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Backup Documents 05/09/2023 Item #16A16 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP' ` A 16 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO - THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3 County Attorney Office County Attorney Office 00 ,,„ G I22'ti3 4. BCC Office Board of County Commissioners (ZL 10ICI 4/27/z. 5. Minutes and Records Clerk of Court's Office44111 � - PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Pamela Lulich/GMD-Road Maintenance Phone Number 239-252-6291 Contact/ Department Agenda Date Item was 5/9/2023 Agenda Item Number 16A.16 Approved by the BCC Type of Document - Number of Original 13013t3 Attached Documents Attached (1)Grant Agreements, 1.JPA Grant($865K) -REA -2 e��luli�rl (1)A000mpany g PO number or account number if document is ME—C(3,20V N a'r N e-cess fiitY to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate._ (Initial) Applicable) 1. Does the document require the chairman's original signature? PL 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be PL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 5. The Chairman's signature line date has been entered as the date of BCC approval of the PL 1 6 A / 6 document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip PL should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on S,9'23 and all changes made during N/A is not the meeting have been incorporated in the attached document. The County O ( an option for Attorney's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC, all changes directed by the BCC have been made,and the document is ready for the /I n ( an option for Chairman's signature. �/i/ this line. NOTE: AGREEMENT DEADLINE TO SEND RECORDED AGREEMENT TO FDOT 1/25/2022: SEND FEDEX AGREEMENT TO FDOT FOR SIGNATURE AND PRIOR TO RECORDING: Attn: Darryl Richard, District Landscape Architect (DLA) Mail Code: MS 1-28 FDOT District One 801 North Broadway Avenue Bartow, FL 33830 ENCLOSE A FEDEX RETURN ENVELOPE WITH AGREEMENT ADDRESSED TO COLLIER COUNTY. COLLIER COUNTY WILL BRING THE AGREEMENT TO THE CLERK FOR -RECORDING. F/L(Jlc. (Al R r ' R. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16A1 6 PerryDerek From: Richard, Darryl <Darryl.Richard@dot.state.fl.us> Sent: Thursday,June 22, 2023 11:02 AM To: PerryDerek; ChachereKatherine Cc: LulichPamela; PearsonMelissa; Brinson, Lisa R; Giannopoulos, Zoe Subject: Confirmation of"re-signature" on 2 documents; FPID 433173-3;JPA; LANDSCAPING; SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BLVD EXTERNAL EMAIL:This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Derek, Katherine, RE: FPID 433173-3;JPA; LANDSCAPING; SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BLVD Per our discussion today;there was a 'procedural rule' on our end that requires re-signature on both the JPA Agreement and the MOA Agreement. The signature date (on our part) has to occur after the Funds Encumbrance (on June 1, 2023). So, with your newly signed documents (for both JPA and MOA)we'll route for signature—which will now be in line with the procedural rule. We appreciate your understanding in this matter; please call me if any questions. Note: as per our conversation no changes to either agreement are proposed. Thank you, • Darryl Richard, District Landscape Architect (DLA), D1 Florida Urban Forestry Council; President-Elect Phone: 239-240-7090 Email: darryl.richard@dot.state.fl.us Ira pu ttF Se-E- ,-7 ',' it r-F^1T" Fa►2 FDOTree FxEca'Un/ d j ieE'oJFsrEJ ,BY Ft) 7' _ bb 1 Crystal K. Kinzel 16A16 curr cou,o, Collier County 0A Clerk of the Circuit Court and Comptroller 0 3315 Tamiami Trail East, Suite 102 Naples, Florida 34112-5324 <'</FR rn. °4`O cour June 30, 2023 FDOT District One Attn: Darryl Richard 801 North Broadway Ave Mail Code: MS 1-28 (DLA) Bartow, FL 33830 Re: Landscape Maintenance Installation Agreement #443173-3-58-01 Transmitted herewith is one (1) original agreement of the already approved document as referenced above, as adopted by the Collier County Board of County Commissioners of Collier County, Florida on Tuesday May 9, 2023, during Regular Session. Very truly yours, 1 -. Martha Vergara, Deputy Clerk Enclosures Phone-(239)252-2646 Fax-(239)252-2755 Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com DocuS:gn Envelope ID:9019ECB6-B1i78-4623-3388-886oAE74485E 1 6 A 6 Financial Management No.: Fund: DS Function: FLAIR Approp: 751000 433173-3-58-61 FLAIR ON.: A enc}: Collier Count} Contract Amount:S865.000 g Org.Code: 55014010106 Contract No: Vendor No.: F596000558102 JOINT PARTICIPATION AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND Collier County This Agreement, made and entered into this day of • 20_. by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (hereinafter referred to as the DEPARTMENT) and Collier County, a political subdivision of the State of Florida, existing under the Laws of Florida, (hereinafter referred to as the LOCAL GOVERNMENT), W I TN E S SETH: WHEREAS, the Parties have been granted specific Legislative Authority to enter into this Agreement pursuant to Section 3 39.12, Florida Statutes: and WHEREAS. the LOCAL GOVERNMENT by Resolution No. 2023-84 dated the 9th day of May 2023, a copy of which is attached hereto and made a part hereof. has authorized its Chairman or designee to execute this Agreement on its behalf. • WHEREAS, the DEPARTMENT is prepared, in accordance with its Fi\e-Year Work Program, to undertake the Project described as SR ti4 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BLVD. in Fiscal Year 2023. said Project being known as FM #: 433173-3-58-01, hereinafter referred to as the "Project"; and WHEREAS. the Project is on the State Highway System. is not revenue producing and is contained in the adopted Five Year Work Program; and WHEREAS, the implementation of the Project is in the interests of both the DEPARTMENT and the LOCAL GOVERNMENT and it would he most practical. expeditious, and economical for the LOCAL GOVERNMENT to perform the services to complete the Project. WHEREAS, the intent of this Agreement is to establish the terms and conditions of the funding and the production of this Project: and CAO DocuSigr.Envelope 1D:5Di8EC;86-5D78-4623-83hk3-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 2 of 14 NOW. THEREFORE, in consideration of the mutual benefits to be derived from the joint participation of this Agreement, the parties agree as follows: 1. TERM A. The term of this Agreement shall begin upon the date of signature of the last party to sign. The LOCAL GOVERNMENT agrees to complete the Project by December 30th, 2024, in accordance with the schedule described and contained in Exhibit"A"attached hereto. If the LOCAL GOVERNMENT does not complete the Project within the time period allotted, this Agreement will expire on the last day of the scheduled completion, as provided in this paragraph unless an extension of the time period is requested by the LOCAL GOVERNMENT and granted in writing by the DEPARTMENT prior to the expiration of the Agreement. Expiration of this Agreement will be considered termination of the Project.After the Project is complete, the term of this Agreement shall continue in effect and be binding on the parties in perpetuity for maintenance responsibilities of the LOCAL GOVERNMENT. 2. SERVICES AND PERFORMANCES A. The LOCAL GOVERNMENT shall provide the Construction of the Project. The Project consist of: Construction of landscape enhancements for SR 84 from Santa Barbara Blvd. to SR 951 Collier Blvd. The project will include clearing, grubbing, grading. erosion control and restoration necessary for the installation of the landscape enhancements and associated irrigation system. The general objective is for Collier County to provide contract administration, management services.. construction engineering inspection services and quality acceptance reviews of all work associated with the construction of the associated improvements, and otherwise, the LOCAL GOVERNMENT shall perform all other necessary work to complete the Project, as specified in Exhibit "A", Scope of Services attached hereto and by this reference made a part hereof Nothing herein shall he construed as requiring the LOCAL GOVERNMENT to perform any activity which is outside of the scope of services of the Project. B. The LOCAL GOVERNMENT shall provide the quantifiable, measurable and verifiable units of deliverables as specified in Exhibit "A". Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. C. The LOCAL GOVERNMENT agrees to undertake the Construction services of the Project in accordance with the latest edition of the DEPARTMENT'S Standard Specifications for �90 DocuSign Envelope ID:9D19ECB5-BD78-4623-8388-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 3 of 14 Road and Bridge Construction and DEPARTMENT Design Standards and Manual of Uniform Traffic Control Devices ("MUTCD"). The following guidelines shall apply as deemed appropriate by the DEPARTMENT: the DEPARTMENT Structures Design Manual, AASHTO Guide Specifications for the Design of Pedestrian Bridges, AASHTO LRFD Bridge Design Specifications, the FDOT Design Manual ("FDM"). Manual for Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (the "Florida Green Book") and the DEPARTMENT Traffic Engineering Manual and all applicable federal, state and local statutes, rules and regulations. D. E- VERIFY Vendors/Contractors shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract. Vendors/Contractors shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. E. This Agreement shall act to supersede the normal requirements of the LOCAL GOVERNMENT to secure separate DEPARTMENT permits for drive-way connection, right of way utilization, storm-water discharge and utilities, and this Agreement is deemed to constitute such permits. F. The LOCAL GOVERNMENT shall be responsible for obtaining clearances/permits required for the construction of the Project from the appropriate permitting authorities. G. The LOCAL GOVERNMENT shall hire a contractor prequalitied by the Department using the LOCAL GOVERNMENT'S normal competitive bid procedures to perform the construction work for the Project. The LOCAL GOVERNMENT shall provide a copy of the final contract documents to the DEPARTMENT for review and approval prior to awarding the final contract. I I. The LOCAL GOVERNMENT shall hire an FDOT pre-qualified CEI firm to perform oversight of the construction work and Verification Testing in accordance with the FY 2023-24 Standard Specifications for Road and Bridge Construction, and as amended from time to time. Administration of the CEI staff shall be under the responsible charge of a State of Florida Licensed n 0 DocuSign Envelope ID:9D19ECB6-BDi8-4623-83BB-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 4 of 14 Professional Engineer who shall provide the certification that all design and construction for the Project meets the minimum construction standards established by the DEPARTMENT. The DEPARTMENT shall have the right to approve the CEI firm. The DEPARTMENT shall have the right, but not the obligation, to perform independent testing from time to time during the course of construction of the Project. The CEI firm shall not be the same firm as the Engineer of Record. 