Agenda 5/23/2023 Item #16B6 (Work Order with Taylor Engineering - dune planting and exotic vegetation removal)16.B.6
05/23/2023
EXECUTIVE SUMMARY
Recommendation to approve a Work Order with Taylor Engineering, Inc., to provide professional
engineering services for the 2024 dune planting and exotic vegetation removal project at Barefoot,
Vanderbilt, Park Shore, Naples, and South Marco Island beaches for Time and Materials not to exceed
$57,007 under Contract No. 18-7432-CZ, authorize the Chairman to execute the work order for the proposed
services, and make a finding that this item promotes tourism.
OBJECTIVE: To perform the dune planting and exotic vegetation removal project at Barefoot, Vanderbilt, Park
Shore, Naples, and South Marco Island beaches.
CONSIDERATIONS: The existing dunes in these areas were severely damaged by Hurricane Ian, removing
much of the existing vegetation. Collier's 2023 Emergency Berm Project replaced a large amount of sand in the
areas where the pre -storm dunes were located. Planting these areas will help stabilize the new berm, enhancing the
protection of upland properties. Additionally, protection of the newly planted dunes will be provided with the
installation of rope and posts with signage directing beachgoers to stay off the dunes.
Contract No. 18-7432-CZ was approved by the BCC on March 10, 2020, agenda item 16.E.4, to provide
engineering services to the County's Coastal Zone Management Division for study activity if the fee for
professional services for each individual study under the contract does not exceed $500,000, and for projects with
construction costs below $4,000,000. This contract has a five-year duration with an option to renew for one
additional year.
This Work Order currently includes services through Bid Assistance but does not include Construction
Administration or Post -Design Services. Prior to the expiration of this Work Order, staff shall be required process
a Change Order to provide for those additional services, including additional cost and time.
Taylor Engineering, Inc. is located in Sarasota, Florida and was founded in 1983. Taylor Engineering, Inc. was
selected as one of three firms on the County's 18-7432-CZ Coastal Engineering Services Library contract and have
provided engineering services to the County for over eighteen years.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this
action.
ADVISORY COMMITTEE RECOMMENDATIONS: This item was presented to the Coastal Advisory
Committee (CAC) on May 11, 2023 (8-0 vote) and the Tourist Development Council (TDC) on May 15, 2023 (8-0
vote).
FISCAL IMPACT: Funding for this work order, in the amount of $57,007, is available in the Tourist
Development Council (TDC) Beach Renourishment Fund (195), Hurricane Ian Project (50280). The County will
seek reimbursement from the Federal Emergency Management Agency (FEMA) and/or Florida Department of
Environmental Protection as it becomes available. Source of funding is tourist development tax.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
approval. - CMG
RECOMMENDATION: To approve a Work Order with Taylor Engineering, Inc., to provide professional
engineering services for the 2024 dune planting and exotic vegetation removal project at Barefoot, Vanderbilt, Park
Shore, Naples, and South Marco Island beaches for Time and Materials not to exceed $57,007 under Contract No.
18-7432-CZ, authorize the Chairman to execute the work order for the proposed services, and make a finding that
this item promotes tourism.
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16.B.6
05/23/2023
Prepared By: Andrew Miller, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program
Management Division.
ATTACHMENT(S)
2023.04.27 - WO - Taylor - Dune Planting (Ian) (PDF)
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16.B.6
05/23/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.6
Doe ID: 25469
Item Summary: Recommendation to approve a Work Order with Taylor Engineering, Inc., to provide
professional engineering services for the 2024 dune planting and exotic vegetation removal project at Barefoot,
Vanderbilt, Park Shore, Naples, and South Marco Island beaches for Time and Materials not to exceed $57,007
under Contract No. 18-7432-CZ, authorize the Chairman to execute the work order for the proposed services, and
make a finding that this item promotes tourism.
