Backup Documents 5/23/2023 Item #16B6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office & 12Il3
4. BCC Office Board of County
Commissioners Kt. 1_,0/5/ 5/2 Y/2 7
5. Minutes and Records Clerk of Court's Office S/I /-3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—GMD—Capital Project Phone Number 239.252.2922
Contact/ Department Planning,Impact Fees and Program
Management
Agenda Date Item was 05/23/2023 Agenda Item Number 1 6.B.6.
Approved by the BCC
Type of Document WO — Taylor Engineering — Emergency Berm Number of Original
Attached Planting Design Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature FEB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be FEB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's FEB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 05/23/2023 and all changes made during FEB N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the FEB is not
BCC,all changes directed by the BCC have been made,and the document is ready for the Woption for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1686
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ "Professional Services Library—Coastal Engineering Category"
Contract Expiration Date: March 9, 2025
This Work Order is for professional Engineering Services for work known as:
Project Name: Collier County Dune Restoration Planting
Project No: 50280.1
The work is specified in the proposal dated April 20, 2023, which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: Taylor Engineering, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Construction Plans and Technical Specifications
* Task II Bid Administration Assistance
* Task III Miscellaneous Grant Assistance
Schedule of Work: Complete work within 150 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 18-7432-CZ will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate — Schedule A) n
Cost Plus Fixed Fee(CPFF), as provided in the attached proposal.
Task I $ 39,830.00
Task II $ 12,118.00
Task Ill $ 5,059.00
TOTAL FEE $ 57,007.00
Digitally signed by MillerAndrew
MillerAndrew Date:2023.05.02 11:00:54
PREPARED BY: -04'00'
Andrew Miller, Manager Date
Johnssen b Digitally signed by Johnssen_b
APPROVED BY: _ Date:2023.05.02 12:20:08-04'00'
Beth Johnssen, Division Director Date
SeottTri n ity Digitally signed by ScottTrinity
APPROVED BY: Date:2023.05.0516:08:33-04'00'
Trinity Scott, Department Head Date
Page 1 of 3
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By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity(financial,contractual,organizational, or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: Taylor Engineering, Inc.
Digitally signed by Christopher B.
Christopher B. Ellis Ellis
Date:2023.05.08 13:20:22-04'00'
Christopher B. Ellis, VP of Environmental Services Date
(Remainder of page intentionally left blank)
Page 2 of 3
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IN WITNESS WHEREOF,the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Clerk of Courts COLLIER COUNTY, FLORIDA
,ly: By: (-----7-2 ---- ,
gated 1,, :
Rick LoCastro, Chairman
y, (SAL • ''', Attest as to Chairman's
,ii• 'ot 4f#ij* Taylor Engineering, Inc.
• signature only.. p
Christ o her B. Digitally signed by
� Chnstopher B Ellis
Date 2023.05.08 13 21 23
By:EI I IS
04'00'
First Witness Signature
Christopher B. Ellis, VP of Environmental Services
TType/print witness nameT
Second Witness
TType/print witness nameT
pproved as to Form and Legality:
cI\
sistant County Attorney
Colleen 114 • Beer
Print Name
Page 3 of 3
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1686
TAYLOR ENGINEERING , I N C .
"'— Delivering Leading-Edge Solutions
April 20, 2023
Andy Miller, P.E.
Manager
Collier County Coastal Zone Management
2685 South Horseshoe Drive, Unit 103
Naples, Florida 34104
EMAILED
Re: Collier County Dune Restoration Planting Construction Plans, Technical Specifications, and Bid
Assistance Services(P2023-063)
Dear Mr. Miller:
On behalf of Taylor Engineering, I am pleased to submit this proposal for professional
engineering and environmental services to provide planting design, construction plans and technical
specifications, and bid administration assistance in support of the Collier County Dune Restoration
Project. Exhibit A describes our proposed scope of work, proposed total fee, and proposed schedule.
Exhibit B provides a detailed breakdown of our proposed fees. Exhibit C lists Taylor Engineering's
negotiated rates under Agreement No. 18-7432-CZ.
