Agenda 5/23/2023 Item #16F1 (Agreement between Collier County and the School District Board to allocate Driver Education funds for public and private high school students)16.F.1
05/23/2023
EXECUTIVE SUMMARY
Recommendation to approve Amendment No. 18 to the Agreement with Collier County District School
Board for the Driver Education Program extending the existing Driver's Education funding collected under
the Dori Slosberg Driver Education Ordinance for an additional year.
OBJECTIVE: To approve Amendment No. 18 to the Agreement Between Collier County and the District School
Board of Collier County (the "Agreement") to allocate Driver Education Program (the "Program") funds to
supplement driver education for public and private high school students.
CONSIDERATIONS: On July 29, 2003, the Board adopted Ordinance No. 2003-39, entitled the "Dori Slosberg
Driver Education Ordinance" to authorize the collection of a surcharge on all civil traffic penalties in county court
to supplement driver education funds and to establish the Driver Education Trust Fund (173). This Ordinance was
amended by Ordinance No. 2007-39 on April 24, 2007 (Agenda Item 17.A) based on changes to Florida Statutes.
The Board further approved the program procedures on October 14, 2003, that authorize the County Manager, or
designee, to solicit applications and to negotiate an agreement with any eligible applicants.
The Program is set up each year for funds collected as of February 1st to be advertised to all eligible entities.
Applications are due by March 31 st. If applicable, staff reviews the expenditure report from the previous year's
program and any necessary references to carry over funds from the previous year in the agreement for the current
year.
The Program guidelines and applications were sent to each of the private high schools and the District School
Board (the "District"). The District responded as the sole applicant for the 2023/2024 Driver Education Program
funding, which pertains to funds for the summer driver education program for public and private Collier County
students, supplies, equipment and fuel for year-round Driver Education Programs and paraprofessionals to assist in
providing the minimum of 30% behind -the -wheel time for students at a cost of $175,000. The Summer School
driver education program offered by the School District is also open to private high school students.
The District has applied seventeen years in a row for a Summer Program, salaries for paraprofessionals, and
purchase of equipment and materials to supplement annual programming for the school year. The Program Year is
typically July to June beginning with summer Professional Development Training and ending with summer driving
program.
The application submitted for this year summarizes the use of the funds. The District continues to expend the funds
until the program ends in June. The remaining funds that are not expended are carried forward and applied to the
next program year. Due to staffing vacancies and savings for future vehicle and simulator purchases, a larger than
normal rollover of funds occurred. The carry forward funds from fiscal year 2022/2023 are $161,800 and the
District has plans that the carry forward funds are expended.
The attached Amendment No. 18 to the Agreement memorializes the District's: (a) request for funding as the sole
applicant, (b) the use of available funds for the program, (c) identifies the project, (d) the carry forward of existing
funds into the 2023/24 program year, and (e) the project beginning and ending time frame. Staff recommends that
the attached proposed amendment with the District be approved.
FISCAL IMPACT: If approved, funds in the amount of $175,000 will be provided within 45 days to the District
School Board from the Driver Education Trust Fund (173).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan.
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05/23/2023
RECOMMENDATION: To approve Amendment No.18 to the Agreement with Collier County District School
Board for the 2023/2024 Driver Education Program and authorize the Chairman to sign the attached amendment.
Prepared by: Bendisa Zela, Management Analyst II, Facilities Management Division.
ATTACHMENT(S)
1. Amendment 18 Driver Education Program (PDF)
2. Exhibit A (PDF)
3. Exhibit B (PDF)
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05/23/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.17.1
Doc ID: 25072
Item Summary: Recommendation to approve Amendment No. 18 to the Agreement with Collier County District
School Board for the Driver Education Program extending the existing Driver's Education funding collected under
the Dori Slosberg Driver Education Ordinance for an additional year.