Meeting Date: 05/23/2023
Prepared by:
Title: — Capital Project Planning, Impact Fees, and Program Management
Name: Farron Bevard
05/09/2023 11:53 AM
Submitted by:
Title: Division Director - Capital Proi Plan, Impact Fees — Capital Project Planning, Impact Fees, and Program
Management
Name: Beth Johnssen
05/09/2023 11:53 AM
Approved By:
Review:
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper
Growth Management and Community Development Department Jeanne Marcella
Department
Capital Project Planning, Impact Fees, and Program Management Beth Johnssen
Transportation Management Operations Support Brandy Otero
Transportation Management Operations Support Michelle DAndrea
Public Transit & Neighborhood Enhancement Yousi Cardeso
Transportation Management Operations Support Tara Castillo
Procurement Services Sue Zimmerman Additional Reviewer
Procurement Services Sandra Herrera Procurement Director Review
Transportation Management Services Department Trinity Scott
Grants Maria Kantaras Level 2 Grants Review
County Attorney's Office Colleen Greene Level 2 Attorney Review
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review
Completed 05/09/2023 12:45 PM
Transportation Management Services
Completed 05/09/2023 1:37 PM
Additional Reviewer Completed
05/09/2023 2:58 PM
Additional Reviewer Completed
05/09/2023 4:08 PM
Additional Reviewer Completed
05/10/2023 7:51 AM
Additional Reviewer Completed
05/10/2023 8:29 AM
Additional Reviewer Completed
05/10/2023 8:42 AM
Completed 05/11/2023 8:30 AM
Completed 05/11/2023 1:08 PM
Transportation Completed
05/12/2023 11:02 AM
Completed 05/12/2023 11:13 AM
Completed 05/15/2023 11:28 AM
Completed 05/15/2023 12:01 PM
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16.B.6
05/23/2023
Grants
County Attorney's Office
Community & Human Services
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Therese Stanley Additional Reviewer
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Maggie Lopez Additional Reviewer
Christopher Johnson Additional Reviewer
Amy Patterson Level 4 County Manager Review
Geoffrey Willig Meeting Pending
Completed
05/15/2023 1:03 PM
Completed
05/15/2023 2:27 PM
Completed
05/16/2023 8:30 AM
Completed
05/16/2023 2:07 PM
Completed
05/17/2023 4:35 PM
05/23/2023 9:00 AM
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16.B.6.a
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ "Professional Services Library — Coastal Engineering Category"
Contract Expiration Date: March 9, 2025
This Work Order is for professional Engineering Services for work known as:
Project Name: Collier County Dune Restoration Planting
Project No: 50280.1
The work is specified in the proposal dated April 20, 2023, which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order/Purchase Order is assigned to: Taylor Engineering, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Construction Plans and Technical Specifications
* Task II Bid Administration Assistance
* Task III Miscellaneous Grant Assistance
Schedule of Work: Complete work within 150 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): []Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
PREPARED BY:
APPROVED BY:
Task I $ 39,830.00
Task II $ 12,118.00
Task III $ 5,059.00
TOTAL FEE $ 57,007.00
Digitally signed by MillerAndrew
M i l l e rA n d re W Date: 2023.05.02 11:00:54
-04'00'
Andrew Miller, Manager
J o h n s s e n_b Digitally signed by Johnssen_b
Date: 2023.05.02 12:20:02:20:08-04'00'
Beth Johnssen, Division Director
S cottTri n ity Digitally signed by ScottTrinity
APPROVED BY: Date: 2023.05.05 16:08:33-04'00'
Trinity Scott, Department Head
Date
Date
Date
Page 1 of 3
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16.B.6.a
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: Taylor Engineering, Inc.
Digitally signed by Christopher B.
Christopher B. Ellis Ellis
Date: 2023.05.08 13:20:22-04'00'
Christopher B. Ellis, VP of Environmental Services Date
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
, Clerk of Courts COLLIER COUNTY, FLORIDA
By:
Dated:
(SEAL)
First Witness
TType/print witness nameT
Second Witness
TType/print witness nameT
,approved as to Form and Legality:
, Chairman
Taylor Engineering, Inc.
C h risto Yl h e r B. Digitally signed by
h Christopher B. Ellis
Date: 2023.05.08 13:21: 23
13y: Ellis _04'00,
Signature
Christopher B. Ellis, VP of Environmental Services
�C�Vsistant County Attorney
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16.B.6.a
T A Y L O R E N G I N E E R I N G, I N C
Delivering �Lea4i�ngEdge Solutions
April 20, 2023
Andy Miller, P.E.
Manager
Collier County Coastal Zone Management
2685 South Horseshoe Drive, Unit 103
Naples, Florida 34104
EMAILED
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Re: Collier County Dune Restoration Planting Construction Plans, Technical Specifications, and Bid a
Assistance Services (P2023-063) 0
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Dear Mr. Miller: 0
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On behalf of Taylor Engineering, I am pleased to submit this proposal for professional
engineering and environmental services to provide planting design, construction plans and technical E
specifications, and bid administration assistance in support of the Collier County Dune Restoration 0
Project. Exhibit A describes our proposed scope of work, proposed total fee, and proposed schedule. �
Exhibit B provides a detailed breakdown of our proposed fees. Exhibit C lists Taylor Engineering's
negotiated rates under Agreement No. 18-7432-CZ.