We greatly appreciate the opportunity to continue our service to Collier County. If you have any
questions or require additional information, please contact me at (904) 731-7040 or
cellis@taylorengineering.com.
Best regards,
CP,,„„)p ,
Christopher B. Ellis
Vice President, Environmental Services
Attachments
10199 SOUTHSIDE BLVD, SUITE 310 I JACKSONVILLE, FL 32256 I TEL 904.731 .7040
WWW,TAYLORENGINEERING.COM CAO
1686
EXHIBIT A
TAYLOR ENGINEERING, INC.
SCOPE OF WORK
FOR
COLLIER COUNTY
PROFESSIONAL SERVICES LIBRARY—COASTAL ENGINEERING CATEGORY
18-7432-CZ
COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS,
TECHNICAL SPECIFICATIONS,AND BID ASSISTANCE SERVICES
Introduction
Collier County (County) is currently constructing a Federal Emergency Management Agency (FEMA)-
funded emergency berm project along County beaches. The project aims to restore dunes lost to
Hurricane Ian in late September 2022. The project area includes Reach A (Park Shore to Naples Beach;
FDEP Reference Monument R-44.3 to R-89), Reach B(Barefoot Beach,Vanderbilt Beach, and Pelican Bay;
R-1 to R-36.3), and Marco Island (R-142.3 to G-2). Aptim Environmental & Infrastructure, LLC developed
the engineering design for the project. Following construction, the County intends to vegetate the dune
with native species to stabilize the berm and enhance the dune ecosystem. To support this effort, the
County selected Taylor Engineering(Taylor)to develop construction plans and technical specifications and
provide bid assistance services for the dune planting effort.Taylor presents the following scope of work
for the requested services.
Assumptions
Taylor made several assumptions in developing this scope of work and associated fees for the project.The
assumptions listed below, and throughout this scope of work, affect the proposed level of effort and
associated costs. If any of the assumptions prove incorrect, Taylor will submit a proposal to modify our
scope of work and fees accordingly.Taylor developed this scope of work under the following assumptions
and background information:
• The project area extends from R-1 to R-36.3, R-44.3 to R-89, and R-142.3 to G-2 in Collier
County.
• The constructed dune will follow the construction plans developed by Aptim Environmental
& Infrastructure, LLC dated February 10, 2023 and provided to Taylor by the County. The
County will provide Taylor with the construction plans in AutoCAD format.
• The County has secured the necessary regulatory authorizations for this work.
• The County will advertise the project.
• The County will conduct inspections during planting operations.
• Taylor is not responsible for regulatory compliance and/or completion of permit compliance
documentation.
• The County will be responsible for construction observation, inspection, and project
certification.
• The County will secure all necessary easements from property owners.
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EXHIBIT A
Task 1 Construction Plans and Technical Specifications
Taylor environmental scientists and engineers will develop draft construction plans and technical
specifications for the dune restoration planting, post and rope fencing, educational signage, and exotic
vegetation removal (if necessary). Taylor will work with County staff and stakeholders (as identified and
directed by the County) to develop the dune planting plan. Taylor will participate in two stakeholder
meetings to discuss the planting concept plan with the goal of developing a consensus among participants.
Taylor will record meeting minutes and distribute the draft meeting minutes to meeting participants for
review and comment. Following receipts of comments,Taylor will revise the draft minutes as necessary
and prepare final minutes for distribution. We anticipate the planting design will generally consist of sea
oats (Uniola paniculata) with lesser quantities of other dune grasses and flowering species intermixed or
grouped among the sea oats. The draft construction plans will depict the dune restoration design plan
provided by the County, limits of the proposed vegetation planting zones (dune foreslope, dune crest,
dune backslope, etc.), typical cross sections, planting details (species, size, quantities, and spacing), post
and rope locations and details, and educational signage locations and details.The construction plans will
include general notes regarding exotic vegetation species removal and will depict specific locations if
those areas are provided by the County. This scope of work does not include fieldwork to identify and
map exotic vegetation removal locations within the project area.
Taylor will submit the draft construction plans and specifications to the County for review and comment.