Meeting Date: 05/23/2023
Prepared by:
Title: Operations Analyst, Senior — Facilities Management
Name: Bendisa Marku
04/17/2023 2:50 PM
Submitted by:
Title: — Facilities Management
Name: John McCormick
04/17/2023 2:50 PM
Approved By:
Review:
Facilities Management
Facilities Management
County Attorney's Office
Office of Management and Budget
County Attorney's Office
Office of Management and Budget
County Manager's Office
Board of County Commissioners
John McCormick
Director - Facilities
Jennifer Belpedio
Manager - Real Property
Scott Teach
Level 2 Attorney Review
Debra Windsor
Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Blanca Aquino Luque
Additional Reviewer
Geoffrey Willig
Level 4 County Manager Review
Geoffrey Willig
Meeting Pending
Completed
04/17/2023 3:27 PM
Completed
04/18/2023 5:18 PM
Completed
05/08/2023 2:20 PM
Completed
05/08/2023 2:30 PM
Completed
05/09/2023 4:21 PM
Completed
05/10/2023 9:29 AM
Completed
05/16/2023 10:14 AM
05/23/2023 9:00 AM
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It 16.F.1.a
AMENDMENT NO. 18
TO AGREEMENT BETWEEN COLLIER COUNTY AND DISTRICT SCHOOL BOARD
OF COLLIER COUNTY
FOR DRIVER EDUCATION PROGRAM
This AMENDMENT NO. 18, entered into this _ day of 2023 to that Agreement
dated July 21, 2005 between Collier County, a political subdivision of the State of Florida, located
at 3335 Tamiami Trail E., Suite 101 Naples, Florida 34112, ("COUNTY") and the District School
Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109, ("SCHOOL
if•`i
WHEREAS, the Agreement specifies that it can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year,
with program changes reflected in the respective Amendment to the Agreement; and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the SCHOOL BOARD; and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2023/2024
Driver Education Program Request for Proposals that were sent to the District School Board and
all non-public high schools listed in the Driver Education Program; and
WHEREAS, the SCHOOL BOARD agreed in Amendment No. 17 to this agreement to
fully spend approximately $42,807.50 from the 2021/2022 Driver Education Program during the
2022/2023 Program year; and that approximately $125,000 of the $161,800 from 2022/2023 will
be used for vehicle purchases next summer; and
WHEREAS, the SCHOOL BOARD continues to expend funds from the 2022/2023 Driver
Education Program that has an end date of June 30, 2023, and the SCHOOL BOARD has not yet
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submitted its final report for this fiscal year, but has submitted the required "interim project
synopsis" which synopsis is determined to be sufficient by COLLIER COUNTY; and
WHEREAS, this Amendment Number 18 is consistent with the requirements of the
Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education
Program.
NOW, THEREFORE, the Parties agree as follows:
L AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund, as of February 1, 2023, was
$175,000 (Funds). Additional surcharges continue to be collected and will be available for the next
Driver Education Program cycle.
11. USE OF FUNDS
The SCHOOL BOARD has requested $175,000 of the available funding and agrees that: (1) the
SCHOOL BOARD will use the $175,000 solely for eligible direct education expenses, which
includes purchase of goods and services including driver education course materials, vehicles to
be used exclusively for driver education programs, driver simulators, training, and salaries of
driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative
expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing funds;
(4) the SCHOOL BOARD will ensure that a minimum of 30 percent (301%) of a student's time in
the program is spent doing behind -the -wheel training; and (5) the SCHOOL BOARD will comply
with all additional Ordinance terms and requirements concerning the use of funds.
111. PROTECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application, attached as Exhibit A, and as permitted by the Driver Education Program, attached
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as Exhibit B. The project will provide additional driver education teachers, paraprofessionals,
supplies, equipment, fuel/maintenance, and training to fund the summer school program.
VI. CARRY FORWARD FUNDING
The SCHOOL BOARD fiscal year, budget year for summer school schedule will result in carry
forward for each year of this program as currently implemented. There may be a minimal carry
forward from 2021/2022 after summer program is funded June 30, 2023. All of 2022/2023 of
approximately $161,800 will be carried forward as the means to continue supporting the program.
Although the Program guidelines imply that monies disbursed, but not spent at the end of the
respective projeefs time frame, are to be returned to the Trust Fund for disbursement the next
following project year, the applicant is the same applicant as in the past, as was determined by
Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended
2021/2022 and 2022/2023 funds, and those funds should be carried forward into the 2023/2024
project. The final 2022/2023 report that will be presented to the County following the end of the
2022/2023 project time will indicate the exact monetary amount of funds carried forward into the
2023/2024 project. Use of the unexpended 2021/2022 and 2022/2023 funding shall be included in
the SCHOOL BOARD'S Final 2022/2023 report that will be presented following the end of that
project time.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in its application that the project will begin on July 1, 2023
and will end no later than June 30, 2024.
