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Agenda 5/23/2023 Item #16B6 (Work Order with Taylor Engineering - dune planting and exotic vegetation removal)16.B.6 05/23/2023 EXECUTIVE SUMMARY Recommendation to approve a Work Order with Taylor Engineering, Inc., to provide professional engineering services for the 2024 dune planting and exotic vegetation removal project at Barefoot, Vanderbilt, Park Shore, Naples, and South Marco Island beaches for Time and Materials not to exceed $57,007 under Contract No. 18-7432-CZ, authorize the Chairman to execute the work order for the proposed services, and make a finding that this item promotes tourism. OBJECTIVE: To perform the dune planting and exotic vegetation removal project at Barefoot, Vanderbilt, Park Shore, Naples, and South Marco Island beaches. CONSIDERATIONS: The existing dunes in these areas were severely damaged by Hurricane Ian, removing much of the existing vegetation. Collier's 2023 Emergency Berm Project replaced a large amount of sand in the areas where the pre -storm dunes were located. Planting these areas will help stabilize the new berm, enhancing the protection of upland properties. Additionally, protection of the newly planted dunes will be provided with the installation of rope and posts with signage directing beachgoers to stay off the dunes. Contract No. 18-7432-CZ was approved by the BCC on March 10, 2020, agenda item 16.E.4, to provide engineering services to the County's Coastal Zone Management Division for study activity if the fee for professional services for each individual study under the contract does not exceed $500,000, and for projects with construction costs below $4,000,000. This contract has a five-year duration with an option to renew for one additional year. This Work Order currently includes services through Bid Assistance but does not include Construction Administration or Post -Design Services. Prior to the expiration of this Work Order, staff shall be required process a Change Order to provide for those additional services, including additional cost and time. Taylor Engineering, Inc. is located in Sarasota, Florida and was founded in 1983. Taylor Engineering, Inc. was selected as one of three firms on the County's 18-7432-CZ Coastal Engineering Services Library contract and have provided engineering services to the County for over eighteen years. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: This item was presented to the Coastal Advisory Committee (CAC) on May 11, 2023 (8-0 vote) and the Tourist Development Council (TDC) on May 15, 2023 (8-0 vote). FISCAL IMPACT: Funding for this work order, in the amount of $57,007, is available in the Tourist Development Council (TDC) Beach Renourishment Fund (195), Hurricane Ian Project (50280). The County will seek reimbursement from the Federal Emergency Management Agency (FEMA) and/or Florida Department of Environmental Protection as it becomes available. Source of funding is tourist development tax. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: To approve a Work Order with Taylor Engineering, Inc., to provide professional engineering services for the 2024 dune planting and exotic vegetation removal project at Barefoot, Vanderbilt, Park Shore, Naples, and South Marco Island beaches for Time and Materials not to exceed $57,007 under Contract No. 18-7432-CZ, authorize the Chairman to execute the work order for the proposed services, and make a finding that this item promotes tourism. Packet Pg. 430 16.B.6 05/23/2023 Prepared By: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division. ATTACHMENT(S) 2023.04.27 - WO - Taylor - Dune Planting (Ian) (PDF) Packet Pg. 431 16.B.6 05/23/2023 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.6 Doe ID: 25469 Item Summary: Recommendation to approve a Work Order with Taylor Engineering, Inc., to provide professional engineering services for the 2024 dune planting and exotic vegetation removal project at Barefoot, Vanderbilt, Park Shore, Naples, and South Marco Island beaches for Time and Materials not to exceed $57,007 under Contract No. 18-7432-CZ, authorize the Chairman to execute the work order for the proposed services, and make a finding that this item promotes tourism. Meeting Date: 05/23/2023 Prepared by: Title: — Capital Project Planning, Impact Fees, and Program Management Name: Farron Bevard 05/09/2023 11:53 AM Submitted by: Title: Division Director - Capital Proi Plan, Impact Fees — Capital Project Planning, Impact Fees, and Program Management Name: Beth Johnssen 05/09/2023 11:53 AM Approved By: Review: Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper Growth Management and Community Development Department Jeanne Marcella Department Capital Project Planning, Impact