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Backup Documents 5/23/2023 Item #16B5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i 6 a 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office %'/ ' 4. BCC Office Board of County 6.c/13 Commissioners Rt b tir45/ 203 5. Minutes and Records Clerk of Court's Office (�,Trr 5/4. 02-//Fr) PRIMARY CONTACT INFORMATION (� Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff John Conti/Transportation Engineering Contact Information 239-348-1328 Contact/Department Agenda Date Item was May 23,2023 Agenda Item Number 16.B.5 Approved by the BCC Type of Document Change Order#1 for adding time to the CEI Number of Original 1 Attached Contract on Veterans Road Project Documents Attached PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK ✓JC 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be ✓JC signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the ✓JC document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ✓JC signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 10/11/2022 and all changes made during ✓JC I /A 0-at the meeting have been incorporated in the attached document. The County ah Orion;for Attorney's Office has reviewed the changes,if applicable. this 1tn 9. Initials of attorney verifying that the attached document is the version approved by the of BCC,all changes directed by the BCC have been made,and the document is ready for the glint r Chairman's signature. J ' 16B5 Procurement Services Co fr. County, Change Order Form • x Contract Modification ❑Work Order Modification Contract#: 20-7728 Change#: 1 Purchase Order#: 4500209389 Project#: 60198 Contractor/Firm Name: Hardesty&Hanover Construction Sery Contract/Project: CEI Services for Veterans Memorial Blvd. Ext Project Manager Name: John Conti Division Name: Transportation Engineering Original Contract/Work Order Amount $ 2,131,949.35 01/12/21:11A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 2,131,949.35w 01/12/21;11A Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 2,131,949.35 06/10/2023Ph1 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 2,131,949.35 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 _ 0.00% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 02/10/2021 Original 6/10/2023 Last Approved 6/10/2023 Revised Date 8/09/2023 Date Completion Date Date (Includes this change) #of Days Added ± 60 Select Tasks ❑Add new task(s) ❑ Delete task(s) D Change task(s) x Other Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. This change order will add 60 days to the contract time for CEI Services for Phase 1 with the new Final Completion date of 8/9/2023 due to the added time and work for the Veterans Memorial Boulevard construction contract. This change order will transfer excess funds from PH 1 Materials Testing$12,663.50, PH 1 Survey$10,000.00, PH 1 Peer Reviews 313.56, PH 2 CEI$49,860.03, PH 2 Rent$12,617.01 and transfer these funds into PH 1 CEI$72,837.09 and PH 1 Rent 12,617.01. 2. The change being requested was not included in the original contract because the changes to the construction contract were made after contract award.As this is a Design-Build project,changes and additions occurred after the project started. 3. If this modification is not processed,the CEI contract time would expire before the construction is completed and inspection services would not be maintained until the end of the construction project. Prepared by: John Conti Digitally signed by John Conti I Date:2023.03.23 08:41 27-04'00' Date: John Conti, Project Manager II,Transportation Engineering Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance.The adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. OD'en,W.bb UI Sw*"."': 3/27/23 Steve Nappi .t E..,vt,P ,u„,.�,�M,..,.omo.A,,,�.y� Accepted by: pp OM*:in ,2-04-00 Date: Steven Nappi, PE, Regional Manager, Hardesty&Hanover Construction Services ThomasMatthew Digitally signed try TnvmasMattnew Approved by. Dale.2023 03.27 10 41 50-04'00' Date: Matthew Thomas, PE,Supervisor Project Management,Transportation Engineering Digitally signed by AhmadJay Approved by: AhmadJay Digitally 2023 03.27 12:16:36-04'00' Date: Jay Ahmad, PE, Division Director,Transportation Engineering D✓aitaily signed ey SCOttTrinit .ndhinny }/Dale 1023C4.D314:07.2B Date: Approved by: 000O' Trinity Scott, Department Head,Transportation Management Services PROCUREMENT USE ONLY Revised:01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) Admin 'f sCC ES O 1 6 8 5 ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinzel,Clerk of Courts COLLIER COUNTY, FLORIDA &Comptroller er, Atteit as to ChainpaWs Rick LoCastro,Chairman Dated: -,•P' lignature.onty, AsEAL) . 