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT NUMBER EIGHTEEN. All other aspects of the Agreement
remain unchanged except to the extent expressly amended by this Amendment Number 18.
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DISTRICT SCHOOL BOARD OF COLLIER
COLLIER COUNTY, FLORIDA
y• I
Jiathan Fishbane, Attorney
ATTEST:
CRYSTAL K. KINZEL, CLERK
,DEPUTY CLERK
Approved as for and legality:
M.
Scott R. Teach, Deputy County Attorney
DISTRICT SCHOOL BOARD OF
COUNTY, FLORIDA
B:
Leslie Ricciardelli, Superintendent
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
92
Rick LoCastro, Chairman
DT" E
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,lpplication Form - Collier County Driver Education Grant Program f
Exhibit A
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form
Deadline March 31
Applicant Name: District School Board of Collier Count
Address: 5775 Osceola Trait Naples, FL 3410
Phone Number: 239-377-3370
Contact Person: Tracv.Bowen
Contact Phone NUmber, including extension (if different from above): cell 239-207-4545
Email Address: bowentr coillerschools.com
Type of High School (check one):: Public High School Nan -Public High School
. List participating high school (s), address, phone number and campus contact information (if different than above).
Schools with Driver Education/Behind the Wheel Programs Currently:
Golden Gate High School -2925 Titan Way - 239.377.1600 - Principal/ Joe Mikulski
• Gulf Coast High School - 7878 Shark Way - 239.377,1400 - Principal/Kim Lonnergan
• Immokalee High School -- 701 Immokalee Drive - 239.377.1800 - Principal/Clara Calderon
• Lely High School -1 Lely High School Blvd. - 239.377.2000 - Principal/Jennifer Bledsoe
• Palmetto Ridge High School, 2925 Titan Way - 239.377.2400 - Principal/ Tobin Walcott
2. Brief project description. (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Guest Teachers to assist for students to receive the required minimum of 30% of behind the wheel training with the Driver
Education instructor.
Equipment, learning material, maintenance, and fuel for the vehicles for the year-round Driver Education Program.
Maintenance and replacement of aging simulators and vehicles used to support the 30% behind the wheel requirement.
Summer program offerings
3. Approximate number of students eligible for driver education. 11,000
4. Approximate percentage of time each student receives behind -the -wheel training. At least 30% minimum
(By statute, each student must receive a minimum of 30% of behind -the -wheel training.)
5. Approximate number of students to benefit from the project. 1000 [adding n w H this yead
6. Anticipated project start and end dates. Start: July 1. 2023 End: June 30, 2024
7. Total funds requested. $175,000
S. Total number of high school students (grades 9-12) on September I" of previous year. 14.880.
hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in the Program Description, will support a program that requires a minimum of 30% of a student's time as behind -the -wheel
training an vill n ppinnt normally budgeted funds for driver education.
uthorized Hi - i School/District Official
C..7w3______T__....._..___._,.,....,.,
Date
Submit one signed original and two copies to Collier Count, Grants Coordinator, administrative Services, Bldg. D., 3299 Tamiand
Trail Cast, Suite 602, Naples. Florida 34112; Re; Driver Education Grant Program Page 1 of 3
01
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Application Form - Collier County Driver F.,ducation Grant Program
CURRENT DRIVER EDUCATION PROGRAM D)ESCRiPTION
.Describe the existing driver education prograin. If none exists, indicate such and explain why.
The Driver Education Program exists in our Collier County Public Nigh Schools as a credited elective during the school day. At the
school, a certified Driver Education teacher is responsible for the instruction of the class, The teacher, during the school year, will
have a guest teacher assigned to monitor students using driving simulation tools and completing teacher/instructor assigned
Glasswork. This enables the teacher to support small groups of students in meeting the required 30% behind -the -wheel driving
requirement, The program consists of the following components: behind the wheel road experience, range simulation practice and
classroom instruction. The goal of the program is to safely prepare novice drivers to achieve the National Driver Education Standards.
Our teachers serve as third -party testers for the State Department of Motor Vehicles (SDMV). Driver Education teachers can issue
written test and road test waivers to their students upon demonstration of documented competencies established by the SDMV.
