � O N LO N M a0 V O V O CD O O O O O O M O M co O O O O O O O O � V C N N N M V ;I- O 00 N 'E N 3 H In a) O CY) Lj N a�i U 7 LO > 7 > N M .0O O L > O N U O 0 O O O O R E i co t a) E �i C) N_ - v, w m V -O O 3 -O En ' 0 N a) 'O .. O_ Q C L -O U) 0 C @ tU U CD r C U N a) a) C @ N 7 Q N a) O O L a) 3: -0 N Q O 6r, O�. > < Xd Op V p O W U_ x mE F,6pk 4 O a°i Z W U iri a) ri U) y O c. am >v3 m o nw aa)) c m Cl) s i U .N. 0 co m 00 a N CV3, 7 O w 0 O O a) °) d N a a) C Y O 7 0 a) y V O > O a '� N .. L a 3 U f9 O V M O L Q O LO 7 V (n MEfi Q a)CDN L O c m 02 (n �O x y a3 U "C 0 Y >, N � aj a3 O N N co .0 Y ma) _ O O (D L o) o � _ OCL Y C E2 C E �L Eea O.` �c Z, 2W 0- U) O U O U �` U ai c as O E 0) N W 2 O E6 W U a) C a) N £ O_-O O .(n U YNQO>U�LO�m > Q n m O c 7 O cl O E Q N ID O O O c a} M L O co M a) a) c a3 O c O O L O a0 z U a1 N w H H Q z C C U N a) w va c 0 .a U N May 10, 2023 2:08 PM Collier County September 11th Day of Service and Remembrance County of Collier Application ID: 23BI256360 Budget Dates: Total Amt CNCS Share Grantee Share Section I. Support Expenses A. Project Personnel Expenses 20,920 20,920 0 B. Personnel Fringe Benefits FICA 1,600 1,600 0 Health Insurance 0 0 0 Retirement 2,862 2,862 0 Life Insurance 0 0 0 RPT_BGT_ 16.D.5.b Total $4,462 $4,462 $0 C. Travel 8,188 8,188 0 D. Equipment 1,500 1,500 0 E. Supplies 31,230 31,230 0 F. Contractual and Consultant Services 1,971 1,971 0 I. Other Support Costs 134,590 128,290 6,300 J. Indirect Costs Section I. Subtotal $202,861 $196,561 $6,300 Budget Totals $202,861 $196,561 $6,300 Funding Percentages 96.90% 3.10% Required Match 0.00% # of years Receiving CNCS Funds 1 Form 424A Modified SF-424A (4/88 and 12/97) Page 1 Packet Pg. 1093 This is a view only version of the Applicant Operational and Financial Management Survey (OFMS). Applicants should submit their OFMS via the link in the NOFO. Applicants should NOT download this and attempt to submit via email. Thank you. Applicant Operational and Financial Management Survey � OM Control Number 3045-0102 Expiration: 09/30/2024 This survey is intended to collect information about the capacity of applicants to manage federal grant funds. Per 2 CFR §200.206, AmeriCorps must evaluate the degree of risk posed by an applicant. Information from the survey will be used to assess an organization's operational and financial management capabilities prior to receiving a federal award. Completion of this survey is required but is independent from the competitive grant process. Responding organizations are advised to ensure that the person or persons preparing this form are those responsible for, and with sufficient knowledge of, the organization's operational and financial management functions. The information provided may be used to support future monitoring activities, should the applicant receive federal funds from AmeriCorps. In completing this form, each question requires a response. Refer to the applicable Notice of Funding Opportunity for instructions on how to submit all application materials. * Required Packet Pg. 1094 Public reporting burden -- Estimated time to complete this form, including time for reviewing instructions and gathering and providing the information needed to complete the form is 2 hours. Send comments regarding this burden or the content of this form to: AmeriCorps, Office of Grants Administration, 250 E Street, SW, Washington, DC 20525. AmeriCorps informs the potential persons who are to respond to this collection of information that such persons are not required to respond to the collection of information unless it displays a currently valid OMB control number on this page of the form (see 5 CFR 1320.5(b)(2)(1)). NOTE: An organization must complete a separate Operational and Financial Management Survey form for each application it submits under the applicable Notice of Funding Opportunity. Please also note that the final 'Suhmit' huttnn must he clicked fir vnur firm tn he suhmittPd- Packet Pg. 1095 General Information 1. Organization Legal Name: * 2. EIN * Collier County Board of Commissioners 59-6000558 3. City, State Associated with EIN * Naples, FL 4. UEI (Unique Entity Identifier) * JWKJKYRPLLU6 5. Assistance Listing Number Associated with Funding Opportunity * 94.012 Packet Pg. 1096 6. Application Identification Number * 23BI25636O E Q r LD Ln LO N O V d Cn 4- 0 N A R d Cn N Q L O U •L E a a a a 0 0 M N LL H Q r-+ C d E t V R a Packet Pg. 1097 Operational Management The policies identified below address some of the most critical elements for administration of a federal grant. As a recipient of federal funds, organizations are required to have a full complement of programmatic, financial, and administrative policies, as well as internal controls in place, as applicable. Policies and procedures should be reviewed and refined, as applicable, at least once every two years. Should the applicant receive federa funding from AmeriCorps, full copies of the policies and procedures may be requested for monitoring purposes. 