Following County review,Taylor will schedule and participate in virtual meetings as necessary to discuss
the draft construction plans and specifications and requested revisions.Taylor will revise the construction
plans and specifications as necessary based on County comments. Taylor will prepare an opinion of
probable construction cost for submittal with the final plans and specifications. Taylor will provide final
deliverables in digital(.pdf,.dwg,and.doc)and hardcopy(if requested)formats to support project bidding
and construction.
Task 2 Bid Administration Assistance
Taylor Engineering will develop the final construction bid package(contract documents) and support the
County during the bid solicitation and award phase of the project. We assume the County will prepare
and provide its standard "front-end" contract documents for incorporation into the project bid package.
We will review these documents for consistency with the construction plans and specifications.Under this
scope of work,Taylor's bid administration assistance services include the following activities:
• Compile the contract documents to include the County's standard front-end contracting and
purchasing documents, construction plans, technical specifications, and other pertinent
documents.
• Assist the County with the distribution of construction contract documents to prospective
contractors, if required.
• Attend and provide technical support for a pre-bid conference if the County organizes such a
meeting for this project.
• Assist with the development of contract document addenda in response to technical questions
from potential bidders.
• Attend the bid opening meeting, if required.
• Review bids,check contractor's technical references, and prepare a written recommendation for
contractor selection.
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1696
EXHIBIT A
Taylor's review and recommendations will be limited to engineering and technical issues.The County will
be responsible for review and evaluation of contractors' financial condition, business licenses or
authorizations, bonding, contractual requirements, and any other non-engineering or non-technical
information. We will review the bid recommendations with the County and assist it in verifying that all
the necessary bid components are in order.
Task 3 Miscellaneous Grant Assistance(Optional Task)
Taylor will provide miscellaneous FEMA grant assistance services as directed by the County.This task may
include assistance with grant progress report submittals, compliance documentation, and general
coordination related to the FEMA grant.This work would likely occur during and after dune construction
and planting is complete.We have allocated a maximum budget of 5,000 for this task.If the labor required
to complete this task exceeds this limited budget, Taylor will consult with the County and request a
contract amendment for the additional work, if necessary.
Schedule
Taylor Engineering will complete the above-described scope of work within 150 calendar days from
receipt of the of the County's written notice to proceed.
Fee
Taylor Engineering will complete the work described herein on a time and materials basis for a total cost
not to exceed $57,007. Exhibit B provides a detailed breakdown of the proposed fees on a task-by-task
basis. Taylor will invoice for completed work with labor billed based on the negotiated rates as
documented in Agreement No. 18-7432-CZ and included here as Exhibit C.
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EXHIBIT B
TAYLOR ENGINEERING,INC.
COST SUMMARY BY TASK(ESTIMATE)
P2022-063: COLLIER CO. DUNE PLANTING DESIGN,SPECIFICATIONS,AND BID ASSISTANCE
TASK 1: Construction Plans and Technical Specifications
Labor Hours Hourly Rate Cost Task Totals
Principal 12.0 231.00 2,772.00
Project Manager 28.0 160.00 4,480.00
Senior Engineer 38.0 177.00 6,726.00
Engineer 48.0 130.00 6,240.00
Senior Environmental Specialist 56.0 167.00 9,352.00
Environmental Specialist 20.0 120.00 2,400.00
CADD Technician 68.0 107.00 7,276.00
Clerical/Administrative 8.0 73.00 584.00
Total Man-Hours 278.0
Labor Cost 39,830.00
Total Task 1 39,830.00
TASK 2: Bid Administration Assistance
Labor Hours Hourly Rate Cost Task Totals
Project Manager 12.0 160.00 1,920.00
Senior Engineer 22.0 177.00 3,894.00
Senior Environmental Specialist 36.0 167.00 6,012.00
Clerical/Administrative 4.0 73.00 292.00
Total Man-Hours 74.0
Labor Cost 12,1 18.00
Total Task2 12,118.00
TASK 3: Miscellaneous Grant Assistance(Optional Task)
Labor Hours Hourly Rate Cost Task Totals
Project Manager 6.0 160.00 960.00
Senior Engineer 6.0 177.00 1,062.00
Engineer 6.0 130.00 780.00
Senior Environmental Specialist 6.0 167.00 1,002.00
Environmental Specialist 6.0 120.00 720.00
CADD Technician 5.0 107.00 535.00
Total Man-Hours 35.0
Labor Cost 5,059.00
Total Task 3 $ 5,059.00
Total $ 57,007.00
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EXHIBIT C
Rate Schedule
(Agreement No. 18-7432-CZ)
Title
_
Principal ..__._-__.._. ....._ $231
Senior Project Manager $203
Project Manager $160
Senior Engineer „_._.._..-._..__..._......_.._.. S177
Eineer —__ $130
_.__._._._.__._._..______..__ Senior lnspector __...._._ 5126
Inspector _- — -- — —_- $43
r___._._.________�_. Senior Planner $150
1__.._____.._._..._._.__. ____.__-__...._..__.......___.._................................_........_..._..._...