1. After the DEPARTMENT'S approval of the design plans and prior to commencing the work described herein, the LOCAL GOVERNMENT shall receive a Notice to Proceed from the DEPARTMENT'S Project Manager, or from an appointed designee. Any work performed prior to the issuance of the Notice to Proceed is not subject to reimbursement. J. When either party receives notice of claim for damages that may have been caused by the other party in the performance of services required under this Agreement that party will immediately forward the claim to the other party. Each party will evaluate the claim, and report its findings to each other within fourteen (14)working days and jointly discuss options in defending the claim. A party's failure to promptly notify the other of a claim will not act as a waiver or any right herein. K. As to Professional Services Contracts, in lieu of the forgoing indemnification, the LOCAL GOVERNMENT agrees to include the following indemnification in all. Professional Services contracts in connection with this Agreement: "To the fullest extent permitted by Florida law and to the limit imposed by Florida Statutes 725.08, the (Name of contractor/consultant) shall be liable and agrees to he liable for and shall indemnify and hold harmless the DEPARTMENT ; LOCALGOVERNMENT, its officers and employees from any and all liabilities, damages, losses and costs, to person or property including, but not limited to, reasonable attorneys' fees to the extent arising out of or caused the negligence, recklessness, or intentionally wrongful conduct of the (Name of contractor/consultant), its subcontractors, materialmen, or agents of any tier or their employees arising out of this agreement or its performance. L. Pursuant to Section 7-13 of the DEPARTMENT Standard Specifications, the LOCAL GOVERNMENT's contractor is required to possess a general liability insurance naming the DEPARTMENT as an additional insured and insuring the DEPARTMENT and the LOCAL GOVERNMENT against any and all claims for injury or damage to persons and property, and for the loss of life or property that may occur (directly or indirectly) by reason of the LOCAL DocuStgn Envelope ID:9D i9CG8fi-BD78-4623-8388-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 5 of 14 GOVERNMENT'S contractor accessing DEPARTMENT right of way and performance of the Project, Such amount shall be carried in a minimum amount of not less than One million and 00/100 Dollars ($ 1,000,000.00) for bodily injury or death to any one person or any number of persons in any one occurrence, and not less than five million and 00/100 Dollars ($ 5.000,000.00) for property damage, or a combined coverage of not less than five million and 00/100 Dollars ($ 5,000,000.00). Additionally, the LOCALGOVERNMENT shall require the contractor to supply the DEPARTMENT with a payment and performance bond in the amount of the estimated cost of construction. provided by a surety authorized to do business in the State of Florida, payable to the LOCAL GOVERNMENT with the DEPARTMENT named as an additional obligee. The bond and insurance shall remain in effect until completion of construction and acceptance by the DEPARTMENT. Prior to commencement of the Project and on such other occasions as the DEPARTMENT may reasonably require, the contractor shall provide the DEPARTMENT with certificates documenting that the required bond and insurance coverage is in place and effective. M. Under the terms of this agreement, the plans, reports and recommendations of the Consultant will be reviewed by the DEPARTMENT for conformity with DEPARTMENT standards and agreement terms. However, review by the DEPARTMENT does not constitute detailed review or checking of design components and related details, or the accuracy with which designs are depicted on the plans. Acceptance of the work by the DEPARTMENT or Agreement termination does not constitute DEPARTMENT approval and will not relieve the Consultant of the responsibility for subsequent corrections of any errors and/or omissions and the clarification of any ambiguities. The Consultant shall make all necessary revisions or corrections resulting from errors and/or omissions on the part of the Consultant without additional compensation. If these errors and/or omissions are discovered during the construction of the project, they shall be corrected without additional compensation. N. The LOCAL GOVERNMENT through the CEI shall be responsible for monitoring construction operations to ensure that the construction work under this Agreement is performed in accordance with the approved construction documents, and that it will meet all applicable standards and that the work is performed in accord with the Terms and Conditions contained in Exhibit"J". O. The DEPARTMENT will be entitled at all times to be advised, at its request, as to the status of work being done by the LOCAL GOVERNMENT and of details thereof. DocuScgn Envelope ID:9D19EC:t36-2D78-4623-831313-B86DAE74455E 1 6 A 1 6 FM#: 433173-3-58-01 Page 6 of 14 Coordination shall be maintained by the LOCAL GOVERNMENT with representatives of the DEPARTMENT. P. Upon completion of the work authorized by this Agreement, the LOCAL GOVERNMENT shall notify the DEPARTMENT in writing of the completion: and for all design work that originally required certification by a Professional Engineer, this notification shall contain an Engineers Certification of Compliance, signed and sealed by a Professional Engineer, Exhibit "C". The certification shall state that work has been completed in compliance with the Project construction plans and specifications. If any deviations are found from the approved plans, the certification shall include a list of all deviations along with an explanation that justifies the reason to accept each deviation. 3. COMPENSATION AND REIMBURSEMENT A. Project Cost: The total estimated cost of the Project is $865,000.00 (Seven Hundred and Sixty-Six Thousand Dollars). This amount is based on the Schedule of Funding, Exhibit"B" attached hereto. B. DEPARTMENT Participation: The DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT in an amount not to exceed $865,000.00 (Eight Hundred and Sixty-five Thousand Dollars) for PROJECT Construction/Construction Engineering Inspection services (CLI). The funding for this Project is contingent upon annual appropriation by the Florida Legislature. The LOCAL GOVERNMENT agrees to bear all expenses in excess of the DEPARTMENT'S participation. The DEPARTMENT'S performance and obligation to pay under this contract is contingent upon an annual appropriation by the Florida Legislature. The parties agree that in the event funds are not appropriated to the DEPARTMENT for the Project, this Agreement may he terminated, which shall be effective upon the DEPARTMENT giving notice to the LOCAL GOVERNMENT to that effect. ii The LOCAL GOVERNMENT shall submit invoices plus supporting documentation required by the DEPARTMENT for approval and processing. Payment shall be made only after receipt and approval of goods and services unless advance p pp payments are authorized by the Department's Comptroller under Section 334.044(29), F.S., or by the Department of Financial Services under Section 215.422(14), F.S. If the Department determines that the performance of the Other Party is unsatisfactory, the Department shall notify J DocuSign Envelope ID:9D19EC E6-(3D78-4623-83BB-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 7 of 14 the Other Party of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by the Department The Other Party shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Other Party will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract noncompliance. If the corrective action plan is unacceptable to the Department, the Other Party shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the current killing period. The retainage shall be withheld until the Other Party resolves the deficiency. If the deficiency is subsequently resolved, the Other Party may bill the Department for the retained amount during the next billing period. If the Other Party is unable to resolve the deficiency, the funds retained will be forfeited at the end of the Agreement's term. (Section 287.058(l)(h). F.S.) ii) Invoices must be based on quantifiable, measurable and verifiable units of deliverables as specified in Paragraph 2.A. and in Exhibit "A", Scope of Services. Supporting documentation must establish that the deliverables were received and accepted in writing by the LOCAL GOVERNMENT and must also establish that the required minimum level of service to be performed as specified in Paragraph 2.B. was met, and that the criteria for evaluating successful completion as specified in Paragraph 2.N. was met. iii) Reimbursement for fees or other compensation for services or expenses incurred shall be submitted by the LOCAL GOVERNMENT in detail sufficient for a proper pre-audit and post-audit thereof based on the quantifiable, measurable and verifiable deliverables as established in Paragraph 2. A. and Exhibit "A", Scope of Services and said request for reimbursement/invoice must be completed and accepted in writing by the Department's Project Manager or designee prior to reimbursement. iv) The final balance due under this Agreement will be reimbursed upon the completion of all Project services, receipt of final construction cost documentation and proper submission of a detailed invoice and when the Project has been inspected, approved and accepted to the satisfaction of the DEPARTMENT in writing. DocuSign Envelope ID:9D19ECB6-13D78-4623-839a-886DAE74485E 6 FM#: 433173-3-58-01 Page 8 of 14 v) All costs charged to the Project by the LOCAL GOVERNMENT shall be supported by detailed invoices, proof of payments, contracts or vouchers evidencing in proper detail the nature and propriety of the charges. vi) Travel costs will not be reimbursed. vii) Supporting documentation must establish that the deliverables were received and accepted in writing by the Other Party and must also establish that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit A —Scope of Services or Project Description and Responsibilities was met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of charges as described in Attachment F--Contract Payment Requirements. (Reference Guide for State Expenditures Cost Reimbursement Requirements.) C. The DEPARTMENT shall have the right to retain out of any payment due the LOCAL GOVERNMENT under this Agreement, an amount sufficient to satisfy any amount due and owing to the DEPARTMENT by the LOCAL GOVERNMENT on any other Agreement between the LOCAL GOVERNMENT and the DEPARTMENT. D. The LOCAL GOVERNMENT which is providing goods and services to the DEPARTMENT should be aware of the following time frames. Upon receipt of an invoice, the DEPARTMENT has twenty (20) working days to inspect and approve the goods and services. The DEPARTMENT has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable. in addition to the invoice amount. Interest penalties of less than one dollar (S1.00) will not be enforced unless the LOCAL GOVERNMENT requests payment. Invoices which have to be returned to the LOCAL GOVERNMENT because of LOCAL GOVERNMENT preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Contractors/vendors who C,4O DocuSign Envelope ID:9D19EC86-BD78-4623-835B-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 9 of 14 may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at(850)413-5516. E. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement, and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred include the LOCAL GOVERNMENT'S general accounting records and the Project records, together with supporting documents and records, of the contractor and all subcontractors performing work on the Project, and all other records of the contractor and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs. Any discrepancies revealed by any such audit shall be resolved by a corrected final billing from the LOCAL GOVERNMENT to the DEPARTMENT. F. Any Project funds made available by the DEPARTMENT pursuant to this Agreement which are determined by the DEPARTMENT to have been expended by the LOCAL GOVERNMENT in violation of this Agreement or any other applicable law or regulation, shall be promptly refunded in full to the DEPARTMENT. Acceptance by the DEPARTMENT of any documentation or certifications, mandatory or otherwise permitted, that the LOCAL GOVERNMENT tiles shall not constitute a waiver of the DEPARTMENT'S rights as the funding agency to verify all information at a later date by audit or investigation. G. In the event this Agreement is in excess of $25,000.00 (TWENTY-FIVE THOUSAND DOLLARS AND NO/100) and a term for a period of more than one year, the provisions of Section 339.135(6) (a), Florida Statutes, are hereby incorporated as follows: "The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void. and no money may be paid on such contract. The DEPARTMENT shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and DocuS,gn Envelope ID:9019ECE36-BD78-4623-83EBB-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 10 of 14 this paragraph shall be incorporated verbatim in all contracts of the DEPARTMENT which are for an amount in excess of S25,000.00 and which have a term for a period of more than one (1 ) year." 4. COMPLIANCE WITH LAWS A. The LOCAL GOVERNMENT shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the LOCAL GOVERNMENT in conjunction with this Agreement. Failure by the LOCAL GOVERNMENT to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. B. The LOCAL GOVERNMENT shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof. The LOCAL GOVERNMENT shall not discriminate on the grounds of race, color, religion, sex or national origin in the performance of work under this Contract. C. No funds received pursuant to this Agreement may be expended for lobbying the Legislature, the judicial branch, or a state agency. D. The LOCAL GOVERNMENT and the DEPARTMENT agree that the LOCAL GOVERNMENT, its employees, and subcontractors are not agents of the DEPARTMENT as a result of this Contract. 5. TERMINATION AND DEFAULT A. This Agreement may be cancelled by the DEPARTMENT in whole or in part at any time the interest of the DEPARTMENT requires such termination. The DEPARTMENT also reserves the right to seek termination or cancellation of this Agreement in the event the LOCAL GOVERNMENT shall be placed in either voluntary or involuntary bankruptcy. The DEPARTMENT further reserves the right to terminate or cancel this Agreement in the event an assignment is made for the benefit of creditors. This contract may be cancelled by the LOCAL GOVERNMENT upon sixty (60) days written notice to the DEPARTMENT. B. If the DEPARTMENT determines that the performance of the LOCAL GOVERNMENT is not satisfactory. the DEPARTMENT shall have the option of(a) immediately terminating the Agreement, or (b) notifying the LOCAL GOVERNMENT of the deficiency with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will DocuSign Envelope ID:9D19ECB6-5Di8-4623-83613-886DAE74485E 1 6 A 1 A FM#: 433173-3-58-01 6 Page 11 of 14 be terminated at the end of such time, or (c) taking whatever action is deemed appropriate by the DEPARTMENT. C. If the DEPARTMENT requires termination of the Agreement for reasons other than unsatisfactory performance of the LOCAL GOVERNMENT, the DEPARTMENT shall notify the LOCAL GOVERNMENT of such termination, with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. D. If the Agreement is terminated before performance is completed, the LOCAL GOVERNMENT shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however. may not exceed an amount which is the same percentage of the contract price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress will become the property of the DEPARTMENT and will be turned over promptly by the LOCAL GOVERNMENT. 