7. Personnel/Employee Handbook * 3 Yes O No 8. Financial/Internal Controls * Yes O No 9. Sub -award and/or Service Site Monitoring and Oversight * 0 Yes O No O N/A Packet Pg. 1098 10. Timekeeping * Yes O No r c L V d 11. Travel Guidance, including purchase/travel credit card use 0 Yes a, a O No ° c) �L E Q r LO LO N 12. Procurement * At 0 Yes O No 13. Standards for Use of Federal Funds * Yes O No 14. Code(s) of Conduct/Ethics, applicable to employment/purchasing * 0 Yes O No Packet Pg. 1099 15. Document Retention * Yes O No r c L V L (D U) 4- 0 CU a r r Q L 0 U a� E Q r LD Ln LO N Packet Pg. 1100 Operational Management Please indicate the training areas below that are provided to employees by the organization (select Yes or No) 16. Personnel/HR Issues * 0 Yes O No 17. Financial Accounting * 0 Yes O No 18. Risk Management * Yes O No 19. Cyber-security * Yes O No r ,Ln V L (D U) 0 CU 0 a L 0 U a� E Q r LD Ln LO N Packet Pg. 1101 20. Fraud, Waste, and Abuse * 0 Yes O No r c L V L (D U) 4- 0 CU a r r Q L 0 U a� E Q r Ln LO N Packet Pg. 1102 Financial Management 21. Are financial reports (profit and loss, budget vs. actual, etc.) provided to and reviewed by leadership level staff, at least quarterly? * Yes O No 22. Does the organization utilize an automated accounting system? * 3 Yes O No 23. Can the organization's accounting system separate the receipts and payments of a federal grant from the receipts and payments of the organization's other activities supported by separate funding streams? * TYes O No 24. Can the organization's accounting system summarize expenditures from a federal grant according to different budget categories such as salaries, rent, supplies, and equipment? * Yes O No Packet Pg. 1103 25. How often does the organization post transactions to the accounting system ledger(s)? * Daily O Weekly ,Ln V O Monthly OQuarterly L 4- OAnnually 0 CU O Other N o U a� E El 26. Does the organization use an automated payroll system? * N Yes O No Packet Pg. 1104 Financial Management Please indicate whether organizational leadership approval is required for any of the following financial transactions (select Yes or No): 27. Opening/Closing Bank Accounts * 0 Yes O No 28. Opening Lines of Credit * Yes O No 29. Assigning Credit Cards * Yes O No 30. Buying/Selling Property * Yes O No O N/A ,Ln V L (D U) 0 CU 0 a L 0 U a� E Q r LD Ln LO N Packet Pg. 1105 31. Financial Investment/Divestment * 0 Yes O No r c �a O N/A c� a� L U) 4- 0 32. Has the organization issued loans to an employee or officer of the organization or forgiven/written-off any loans or debts in the last Q year? * o U O Yes Q r CC No � N O N/A 33. Please identify who is authorized to write-off any debt owed to the organization as a bad debt. * OAccountant O Chief Financial Officer OCEO/Executive Director OBoard Committee Board Chair Packet Pg. 1106 34. Has the organization experienced cash flow deficits an any point in the previous 2 years? * OYes r No L C9 a� L (D U) 4- 0 CU a r r Q L 0 U a� E Q r LD Ln LO N Packet Pg. 1107 Compliance 35. Has the organization received federal funds for similar programs or projects? * OYes 0 No 36. If so, has your organization met federal program requirements for similar programs? * OYes O No N/A 37. Has an audit been performed on the organization's financial accounts? * Yes O No 38. If so, what was the audit opinion? O Modified (D Unmodified OAdverse O N/A /L^ V V �L U) 0 0 a� a L 0 U E a uO LO N Packet Pg. 1108 39. If applicable, has the organization addressed any outstanding deficiencies identified in the most recent audit? * OYes O No O N/A 40. Please provide any clarifications or similar remarks/information in the section below (optional): r c C9 a� (D U) 4- 0 CU 0 L 0 U a� E Q r LD Ln LO N Packet Pg. 1109 Preparer's Certification 41. Preparer's Name (First, Last) * KELLI WOLIN 42. Preparer's Email * Kel I i.Wol i n @Col I ierCou ntyFL.Gov 43. Preparer's Position Title * Accounting -Community and Human Services Supervisor 44. 