Agenda 5/23/2023 Item #16E2 (Administrative report for disposal of property that is no longer viable)16.E.2
05/23/2023
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services Division for
disposal of property that is no longer viable and then removal from the County's capital asset records and
notification of revenue. (Estimated net book value of $130.92)
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval
for the disposal and removal of property that is no longer viable from the County's capital asset records and
notification of revenue.
CONSIDERATIONS: In accordance with the County's CMA 5809 Managing Personal Property and Consumable
Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by Local Governments,
the Procurement Services Division produces a regular Administrative Report of County surplus, disposal, and
revenue disbursement.
Division Directors / Property Custodians are responsible for the accountability of all assigned County property.
Procurement Services maintains an accurate and accountable surplus property management program in accordance
with state guidelines for accountability. Procurement Services is responsible for overseeing the re -distribution, sale,
or disposal of surplus property while the Divisions complete actual disposal/destruction of items.
Throughout the fiscal year, Divisions determine if asset items are broken, damaged beyond repair, have no useful
value, or are no longer viable, and those items are added to the asset disposal list for Board approval to be recycled
or scrapped (disposed). If items are no longer needed but still have value, then they may be disposed of in one of
the following ways: trade-in or sent to surplus. It was determined that these assets should be scrapped rather than
sent to surplus because they were no longer viable.
There are currently one hundred (100) capital assets that are planned to be scrapped because they are no longer
viable and seventy-two (72) non -assets that were sold via online auction. These one hundred (100) capital assets
had an initial acquisition cost of $559,984.66 and have a current estimated depreciation of $559,853.74, leaving an
estimated net book value of $130.92. Included within the list of items are several information technology devices
no longer viable for use on the County's network infrastructure: computers, copiers, back/storage devices, servers,
etc. There were online sales of seventy-two (72) non -assets this period generating $2,427.00 in revenue back to the
County
FISCAL IMPACT: There were online sales of seventy-two (72) non -assets this period generating $2,427.00 in
revenue back to the County. The one hundred (100) disposed assets had a total net book value of $130.92.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality, and requires majority vote for Board approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division
for disposal of property that is no longer viable and then removal from the County's capital asset records and
notification of revenue.
Prepared by: Richard J Fry, Program Manager, Procurement Service
ATTACHMENT(S)
1. Disposal (PDF)
2.Online Sales (PDF)
Packet Pg. 944
16. E.2
05/23/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 25422
Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property that is no longer viable and then removal from the County's capital asset records
and notification of revenue. (Estimated net book value of $130.92)
Meeting Date: 05/23/2023
Prepared by:
Title: — Procurement Services
Name: Richard Fry
05/08/2023 1:55 PM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Herrera
05/08/2023 1:55 PM
Approved By:
Review:
Procurement Services
Ana Reynoso Level 1 Purchasing Gatekeeper
Procurement Services
Catherine Bigelow Additional Reviewer
Procurement Services
Sandra Herrera Procurement Director Review
Office of Management and Budget
Debra Windsor Level 3 OMB Gatekeeper Review
Grants
Therese Stanley Additional Reviewer
Office of Management and Budget
Blanca Aquino Luque Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Office of Management and Budget
Christopher Johnson Additional Reviewer
Corporate Compliance and Continuous Improvement Megan Gaillard
Corporate Business Operations Kenneth Kovensky Additional Reviewer
County Manager's Office Amy Patterson Level 4 County Manager Review
Board of County Commissioners Geoffrey Willig Meeting Pending
Completed
05/08/2023 2:08 PM
Completed
05/10/2023 1:43 PM
Completed
05/11/2023 1:09 PM
Completed
05/11/2023 2:52 PM
Completed
05/12/2023 9:01 AM
Completed
05/12/2023 9:21 AM
Completed
05/12/2023 10:21 AM
Completed
05/13/2023 9:58 AM
Additional Review
Completed
05/15/2023
10:07 AM
Completed
05/15/2023 2:34 PM
Completed
05/17/2023 4:49 PM
05/23/2023 9:00 AM
Packet Pg. 945
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