Agenda 5/23/2023 Item #16B5 (Change Order for Veterans Memorial Blvd. Extension phase I and II to Hardesty & Hanover Services LLC)16.B.5
05/23/2023
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1 to Professional Services Agreement No. 20-7728, CEI
Services for Veterans Memorial Boulevard Extension - Phase I and Phase II, to Hardesty & Hanover
Construction Services, LLC, adding 60 days for inspection services, reallocate existing funds to cover the
additional inspection time, and authorize the Chairman to sign the attached Change Order. (Project
Number 60198).
OBJECTIVE: To obtain approval for Change Order No. 1 to Agreement No. 20-7728, CEI Services for Veterans
Memorial Boulevard Extension - Phase I and Phase 11.
CONSIDERATIONS: On January 12, 2021 (Agenda Item I I.A), the Board approved Agreement No. 20-7728
for the Constructing Engineering and Inspection ("CEI") services for the Veterans Memorial Boulevard Extension
Phase I (the "Project") from Livingston Road to Collier County Public School site GGG (a/k/a "Aubrey Rogers
High School") to Hardesty & Hanover Construction Services, LLC ("H&H") for Phase 1 infrastructure and
improvements, benefiting High School GGG and Veterans Memorial Elementary School.
The time and expense -related items stated in Change Order No. 1 to Agreement No. 20-7728 is because the final
completion date of the construction of the Project has been extended. (see companion Item - Change Order No. 1 to
Construction Agreement No. 20-7708, Design -Build Veterans Memorial Boulevard Extension, Phase I, with
Quality Enterprises USA, Inc.), the period for the CEI services needs to be extended so that the services are
provided throughout construction and through the completion of the Project.
To insure that CEI services are present throughout construction, staff worked with H&H to create Change Order
No. 1, which provides the following:
• Cost: $0.00 added to the project cost, transfer of funds from unused tasks.
• Days: 60 Calendar Days added to the project duration.
The County's Procurement Services Division administratively approved Change Order No. 1 as authorized by the
Board's Procurement Ordinance, Section Nineteen, Contract Administration, subsection 3.b. Staff recommends
that the Board approve the attached proposed Change Order.
FISCAL IMPACT: Current project is funded by road impact fees and gas taxes. The requested action has no
additional fiscal impact.
GROWTH MANAGEMENT IMPACT: The requested actions are consistent with Growth Management
objectives and produce no negative impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
RECOMMENDATION: To approve Change Order No. 1 to Agreement No. 20-7728, "CEI Services for Veterans
Memorial Boulevard Extension - Phase I and Phase II," and authorize the Chairman to sign the attached Change
Order.
Prepared by: John Conti, Project Manager II, Transportation Engineering Division
ATTACHMENT(S)
1. CO#1 VMB H&H Signed (PDF)
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16.B.5
05/23/2023
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.5
Doc ID: 25322
Item Summary: Recommendation to approve Change Order No. 1 to Professional Services Agreement No. 20-
7728, CEI Services for Veterans Memorial Boulevard Extension - Phase I and Phase 11 - to Hardesty & Hanover
Construction Services, LLC, adding 60 days for inspection services, reallocate existing funds to cover the
additional inspection time, and authorize the Chairman to sign the attached Change Order. (Project Number
60198).
Meeting Date: 05/23/2023
Prepared by:
Title: — Transportation Engineering
Name: Kimberly Brandes
04/19/2023 11:49 AM
Submitted by:
Title: Division Director - Transportation Eng — Transportation Engineering
Name: Jay Ahmad
04/19/2023 11:49 AM
Approved By:
Review:
Growth Management and Community Development Department Jeanne Marcella
Department
Transportation Engineering Matthew Thomas Additional Reviewer
Transportation Engineering Jay Ahmad Additional Reviewer
Procurement Services Ana Reynoso Level 1 Purchasing Gatekeeper
Growth Management and Community Development Department Lisa Taylor
Procurement Services
Priscilla Doria
Additional Reviewer
Transportation Management Operations
Support
Tara Castillo
Procurement Services
Sue Zimmerman
Additional Reviewer
Transportation Management Services
Department
Trinity Scott
Procurement Services
Sandra Herrera
Procurement Director Review
County Attorney's Office
Scott Teach
Additional Reviewer
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
Community & Human Services
Maggie Lopez
Additional Reviewer
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
County Manager's Office
Geoffrey Willig
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Transportation Management Services
Completed 04/19/2023 1:44 PM
Completed 04/19/2023 2:57 PM
Completed 04/19/2023 3:16 PM
Completed 04/19/2023 5:40 PM
Additional Reviewer Completed
04/20/2023 10:20 AM
Completed 04/21/2023 2:59 PM
Additional Reviewer Completed
04/24/2023 1:14 PM
Completed 04/26/2023 10:18 AM
Transportation Completed
04/26/2023 10:23 AM
Completed 04/26/2023 10:49 AM
Completed 04/26/2023 3:10 PM
Completed 04/27/2023 8:48 AM
Completed 04/27/2023 4:16 PM
Completed 04/28/2023 9:46 AM
Completed 05/17/2023 10:43 AM
05/23/2023 9:00 AM
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16.B.5.a
cot, T county
x Contract Modification
❑ Work Order Modification
Procurement Services
Change Order Form
Contract #: 20-7728 Change #: II Purchase Order #: 4500209389 Project #: 60198
Contractor/Firm Name: Hardesty & Hanover Construction Sery Contract/Project: CEI Services for Veterans Memorial Blvd. Ext
Project Manager Name: John Conti Division Name: Transportation Engineering
Original Contract/Work Order Amount $ 2,131,949.35 01/12/21;11A Original BCC Approval Date; Agenda Item I
Current BCC Approved Amount $ 2,131,949.3 01/12/21;11A Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 2,131,949.35 06/10/2023Ph1 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total 131,949.351 0.00% Change from Current BCC Approved Arnow
Cumulative Chanaes $ 0.00 0.00% Chanae from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 02/10/2021 Original 6/10/2023 Last Approved 6/10/2023 Revised Date 8/09/2023
Date Completion Date Date (Includes this change)
# of Days Added 60 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) x Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order will add 60 days to the contract time for CEI Services for Phase 1 with the new Final Completion date of
8/9/2023 due to the added time and work for the Veterans Memorial Boulevard construction contract. This change order
will transfer excess funds from PH 1 Materials Testing $12,663.50, PH 1 Survey $10,000.00, PH 1 Peer Reviews 313.56,
PH 2 CEI $49,860.03, PH 2 Rent $12,617.01 and transfer these funds into PH 1 CEI $72,837.09 and PH 1 Rent
12,617.01.