1 certify that the above information is complete and correct to the best of my knowledge and ability. * G I Certify O 1 Do Not Certify 45. Date of Certification * Please input date (M/d/yyyy) 05/04/2023 Packet Pg. 1110 Privacy Statement -- In compliance with the Privacy Act of 1974, the following information is provided: The collection of this information is authorized by the provisions of the National and Community Service Act of 1990, by the National and Community Service Trust Act of 1993, and the Serve America Act of 2009. The primary purpose of the information is to determine if appropriate systems are in place to manage federal grant funds or, if not, to identify training and technical assistance a grantee may need to develop or enhance appropriate systems. Completion of this survey is required as an element of CNCS' pre -award risk assessment process. The information provided will be maintained and treated confidentially. However, appropriate federal, state, and local law enforcement entities may request and obtain this information under certain circumstances. Otherwise, the information provided will not be disclosed without express written permission. This content is neither created nor endorsed by Microsoft. The data you submit will be sent to the form owner b Microsoft Forms Packet Pg. 1111 16.D.5.b Program Design RSVP of Collier County proposes to host a one -day convening during the week of September 11, 2024, to honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those who rose in service that day. In addition, we will also honor first responders and emergency personnel from local Collier County's Bureau of Emergency Services (BES), the Collier County Sheriff's Office (CCSO), local police departments, and local fire districts for their service to the community during hurricane Ian. The theme of the convening will be "Honoring Collier County's First Responders: First In, Last Out!". This project will honor those lost in 9/11, but also meet an immediate community need for marginalized residents of Collier County through ongoing service opportunities for volunteers trained to provide education related to disaster preparation activities to save lives. Following these ceremonies at the convening, RSVP of Collier County will put out a "Call to Action" seeking retired fire fighters, police, and emergency service personnel to volunteer with RSVP and serve as an ongoing volunteer on a project designed to promote Collier County's Community Emergency Response Plan (CCERP) to marginalized seniors and residents living in Collier County. The CCERP project allows RSVP volunteers to provide technical assistance in targeted communities to assist residents in developing individualized plans on how to react and respond to emergencies or disasters impacting them and their local communities. Collier County is no stranger to the disastrous effects of severe weather such as major storms, hurricanes, and wildfires often caused by lightning strikes. However, Collier County's emergency response system was challenged when Southwest Florida was hit by two major hurricanes 5-years apart In 2017 Hurricane Irma caused significant damage to Southwest Florida and the general feeling in this area was that it was a 100-year type of storm. Many residents did not think this type of storm would hit the area again in their lifetime and became complacent with their disaster preparation, but that was all about to change. On September 28, 2022, Hurricane Ian, a Category 5 hurricane, hit Southwest Florida. For days leading to Ian's landfall, weather forecasts modeled a storm hitting the Tampa Bay area, but during the night, Ian's track changed; residents of Collier County were now at risk for heavy storm surge impacts. The complacency that had set in made residents ill -prepared for the storm. Proper precautions were not taken, many ignored evacuation orders resulting in residents unnecessarily putting themselves and first responders in harm's way. Even worse, many of those residents were seniors residing in trailer homes and rental properties. As a result, there were 148 deaths in Florida from Hurricane Ian, most from coastal communities and 5 from Collier County. An estimated 32,000 residents of Southwest Florida evacuated ahead of the storm and more than 1,600 needed to be rescued from surging floodwaters. Most of those needing to be rescued were over the age of 65. According to the U.S. Census Bureau, 33.1% of Collier County residents are over the age of 65 compared to