This process has moved to 100% online testing through Driver Education Licensing Assistance Program (DELAP). to addition, the funds
will be used for new equipment/vehicles, guest teachers, teacher training, learning materials, online platform, supplies and fuel,
maintenance and repairs for vehicles used in the regular school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
Iffunding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations,
The funding was used for 2022-23SY school year programming to provide: 4 guest teachers, equipment, maintenance and fuel for
vehicles, maintenance contracts, and repairs for simulators and supplies for the program. The salary expenses for 4 summer driver
education program instructors, and one paraprofessional, vehicle equipment, fuel, repairs and maintenance were all projected in
the program budget. There is a maintenance contract for the classroom training simulators located at four schools. Summer school
included a parent and student small group sessions featuring presentations from Mothers Against Drunk Driving (MADD), Drug Free
Collier, Collier County Sheriff's Office, Lee Memorial Hospital Trauma Center, and local and national speakers to enhance parent
Involvement and understanding of current trends related to teenage drivers. We utilized less funds during Covid due to lack of
closed vehicle use. Also due to the need to significantly save for replacement of vehicles in the next 3 years we will need to rollover
larger amounts In the next 3 years. An increase in expenses is expected as vehicles and simulators continue to age. No significant
deviations from project budget for last year,
PROPOSED PROCRAM/PROJE;CT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget narrative
on the following page.
Funding will also be used to purchase consumable supplies, learning materials, online teaching platform, simulator equipment, fuel,
maintenance and repairs of the vehicles. We will be in a saving year for purchase of vehicles as well as new simulation equipment
for all schools beginning with GGH this year.
Funding is needed to continue the existing school -based Driver Education program to provide guest teachers In each classroom to
allow the Driver Education Instructor to guide behind -the -wheel vehicle experience for small groups of students 4 days per week.
Annual teacher salaries and benefits are paid through District funds.
The goal is to save funds needed to replace simulators at each school overthe next 5 years and 4 total vehicles over the next 5 years.
Vehicle repairs, fuel and maintenance will continue.
It has been critical for us to save and rollover funds to use as savings for these large purchases such as simulators and vehicles.
Summer school programs are reliant on availability of certified DELAP Driver Education Instructors, We plan on using the estimated
roll forward funds from project 229975 of $42,807.58, the funds in 239975 of $161,800 and the current funds requested to continue
this program, possibly renew programs at schools that do not offer currently and save for vehicle and simulation replacements
within the next 5 years. We also have a new school being built opening 2023SY that we will need to consider items for.
Additionally, we will look into opportunities for practicing and responding to Emergencies with possibility of certifying students in
CPR in Driver Education Programs, but still need to investigate costs for supplying instructors.
Submit one signed original and hvo copies to Collier County Grants Coordinator, Administrative Services, Bldg, D.. 3299 Tamianli
Trail East, Suite 602, Naples, Florida 34112; Re: Driver Education Grant Program Page 2 of 3
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Application Fora - Collier County Driver Education Grant Program
PROGRAM/PROJECT BUDGET
List all budget items and their associated cost, including, but not limited to: personnel (salary, fringe), contract services,
materials and supplies, equipment, etc. Note, All funds must be used exclusively to fund direct expenses of driver education
programs. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility, and
capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and
services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education
programs, driver simulators, andsalaries ofdrivereducation instructors. Administrative expenses to support the underlying
driver education program and other items solely to support the instructor or classroom are not eligible for grant funding,
B. Od., i ittW'fZ2
- a^Spcl'aq Cos#
Guest Teacher Support Expenses —Substitute Coverage - Salary and Benefits (I/A)
$130,000.00 (est.)
Maintenance Contracts
$6,600.00
Simulator Replacements
$30,000 00
Oil Changes
$700.00 -
Fuel
$8,000.00
Repair Parts/Maintenance/Replacements
$10,000.00
Summer Programs
$20,000.00
_
New Vehicle Purchase Savings ($25,000 each year for 5 vehicles in 5 years }
$25,000.00
Contingency Fund — Unforeseen Expenses/Accident/ Benefits Inc., etc.