Planner S 120
Senior Designer $14i)
De!i_gner $105
_ �_ __ _ Environmental Specialist _^_ _ —�$120
Senior Environmental Specialist $167
r-`— Scientist/Geologist $11 i
Senior Scientist/Geologist $153
Marine Biologist/Hydrogeologist $120
Senior Marine Biologist/Hydrogeologist $145
Senior GIS Specialist $155
GIS Specialist S115
Clerical/Administrative S73
Senior Technician hnictan $103 --i
Technician S83
Surveyor and Mapper S125
CARD Technician $107
Survey Crew-2 man.. . r - $145 d
SurveyCrew-3man $180._..._.
Survey_Crew -4 man $215
Senior Architect j......___..____ ..-._--S160
Architect I S125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed. and will
be set forth in the Work Order agreed upon by the parties.
0 Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor
agency.
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TAYLOR ENGINEERING, INC.
ESTIMATED SCHEDULE
FOR
COLLIER COUNTY
PROFESSIONAL SERVICES LIBRARY—COASTAL ENGINEERING CATEGORY
18-7432-CZ
COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS,
TECHNICAL SPECIFICATIONS,AND BID ASSISTANCE SERVICES
Estimated Project Schedule
Task Days from Notice to Proceed
Description No. 30 60 90 120 150
Construction Plans and Technical
1 Specifications
2 Bid Administration Assistance ■■■
■
3 Miscellaneous Grant Assistance ■■■■(Optional Task) ■
Note;Please note this is an estimated schedule.Actual project schedule may vary depending on County-
controlled timeframes for project elements including stakeholder coordination,bidding,and construction.
(CAO
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Co ier County
Procurement Services Division Rotation Request Form
Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate
3/13/2023 18-7432 CZ $40,000.00 $2,000,000.00
Requested By (Use name as it appears in Outlook): Division/Department:
LarryHumphries Capital Project Planning impact Fees 8 Program Management y Transportation Management Services
Library Category: Coastal Engineering
Work Assignment Title: Hurricane Ian - Dune Replanting
Brief Description of Requested Services:
In September 2022, Hurricane Ian destroyed our dune system along the Gulf side of Collier
County. Emergency Dune replacement is scheduled to begin April 2023 and will require new
vegetation to be planted on newly completed dunes. Engineering firm to provide a design,
technical specifications and bid administration for Barefoot, Vanderbilt, Park Shore, Naples and
Marco Island Beach Dune Vegetation Planting Project.
ig181y�'9"°°°y
Requestor: Larry Humphries Signature:H umphriesLa°Date°202303", Date:3/13/2023
r•�ry 1105 o9-04no
Procurement Use Only
McCannaC °grtaliymg^e°°y
Vendor on Rotation: Taylor Engineering, Inc. Approved by: o; a223031; Date:3/13/2023
Yynthia 14 18 39 0400'
Return this completed form to: ProcurementSrvcsReq@colliercountyfl.gov
Please be sure to attach the fully approved form to the requisition in SAP.
Also note that Rotations are valid for 90 days.
If you do not need these services within this time frame please let us know so we can put the
vendor back into rotation.
Firms wishing to reject an assignment must complete a Work Rejection Form. The completed
form must be provided to both the Procurement Division and Project Manager.
Rev.December 20 CAO