6. MISCELLANEOUS A. All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. B. The DEPARTMENT shall not be obligated or liable hereunder to any party other than the LOCAL GOVERNMENT. C. The LOCAL GOVERNMENT agrees to comply with Section 20.055(5), Florida Statues, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statues D. In no event shall the making by the DEPARTMENT of any payment to the LOCAL GOVERNMENT constitute or be construed as a waiver by the DEPARTMENT of any breach of covenant or any default which may then exist. on the part of the LOCAL GOVERNMENT, and the making of such payment by the DEPARTMENT while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the DEPARTMENT with respect to such breach or default. F. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements. or understandings applicable to the matters contained herein, and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that arc not contained in this document. Accordingly, it is agreed that no DocuSign Envelope ID:9Di9ECB6-8D78-4623-83BB-886DAE74485E FM#: 433173-3-58-01 Page 12 of 14 deviation from the terms hereof shall be predicated upon any prior representation or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall he effective unless contained in a written document executed with the same formality and of equal dignity herewith. F. All tracings, plans specifications. maps, models, reports, or other work product prepared or obtained under this Agreement shall be considered works made for hire for the DEPARTMENT and the LOCAL GOVERNMENT and shall at all times be and remain the property of the DEPARTMENT and the LOCAL GOVERNMENT without restriction or limitation on their use. G. This Agreement shall he governed by and interpreted in accordance with the laws of the State of Florida. Any provision herein determined by a court of competent jurisdiction, or any other legally constituted body having jurisdiction, to be invalid or unenforceable shall be severable and the remainder of this Agreement shall remain in full force and effect, provided that the invalidated or unenforceable provision is not material to the intended operation of this Agreement. H. This Agreement shall he effective upon execution by both parties and shall continue in effect and be binding on the parties until the Project is completed, any subsequent litigation is complete and terniinated, final costs are known, and legislatively appropriated reimbursements, if approved, are made by the DEPARTMENT. The DEPARTMENT may, at any stage, amend or terminate the Project in whole or in part if the DEPARTMENT determines that such action is in the best interest of the public. I. PUBLIC ENTITY CRIME INFORMATION AND ANTI-DISCRIMINATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a hid on a contract to provide any goods or services to a public entity. may not submit a hid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity. may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six (361 months from the date of being placed on the convicted vendor list. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a hid on a contract to provide any goods or services to a public entity, may not DocuSign Envelope ID:9D19ECB6-BD78-4623-838B-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 13 of 14 submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. J. All notices required pursuant to the terms hereof shall be sent by First Class United States Mail. Unless prior written notification of an alternate address for notices is sent, all notices shall be sent to the following addresses: Florida Department of Transportation Collier County Lisa.Brinson Pamela J. Lulich Local Program Administrator Landscape Operations Manager 10041 Daniels Parkway 2885 Horseshoe Drive South L Fort Myers, FL 33913 Naples, Florida 34104 K. Exhibits A, B, C, D, F, H,J, K and Attachment 0 are attached hereto and incorporated by reference. Remainder of this page intentionally left blank. DocuSign Envelope ID:9D19ECB6-BD78-4623-8388-886DAE74485E 1 6 A 1 6 FM#: 433173-3-58-01 Page 14 of 14 IN WITNESS WHEREOF, COLLIER COUNTY has caused this Agreement to be executed in its behalf through its Chairman or its designee, and the FLORIDA DEPARTMENT OF TRANSPORTATION has caused this Agreement to be executed in its behalf through its District Secretary or authorized Designee: This Agreement shall become effective on: Department to enter date COLLIER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS, ATTEST ,RY''•, K. KINZEL, CL -4, . COLLIER C , L IDA *• Ill,��" _ By: CLI✓RK - L) NAME:Rick LoCastro TITLE: CHAIRMAN Jone, -1-g ` - 3 Rick LoCastro May 9, 2023 DATE PRINT NAME DATE Attest as to Cnaims',y' is signature only COL OUNT�' G REVIEW: BY: juv4 ne 22,2023 Derek D. Perry DA I Assistant County Attorney ti STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION \ --)q,, ) ✓ 't)". D�` ATTEST BY: EXECUTIVE SECRETARY (SEAL) DISTRICT SECRETARY OR DESIGNEE DISTRICT ONE i PRINT NAME DATE PRINT NAME DATE FLA. DEPT. OF TRANS. LEGAL 1 AVAILABILITY OF FUNDS APPROVAL: REVIEW: BY: DATE 717 0 .40 DocuSign Envelope ID:9D 19ECB6-BD 78-4623-83BB-886DAE 74485E Alt Fo,•m 525-C10-6OeA STATE OP=LORIDA DEPARTMENT OF TRANSPORTATION 525.011-OA STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05i2 t EXHIBIT A PROJECT DESCRIPTION AND RESPONSIBILITIES FPN: 433173-3-58-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Collier County (the Recipient) PROJECT LOCATION: ❑ The project is on the National Highway System. ®The project is on the State Highway System. PROJECT LENGTH AND MILE POST LIMITS: MP FROMITO - 4.005/6.464 PROJECT DESCRIPTION: LANDSCAPE AND IRRIGATION: SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLiER BLVD The purpose of this Exhibit is to describe the scope of work and the responsibilities of Collier Count in connection with the construction of landscape enhancements for SR 84 (Davis Blvd.)from Santa Barbara Blvd. to SR 951 (Collier Blvd.). The project will include clearing, grubbing,grading, erosion control and restoration necessary for the installation of the landscape enhancements and associated irrigation system. The general objective is for Collier County to provide contract administration, management services. construction engineering inspection services and quality acceptance reviews of all work associated with the construction of the associated improvements. The services performed shall be in accordance with all applicable Florida Department of Transportation manuals, guidelines and specifications. Deliverables included in the Scope of Services are as follows: 1. Installation of appropriate landscaping within the medians on SR 84 (Davis Blvd.) from Santa Barbara Blvd. to SR 951 (Collier Blvd. 2. Installation of irrigation system with all appropriate Fittings and appurtenances. 3. Construction of directional bore to accommodate the irrigation system. if required. 4. Provide temporary and permanent erosion control devices to meet local and jurisdictional requirements. 5. Maintain traffic on SR 84 (Davis Blvd.) from Santa Barbara Blvd. to SR 951 (Collier Blvd.)during construction. 6.Provide,upon completion of construction. Final As-built Construction Plans,signed and sealed by a Professional Engineer or Landscape Architect, registered in the State of Florida, as appropriate. 7. Provide Construction Engineering and Inspection (CEI) and Quality Assurance Engineering. 8. Coordinate construction activities with other construction projects that are impacted by or impact this project.This includes projects unuer the jurisdictior, of local governments or other regional and state agencies. Page 1 of 2 (� O 16A16 DocuSign Envelope ID:9D19EC86-BD78-4623-83BB-886DAE7 485E SPECIAL CONSIDERATiONS BY RECIPIENT: The Recipient is required to provide a copy of the design plans for the Department's review and approval to coordinate permitting with the Department. and notify the Department prior to commencement of any right-of-way activities. The Recipient shall commence the project's activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule: a) Construction contract to be let by December 30, 2023. b)Construction to be completed by December 30, 2024. If this scheauie cannot be met, the Recipient will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of funding. SPECIAL CONSIDERATIONS BY DEPARTMENT: (not applicable; none) Page 2 of 2 ,) Oa DocuSign Envelope I0:9D19EG8643078-4623-838B-8860AE74485E 1 6 A 1 6 A':Form 525-0'3-BOe8 STA'E t.F FLORIDA DEPARTMENT OF TRANSPORTATION 525-011.0E STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 8R1 Page 1o'1 EXHIBIT B SCHEDULE OF FINANCIAL ASSISTANCE RECIPIENT NAME&BILLING ADDRESS: FINANCIAL PROJECT NUMBER: COLLIER COUNTY 433173-3-58-01 3299 TAMIAMI TRAIL,STE$700 NAPLES,FLORIDA 34112 MAXIMUM PARTICIPATION PHASE OF WORK by Fiscal Year: Indicate source of TOTAL PROJECT FUNDS LOCAL FUNDS STATE FUNDS Local funds Design-Phase 34 Maximum Department Participation $ $ $ 0 In-Kind FY: (Insert Program Name) 0 Cash FY: Maximum Department Participation $ S $ ❑In-Kind (Insert Program Name) ❑Cash Total Design Cost $ 0.00 S 0.00 5 0.00 % % % Right-of-Way-Phase 44Maximum Department Participation $ $ $ ❑In-Kind FY (Insert Program Name) ❑Cash FY; Maximum Department Participation I $ $ $ ❑In-Kind (Insert Program Name) I 0 Cash Total Right-of-Way Cost 5 0.00 5 0.00 $ 0.00 .: 75 ____________________11111111111.111.1111Millia4titi Construction-Phase 54 Maximum:.pa-tment Participation { 5 S S 0 In-Kind FY: (Insert Program Name ) 0 Cash FY: Maximum Department Participation 5 $ $ ❑In-Kind (Insert Program Name) I ❑Cash Total Construction Cost $ 0 00 5 0.00 $ 0 00 % _ Construction "a n_ :_ a-tment Participation $ 5 $ ❑In-Kind Engineering and (Insert P".=••-?1 Name) ❑Cash Inspection-Phase 64 FY: FY: Maximum Department Participation I 5 $ S ❑In-Kind (Insert P-cr-) Name) ❑Cash Total Construction Ere.--=ring and Inspection Cost 5 0.00 5 0.00 5 0.00 _ l % % l _a;l!^'ate;'w. .. .. (Phase:58) Maximum Ceoa-tietentParticipation 5865,000.00 $ $865.000.00 [] In-Kind FY:2025 (Insert Program Name! t_J Cash FY Maximum Department Participation S $ $ 0 In-Kind (Insert P•oeram Name) Q Cash Iota Cost $865.000.00 $ 0.00 5865,000.00 % % % TOTAL COST OF THE PROJECT 5865,000.00 $ 0.00 $865,000.00 COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475.FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable.reasonable.and necessary as required by Section 216 3475, F.S.Documentation is on file evidencing the methodology used and the conclusions reached. Lisa Brinson- Local Program Administrator District s(3rartt Manager Name �— u ,gne by Usa 1514iV,VIIA, 03,30/2023 13:05 PM EDT `-56AF 18EC4453422. Signature Date Od P 6 DocuSign Envelope ID-90 19ECB6-3D 8-4623-83BB-886DAE74485E 1 6 A • lit Fort 525-U10-60eC STATE OF FLORIDA DEPARTMENT SF TRANSPORTATION 525-011.0C STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05,21 Page 1 of I EXHIBIT C ENGINEER'S CERTIFICATION OF COMPLIANCE Engineer's Certification of Compliance. The Recipient shall complete and submit the following Notice of Completion and, if applicable Engineer's Certification of Compliance to the Department upon completion of the construction phase of the Project. NOTICE OF COMPLETION STATE-FUNDED GRANT AGREEMENT Between THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION and Collier County PROJECT DESCRIPTION:SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BL\/D FPID#: 433173-3-58-01 In accordance with the Terms and Conditions of the State-Funded Grant Agreement, the undersigned p'o:des notification that the work authorized by this Agreement is complete as of , 20_. By: Name: Title: ENGINEER'S CERTIFICATION OF COMPLIANCE in accordance with the Terms ano Conditions of the State-Funded Grant Agreement, the undersigned certifies that all work which originally required certification by a Professional Engineer has been completed in compliance with the Project construction plans and specifications. If any deviations have been made from 'hc approved plans. a list of all deviations, along with an explanation that justifies the reason to accept each deviation will he attached to this Certification. Also, with submittal of this certification the Recipient shall furnish the Department a set of as-built" plans certified by the Engineer o;RecordiCEi. By: P.E. SEAL: Name: Date: • Fly. JocuSign Envelope ID:9019Ei;B6-B078.4623-8358-8860AE74485E 1 6 A 1 6 A-Form 525^: -6Ca STATE OF FLORIDA DEPAR-MEf.T OF TRANSPORTATION 525-011.OD STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05/21 Page 1 of 1 EXHIBIT D RECIPIENT RESOLUTION The Recipient's Resolution authorizing entry into this Agreement is attached and incorporated into this Agreement. Docus.gn Envelope ID:9019EC(36-13D7 -4623-33B13-B+31L)AE74485E Alt Form 525-G Pi-EC6F --. .E OF FLORIDA DEPA?