just 16.8% for the entire United States. Health issues, transportation, poor technology skills and limited access to information because of compromised communications all created the perfect storm for seniors before, during and after a disaster, like a hurricane. Now is the opportune time to bring more attention to Collier County's emergency preparation and response system, the work of first responders, and to recruit volunteers who are ready to take action to help others and their community. RSVP of Collier County's September 11th Day of Service and Remembrance project will address the immediate need for emergency preparation amongst Collier County residents, especially seniors and Packet Pg. 1112 16.D.5.b those most vulnerable. Disasters can happen at any time and without warning making it imperative to have an emergency plan in place. Assisting residents on how to be better prepared for emergencies addresses a systemic need here in Collier County. BES and other emergency personnel have reported that when residents are better prepared for emergencies it allows them to direct their time, energy, and resources on helping those with the most critical of needs, which can have a direct impact on the number of lives saved. To accomplish this, Collier County RSVP seeks to enlist volunteers to participate in a project called the Collier County Community Emergency Response Plan (CCERP). First, Collier County RSVP seeks to conduct outreach activities. These outreach efforts will engage a diverse and inclusive group of potential volunteers from retired individuals from the different fire districts, law enforcement agencies, emergency medical services and emergency management. Seniors and Veterans will also be recruited to participate in this project. In addition to recruiting potential volunteers from our target populations (Seniors, Veterans and Retired First Responders) outreach efforts will be conducted in Immokalee, an unincorporated town located about 50 miles northeast of Naples. Immokalee is a diverse community where those of Hispanic or Latino heritage comprises approximately 75% of the total population and those of Black or African American heritage comprises approximately 20%. The poverty rate in Immokalee is approximately 37% and there is a significant portion of the population that still does not earn a living wage although they do not meet the defined poverty thresholds. Because of its distance from the shoreline area the public is not fully aware of the challenges and needs Immokalee residents face when disasters strike. Even when not directly impacted by a storm or wildfire, Immokalee residents experience significant power outages, loss of communications, disruptions to public transportation, and limited access to healthy and affordable food due to price gauging. The Project Director has participated in various committees and other community activities in Immokalee to become more familiar with the dynamics of the community and to identify informal community leaders, networks, and assets that residents trust and rely upon to meet their needs. These informal community leaders and "helpers" will be recruited to serve as volunteers with this project and to help with recruitment of other volunteers from the area. In addition to recruiting volunteers to participate in the CCERP, RSVP of Collier County will establish a steering committee comprised of experts in the field of emergency management, volunteer management, training, and communications to provide oversight and guidance in the development of a convening focused on emergency & disaster planning. Additional members for the steering committee will be recruited from target populations, including seniors, Veterans, and retired first responders. Two key emergency management professionals have committed to serve on the steering committee and help to lead the committee: Joshua Starrett is the Volunteer Agency and Recovery Coordinator for the Emergency Management Division whose expertise is coordination of County and community resources during an emergency and Dr. Robert Tober, Medical Director for Collier County's Emergency Medical Services. The involvement and leadership of Collier County's BES is critical to the success of this project, as is the participation of the CCSO, local police departments, local fire districts and EMS. The steering committee will plan and host the convening on September 14, 2024, to memorialize the tragic events of 9/11. The convening will begin with a moment