Fees, and Program Management Beth Johnssen Transportation Management Operations Support Brandy Otero Transportation Management Operations Support Michelle DAndrea Public Transit & Neighborhood Enhancement Yousi Cardeso Transportation Management Operations Support Tara Castillo Procurement Services Sue Zimmerman Additional Reviewer Procurement Services Sandra Herrera Procurement Director Review Transportation Management Services Department Trinity Scott Grants Maria Kantaras Level 2 Grants Review County Attorney's Office Colleen Greene Level 2 Attorney Review Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/09/2023 12:45 PM Transportation Management Services Completed 05/09/2023 1:37 PM Additional Reviewer Completed 05/09/2023 2:58 PM Additional Reviewer Completed 05/09/2023 4:08 PM Additional Reviewer Completed 05/10/2023 7:51 AM Additional Reviewer Completed 05/10/2023 8:29 AM Additional Reviewer Completed 05/10/2023 8:42 AM Completed 05/11/2023 8:30 AM Completed 05/11/2023 1:08 PM Transportation Completed 05/12/2023 11:02 AM Completed 05/12/2023 11:13 AM Completed 05/15/2023 11:28 AM Completed 05/15/2023 12:01 PM Packet Pg. 432 16.B.6 05/23/2023 Grants County Attorney's Office Community & Human Services Office of Management and Budget County Manager's Office Board of County Commissioners Therese Stanley Additional Reviewer Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Maggie Lopez Additional Reviewer Christopher Johnson Additional Reviewer Amy Patterson Level 4 County Manager Review Geoffrey Willig Meeting Pending Completed 05/15/2023 1:03 PM Completed 05/15/2023 2:27 PM Completed 05/16/2023 8:30 AM Completed 05/16/2023 2:07 PM Completed 05/17/2023 4:35 PM 05/23/2023 9:00 AM Packet Pg. 433 16.B.6.a WORK ORDER/PURCHASE ORDER Contract 18-7432-CZ "Professional Services Library — Coastal Engineering Category" Contract Expiration Date: March 9, 2025 This Work Order is for professional Engineering Services for work known as: Project Name: Collier County Dune Restoration Planting Project No: 50280.1 The work is specified in the proposal dated April 20, 2023, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: Taylor Engineering, Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I Construction Plans and Technical Specifications * Task II Bid Administration Assistance * Task III Miscellaneous Grant Assistance Schedule of Work: Complete work within 150 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): []Negotiated Lump Sum (NLS) ❑Lump Sum Plus Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate — Schedule A) ❑ Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. PREPARED BY: APPROVED BY: Task I $ 39,830.00 Task II $ 12,118.00 Task III $ 5,059.00 TOTAL FEE $ 57,007.00 Digitally signed by MillerAndrew M i l l e rA n d re W Date: 2023.05.02 11:00:54 -04'00' Andrew Miller, Manager J o h n s s e n_b Digitally signed by Johnssen_b Date: 2023.05.02 12:20:02:20:08-04'00' Beth Johnssen, Division Director S cottTri n ity Digitally signed by ScottTrinity APPROVED BY: Date: 2023.05.05 16:08:33-04'00' Trinity Scott, Department Head Date Date Date Page 1 of 3 (�A0. Packet Pg. 434 16.B.6.a By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Taylor Engineering, Inc. Digitally signed by Christopher B. Christopher B. Ellis Ellis Date: 2023.05.08 13:20:22-04'00' Christopher B. Ellis, VP of Environmental Services Date (Remainder of page intentionally left blank) r� ti N O M N O N C d E t Page 2 of 3 0 Q Packet Pg. 435 16.B.6.a IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS , Clerk of Courts COLLIER COUNTY, FLORIDA By: Dated: (SEAL) First Witness TType/print witness nameT Second Witness TType/print witness nameT ,approved as to Form and Legality: , Chairman Taylor Engineering, Inc. C h risto Yl h e r B. Digitally signed by h Christopher B. Ellis Date: 2023.05.08 13:21: 23 13y: Ellis _04'00, Signature Christopher B. Ellis, VP of Environmental Services �C�Vsistant County Attorney a m c Print Name o 0 ea V ti N O M N O N r.+ C d E t Page 3 of 3 2 w a ca.(-) Packet Pg. 436 16.B.6.a T A Y L O R E N G I N E E R I N G, I N C Delivering �Lea4i�ngEdge Solutions April 20, 2023 Andy Miller, P.E. Manager Collier County Coastal Zone Management 2685 South Horseshoe Drive, Unit 103 Naples, Florida 34104 EMAILED a� c •L m m c c w 0 c� H s .r •3 L d O 0 a� 0 CL Re: Collier County Dune Restoration Planting Construction Plans, Technical Specifications, and Bid a Assistance Services (P2023-063) 0 0 c Dear Mr. Miller: 0 r 0 On behalf of Taylor Engineering, I am pleased to submit this proposal for professional engineering and environmental services to provide planting design, construction plans and technical E specifications, and bid administration assistance in support of the