—'RENT OF TRANSPORTATION 525-0 i i-OF STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05:21 Page of EXHIBIT F CONTRACT PAYMENT REQUIREMENTS Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Listed below are types and examples of supporting documentation for cost relmoursemeni agreements: Salaries: Timesheets that support the hours worked on the project or activity must be kept. A payroll register, or similar documentation should be maintained. The payroll register should snow gross salary charges, fringe benefits, other deductions and net pay. If an indiviaual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. Fringe benefits: Fringe benefits should be supported by invoices showing the amount paid on behalf or the employee. e.g., insurance premiums paid. If the contract specifically states that fringe benefits will oe based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. Travel: Reimbursement for travel must oe in accordance with s. 112.061, F.S., which includes submission of the claim on the approved state travel voucher along with supporting receipts and invoices. Other direct costs: Reimbursement will be made based on paid invoices/receipts and prow of payment processing (cancelled/processed checks and bank statements). If nonexpenoable property is purchased using state funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with DMS Rule 60A-1.017, F.A.C., regarding the requirements fo.- contracts which include services and that provide for the contractor to purchase tangible personal property as defined in s- 273.02, F.S., for subsequent transfer to the State. Indirect costs: If the contract stipulates that indirect costs will be paid based on a specified rate. then the calculation should be shown. Indirect costs must be in the approved agreement budget and the entity must be able to demonstrate that the costs ace not duplicate° else\,..here as direct costs. All indirect cost rates must be evaluated for reasonableness and for allowability and must be allocated consistently. DocuSign Envelope 13:9D19EC66-BD:%8-4623-83BB-886DAE74485E 1 6 A 1 6 Contracts between state <-gencies may submit alternative documentation to substantiate the reimbursement request,which may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State Expenditures can Pe found at this web address https://www.myfloridacfo.com/Division/AA/Manuals/documents/ReferenceGuideforState Expend itures.pdf. C�,O Docusgn Envelope ID:9D19ECB6-BC7 n..:623-838B-886DAE74485E A4 Form 52S-01?-6Oe, STATE OF FLOR.DA OEPAR?/ENT OF tRAF.SPORTAT!ON 525-011-OH STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05121 Page 1 o1 1 EXHIBIT H ALTERNATIVE ADVANCE PAYMENT FINANCIAL PROVISIONS if payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes: 1. The invoiced amount to the Department for contractor(s) and consultant(s) cannot exceed the amount of the invoice received from the Recipient's contractor(s)or consultant(s). 2. All of the Recipient's costs must have been incurred and paid prior to the date of the invoice. 3. All invoices received from the Recipient shall clearly separate the cost of the contractor(s)or consultant(s) from the Recipient's costs billed to the Department. 4. All invoices submitted to the Department must provide complete documentation, including a copy of the contractor's or consultant's invoice(s), to substantiate the cost on the invoice. 5. Tne Recipient must certify on each invoice that the costs from the contractor(s) or consultant(s) are valid and have been incurred by the contractor(s)or consultant(s) 6. Each monthly invoice subsequent to tne first invoice from the Recipient must contain a statement from the Recipient tnat tne previous mantis cost incurred by the contractor(s)or consultant(s)has been paid by the Recipient to the contractor(s)or consultant(s). DecoSion Envelope ID:9D1.4ECB6-BD78-:623-83B8-b86DAE74485E 1 6 A 1 6 A-Fcrm 525-0'J-60eJ STA rC OF FLORA OE PAR T MENT OF TRANSPORTATION 525-01 1.0J STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 09;20 Page iof1 EXHIBIT J STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT) THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Awarding Agency: Florida Department of Transportation State Project Title (`I County Incentive Grant Program (CIGP), (CSFA 55.008) and CSFA ❑ Small County Outreach Program (SCOP), (CSFA 55.009) Number: J Small County Road Assistance Program (SCRAP), (CSFA 55.016) Transportation Regional Incentive Program (TRIP), (CSFA 55.026) E District Dedicated Revenue. *Away; Amount: 53865,000.00 'The state award amount may change with supplemental agreements Specific project information for CSFA Number is provided at: https://apps.fldfs com/fsaa/searchCatalog.asp: COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGRE_L.ENT: State Project Compliance Requirements for CSFA Number are provided at: https://apps.fldfs.comifsaafsearchCompliance ask:x The State Projects Compliance Supplement is provided at: https:iiapps fldfs.com/fsaa:compliance.aspx n 1 DocuSign Ervelope ID:9D i9EUE6-BD78-4623-8343B-886DAE74485E 1 6 A i 6 Air Form 525-010-50eK S7ATE O_=_AR'MENT OF TRANSPORTA'I ON 525.011.OK STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 09120 Page 1 0'I EXHIBIT K ADVANCE PROJECT REIMBURSEMENT The assurances herein shall form an integral part of this grant agreement (Agreement) between the State of Florida Department of Transportation (Department)and the Agency. Section 339.12. Florida Statutes, authorizes the local government advance project reimbursement program. In this program. a local entity provides the funding for a specific project in advance of when the Department would be able to fund the project. The Department reimburses the local entity in the year the project was initially funded in accordance with the selection below. The Agency invoices the Department after July 1 in the fiscal year(s) the project Binding is programmed in the adapted work program as of the date of execution of the Agreement and only for actual costs incurred as follows: [� if this Agreement is federally funded, the Agency may invoice a lump sum amount, up to the amount of costs incurred after the execution of the Agreement. beginning in the year(s) the project funding is programmed in the Department's Work Program as of the date of execution of the Agreement. LZ If this Agreement is state funded,for each Department fiscal year(FY)in which funding is two(2)million dollars or less. the Agency may invoice a lump sum amount. up to the amount of costs incurred after the execution of the Agreement.beginning in the year(s)the project funding is programmed in the Department's vVork Program as of the date of execution of the Agreement. i ll If this project is state funded and for resurfacing, for each Department FY in which funding is greater .an two (2) million dollars. reimbursement up to the amount of costs incurred after execution of the Agreement will oe made in six (6)equal quarterly payments in accordance with the schedule below. U If this Agreement is state funded.for each Department FY in which funding is greater than two(2)million dollars, reimbursement up to the amount of costs incurred after execution of the Agreement will be made in ten (10) equal quarterly payments in accordance with the schedule below. i invoice Invoice Month and 1 Quarterly Invoice Amount _ Number Year DEC/2024 $865,000.00 2 I !� 3 S 4 5 S S S l 5 I S Total $865,000.00 DocuSign Envelope ID.9D i9ECBEi-BD78-4623-83t3B-886DAt74485t 1 6 A 1 6 Forth 525-1,1 %,'O STATE OF FLORIDA DEPAR-WEFT OF TRA^15°O4TA1-i3N 525-011.00 STATE-FUNDED GRANT AGREEMENT PROGRAM UANAGEMENI 0521 Page 1 of 3 EXHIBIT 0 TERMS AND CONDITIONS OF CONSTRUCTION IN DEPARTMENT RiGHT OF WAY Section 10.e. of the Agreement is amended as follows for Construction on the Department's Right of Way. 1. If the Project involves construction on, under, or over the Department's right-of-way, the design work for all portions of the Project to be constructed on, under, or over the Department's right-of-way shall be submitted to the Department for review prior to any work being commenced, and the following provisions shall apply: a. The Project shall be designer] and constructed in accordance with the latest edition of the Department's Standard Specifications for Road and Bridge Construction and Department Design Standards and Manual of Uniform Traffic Control Devices("MUTCD',. Tile following guidelines shall apply as deemed appropriate by the Department: the Department Structures Design Manual, AASHTO Guide Specifications for the Design of Pedestrian Bridges, PASHTO LRFD Bridge Design Specifications, the Florida Department of Transportation Design Manual ("FDM")and the Department Traffic Engineering Manual. Designs that do not meet Department standards may be rejected by the Department at its sole discretion. The Department may allocate Department-managed resources to facilitate compliance with applicable cl esign standards. If changes to the Department approved plans are required, the Recipient shall notify the Department of the changes and receive approval from the Department prior to the changes being constructed. The Recipient shall maintain the area of the Project, at all times, and coordinate any work needs of the Department during construction of the Project. b. Tne Recipient snail notify the Department a minimum of 48 hours before beginning construction within, under, or over Department right-of-way. The Recipient shall notify the Department should construction be suspended for more than 5 working days. The Department contact person for construction is Michael Teets: FDOT FORT MYERS OPERATIONS; ADDRESS: 2981 NE Pine island Road Cape Coral, FL 33909: PHONE:239-896-8652; EMAIL: michael.teets@dot.state.fl.us. c. Tne Recipient shall be responsible for monitoring construction operations and the maintenance of traffic ('MOT") tnrougnout the course of the Project in accordance with the latest edition of the Department Standard Specifications,section 102. The Recipient is responsible for the development of a MOT plan and making any changes to that plan as necessary.The MOT plan shall be in accordance with the latest version of the Departmen. Design Standards, Index C00 series. Any MOT plan developed by the Recipient that deviates from the Department Design Standards must be signed and sealed by a professional engineer. MOT plans will -equine approval oy the Department prior to implementation. d. e Recipient snail be responsible for locating all existing utilities, both aerial and underground, and for :curing that al: utility locations be accurately documented on Inc construction plans. Alf utility conflicts shall be fully resolve°directly with the applicable utility. e. 1e Recipient will be responsible for obtaining ail permits that may be required by other agencies or local :,vernmental entities. f. 1t is hereby agreed by the Parties that this Agreement creates a permissive use only and all improvements located on, under, or over the Department's right-of-way resulting from this Agreement shall become the property of the Department. Neither the granting of the permission to use the Department right-of-way nor the placing of facilities upon the Department property shall operate to create or vest any property right to or the Recipient, except as may otherwise be provided in separate agreements. The Recipient shall not a:quire any right, title, interest or estate in Department right-of-way, of any nature or kind whatsoever, by tue of the execution, operation, effect. or performance of this Agreement including, but not limited to, the ,recipient's use. occupancy or possession of Department right-of-way. The Parties agree that this Agreement does not, and shall not be construed to, grant credit for any future transportation concurrency requirements pursuant to Chapter 163, Florida Statutes. DocuSign Envelope IL 9D19ECab-E .. c i-BsEB-8:' iJ c(4485E 6 525-011-00 PROGRAM MANAGEMENT 05121 Pays!2 of 3 g. The Recipient shall not cause any liens or encumbrances to attach to any portion of the Department's property, including but not limited to, the Department's right-of-way. h. Tne Recipient shall perform all required testing associated with the design and construction of the Project. Testing results shall be entered into the department's Materials Testing and Certification database application and the department must provide the final Materials Certification for the Project.The Department shall have the right to perform its own independent testing during the course of the Project. i. The Recipient shall exercise the rights granted herein and shall