0, ''• • ' Apprt ceLas totort • •lay: By: 14111P fir Scott R. Teach Deputy County Attorney ZimmermanSue Digitally signed by ZimmermanSue • ibB5 Approved by: Date:2023,04.10 21:42:02-04'00' Date: (Procurement Professional) Change Order/Amendment Summary COST TIME CO# AMD# Description Days New Justification Additive(+) Deductive( ) Added Amount Adding 60 days and reallocation of Needed in order to maintain 1 funds between 60 910 inspections until end of construction tasks that result in project. net$0.00 change. • I j Revised:01114/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin Rp 1 BCC ES i 6 B 5 ... CD rt - n1 0 0 0 CO, tn 0 0 tn E- . 6 ..n ,,t- 6 rn o 6 6 6, r•-, 6 6 E.,..: r•-; ,..6 ' 6 1--: cc; 6 c.: 6 (.- Tr i7e. w)• .1- w < 7- 0, 0- 00 - ,e, 0 c, ac vs CN. — C'; • 0 `4,..•' 71- ,o r-: cO 0:: r-: c.-; N - : - ....s o - - - 01 ce; • 00 - Ni 69 69 tfp F.,1 VI 69 69, 69 69 Vi ,..., ____ , 0,, 0 0 t..0 - r- - 0 = r--: ,-,-; 6 r--:, r--: 6 r--: c•-• 0 0 - - 0 ,..0— r-,i r•i 0' - NI C^: r i I-- - - - rf - •-• -...., „.... +C.' rttl', ." --L1 i.L1 To Cti :4 1.11.I cn cr' < '— <" .a cr v. . ; .7a; .1-:: •'. 0- t77, c CIL ;i e..,1 t. — ,-. ...... — = < — — F- ....: ...e, ,.... ,..,, ,.... (...) 7. a., — 69 69 69 V) 69 6'1 V) V> < 5 6 6 6 6 r•-, 6 5 © 6- < - - 6 © 6 6 6 r,-; 6 6 6 © F-. cG V r91 0, ..... 0 C> - CO C...', 0 0 C) cc, htt. 0 n. C.,' cO C-- 0 1---- '7 - CO oo - P" (...) CU X w - cr, rz 69 69 V> 69 61 69 VI 69 V) 69 .. '..IL 0 ?... U., 0 a an O .— •^ V v, _ .r.1.. i— (....) —, CO , C.., CI el V: 7-. 4:: V --' te, r> > ,_ '.i.7.2. e.l ..., > t- .,-,- = v a) ,.... E. Li 7 cr: :L.. c4 Li cr a- 7..- - - - - - (-I 1,1 n1 C1 rt1 i - ttc .r. >tr., i ctt, 0- 5-- 0- 0- a- a. Zi." 0- 5-L a_. :AO ........................_........ 6B5 From: Steven Nappi To: Cvitlar Subject: H&H Veterans Contract Date: Monday,February 27,2023 7:02:23 AM Attachments: image001 nr Linage00Z,14 imn_sPae004,unq rATFRN.A1_, 1.4q;1II.: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Hi John, Due to the increase in construction time granted to QE in Change Order 1, H&H is requesting 60 days be added to our CEI contract to ensure we are here to witness contractor operations.Additionally, there are funds allotted for survey, peer reviews, and material testing that will not be used.We would like to transfer those funds to CEI to ensure we have sufficient funds to complete the project. Please see below for the totals: Survey-$10,000.00 Materials Testing-$12,663.50 Peer Reviews-$313.56 Total-$22,977.06 Please don't hesitate to reach out should you need anything else regarding this request. Thanks, Steve Nappi,PE Regional Manager 15644 Tavilla Court,Suite 105,Naples,FL 34110 e: snappi@hardestyhanover.com o: 941.979.5476 c: 239.229.5853 w hard.estubanovet.,.c.on 1 6 B5 From: Stevei1J 3Qpj To: (:ontjohn Cc: MatthewThema** Subject: RE:H&H PO 4500209389 Reallocate Funds Date: Friday,March 17,2023 10:43:01 AM Attachments: ia09 .Q1,20.Q ilk.? st2 unq imaoeO03.pnq EXTERNAL FM'\11,: This email is from an external source.Confirm this is a°trusted sender and use extreme caution when opening attachments or clicking links. Good morning gentlemen, I have reviewed the remaining CEI funds'for the Veterans Phase I project. Due to the contractor's progress and recent change order extending contract time, we are requesting the following funds be moved from Phase II to Phase Ito ensure the successful completion of the project: Move$49,860.03 from 00070 CON PH 2 CEI T/M to 00020 CON PH 1 CEI T/M Move$12,617.01 from 00110 CON PH 2 RENT/UTILITIES T/M to 00060 CON PH 1 RENT/UTILITIES Attached is the supporting documentation for this request. Please reach out if you have any questions. Thanks, Steve Nappi,PE Regional Manager 15644 Tavilla Court,Suite 105,Naples,FL 34110 e: w,aoDi{i r o: 941.979.5476 c: 2 39.2 29.5853 WW .ba.t..SL4nansyet.C.am