Collier County Dune Restoration 0 Project. Exhibit A describes our proposed scope of work, proposed total fee, and proposed schedule. � Exhibit B provides a detailed breakdown of our proposed fees. Exhibit C lists Taylor Engineering's negotiated rates under Agreement No. 18-7432-CZ. LO N We greatly appreciate the opportunity to continue our service to Collier County. If you have any questions or require additional information, please contact me at (904) 731-7040 or cellis@taylorengineering.com. Im c Best regards, a Ce 0 0 0 Christopher B. Ellis >% Vice President, Environmental Services H O Attachments ti r C d E t C) R r 10199 SOUTHSIDE BLVD, SUITE 310 1 JACKSONVILLE, FL 32256 ' TEL 904.731.7040 Q WWW,TAYLORENGINEERING.COM CAO) Packet Pg. 437 16.B.6.a TAYLOR ENGINEERING, INC. SCOPE OF WORK FOR COLLIER COUNTY PROFESSIONAL SERVICES LIBRARY — COASTAL ENGINEERING CATEGORY 18-7432-CZ COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS, TECHNICAL SPECIFICATIONS, AND BID ASSISTANCE SERVICES Introduction EXHIBIT A Collier County (County) is currently constructing a Federal Emergency Management Agency (FEMA)- funded emergency berm project along County beaches. The project aims to restore dunes lost to Hurricane Ian in late September 2022. The project area includes Reach A (Park Shore to Naples Beach; FDEP Reference Monument R-44.3 to R-89), Reach B (Barefoot Beach, Vanderbilt Beach, and Pelican Bay; R-1 to R-36.3), and Marco Island (R-142.3 to G-2). Aptim Environmental & Infrastructure, LLC developed the engineering design for the project. Following construction, the County intends to vegetate the dune with native species to stabilize the berm and enhance the dune ecosystem. To support this effort, the County selected Taylor Engineering (Taylor) to develop construction plans and technical specifications and provide bid assistance services for the dune planting effort. Taylor presents the following scope of work for the requested services. Assumptions Taylor made several assumptions in developing this scope of work and associated fees for the project. The assumptions listed below, and throughout this scope of work, affect the proposed level of effort and associated costs. If any of the assumptions prove incorrect, Taylor will submit a proposal to modify our scope of work and fees accordingly. Taylor developed this scope of work under the following assumptions and background information: • The project area extends from R-1 to R-36.3, R-44.3 to R-89, and R-142.3 to G-2 in Collier County. • The constructed dune will follow the construction plans developed by Aptim Environmental & Infrastructure, LLC dated February 10, 2023 and provided to Taylor by the County. The County will provide Taylor with the construction plans in AutoCAD format. • The County has secured the necessary regulatory authorizations for this work. • The County will advertise the project. • The County will conduct inspections during planting operations. • Taylor is not responsible for regulatory compliance and/or completion of permit compliance documentation. • The County will be responsible for construction observation, inspection, and project certification. • The County will secure all necessary easements from property owners. Q (CAO Packet Pg. 438 16.B.6.a EXHIBIT A Task 1 Construction Plans and Technical Specifications Taylor environmental scientists and engineers will develop draft construction plans and technical specifications for the dune restoration planting, post and rope fencing, educational signage, and exotic vegetation removal (if necessary). Taylor will work with County staff and stakeholders (as identified and directed by the County) to develop the dune planting plan. Taylor will participate in two stakeholder meetings to discuss the planting concept plan with the goal of developing a consensus among participants. Taylor will record meeting minutes and distribute the draft meeting minutes to meeting participants for review and comment. Following receipts of comments, Taylor will revise the draft minutes as necessary and prepare final minutes for distribution. We anticipate the planting design will generally consist of sea oats (Uniola paniculata) with lesser quantities of other dune grasses and flowering species intermixed or grouped among the sea oats. The draft construction plans will depict the dune restoration design plan provided by the County, limits of the proposed vegetation planting zones (dune foreslope, dune crest, dune backslope, etc.), typical cross sections, planting details (species, size, quantities, and spacing), post and rope locations and details, and educational signage locations and details. The construction plans will include general notes regarding exotic vegetation species