otherwise perform this Agreement in a good and workmanlike manner, with reasonable care. in accordance with the terms and provisions of this Agreement anti ail applicable teaeral.state, local. administrative,regulatory,safety and environmental laws, cones, rules, regulations, policies, procedures, guidelines, standards and permits, as the same may be constituted and amended from time to time, including, but not limited to, those of the Department.applicable Water Management District, Florida Department of Environmental Protection, Environmental Protection Recipient, the Army Corps of Engineers, the United States Coast Guard and local governmental entities, j. t'.he Department determines a condition exists which threatens the public's safety, the Department may, its discretion, cause construction operations to cease and immediately have any potential hazards etnoveo from on, under or over its right-of-way at the sole cost, expense, and effort of the Recipient. The Recipient shall bear all construction delay costs incurred by the Department. k. a Recipient shall be responsible to maintain and restore all features that might require relocation within Department right-of-way. I. ._ :a Recipient will be solely responsible for clean up or restoration required to correct any environmental or ,ealth hazards mat may ,esuit from construction operations. m. Tne acceptance procedure will include a final-walk-through"by Recipient and Department personnel. Upon completion of construction. the Recipient will be required to submit to the Department final as-built plans and an engineering certification that construction was completed in accordance to the plans. Submittal of final as-bJilt pans shall inci_,de one complete set of the signed and sealed plans on 11" X 17" plan s.,aets ano an electronic copy prepared in Portable Document Format (PDF). Prior to the termination of this Agreement, the Recipient shall remove its presence, including, but not limited to, all of the Recipient's property. machinery, and equipment from Department right-of-way and shall restore those portions of Department rignt of way disturbed or otherwise altered by the Project to substantially the same condition that existed imrnec ately prior to the commencement of the Project. n. if the Department determines t;tat the Project is not completed in accordance with the provisions of this Agreement. the Department shall deliver written notification of such to the Recipient. The Recipient shall have thirty (30) days from the date of receipt of the Department's written notice, or such other time as the Recipient and the Department mutually agree to in writing. to complete the Project and provide the Departnient with written notice of the same (tile "Notice of Completion"). If the Recipient fails to timely deliver the Notice of Completion, or if it is determined that the Project is not properly completed after receipt of the Notice of Completion, the Department, within its discretion may: 1)provide the Recipient with written authorization granting such additional time as the Department deems appropriate to correct the deficiency(ies): or 2) correct the deficiency(ies) at the Recipient's sole cost and expense, without Department liability to the Recipient for any resulting loss or damage to property, including, but not limited to, machinery and equipment. if,he Department elects to correct the deficiency(ies), the Department shall provide the Recipient with an invoice for the costs incurred by the Department and the Recipient shall pay the invoice within thirty(30)days of the date of me invoice. o. Tne Recipient snail implement best management practices for erosion and pollution control to prevent vroiation of state water quality standards. The Recipient shall be responsible for the correction of any erosion, shoaling, or water quality problems that result from the construction of the Project. OocuSign Envelope IL):9D19E;86-Bu7n-4623-83t3d-886uHE74485E 6 525•a1 1.00 FROGRAN'MANAGEMENT 05 21 Page 3 al 3 p. Portable Traf,: ,vlonitoring Site (PTMS)or a Telemetry Traffic Monitoring Site (TTMS) may exist within the vicinity of your proposed work. It is the responsibility of the Recipient to locate and avoid damage to these sites. If a PTMS or TTMS is encountered durinc construction. the Department must be contacted immediately. q. During construction, highest priority must be given to pedestrian safety. If permission is granted to temporarily close a sidewalk, it should be done with the express condition that an alternate route will be provided, ana shall continuously maintain pedestrian features to meet Americans Disability Act (ADA) standards. r. Restricted hours of operation will be from f Allowable lane closure times will be specified in the Temporary T'affic Control Plans (TTCP) J, (Allowable lane closure times, based on a Lane Closure Analysis: will be reviewed and approved by the Fort ivlyers Operations Center.), unless otherwise approved by the Operations Engineer, or designee. s. Lane closures on the state road system must be coordinated with the Public Information Office at least two eeks prior to the closure. The contact information for the Department's Public Information Office is: Janeila Newsome, PIO Officer District One 801 N. Broadway Ave. Bartow; Fonda 33830 Phone. ,363)519-2828 Note: (Highlighted sections indicate need to confirm information with District Office or appropriate DOT person managing the Agreement) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 1 6 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3 County Attorney Office County Attorney Office ✓ P 5i l 23 4. BCC Office Board of County Commissioners RL 4V 04 .Ø:/z: 5. Minutes and Records Clerk of Court's Office �"� I+2,69.4-9°1' PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Pamela Lulich/GMD-Road Maintenance Phone Number 239-252-6291 Contact/ Depaitment Agenda Date Item was 5/9/2023 OAK Q�4 "t Agenda Item Number 16A /6, Approved by the BCC b 3-02 -$ Type of Document 'Recommendation to approvo and Number of Original ..I-- Attached txc t1tc a I'lei ida of Documents Attached TrimpartaticratrttfluM�• 13ER(Jrr,c/of-rlc^l n / 0G(!/'��('rsl G,laAr Ooolc) • T T- ?, REsDLV riutJ i (2)� • n 196 rC�E cAfr i . -landscaping /9.. 'D (a) 3.jr Ctir improvements on Davis D�vmtl _ # p.// � ( 0(9Sk) (State-mead 84) f1ein Santa Da,Lara /� Boulevard to rii ane Di ivc,autlivi /�� Ti 4/- / E":56Lt1170/4 Chairrrlalr to sign and execute the r r Agreement, authorize the necessar' PPbudget mm�nrl-� ntu -,a allo t activity. PO number or account -1-1446-364+.449 .215 number if document is _ 0e to be recorded V INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? PL 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be PL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 5. The Chairman's signature line date has been entered as the date of BCC approval of the PL 6 document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip PL should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 5.1-Z1 and all changes made during p N/A is not the meeting have been incorporated in the attached document. The County V 01 an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the p N/A is not BCC,all changes directed by the BCC have been made, and the document is ready for the 00 1 an option for Chairman's signature. this line. NOTE: AGREEMENT DEADLINE TO SEND RECORDED AGREEMENT TO FDOT 1/25/2022: SEND FEDEX AGREEMENT TO FDOT FOR SIGNATURE AND PRIOR TO RECORDING: Attn: Darryl Richard, District Landscape Architect (DLA) w A Mail Code: MS 1-28 L FDOT District One n 801 North Broadway Avenue e Bartow, FL 33830 .0 ENCLOSE A FEDEX RETURN ENVELOPE WITH AGREEMENT ADDRESSED TO COLLIER COUNTY. COLLIER COUNTY WILL BRING THE AGREEMENT TO THE CLERK FOR RECORDING. 0' g � � L -rz. sEtcr qi �_\ gE-S - �b 6 , Al—, 7 -0 .........„_____, W2c W , , g ot1 EvZ I:Forms/County Forms/BCC Forms/Original Documents H6" 3 1.26.05,Revised 2.24.05;Revised 11/30/12 16A16. RESOLUTION NO. 2023 - 84 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRMAN TO EXECUTE A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION. WHEREAS, many roadside areas and median strips within Florida Department of Transportation rights of way must be maintained and attractively landscaped: and WHEREAS, the Board of County Commissioners of Collier County, Florida('`Board"), beautify and improve various rights of way by landscaping within Collier County: and WHEREAS, the Board wishes to approve and authorize its Chairman to execute a Joint Participation Agreement between Collier County. Florida and the Florida Department of Transportation. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida: Section 1. The Board hereby authorizes its Chairman to execute a Joint Participation Agreement between Collier County, Florida, and the State of Florida Department of Transportation, related to FM #: 433173-3-58-01. Section 2. The Clerk of Courts is hereby directed to send a copy of this Resolution to the Department of Transportation along with the executed Florida Highway Beautification Grant. Landscape Construction, and Maintenance Memorandum of Agreement. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, on this 7 rW day of /J"7 e y 2023. ATTEST: s -'""''.."!,, . BOARD OF COUNTY COMMISSIONERS CRYSTAL K. ICINZ'EL, ,ERK OF COLLIER COUNTY, FLORIDA Blitaimariiiiii. '� B C •Y ►limo ri y: , _ Attest as to Chairr, l t .0►fi%'"; k Rick LoCastro, Chairman iisa signature toiiri Appr d as to form and le ! : 9 ,4,- Der D. Perry ,,,, Assistant County Attorney `�\ [23-TRM-00384/1781394/1] Page 1 of 1 CAC 1 6 A 1 +E RESOLUTION NO. 2023 - 8 5 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, APPROVING AND AUTHORIZING ITS CHAIRMAN TO EXECUTE A BEAUTIFICATION GRANT AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR GRANT FUNDING FOR MEDIAN LANDSCAPE AND IRRIGATION IMPROVEMENTS ON SR 84 (DAVIS BLVD) FROM SANTA BARBARA BLVD TO FIRANO DRIVE. (FM No. 450526-1-74-01) (CONTRACT No. G2A95). WHEREAS, the State of Florida Department of Transportation (FDOT) is willing to enter into a Beautification Grant Agreement (the "Agreement") with Collier County, wherein FDOT will reimburse Collier County up to the sum of $100,000 (One Hundred Thousand Dollars) for median landscape and irrigation improvements on SR 84 (Davis Blvd) from Santa Barbara Blvd to Firano Drive (FM No. 450526-1-74-01) (Contract No. G2A95); and WHEREAS, the Collier County Board of Commissioners finds that the Agreement is in the public interest and benefits the citizens of Collier County. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. The Board of County Commissioners approves and authorizes its Chairman to sign the Agreement pertaining to FM No. 450526-1-74-01 (Contract No. G2A95). 2. The Collier County Clerk is directed to forward a certified copy of this Resolution along with the Agreement for execution by FDOT. 3. This Resolution shall take effect immediately upon adoption. THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same,this 9th day of May 2023. ATTEST:;''' ••. rr BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL; erk OF COLLIER COUNTY, FLORIDA By: • By: -.,. Attest as: e ut ler Rick LoCastro, Chairman Ap ov d as to for an egah : �L O Derek D. Perry pNN' Assistant County Attorney [23-TRM-00381/1787123/1] Page 1 of 1 �Q Crystal K. Kinzel 1 6 A 1 6 CV1T couRi• Collier County Clerk of the Circuit Court and Comptroller x 0 3315 Tamiami Trail East, Suite 102 A Naples, Florida 34112-5324 May 15, 2023 FDOT District One Attn: Darryl Richard 801 North Broadway Ave Mail Code: MS 1-28 (DLA) Bartow, FL 33830 Re: JPA between FDOT and Collier County #433173-3-58-01 Transmitted herewith is one (1) original agreement and one (1) certified resolution of the above referenced document, as adopted by the Collier County Board of County Commissioners of Collier County, Florid on Tuesday May 9, 2023, during Regular Session. Very truly yours, Martha Vergara, Deputy Clerk Enclosures Phone-(239)252-2646 Fax-(239) 252-2755 Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com Receipt# 008723620 6/12/2023 12:08:54 PM coekc----- Crystal K. Kinzel LL=ti� - Clerk of the Circuit Court and Comptroller �z - c, Tilf'CIRcJ� 0 107— _c- @cm - TR Customer Deputy Clerk Clerk Office Location CLERK TO THE BOARD/MINS Anahi Ramirez Collier County Govt. Center & REC Recordinghelp@collierclerk.com Building LA, 2nd Floor 3299 TAMIAMI TRL E STE 401 (239)252-2646 3315 Tamiami Trl E Ste 102 NAPLES, FL 34112 Naples, Florida 34112-4901 3 Documents Recorded DOC TYPE INSTRUMENT BOOK PAGE AMOUNT Agreement 6415043 6257 627 $469.00 Agreement 6415044 6257 682 $239.50 Agreement 6415045 6257 710 $698.50 TOTAL AMOUNT DUE $1,407.00 Clerk Account#: BCC ($1,407.00) BALANCE DUE $0.00 Note: 6/12/2023 12:08:54 PM Anahi Ramirez: charge account: 112-163644-649010 Department: Road maintenance Disclaimer: All transactions are subject to review/verification. The Clerk reserves the right to correct for clerical errors and to assess or refund charges as needed. &0I:100grO0@ ❑ggo Page 1 of 1 • DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA929BB07 16 A ` 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 