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We greatly appreciate the opportunity to continue our service to Collier County. If you have any
questions or require additional information, please contact me at (904) 731-7040 or
cellis@taylorengineering.com.
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Best regards,
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Christopher B. Ellis >%
Vice President, Environmental Services H
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Attachments
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10199 SOUTHSIDE BLVD, SUITE 310 1 JACKSONVILLE, FL 32256 ' TEL 904.731.7040 Q
WWW,TAYLORENGINEERING.COM CAO)
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16.B.6.a
TAYLOR ENGINEERING, INC.
SCOPE OF WORK
FOR
COLLIER COUNTY
PROFESSIONAL SERVICES LIBRARY — COASTAL ENGINEERING CATEGORY
18-7432-CZ
COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS,
TECHNICAL SPECIFICATIONS, AND BID ASSISTANCE SERVICES
Introduction
EXHIBIT A
Collier County (County) is currently constructing a Federal Emergency Management Agency (FEMA)-
funded emergency berm project along County beaches. The project aims to restore dunes lost to
Hurricane Ian in late September 2022. The project area includes Reach A (Park Shore to Naples Beach;
FDEP Reference Monument R-44.3 to R-89), Reach B (Barefoot Beach, Vanderbilt Beach, and Pelican Bay;
R-1 to R-36.3), and Marco Island (R-142.3 to G-2). Aptim Environmental & Infrastructure, LLC developed
the engineering design for the project. Following construction, the County intends to vegetate the dune
with native species to stabilize the berm and enhance the dune ecosystem. To support this effort, the
County selected Taylor Engineering (Taylor) to develop construction plans and technical specifications and
provide bid assistance services for the dune planting effort. Taylor presents the following scope of work
for the requested services.
Assumptions
Taylor made several assumptions in developing this scope of work and associated fees for the project. The
assumptions listed below, and throughout this scope of work, affect the proposed level of effort and
associated costs. If any of the assumptions prove incorrect, Taylor will submit a proposal to modify our
scope of work and fees accordingly. Taylor developed this scope of work under the following assumptions
and background information:
• The project area extends from R-1 to R-36.3, R-44.3 to R-89, and R-142.3 to G-2 in Collier
County.
• The constructed dune will follow the construction plans developed by Aptim Environmental
& Infrastructure, LLC dated February 10, 2023 and provided to Taylor by the County. The
County will provide Taylor with the construction plans in AutoCAD format.
• The County has secured the necessary regulatory authorizations for this work.
• The County will advertise the project.
• The County will conduct inspections during planting operations.
• Taylor is not responsible for regulatory compliance and/or completion of permit compliance
documentation.
• The County will be responsible for construction observation, inspection, and project
certification.
• The County will secure all necessary easements from property owners.
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EXHIBIT A
Task 1 Construction Plans and Technical Specifications
Taylor environmental scientists and engineers will develop draft construction plans and technical
specifications for the dune restoration planting, post and rope fencing, educational signage, and exotic
vegetation removal (if necessary). Taylor will work with County staff and stakeholders (as identified and
directed by the County) to develop the dune planting plan. Taylor will participate in two stakeholder
meetings to discuss the planting concept plan with the goal of developing a consensus among participants.
Taylor will record meeting minutes and distribute the draft meeting minutes to meeting participants for
review and comment. Following receipts of comments, Taylor will revise the draft minutes as necessary
and prepare final minutes for distribution. We anticipate the planting design will generally consist of sea
oats (Uniola paniculata) with lesser quantities of other dune grasses and flowering species intermixed or
grouped among the sea oats. The draft construction plans will depict the dune restoration design plan
provided by the County, limits of the proposed vegetation planting zones (dune foreslope, dune crest,
dune backslope, etc.), typical cross sections, planting details (species, size, quantities, and spacing), post
and rope locations and details, and educational signage locations and details. The construction plans will
include general notes regarding exotic vegetation species removal and will depict specific locations if
those areas are provided by the County. This scope of work does not include fieldwork to identify and
map exotic vegetation removal locations within the project area.
Taylor will submit the draft construction plans and specifications to the County for review and comment.