removal and will depict specific locations if those areas are provided by the County. This scope of work does not include fieldwork to identify and map exotic vegetation removal locations within the project area. Taylor will submit the draft construction plans and specifications to the County for review and comment. Following County review, Taylor will schedule and participate in virtual meetings as necessary to discuss the draft construction plans and specifications and requested revisions. Taylor will revise the construction plans and specifications as necessary based on County comments. Taylor will prepare an opinion of probable construction cost for submittal with the final plans and specifications. Taylor will provide final deliverables in digital (.pdf, .dwg, and .doc) and hardcopy (if requested) formats to support project bidding and construction. Task 2 Bid Administration Assistance Taylor Engineering will develop the final construction bid package (contract documents) and support the County during the bid solicitation and award phase of the project. We assume the County will prepare and provide its standard "front-end" contract documents for incorporation into the project bid package. We will review these documents for consistency with the construction plans and specifications. Under this scope of work, Taylor's bid administration assistance services include the following activities: • Compile the contract documents to include the County's standard front-end contracting and purchasing documents, construction plans, technical specifications, and other pertinent documents. • Assist the County with the distribution of construction contract documents to prospective contractors, if required. • Attend and provide technical support for a pre -bid conference if the County organizes such a meeting for this project. • Assist with the development of contract document addenda in response to technical questions from potential bidders. • Attend the bid opening meeting, if required. • Review bids, check contractor's technical references, and prepare a written recommendation for contractor selection. ti N 0 ri N 0 N ( C. a Packet Pg. 439 J 16.B.6.a EXHIBIT A Taylor's review and recommendations will be limited to engineering and technical issues. The County will be responsible for review and evaluation of contractors' financial condition, business licenses or authorizations, bonding, contractual requirements, and any other non -engineering or non -technical information. We will review the bid recommendations with the County and assist it in verifying that all the necessary bid components are in order. Task 3 Miscellaneous Grant Assistance (Optional Task) Taylor will provide miscellaneous FEMA grant assistance services as directed by the County. This task may include assistance with grant progress report submittals, compliance documentation, and general coordination related to the FEMA grant. This work would likely occur during and after dune construction and planting is complete. We have allocated a maximum budget of 5,000 for this task. If the labor required to complete this task exceeds this limited budget, Taylor will consult with the County and request a contract amendment for the additional work, if necessary. Schedule Taylor Engineering will complete the above -described scope of work within 150 calendar days from receipt of the of the County's written notice to proceed. Fee Taylor Engineering will complete the work described herein on a time and materials basis for a total cost not to exceed $57,007. Exhibit B provides a detailed breakdown of the proposed fees on a task -by -task basis. Taylor will invoice for completed work with labor billed based on the negotiated rates as documented in Agreement No. 18-7432-CZ and included here as Exhibit C. r am E z r r Q CF� Packet Pg. 440 16.B.6.a EXHIBIT B TAYLOR ENGINEERING, INC. COST SUMMARY BY TASK (ESTIMATE) P2022-063: COLLIER CO. DUNE PLANTING DESIGN, SPECIFICATIONS, AND BID ASSISTANCE TASK 1: Construction Plans and Technical Specifications Labor Hours Hourly Rate Cost Task Totals Principal 12.0 231.00 2,772.00 Project Manager 28.0 160.00 4,480.00 Senior Engineer 38.0 177.00 6,726.00 Engineer 48.0 130.00 6,240.00 Senior Environmental Specialist 56.0 167.00 9,352.00 Environmental Specialist 20.0 120.00 2,400.00 CADD Technician 68.0 107.00 7,276.00 Clerical/Administrative 8.0 73.00 584.00 Total Man -Hours 278.0 Labor Cost TASK 2: Bid Administration Assistance 39,830.00 Total Task 1 39,830.00 Labor Hours Hourly Rate Cost Task Totals Project Manager 12.0 160.00 1,920.00 Senior Engineer 22.0 177.00 3,894.00 Senior Environmental Specialist 36.0 167.00 6,012.00 Clerical/Administrative 4.0 73.00 292.00 Total Man -Hours 74.0 Labor Cost 12,118.00 Total Task 2 12,118.00 TASK 3: Miscellaneous Grant Assistance (Optional Task) Labor Hours Hourly Rate Cost Task Totals c� Project Manager 6.0 160.00 960.00 �- Senior Engineer 6.0 177.00 1,062.00 Engineer 6.0 130.00 780.00 Senior Environmental Specialist 6.0 167.00 1,002.00 so Environmental Specialist 6.0 120.00 720.00 d CADD Technician 5.0 107.00 535.00 c Total Man -Hours 35.0 Labor Cost 5,059.00 0 Total Task 3 $ 5,059.00 H O Total $ 57,007.00 ti N O M N O N C N E t t� R Q (DCA0 Packet Pg. 441 16.B.6.a EXHIBIT C Rate Schedule (Agreement No. 18-7432-CZ) ---Title-- — . .... 