of silence to honor those who lost their lives on September 11, 2001, their families, and those who rose in service that day. While attendees enjoy a lite breakfast, they will hear from a keynote speaker from The Tunnel to Towers Foundation. The Tunnel to Towers Foundation was founded in 2002 in tribute to New York firefighter Stephen Sillier, who Packet Pg. 1113 16.D.5.b died during the September 11th attacks. Following the keynote, attendees will participate in breakout sessions sponsored by local law enforcement, fire, and EMS. Morning sessions for attendees (seniors, veterans, retired first responders) will be focused on CPR/AED/First Aid demonstrations, proper use of a fire extinguisher, heat stroke precautions and treatment, and basic crowd control. At the conclusion of the morning breakout sessions, a luncheon will be served for attendees and a keynote speaker from the Collier County Emergency Management Division will honor local first responders and emergency personnel for their service to the community during Hurricane Ian. Those honored will receive plaques to commemorate their service and AmeriCorps and RSVP of Collier County branded items. At the conclusion, attendees will once again be able to participate in breakout sessions focused on active shooter training, personal safety/crime prevention, evacuation preparation, shelter - in -place preparation, how to create a personal/family emergency plan, and information about resources available throughout Collier County for disaster preparation and other emergencies. Emergency vehicles, if available will be on display for attendees to learn the purpose and capability of each vehicle. The convening will close with RSVP of Collier County's "Call to Action" and the chance for retired law enforcement, fire districts, emergency personnel, Seniors and Veterans to sign up to volunteer with RSVP to serve on a project called the Collier County's Community Emergency Response Plan (CCERP). All prospective volunteers will be screened, and background checked. Once, cleared, volunteers will receive training on facilitation skills and the goals and objectives related to the CCERP. The CCERP project seeks to educate and better prepare marginalized seniors and residents living in Collier County on how the react and respond to emergencies and/or disasters. The CCERP project allows RSVP volunteers to provide technical assistance in targeted communities to assist residents in developing individualized plans that will enable them to better respond to emergencies or disasters impacting them and their local communities. RSVP of Collier County developed and recently tested a pilot of the CCERP. RSVP volunteers and EMS personnel visited local community clubhouses to facilitate a CPR/AED demonstration and to present the CCERP to those in attendance. A brochure was developed to provide residents with individualized information about shelters nearest to their homes, key evacuation routes, what to do if communications go down, a review of a checklist of critical items to have during a disaster, and how to develop a family emergency plan and a pet plan. RSVP volunteers reviewed the information in the brochure with the residents and offered on -going technical assistance to help them develop a personalized plan. The CCERP was very well received and has been requested by numerous other marginalized communities throughout Collier County. With the resources provided by this grant, additional materials can be developed to enhance the delivery and effectiveness of services provided as part of the CCERP program, as well as meet an immediate community need for vulnerable residents of Collier County. Each household that benefits from services received as part of the CCERP, will also receive a waterproof backpack that contains an emergency response kit which includes items like waterproof maps, resource cards and binders, all personalized for each resident (or family unit) living in that community, handsfree head lamps, a hand crank radio, a marine whistle, and numerous other emergency response items. Emergencies and disasters can happen at any time and without warning making it imperative to have an emergency plan in place. Volunteers assisting residents at greatest risk on how to be better prepared for emergencies addresses a systemic need for Collier County and for all first responders. BES and other emergency personnel have reported that when residents are better prepared for emergencies it allows Packet Pg. 