Following County review, Taylor will schedule and participate in virtual meetings as necessary to discuss
the draft construction plans and specifications and requested revisions. Taylor will revise the construction
plans and specifications as necessary based on County comments. Taylor will prepare an opinion of
probable construction cost for submittal with the final plans and specifications. Taylor will provide final
deliverables in digital (.pdf, .dwg, and .doc) and hardcopy (if requested) formats to support project bidding
and construction.
Task 2 Bid Administration Assistance
Taylor Engineering will develop the final construction bid package (contract documents) and support the
County during the bid solicitation and award phase of the project. We assume the County will prepare
and provide its standard "front-end" contract documents for incorporation into the project bid package.
We will review these documents for consistency with the construction plans and specifications. Under this
scope of work, Taylor's bid administration assistance services include the following activities:
• Compile the contract documents to include the County's standard front-end contracting and
purchasing documents, construction plans, technical specifications, and other pertinent
documents.
• Assist the County with the distribution of construction contract documents to prospective
contractors, if required.
• Attend and provide technical support for a pre -bid conference if the County organizes such a
meeting for this project.
• Assist with the development of contract document addenda in response to technical questions
from potential bidders.
• Attend the bid opening meeting, if required.
• Review bids, check contractor's technical references, and prepare a written recommendation for
contractor selection.
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EXHIBIT A
Taylor's review and recommendations will be limited to engineering and technical issues. The County will
be responsible for review and evaluation of contractors' financial condition, business licenses or
authorizations, bonding, contractual requirements, and any other non -engineering or non -technical
information. We will review the bid recommendations with the County and assist it in verifying that all
the necessary bid components are in order.
Task 3 Miscellaneous Grant Assistance (Optional Task)
Taylor will provide miscellaneous FEMA grant assistance services as directed by the County. This task may
include assistance with grant progress report submittals, compliance documentation, and general
coordination related to the FEMA grant. This work would likely occur during and after dune construction
and planting is complete. We have allocated a maximum budget of 5,000 for this task. If the labor required
to complete this task exceeds this limited budget, Taylor will consult with the County and request a
contract amendment for the additional work, if necessary.
Schedule
Taylor Engineering will complete the above -described scope of work within 150 calendar days from
receipt of the of the County's written notice to proceed.
Fee
Taylor Engineering will complete the work described herein on a time and materials basis for a total cost
not to exceed $57,007. Exhibit B provides a detailed breakdown of the proposed fees on a task -by -task
basis. Taylor will invoice for completed work with labor billed based on the negotiated rates as
documented in Agreement No. 18-7432-CZ and included here as Exhibit C.
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EXHIBIT B
TAYLOR ENGINEERING, INC.
COST SUMMARY BY TASK (ESTIMATE)
P2022-063: COLLIER CO. DUNE PLANTING DESIGN, SPECIFICATIONS, AND BID ASSISTANCE
TASK 1: Construction Plans and Technical Specifications
Labor Hours Hourly Rate Cost Task Totals
Principal
12.0
231.00
2,772.00
Project Manager
28.0
160.00
4,480.00
Senior Engineer
38.0
177.00
6,726.00
Engineer
48.0
130.00
6,240.00
Senior Environmental Specialist
56.0
167.00
9,352.00
Environmental Specialist
20.0
120.00
2,400.00
CADD Technician
68.0
107.00
7,276.00
Clerical/Administrative
8.0
73.00
584.00
Total Man -Hours 278.0
Labor Cost
TASK 2: Bid Administration Assistance
39,830.00
Total Task 1 39,830.00
Labor
Hours
Hourly Rate
Cost Task Totals
Project Manager
12.0
160.00
1,920.00
Senior Engineer
22.0
177.00
3,894.00
Senior Environmental Specialist
36.0
167.00
6,012.00
Clerical/Administrative
4.0
73.00
292.00
Total Man -Hours 74.0
Labor Cost 12,118.00
Total Task 2 12,118.00
TASK 3: Miscellaneous Grant Assistance (Optional Task)
Labor
Hours
Hourly Rate
Cost
Task Totals
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Project Manager
6.0
160.00
960.00
�-
Senior Engineer
6.0
177.00
1,062.00
Engineer
6.0
130.00
780.00
Senior Environmental Specialist
6.0
167.00
1,002.00
so
Environmental Specialist
6.0
120.00
720.00
d
CADD Technician
5.0
107.00
535.00
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Total Man -Hours
35.0
Labor Cost
5,059.00
0
Total Task 3
$ 5,059.00
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Total
$ 57,007.00
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EXHIBIT C
Rate Schedule
(Agreement No. 18-7432-CZ)
---Title-- —
. ....