11ourly Rate 1'rmclpal __..._._. Senior Project Manager $2........ _......_._ ._......_......t $203 l Project Manager $160 Senior ...._.._._._. _....._._._...................._.'E — ._..._..._ _ . _. _—.__...__......_.._ .... ..__....... __.._..__ Engineer __...._. _. _._..._ $177 $130 Senior Inspector _ Ins star $12_6 $93.�.__.__......____.__.._.__ Senior Planner $150 Planner .._.._......._—__._........__..._........_..__.__._.__.._._._...._..__......_.._._.._......_._..........___..._.......__......_._._._......_._..._...._..................._._...._...............__._..__._.._._._.__.._..._...._.....__. Designer $1.20 $140 $1.05 _.._..... _...._..... _.... Environmental �ciaiist $120 _ Senior Environmental Specialist $167 Scientist/Geologist $1.15 Senior Scientist/9 eoingist ____ -------- ___ $153 _._.....__Marine-Bioi ogistMydroleolost Senior Marine Biolo gist/H dro geolo gist ._...... _._ $145 ......__...__. _ Senior GIS Specialist_ _ GIS Specialist Clerical/Administrative _....__.............._....._........_...__._.............._._._.__._..............................._........._.._....._..__._....._._...._ _._..___............_._.... Senior Technician _ _... _$155 $115 $73 _..._._...._...._._..__.._..........._................._ $.103 ................. ..... Technician $83 Surveyor and Mapper 5125 CARD Technician $107 Survey+ Crew:' 2 mad?_.._._...__._ _. $145 Survey Crew - 3 man S 180 ............. ._._ ................ ___........ survey Crew - 4 man _--- ....._._... .. $215 Senior Architect �........_.....__._.._....._._..._.._.____....._.._.Architect t.................«....._._.__....._......_..._�.___..__...___-_.._._...._...___._._._ _ _ $11660 $125 The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will be set forth in the Work Order agreed upon by the parties. Z Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor agency, CAO Packet Pg. 442 16.B.6.a TAYLOR ENGINEERING, INC. ESTIMATED SCHEDULE FOR COLLIER COUNTY PROFESSIONAL SERVICES LIBRARY — COASTAL ENGINEERING CATEGORY 18-7432-CZ COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS, TECHNICAL SPECIFICATIONS, AND BID ASSISTANCE SERVICES Estimated Project Schedule Note: Please note this is an estimated schedule. Actual project schedule may vary depending on County - controlled timeframes for project elements including stakeholder coordination, bidding, and construction. (AC a Packet Pg. 443 16.B.6.a Co leY Co ukity Procurement Services Division Rotation Request Form Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate 3/13/2023 18-7432 CZ $407000.00 $210001000.00 Requested By (Use name as it appears in Outlook): Division / Department: LarryHumphries Capital Project Planning, Impact Fees, & Program Management / Transportation Management Services Library Category: Coastal Engineering Work Assignment Title: Hurricane Ian - Dune Replanting Brief Description of Requested Services: In September 2022, Hurricane Ian destroyed our dune system along the Gulf side of Collier County. Emergency Dune replacement is scheduled to begin April 2023 and will require new vegetation to be planted on newly completed dunes. Engineering firm to provide a design, technical specifications and bid administration for Barefoot, Vanderbilt, Park Shore, Naples and Marco Island Beach Dune Vegetation Planting Project. Re uestor: q Larry Humphries HumphriesLa °�9m`;"„ ies arryed bY Signature: Oat. 2023,0313 Date:3/13/2023 rry 11 05.09-04'00' Procurement Use Only Vendor on Rotation: Taylor Engineering,Inc. Y McCannaC D1gita"Ya ynl by Approved by: Date 202303;'3 ynthia 141939-04'00' Date: 3/13/2023 Return this completed form to: ProcurementSrvcsReq@colliercountyfl.gov Please be sure to attach the fully approved form to the requisition in SAP. Also note that Rotations are valid for 90 days. If you do not need these services within this time frame please let us know so we can put the vendor back into rotation. a� c r a C 0 0 ti N 0 ri N 0 N c a� E s Firms wishing to reject an assignment must complete a Work Rejection Form. The completed form must be provided to both the Procurement Division and Project Manager. a Rev. December 20 CAO Packet Pg. 444