Contract Number: G2A95 FM No.450526-1-74-01 � FEID No: 00-00-0000000 THIS AGREEMENT, entered into this 2*day of 1ry 1 Gi 2d23, by and between the State of Florida Department of Transportation,a component agency of the State of Flori , hereinafter called the DEPARTMENT, and COLLIER COUNTY, political subdivision of the State of Florida, located at 3299 Tamiami Trail E., Naples FL 34112, hereinafter called the RECIPIENT. WITNESSETH WHEREAS, the DEPARTMENT and the RECIPIENT are desirous of having the RECIPIENT make certain improvements in connection with Financial Management(FM)Number 450526-1-74-01 for landscape and irrigation improvements within medians only in COLLIER COUNTY, Florida, located on SR 84 (Davis Blvd.) [Roadway ID #03001000] from Santa Barbara Blvd. [MP 4.005] to Firano Drive [MP 4.387] herein after referred to as the Project. Refer to Exhibit "A" for a detailed Scope of Services and Exhibit"B"for a set of Project Plans attached hereto and made a part hereof; and WHEREAS, the Department is authorized under Sections 334.044 and 339.2405, Florida Statutes, to enter into this Agreement; and WHEREAS, the Florida Legislature has appropriated the amount of$100,000.00 in Fiscal Year 2023 to the Department in order to provide funding for highway beautification programs through a certified Florida Beautification Grant at the local level; and WHEREAS, the improvements are in the interest of both the RECIPIENT and the DEPARTMENT and it would be more practical, expeditious, and economical for the RECIPIENT to perform such activities; and, WHEREAS, the RECIPIENT by Resolution No. 2023-85 ,adopted on May 9 i 2023, a copy of which is attached hereto and made a part hereof, authorizes the proper officials to enter into this Agreement as Exhibit"G". NOW,THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the Project,the parties agree to the following: 1. The recitals set forth above are true and correct and are deemed incorporated herein. 2. The RECIPIENT shall be responsible for assuring that the Project complies with all applicable Federal, State and Local laws, rules, regulations, guidelines and standards, and will not discriminate on the grounds of race, color, religion, sex, national origin, age or disability in the performance of work under the Agreement. 3. The DEPARTMENT agrees to make all previous studies, maps, drawings, surveys and other data and information pertaining to the Project available to the RECIPIENT at no extra cost. 4. The RECIPIENT shall have the sole responsibility for resolving claims and requests for additional work for the Project. The RECIPIENT will make best efforts to obtain the DEPARTMENT'S input in its decisions. 5. The DEPARTMENT agrees to compensate the RECIPIENT for activities as described in Exhibit "B". The total cost of the Project is estimated at $104,814.50. The DEPARTMENT agrees to pay up to a maximum amount of $100,000.00 for actual costs incurred. The RECIPIENT shall submit progress billings to the DEPARTMENT on a quarterly basis. The balance of the Project cost shall be the sole responsibility of and paid by the RECIPIENT. The RECIPIENT acknowledges and agrees that the DEPARTMENT'S obligation to make payment under the AGREEMENT is contingent upon an annual appropriation by the Florida legislature. INSTR 6415043 OR 6257 PG 627 O RECORDED 6/12/2023 12 08 PM PAGES 55 C� CLERK OF THE CIRCUIT COURT AND COMPTROLLER Page 1 of 17 COLLIER COUNTY FLORIDA REC$469.00 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 6. This Agreement and Exhibit "C", attached hereto and made a part hereof shall act to supersede the normal requirements of the RECIPIENT to secure a separate DEPARTMENT landscape permit and this agreement is deemed to constitute such permit.The DEPARTMENT shall retain any rights in relation to the RECIPIENT as if it has issued a permit. 7. The RECIPIENT shall: (a) Utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the RECIPIENT during the term of the contract; and (b) Expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 8. The RECIPIENT must certify that the installation of the project is completed by a Contractor prequalified by the DEPARTMENT as required by Section 2 of the Standard Specifications for Road and Bridge Construction (2016), as amended unless otherwise approved by the DEPARTMENT in writing or exhibit past project experience in the last five years that are comparable in scale, composition, and overall quality of the site identified within the scope of services of this project. ❑ CEI Requirement(Check where applicable) 9. Construction Engineering Inspection (CEI) services will be provided by the RECIPIENT by hiring a DEPARTMENT prequalified consultant firm including one individual that has completed the Advanced Maintenance of Traffic Level Training, unless otherwise approved by the DEPARTMENT in writing. The CEI staff shall be present on the Project at all times that the contractor is working. Administration of the CEI staff shall be under the responsible charge of a State of Florida Licensed Professional Engineer. The DEPARTMENT shall approve all CEI personnel. The RECIPIENT is hereby precluded from having the same consultant firm providing design services. 10. This Agreement and any interest herein shall not be assigned, transferred or otherwise encumbered by the RECIPIENT under any circumstances without the prior written consent of the DEPARTMENT. However, this Agreement shall run to the DEPARTMENT and its successors. 11. Except as otherwise set forth herein, this Agreement shall continue in effect and be binding to both the RECIPIENT and the DEPARTMENT until the Project is accepted in writing by the DEPARTMENT'S Project Manager as complete, or June 30,2023, whichever occurs first. The DEPARTMENT and RECIPIENT may agree to extend this Agreement in writing. The RECIPIENT shall delegate signature authority for the RECIPIENT to County Administrator. 12. The RECIPIENT shall provide the following quantifiable, measurable, and verifiable units of deliverables. Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. The deliverables for the Project are shown in Exhibit "D" Deliverables, attached hereto and made a part hereof.The RECIPIENT will need DEPARTMENT approval, in writing, if deviating from these deliverables and the Landscape Plans as shown in Exhibit"B"when approved by the DEPARTMENT. As limited by paragraph number 5, the RECIPIENT will be reimbursed for actual expenses incurred during the Agreement time period that are directly related to the installation of landscape improvements as set forth in this Agreement.The RECIPIENT will submit a written progress report by the 15th day of the month following the installation attesting to the actual number of large and/or small plants installed,along with all irrigation parts received and installed at the Project site. Upon completion of all outstanding contractors'deficiencies(punch-list items),the RECIPIENT will notify the DEPARTMENT'S District Landscape Architect who is responsible for the review and acceptance of the landscape improvements contemplated in this Agreement. O Page2of17 �� DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 13. Upon completion, and authorized by this Agreement, the RECIPIENT shall notify the DEPARTMENT in writing of the completion for all design work that originally required certification by a Registered Landscape Architect. This notification shall contain a Landscape Architect's Certification of Compliance Letter, signed and sealed by a Registered Landscape Architect. The certification letter shall state that work has been completed in compliance with the Project construction plans and specifications. If any deviations per paragraph number 11 are found from the approved plans,the certification shall include a list of all deviations along with an explanation that justifies the reason to accept each deviation. 14. The RECIPIENT shall agree to maintain all landscape improvements at its sole cost and expense and in accordance with the terms of the Landscape Maintenance Memorandum of Agreement attached hereto and made a part hereof as Exhibit"E". 15. Upon completion and certification of the Project,the RECIPIENT must submit the Final Invoice to the DEPARTMENT within 180 days after the final acceptance of the Project which may follow the 365 day warranty period. Invoices submitted after the 180 day time period may not be paid. 16. There shall be no reimbursement for travel expenses under this Agreement. 17. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. If the Department determines that the performance of the RECIPIENT is unsatisfactory, the Department shall notify the RECIPIENT of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by the Department. The RECIPIENT shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the RECIPIENT will address all issues of contract non-performance, unacceptable performance,failure to meet the minimum performance levels,deliverable deficiencies,or contract non- compliance. If the corrective action plan is unacceptable to the Department, the RECIPIENT shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall be withheld until the RECIPIENT resolves the deficiency. If the deficiency is subsequently resolved, the RECIPIENT may bill the Department for the retained amount during the next billing period. If the RECIPIENT is unable to resolve the deficiency,the funds retained will be forfeited at the end of the Agreement's term. 18. Invoices shall be submitted by the RECIPIENT in detail sufficient for a proper pre-audit and post audit based on the quantifiable, measurable and verifiable units of deliverables as established in Exhibit "B" and Exhibit "D". Deliverables must be received and accepted in writing by the Department's Project Manager prior to payments. 19. Supporting documentation must establish that the deliverables were received and accepted in writing by the RECIPIENT and must also establish that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Section 12 has been met. 20. The RECIPIENT understands and agrees to comply with Section 20.055(5), Florida Statues, and to incorporate in all subcontracts the obligation to understand and comply with Section 20.055(5), Florida Statutes. 21. RECIPIENT providing goods and services to the DEPARTMENT should be aware of the following time frames. The DEPARTMENT has (10) ten working days to inspect and approve the goods and services where working day is defined as any day of the week excluding Saturday, Sunday and any legal holiday as designated in Section 110.117, Florida Statutes. The DEPARTMENT has (20)twenty working days to deliver a request for payment(voucher)to the Department of Financial Services. The (20)twenty working days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. The RECIPIENT providing goods and services to the DEPARTMENT should be aware of the following time frames. Inspection and approval of goods or Page 3 of 17 C'�O DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA929BB07 16 A 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 services shall take no longer than (20)twenty working days. The DEPARTMENT has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. 22. If a payment is not available within (40) forty days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the RECIPIENT. Interest penalties of less than one (1) dollar will not be enforced unless the RECIPIENT requests payment. Invoices that have to be returned to a RECIPIENT because of RECIPIENT preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT. 23. A Vendor Ombudsman has been established within the Department of Financial Services.The duties of this individual include acting as an advocate for RECIPIENT who may be experiencing problems in obtaining timely payment(s)from a state agency. The Vendor Ombudsman may be contacted at(850)413-5516. 24. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred include the RECIPIENT'S general accounting records and the Project records, together with supporting documents and records,of the contractor and all subcontractors performing work on the Project, and all other records of the Contractor and subcontractors considered necessary by the Department for a proper audit of costs. 