$1,000.00
Estimated Expensesfor 2023-24SY
$23000;00
Rollover Funds from 229975
$42,807.50
Rollover Funds from 239975
$161,800.00
New funds for 249975
$175,000.00
_ _
TOTAL AVAILABLE FOR SY2023-2024
_
$ 379,607.50
BUDGET NARRATIVE
The budget narrative should justify the direct costs associated with the program/project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Guest Teachers at each Hieh School
Guest Teachers are needed during the school year to assist the teachers in providing the minimum of 30% behind -the -wheel requirement. Sharing
Guest Teachers at each school 4 days per week allows us to stay within the budget and to provide more Driver Education and behind the wheel
support to more students in our district while being fiscally responsible. This process has also been valuable in providing developing professionals
experience and practice at various schools to assist them in acquiring permanent teaching assignments. We will be adding this for our new high
school as well.
Equipmgnnt/Fuei/oil/Maintenance
In order to provide a quality program, the district must provide .the behind the wheel component of the course. This requires fuel, vehicle
maintenance and equipment repairs to the Driver Education vehicles. This area of the budget needs to be most flexible because It Is difficult to
anticipate the repairs or accidents that might occur.
iylaintenance/Repairs for Simulators
There are three different simulator systems in the classrooms. Our DORON simulators are creeping up on 20 years of age. Maintenance services
for simulators as well as the need to repair them will be paid from this funding to further support 30% BTW e)(periences. Simulation equipment is In
demand however programs with updated and sustainable technology have not caught up as needed, so we need to keep and maintain what we
have.
New E ui ment Vehldes
To comply with the new Division Of Motor Vehlcles third party tester contract, each school site must have an established and approved road test
course. DELAP has required all testing be established through digital platforms beginning June 30111, 2016. We have compiled with all online
requirements and continue to offer driver permitting testing and driver licensing testing, We will also continue to monitor equipment, online
teaching platforms, and vehicles for replacement needs. We will be adding new simulators to GGH this year as the current system has not been
operational and cost to repair does not make sense due to age.
Subunit one signed original and hvo copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3299 Tamiand
Trail East, Suite 602, Naples, Florida 34112; Re: Driver Education Grant Program Page 3 of 3
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Program Description - Co1 Jler Counly Driver liducaiion Program
COLLIER COUNTY DRIVER EDUCATION PROGRAM
GENERAL PROVISIONS
Collier County has created the Collier County Driver Education Program under the authority of Section
318.1215 of the Florida Statutes, entitled "The Dori Slosberg Driver Education Safety Act." This act al lows
the Board of County Commissioners to enact all ordinance authorizing the Clerk of Courts to collect a five
dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions.. except infractions related
to parking of vehicles, filed in County Court to fund the direct education expenses of driver education
programs in both public and non-public high schools.
The Hoard of County Commissioners of Collier COLInty, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge to
supplement driver education funding and, as such, to create a program to manage and disburse the funds
appropriately. Funds collected are deposited into Fund 173 Driver Education. a special trust fund
established specifically for these funds. The County Manager, or designee, will request regular reports of
these funds from the Clerk of Courts.
By February I of each year, the County Manager, or designee, will snail a letter to the School District 3
contact and to each non-public high school indicating the provisions of the program and indicating an w
approximate funding level for that year.
•L
USE OIL FUNDS �
All funds collected will be used exclusively to field the direct expenses of driver education programs in
both public and non-public high schools in Collier County. Direct driver education expenses arc definedLO
as those that directly improve the level of skill, responsibility and capability of students to become better Fq
drivers. Eligible direct: education expenses include the purchase of goods and services. including, but not m
Limited to, driver education course materials, vehicles exclusively used for driver education programs,
driver simulators, and salaries of driver education instructors. Administrative expenses to support the x
underlying driver education program and other items solely to support the instructor or classroom are not w
eligible for funding. Furthermore, based on the legislative intent of Section 318.1215 of the Florida
Statutes, Collier County may lawfully disburse fiends to a new driver education program as long as the funds E
are used for the direct expenses of the new prograrn and there is no supplanting of already existing funds.
Each program will also be required to verify that a minimurn of 30 percent (30%) of a student's time in the
program is spent doing behind -the -wheel training. a
L'unds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of
September I of the previous year,
The application period will be March I — March 31 of the following year with funding based on collections
through February i of each year. Each applicant will be required to report on the application the number
of eligible students as of September I of the previous year.