2. The change being requested was not included in the original contract because the changes to the construction contract
were made after contract award. As this is a Design -Build project, changes and additions occurred after the project
started.
3. If this modification is not processed, the CEI contract time would expire before the construction is completed and
inspection services would not be maintained until the end of the construction project.
Prepared by:
Digitally signed by John Conti
John Conti Date: 2023.03.23 08:41:27-04'00'
John Conti, Project Manager II, Transportation Engineering
Date:
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
blgdaly agnetl 1, Steve Napp,
Steve Na I UN:C=US E=snappiQnaMeayhanover om O=Har0eaty8 3/27/23
Accepted by: pp a1,20°o32710M1�ar a.CN=SteveNappi Date:
Steven Nappi, PE, Regional Manager, Hardesty & Hanover Construction Services
ThomasMatthew Digitally signed by ThomasMatthew
Approved by: Date: 2023.03.27 10:41:50-04'00' Date:
Matthew Thomas, PE, Supervisor Project Management, Transportation Engineering
Digitally signed by AhmadJay
Approved by: AhmadJay Date: 2023.03.2712:16:36-04'00'
Jay Ahmad, PE, Division Director, Transportation Engineering
Digitally signe by
ScoaT,inity
Approved by: ScottTrinity Date: 2023.04.0314:07:28
Trinity Scott, Department Head, Transportation Management Services
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
Date:
Date:
PROCUREMENT USE ONLY
Admin
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ATTEST:
Crystal K. Kinzel, Clerk of Courts
& Comptroller
M.
Dated:
(SEAL)
Approved as to form and legality:
Scott R. Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
At
Rick LoCastro, Chairman
- (?-5rt
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Z i C11 m e YC71 a Il S U 2 Digitally signed by ZimmermanSue
Approved by: Date: 2023.04.10 21:42:02 -04'00'
(Procurement Professional)
Date:
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive (+)
Deductive (-)
Days
Added
New
Amount
1
Adding 60 days
and reallocation of
funds between
tasks that result in
net $0.00 change.
60
910
Needed in order to maintain
inspections until end of construction
project.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin
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From:
Steven Nei
To:
ContiJohn
Subject:
H&H Veterans Contract
Date:
Monday, February 27, 2023 7:02:23 AM
Attachments:
image001,ong
image002.ono
image004.ona
EXTERNAL. EMAIL.: This email is from an external source. Confirm this is a trusted sender
and use extreme caution when opening attachments or clicking links.
Hi John,
Due to the increase in construction time granted to QE in Change Order 1, H&H is requesting 60 days
be added to our CEI contract to ensure we are here to witness contractor operations. Additionally,
there are funds allotted for survey, peer reviews, and material testing that will not be used. We
would like to transfer those funds to CEI to ensure we have sufficient funds to complete the project.
Please see below for the totals:
Survey-$10, 000.00
Materials Testing-$12,663.50
Peer Reviews-$313.56
Total-$22,977.06
Please don't hesitate to reach out should you need anything else regarding this request.
Thanks,
Steve Nappi, PE
Regional Manager 1 5644 Tavilla Court, Suite 105, Naples, FL 34110
e: snappi@hardestyhanover.com
o: 941.979.5476
c: 239.229.5853
uw .hardestyhanoyer,com
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From: Steven Naooi
To: ContiJohn
Cc: MatthewThornas
Subject: RE: H&H PO 4500209389 Reallocate Funds
Date: Friday, March 17, 2023 10:43:01 AM
Attachments: image001.ona
image002.ona
image003.ona
Vet CO rev.xis
Veterans Change Order rev i.xlsx
E XTERNA1- EMAIL..,: This email is from an external source. Confirm this is a trusted sender
and use extreme` caution when opening attachments or clicking links.
Good morning gentlemen,
I have reviewed the remaining CEI funds for the Veterans Phase I project. Due to the contractor's
progress and recent change order extending contract time, we are requesting the following funds be
moved from Phase II to Phase I to ensure the successful completion of the project:
Move $49,860.03 from 00070 CON PH 2 CEI T/M to 00020 CON PH 1 CEI T/M
Move $12,617.01 from 00110 CON PH 2 RENT/UTILITIES T/M to 00060 CON PH 1 RENT/UTILITIES
Attached is the supporting documentation for this request. Please reach out if you have any
questions.
Thanks,
Steve Nappi, PE
Regional Manager 1 5644 Tavilla Court, Suite 105, Naples, FL 34110
e: snaoL)i(d)hardestyhanover.c:)rn
o: 941.979.5476
c: 239.229.5853
www. hardestyhanover.com
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