25. In the event this contract is for services in excess of TWENTY-FIVE THOUSAND DOLLARS($25,000.00)and a term for a period of more than one year,the provisions of Section 339.135(6)(a), Florida Statutes,are hereby incorporated: "The department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract.The department shall require a statement from the comptroller of the department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts of the department which are for an amount in excess of$25,000 and which have a term for a period of more than 1 year." 26. The administration of resources awarded through the Department to the Recipient by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor General, or any other state official. The Recipient shall comply with all audit and audit reporting requirements as specified below. (a) In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures may include, but not be limited to, on-site visits by Department staff, and/or other procedures. By entering into this Agreement, the Recipient agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the state Chief Financial Officer(CFO)or Auditor General. Page 4 of 17 CEO DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 1 6 A 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 (b) The Recipient, as a"nonstate entity"as defined by Section 215.97(2)(n), Florida Statutes, and as a recipient of state financial assistance awarded by the Department through this Agreement is subject to the following requirements: i) In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of the threshold established by Section 215.97, Florida Statutes, in any fiscal year of the Recipient, the Recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities)or 10.650(nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit"F"to this Agreement provides the specific state financial assistance information awarded through the Department by this Agreement needed by the Recipient to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended in a fiscal year, the Recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department,other state agencies,and other non-state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non-state entity for Federal program matching requirements. ii) In connection with the audit requirements, the Recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local government entities)or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General. iii) If the Recipient expends less than the threshold established by Section 215.97, Florida Statutes, in state financial assistance in a fiscal year,an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required; however, the Recipient must provide to the Department a certification of exemption to FDOTSingleAudit(@..dot.state.fl.us no later than 9 months after the end of the Recipient's fiscal year for each applicable audit year. In the event that the Recipient expends less than the threshold established by Section 215.97, Florida Statutes, in state financial assistance in a fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Recipient's resources (i.e., the cost of such an audit must be paid from the Recipient's resources obtained from other than State entities). iv) Copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, FL 32399-0405 Email: FDOTSingleAudit(a�dot.state.fl.us and State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email:flaudgen localgovt(c�aud.state.fl.us v) Any copies of financial reporting packages, reports, or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters Page 5 of 17 ��O 16A16 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OoC-07/17 10.550(local governmental entities)or 10.650(non-profit and for-profit organizations), Rules of the Auditor General, as applicable. vi) The Recipient, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650 (non-profit and for-profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Recipient in correspondence accompanying the reporting package. vii) Upon receipt,and within 6 months,the Department shall review the Recipient's financial reporting package, including the management letters and corrective action plans,to the extent necessary to determine whether timely and appropriate corrective action has been taken with respect to audit findings and recommendations pertaining to the state financial assistance provided through the Department by this Agreement. If the Recipient fails to have an audit conducted consistent with Section 215.97, Florida Statutes,the Department may take appropriate corrective action to enforce compliance, in accordance with Section 215.97(8)(I), Florida Statutes. viii) As a condition of receiving state financial assistance, the Recipient shall allow the Department, or its designee, the CFO or Auditor General access to the Recipient's records, including project records, and the independent auditor's working papers as necessary. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is complete or the dispute is resolved. (c) The Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued, and shall allow the Department, or its designee, the CFO or Auditor General access to such records upon request. The Recipient shall ensure that the audit working papers are made available to the Department, or its designee, the CFO, or Auditor General upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Department. (d) The RECIPIENT shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the RECIPIENT in conjunction with this Agreement. Failure by the RECIPIENT to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. 27. The RECIPIENT warrants that it has not employed or obtained any company or person, other than bona fide employees of the RECIPIENT, to solicit or secure this Agreement, and it has not paid or agreed to pay any company, corporation, individual or firm, other than a bona fide employee employed by the RECIPIENT. For breach or violation of this provision, the DEPARTMENT shall have the right to terminate the Agreement without liability. 28. The Agreement affirms that RECIPIENT is aware of the provisions of Section 287.133(2)(a), Florida Statutes. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor,supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty six (36)months from the date of being placed on the convicted vendor list. The RECIPIENT agrees that it shall not violate Section 287.133(2)(a), Florida Statutes, and further acknowledges and agrees that any conviction during the term of this Agreement may result in the termination of this Agreement. 29. The RECIPIENT affirms that it is aware of the provisions of Section 287.134(2)(a), Florida Statutes. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any O Page 6 of 17 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1D0AA929BB07 1 6 A 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity, and may not transact business with any public entity. The RECIPIENT further agrees that it shall not violate Section 287.134(2)(a), Florida Statutes, and acknowledges and agrees that placement on the list during the term of this Agreement may result in the termination of this Agreement. 30. CLAIMS: When the Department received notice of a claim for damages that may have been caused by the RECIPIENT in the performance of services required under this Agreement, the Department will immediately forward the claim to the RECIPIENT. 31. In a contract executed between the RECIPIENT and one or more contractors arising out of this Agreement, such contract shall state that: To the fullest extent permitted by law the RECIPIENT's contractor shall indemnify and hold harmless the RECIPIENT, the State of Florida, Department of Transportation, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful conduct of contractor and persons employed or utilized by contractor in the performance of this Contract. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and RECIPIENT'S sovereign immunity. In a contract executed between the RECIPIENT and one or more consultants arising out of this Agreement, such contract shall state that: To the fullest extent permitted by law,the RECIPIENT's consultant shall indemnify and hold harmless the RECIPIENT, the State of Florida, Department of Transportation, and its officers and employees from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney fees to the extent caused, in whole or in part, by the professional negligence, error or omission, recklessness, or intentional wrongful conduct of the consultant or persons employed or utilized by the consultant in the performance of the Agreement. This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and RECIPIENT'S sovereign immunity. 32. This Agreement shall be exclusively governed by and construed in accordance with the laws of the State of Florida. In the event of a conflict between any portion of the contract and Florida law, the laws of Florida shall prevail. The RECIPIENT agrees to waive forum and venue and that the DEPARTMENT shall determine the forum and venue in which any dispute under this agreement is decided. 33. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein, and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document except the Landscape Maintenance Memorandum of Agreement between the DEPARTMENT and the RECIPIENT which is included as Exhibit "E". Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representation or agreements whether oral or written. It is further agreed that no modification, amendment, or alteration in the terms and conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. Page 7 of 17 c�O DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 6 A 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 34. Any or all notices (except invoices) given or required under this Agreement shall be in writing and either personally delivered with receipt acknowledged or sent by certified mail, return receipt requested. All notices delivered shall be sent to the following addresses: If to the DEPARTMENT: If to the RECIPIENT: State of Florida Department of Transportation Collier County Road Maintenance Division District Landscape Architect(District 1) 2885 Horseshoe Drive South 801 N. Broadway Ave., Bartow, FL 33830 Naples, Florida 34104 Attention: Darryl Richard Contact: Pamela J. Lulich Title: District Landscape Architect Title: Landscape Operations Manager A second copy to: District Maintenance Engineer With a copy to: Director, Road Maintenance Division 35. LIST OF EXHIBITS Exhibit A: Scope of Services Exhibit B: Project Plans Exhibit C: Permit Requirements Exhibit D: Deliverables Exhibit E: Landscape Maintenance Memorandum of Agreement Exhibit F: State Financial Assistance (Florida Single Audi Act) Exhibit G: Agency Resolution IN WITNESS WHEREOF, this Agreement is to be executed below for the purposes specified herein. Authorization has been given to enter into and execute this Agreement by Resolution 2023-85 , hereto attached. BOARD OF COUNTY COMMISSIONERS STATE OF FLORIDA COLLIER COU / DEPARTMENT •F TR' '•RT T N BY: / % BY: Authorized Signature r¢ed .ignature NAME: Rick LoCastro NAM 014 M let, JJ (Print/Type) (Prrin. TITLE: Chairman TITLE: It �LR/PI P/ ia SeCflefitir (Print/Type) (Print/Type) . n DATE: 0.5/24/1.0Z� CRYSTAL K. KINZEL, CLEF ATTEST: ! +► �'^ � ►, .A L) ATTEST: �/ /7)/1e--i"J (SEAL) r TITLE: Deputy'Clerk om, ignatu •4• y TITLE: /// Print Name tkrtettf.xvtila "►Q, A"PR•VED AS T R LEGAL r LEGAL REVIEW: S FFI• ENCY: 1 ' \ I .r•�... Derek D. Perry i �O�"� Office of the General Cou (►•- Assistant County Attorney \�' Don Conway, Senior Attorne ' IT O Page 8 of 17 G� DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 16 A ! 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 EXHIBIT A SCOPE OF SERVICES The RECIPIENT COLLIER COUNTY agrees to make certain landscape and irrigation improvements within medians only on SR 84 (Davis Blvd.) [Roadway ID #030010001 from Santa Barbara Blvd. IMP 4.0051 to Firano Drive f MP 4.387 1 and will subsequently furnish, construct, and inspect the landscape and irrigation as shown in the plans and specifications prepared by Michael A. McGee, RLA dated July 1, 2022.The following conditions shall apply: (a) The current Florida Department of Transportation Design Standard Plans Index 580 must be adhered to. (b) Lateral offset as specified in the Florida Department of Transportation Design Manual (FDM). (c) Landscape materials shall not obstruct roadside signs or the outdoor advertising view zones for permitted outdoor advertising signs per Florida Statutes 479.106. (d) Landscape materials shall be of a size, type and placement so as not to impede large machine mowing that the DEPARTMENT currently provides and will continue to provide at the same frequency. (e) Should the RECIPIENT elect to design, furnish and construct irrigation, all costs associated with water source connection(s), continued maintenance of the distribution system and water, and electricity costs shall be born solely by the RECIPIENT.All permits(including tree permits),fees,and any mitigation associated with the removal,relocation or adjustments of these improvements are the RECIPIENT'S responsibility. (f) During the installation of the Project and future maintenance operations, maintenance of traffic shall be in accordance with the current edition of the MUTCD and the current Department Design Standards. (g) If there is a need to restrict the normal flow of traffic it shall be done in accordance with the approved Maintenance of Traffic Plan (see Exhibit B). The party performing such work shall give 48 hour notice to the local law enforcement agency within whose jurisdiction such road is located prior to commencing work on the Project. The DEPARTMENT'S Public Information Office shall also be notified by phone at 1-800-292-3368 at least 48 hours in advance. (h) The RECIPIENT shall be responsible to clear all utilities within the Project limits. Page 9 of 17 C'�O DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA9290B07 16 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 EXHIBIT B PROJECT PLANS Please see attached plans prepared by: Michael A. 