The apportionment of funds will be adjusted annually bused on the number of students reported on each
application, or in the case that no applications are submitted, by the County Manager, or designee, every
three (3) years to reflect changes in number of eligible students due to growth and otter changes affecting
high school populations.
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Program Deseriplion - Collier Cbunly Driver Education Program
Example:
High School
of eligible 9-12 grade
Available
Funding per
students as of 9/l/03 -.-..Funding_High
School
School Board
500
$100,UOU
$90,909
Non -Public High Schools tbd
50
$9,091
NOTIFICATION PROCESS
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and each non-public high school providing notification of the program provisions, deadline for
applications and an estimated funding level for that year. The following contact information Will be used
and may be emended as new non-public high schools are formed or as contact information changes:
District School Board of Collier County
Karie 14aertling, Driver Eduoation Coordinator
5775 Osceola Trail
Naples, Florida 34109
Conitnunity School of Naples
Gone Rochette, Dean of Students
13275 Livingston Road
Naples, Florida 34109
First Baptist Academy
Cindy Murphy, High School ,Ministry Assistant
3000 Orange Blossom Drive
Naples, Florida 34109
Seacrest Country Day School
Erin Duffy, Head of Upper Schools
Seacrest Country Schools
7100 Davis Blvd
Naples, Florida 34104
Seagate Christian Schools
Glenn Wiggins, Principal
1010 Whippoorwill Lane
Naples, Florida 34105
Saint John Neuinann High School
Sister Patricia Roche
3000 5311 Street Southwest
Naples, Florida 34116
SUBMITTAL PROCESS
The application cycle will be open from March 1 — March 31 of each year. All applicants must submit an
application for funding, using the application form provided, signed by the authorized official such as the
school principal for private schools or the superintendent of schools 1101. talc
District School Board of Collier County. Applications Will include:
1) Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name, phone.number, email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds/project description,
6) Number of eligible studcnts,
7) Expected time frame for project,
8) Budget for proposed project, and
9) Certifications (funding direct costs only, non -supplanting requirement, 30% of student's time as
behind -the -wheel training).
PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or program
funded in the previous year. Note; this synopsis is in addition to the final report that must be submilled
within 90 days of completion of each project.
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Program Dvscriplian - Collier County Driver E'ducalior 1'rogrein
All applications must be received on or before March 31 of each year at the following address.
Collier County Facilities Division
lte: Driver Education Program
3335 Tamiami Trail E. Suite 101
Naples, Florida 34112
.EVALUATION PROCESS
Upon receipt of each proposal, the County Manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact to
obtain additional information or clarification as necessary in the approval process.
APPROVAL AND AWARD PROCESS
Following the review of each proposal, the County Manager, or designee, will coordinate with the project
contact and the County Attorney's office to prepare a contractual agreement for each project. Each
contractual agreement will then require approval by the Board of County Commissioners. Each agreement
will acknowledge that funds received will only be used for direct educational expenses for driver education
programs, will not supplant existing funding sources and will support 30%of each student's time in behind -
the -wheel training. Each agreement will also stipulate that a final report of expenditures and project
outcomes be submitted within 90 days of the end of the project or termination of the period (whichever
comes first). Agreements will also contain provisions for the County to have the right to audit the
paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following the Hoard of County Commissioners approval of the
contractual agreement.
Exam )1e:
Step ]
Step 2
within 45 days)
Step 3
Step a (within 90 days of
pr0ect completion)
A reenient A roved
Funds Disbursed
Project Coal pleted
Report Submitted
Monies that have not been disbursed atthe end of each fiscal year will be retained for disbursement in the
following fiscal year (s), as appropriate. Monies disbursed, but not spent at the end of the project's time
frame shall either be retained by the applicant(s) or be returned to the Trust fund for disbursement in the
following year. Instructions for this process will be contained within the agreement negotiated between
Collier County and the applicant(s).
PROJECT REPORTING
Within 90 days following completion of the project or termination of the period (whichever cornes (first), a
final report must be submitted to the County Manager, or designee, which outlines how the funds were used
and includes copies of invoices and checks and any other documentation of expenditures and verifies that
the funds supplemented, but did not supplant existing fiends and supported a program that requires a
minimum of 30% of a student's time be behind -the -wheel training. Failure to provide this report would
constitute breach of contract and would affect an agency`s eligibility for future funding.
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Packet Pg. 962