11ourly Rate
1'rmclpal __..._._.
Senior Project Manager
$2........ _......_._ ._......_......t
$203 l
Project Manager
$160
Senior
...._.._._._. _....._._._...................._.'E — ._..._..._ _ . _.
_—.__...__......_.._ .... ..__....... __.._..__ Engineer __...._. _.
_._..._
$177
$130
Senior Inspector _
Ins star
$12_6
$93.�.__.__......____.__.._.__
Senior Planner
$150
Planner
.._.._......._—__._........__..._........_..__.__._.__.._._._...._..__......_.._._.._......_._..........___..._.......__......_._._._......_._..._...._..................._._...._...............__._..__._.._._._.__.._..._...._.....__.
Designer
$1.20
$140
$1.05
_.._..... _...._..... _....
Environmental �ciaiist
$120
_ Senior Environmental Specialist
$167
Scientist/Geologist
$1.15
Senior Scientist/9 eoingist
____
-------- ___ $153
_._.....__Marine-Bioi ogistMydroleolost
Senior Marine Biolo gist/H dro geolo gist
._......
_._
$145
......__...__.
_ Senior GIS Specialist_
_ GIS Specialist
Clerical/Administrative
_....__.............._....._........_...__._.............._._._.__._..............................._........._.._....._..__._....._._...._ _._..___............_._....
Senior Technician
_ _...
_$155
$115
$73
_..._._...._...._._..__.._..........._................._
$.103
................. .....
Technician
$83
Surveyor and Mapper
5125
CARD Technician
$107
Survey+ Crew:' 2 mad?_.._._...__._ _.
$145
Survey Crew - 3 man
S 180
............. ._._ ................ ___........ survey Crew - 4 man
_--- ....._._... ..
$215
Senior Architect
�........_.....__._.._....._._..._.._.____....._.._.Architect
t.................«....._._.__....._......_..._�.___..__...___-_.._._...._...___._._._
_ _ $11660
$125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will
be set forth in the Work Order agreed upon by the parties.
Z Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor
agency,
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TAYLOR ENGINEERING, INC.
ESTIMATED SCHEDULE
FOR
COLLIER COUNTY
PROFESSIONAL SERVICES LIBRARY — COASTAL ENGINEERING CATEGORY
18-7432-CZ
COLLIER COUNTY DUNE RESTORATION PLANTING CONSTRUCTION PLANS,
TECHNICAL SPECIFICATIONS, AND BID ASSISTANCE SERVICES
Estimated Project Schedule
Note: Please note this is an estimated schedule. Actual project schedule may vary depending on County -
controlled timeframes for project elements including stakeholder coordination, bidding, and construction.
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Co leY Co ukity
Procurement Services Division
Rotation Request Form
Request Date
Contract No.
Proposal Cost Estimate
Construction Cost Estimate
3/13/2023
18-7432 CZ
$407000.00
$210001000.00
Requested By (Use name as it appears in Outlook):
Division / Department:
LarryHumphries
Capital Project Planning, Impact Fees, & Program Management / Transportation Management Services
Library Category: Coastal Engineering
Work Assignment Title: Hurricane Ian - Dune Replanting
Brief Description of Requested Services:
In September 2022, Hurricane Ian destroyed our dune system along the Gulf side of Collier
County. Emergency Dune replacement is scheduled to begin April 2023 and will require new
vegetation to be planted on newly completed dunes. Engineering firm to provide a design,
technical specifications and bid administration for Barefoot, Vanderbilt, Park Shore, Naples and
Marco Island Beach Dune Vegetation Planting Project.
Re uestor:
q Larry Humphries
HumphriesLa °�9m`;"„ ies arryed bY
Signature: Oat. 2023,0313
Date:3/13/2023
rry 11 05.09-04'00'
Procurement Use Only
Vendor on Rotation: Taylor Engineering,Inc.
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McCannaC D1gita"Ya ynl by
Approved by: Date 202303;'3
ynthia 141939-04'00'
Date: 3/13/2023
Return this completed form to: ProcurementSrvcsReq@colliercountyfl.gov
Please be sure to attach the fully approved form to the requisition in SAP.
Also note that Rotations are valid for 90 days.
If you do not need these services within this time frame please let us know so we can put the
vendor back into rotation.
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Firms wishing to reject an assignment must complete a Work Rejection Form. The completed
form must be provided to both the Procurement Division and Project Manager. a
Rev. December 20 CAO
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