1114 16.D.5.b them to direct their time, energy, and resources on helping those with the most critical of needs, which can have a direct impact on the number of lives saved. Working with the Collier County's RSVP Advisory Council, RSVP of Collier County will assess the impact of the convening and the CCERP project through an equity lens that includes the following questions: what decisions are being made, who is at the table, how are decisions being made, is this helping or hurting, what are likely impacts, and what revisions can be implemented. This process is designed to create a more inclusive perspective, drawing attention to how a decision holds potential to affect marginalized groups and will help us focus on equity in both processes and outcomes. Additionally, surveys will be collected to evaluate the overall outcome of the convening and CCERP project. By gathering feedback from participants at the convening and those benefiting from education and training from RSVP volunteers working on the CCERP project will allow Collier County's RSVP program to further evaluate the need for modifications, adjustments, and enhancements to the overall program. Many lessons were learned after September 11, 2001, related to community and emergency preparedness. Collier County RSVP seeks to honor those lives lost that day, by bringing volunteers together in service to cross divides, differences, and ideologies to help save lives. This project is designed to assist socioeconomically struggling residents in preparation for future emergencies and disasters with their own personal plan. Organizational Capacity RSVP of Collier County has been operating under AmeriCorps and Collier County's Government since 1998. The Collier County Community and Human Services Division (CHS), home to the RSVP program, oversees grant activities for all public services divisions for the County and has a demonstrated track record of sound programmatic and fiscal oversight specifically in grant management, as evident by the continued yearly results of the County's single audit with no findings related to grant management or oversight. Currently, CHS administers approximately $25 million in federal and state grant funds. The entire government entity is supported by professionals in Human Resources, Procurement, Risk Management, and a Grants Compliance Unit. Each area is led by professionals with extensive experience and credentials. The County Attorney's Office reviews all documents for legality. Collier County demonstrates highly effective financial management through written policies and procedures that guide our financial staff. The Office of Management and Budget provides additional oversight for financial grant management providing another layer of internal control. All CHS staff receive Level 2 background checks through the State of Florida and RSVP personnel also receive Truescreen and Fieldprint background checks, as well as internal training on administrative processing and financial tracking. The Grants Compliance Unit examines physical records and cross references the information in the RSVP Volgistics database to ensure accuracy of our data. The RSVP Project Director and the project accountant regularly participate in RSVP sanctioned training opportunities and federally sponsored trainings focused on compliance requirements. Collier County has established purchasing and procurement policies to oversee fund management and expenditures and implemented an internal control process to ensure compliance with all policies and grants. The Collier County Board of County Commissioner's (BCC) are strong supporters of RSVP of Collier County. The Board consists of five elected officials who serve as the chief legislative body of the County. Packet Pg. 1115 16.D.5.b The Board provides the space, administrative, financial, and organizational support, and direction for RSVP of Collier County. Project staff includes Ed Bonilla, Project Director who has over 20 years of experiencing managing local, state, and federal grant funds. Under the direction of Kristi Sonntag, the Director of Community and Human Services and Tami Bailey, Manager, Grants, Senior and Social Services, the department collectively holds over 30 years of grant administration experience. Cynthia Balterman, Grant Accountant, performs all general accounting and budget services for the project and a has over 6 years of experience in government accounting. a� m U) 0 c� 0 r N Q L �0 V �L E Q r LO LO N Packet Pg. 1116