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IBL L z a) `��Y r s v `l I e, >C r, I W , in v ti W r • ti 1- - a `> °� z � In z Q - 1 ; a w7Q » 56 i. <� '1, - iJ ' '1 1_• 1 i ! ! JS: iri�l a� • T N j i .. , * C 19i 9 1.{'..r f �it oi I - 0 Q� ' V "�1 � Z 1 k I ; o �� z � ' "~ IL ` L `.?s u5'w ? 0 Fj.1. U 1 . }cau' -f u an i- v` 0si. ,,Q - 'Ciro ii Li --- • I =E CO °I6 I 1 3 - ; + v I I 28 z , /e , I ;o O r 13 �1 1, r o) ; ,1111 F a Y... O ;. c 1_,..- � CC a 4✓, .rya 6 z r w ts -�1.\ rya is o A 0 g A 8 a DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 A 6 650-50-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 EXHIBIT C PERMIT REQUIREMENTS 1. The Project shall be designed and constructed in accordance with the latest edition of the DEPARTMENT'S Standard Specifications for Road and Bridge Construction and DEPARTMENT Design Standards and Manual of Uniform Traffic Control Devices ("MUTCD"). The following guidelines shall apply as deemed appropriate by the DEPARTMENT: the DEPARTMENT Structures Design Manual, AASHTO Guide Specifications for the Design of Pedestrian Bridges, AASHTO LRFD Bridge Design Specifications, the DEPARTMENT Plans Preparation Manual ("PPM"),also known as the "Design Manual", Manual for Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (the"Florida Green Book")and the DEPARTMENT Traffic Engineering Manual. The RECIPIENT will be required to submit any construction plans required by the DEPARTMENT for review and approval prior to any work being commenced. Should any changes to the plans be required during construction of the Project, the RECIPIENT shall be required to notify the DEPARTMENT of the changes and receive approval from the DEPARTMENT prior to the changes being constructed. The RECIPIENT shall maintain the area of the project at all times and coordinate any work needs of the DEPARTMENT during construction of the project. 2. The RECIPIENT shall notify the DEPARTMENT a minimum of 48 hours before beginning construction within DEPARTMENT right of way. The RECIPIENT shall notify the DEPARTMENT should construction be suspended for more than 5 working days. The DEPARTMENT contact person for construction is Michael Teets at Fort Myers Operations located at 2981 NE Pine Island Road Cape Coral, FL 33909, Telephone number 239-896-8652, Email address michael.teets(a�dot.state.fl.us 3. The RECIPIENT shall be responsible for monitoring construction operations and the maintenance of traffic ("MOT") throughout the course of the project in accordance with the latest edition of the DEPARTMENT Design Manual. The RECIPIENT is responsible for the development of a MOT plan and making any changes to that plan as necessary. The MOT plan shall be in accordance with the latest version of the DEPARTMENT Design Standard Plans Index 201. Any MOT plan developed by the RECIPIENT that deviates from the DEPARTMENT Design Standards must be signed and sealed by a professional engineer. MOT plans will require approval by the DEPARTMENT prior to implementation. 4. The RECIPIENT shall be responsible for locating all existing utilities, both aerial and underground,and for ensuring that all utility locations be accurately documented on the construction plans.All utility conflicts shall be fully resolved directly with the applicable utility. 5. The RECIPIENT will be responsible for obtaining all permits that may be required by other agencies or local governmental entities. 6. It is hereby agreed by the parties that this Agreement creates a permissive use only and all improvements resulting from this Agreement shall become the property of the DEPARTMENT. Neither the granting of the permission to use the DEPARTMENT right of way nor the placing of facilities upon the DEPARTMENT property shall operate to create or vest any property right to or in the RECIPIENT, except as may otherwise be provided in separate agreements. The RECIPIENT shall not acquire any right, title, interest or estate in DEPARTMENT right of way, of any nature or kind whatsoever, by virtue of the execution, operation, effect, or performance of this Agreement including, but not limited to, the RECIPIENT's use, occupancy or possession of DEPARTMENT right of way. The parties agree that this Agreement does not, and shall not be construed to,grant credit for any future transportation concurrency requirements pursuant to chapter 163, Florida Statutes. 7. The RECIPIENT shall not cause any liens or encumbrances to attach to any portion of the DEPARTMENT'S property, including but not limited to, DEPARTMENT RIGHT-OF-WAY. CPO Page 11 of 17 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 1. 6 A. 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 8. The RECIPIENT shall perform all required testing associated with the design and construction of the project. Testing results shall be made available to the DEPARTMENT upon request.The DEPARTMENT shall have the right to perform its own independent testing during the course of the Project. 9. The RECIPIENT shall exercise the rights granted herein and shall otherwise perform this Agreement in a good and workmanlike manner, with reasonable care, in accordance with the terms and provisions of this Agreement and all applicable federal, state, local, administrative, regulatory, safety and environmental laws, codes, rules, regulations, policies, procedures, guidelines, standards and permits, as the same may be constituted and amended from time to time, including, but not limited to, those of the DEPARTMENT, applicable Water Management District, Florida Department of Environmental Protection, Environmental Protection Agency, the Army Corps of Engineers, the United States Coast Guard and local governmental entities. 10. If the DEPARTMENT determines a condition exists which threatens the public's safety, the DEPARTMENT may, at its discretion, cause construction operations to cease and immediately have any potential hazards removed from its right of way at the sole cost, expense, and effort of the RECIPIENT. The RECIPIENT shall bear all construction delay costs incurred by the DEPARTMENT. 11. The RECIPIENT shall be responsible to maintain and restore all features that might require relocation within the DEPARTMENT right of way. 12. The RECIPIENT will be solely responsible for clean up or restoration required to correct any environmental or health hazards that may result from construction operations. 13. The RECIPIENT will be required to maintain the Project until final acceptance by the DEPARTMENT. The acceptance procedure will include a final "walk-through" by RECIPIENT and DEPARTMENT personnel. Upon completion of construction, the RECIPIENT will be required to submit to the DEPARTMENT final as-built plans and an engineering certification that construction was completed in accordance to the plans.Submittal of the final as-built plans shall include one complete set of the signed and sealed plans on 11"X 17" plan sheets and an electronic copy prepared in Portable Document Format (PDF). Prior to the termination of this Agreement, the RECIPIENT shall remove its presence, including, but not limited to, all of the RECIPIENT's property, machinery, and equipment from DEPARTMENT right of way and shall restore those portions of DEPARTMENT right of way disturbed or otherwise altered by the Project to substantially the same condition that existed immediately prior to the commencement of the Project. 14. If the DEPARTMENT determines that the Project is not completed in accordance with the provisions of this Agreement, the DEPARTMENT shall deliver written notification of such to the RECIPIENT. The RECIPIENT shall have thirty (30) days from the date of receipt of the DEPARTMENT'S written notice, or such other time as the RECIPIENT and the DEPARTMENT mutually agree to in writing,to complete the Project and provide the DEPARTMENT with written notice of the same (the "Notice of Completion"). If the RECIPIENT fails to timely deliver the Notice of Completion, or if it is determined that the Project is not properly completed after receipt of the Notice of Completion, the DEPARTMENT, within its discretion may: 1) provide the RECIPIENT with written authorization granting such additional time as the DEPARTMENT deems appropriate to correct the deficiency(ies); or 2) correct the deficiency(ies) at the RECIPIENT's sole cost and expense, without DEPARTMENT liability to the RECIPIENT for any resulting loss or damage to property, including, but not limited to, machinery and equipment. If the DEPARTMENT elects to correct the deficiency(ies), the DEPARTMENT shall provide the RECIPIENT with an invoice for the costs incurred by the DEPARTMENT and the RECIPIENT shall pay the invoice within thirty(30) days of the date of the invoice. 15. The RECIPIENT shall implement best management practices for erosion and pollution control to prevent violation of state water quality standards. The RECIPIENT shall be responsible for the correction of any erosion, shoaling, or water quality problems that result from the construction of the Project. O Page 12 of 17 GA DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 1 6 A 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 16. Portable Traffic Monitoring Site (PTMS) or a Telemetry Traffic Monitoring Site (TTMS) may exist within the vicinity of your proposed work. It is the responsibility of the RECIPIENT to locate and avoid damage to these sites. If a PTMS or TTMS is encountered during construction, the Planning and Environmental Management Office (PL&EM) must be contacted immediately at 863-220-3450. 17. During construction, highest priority must be given to pedestrian safety. If permission is granted to temporarily close a sidewalk, it should be done with the express condition that an alternate route will be provided, and shall continuously maintain pedestrian features to meet Americans Disability Act(ADA)standards. 18. Restricted hours of operation will be from 9:00 am to 3:30 pm, (Monday-Friday), unless otherwise approved by the Operations Engineer, or designee. 19. Lane closures on the state road system must be coordinated with the Public Information Office at least two weeks prior to the closure. The contact information for the DEPARTMENT's Public Information Office is: Janella Newsome Florida Department of Transportation Public Information Office 801 N. Broadway Avenue Bartow , Florida 33830 Phone(863)519-2828 Ci�O Page 13 of 17 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 16 A 16 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OGC-07/17 EXHIBIT D DELIVERABLES Financial Management Number: FPID 450526-1-74-01; CONTRACT G2A95 LANDSCAPING; SR 84(Davis Blvd.)from Santa Barbara Blvd. [MP 4.005]to Firano Drive [ MP 4.387] Roadway ID: 03001000 The purpose of this Exhibit is to describe the DELIVERABLES of COLLIER COUNTY in connection with the construction of landscape and irrigation improvements within medians only on SR 84(Davis Blvd.)from Santa Barbara Blvd.to Firano Drive. The project will include clearing, grubbing, grading, erosion control and restoration necessary for the installation of the landscape and irrigation improvements within medians only. The general objective is for COLLIER COUNTY to provide contract administration, management services, construction engineering inspection services and quality acceptance reviews of all work associated with the construction of the associated improvements. The services performed shall be in accordance with all applicable Florida Department of Transportation manuals, guidelines and specifications. DELIVERABLES ARE NOTED IN EXHIBIT D-DELIVERABLES PLEASE SEE ATTACHED O Page 14 of 17 C'� DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA929BB07 16 '" i 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07in EXHIBIT E LANDSCAPE MAINTENANCE MEMORANDUM OF AGREEMENT PLEASE SEE ATTACHED Page 15 of 17 CEO DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1D0AA929BB07 16 A 16 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT occ-07/17 EXHIBIT F STATE FINANCIAL ASSISTANCE(FLORIDA SINGLE AUDIT ACT) THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Awarding Agency: Florida Department of Transportation State Project HIGHWAY BEAUTIFICATION GRANTS—KEEP FLORIDA BEAUTIFUL Title: CSFA Number: 55.003 *Award Amount: $ 100,000.00 *The state award amount may change with supplemental agreements Specific project information for CSFA Number 55.003 is provided at: https://apps.fldfs.com/fsaa/searchCataloq.aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.003 are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx �,Page 16 of 17 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 16 A 1 6 650-050-10 FLORIDA DEPARTMENT OF TRANSPORTATION PRODUCTION SUPPORT BEAUTIFICATION GRANT OCC-07/17 EXHIBIT G AGENCY RESOLUTION PLEASE SEE ATTACHED G�O Page 17 of 17 16A16 EXHIBIT G RESOLUTION NO. 2023 - 8 5 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, APPROVING AND AUTHORIZING ITS CHAIRMAN TO EXECUTE A BEAUTIFICATION GRANT AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR GRANT FUNDING FOR MEDIAN LANDSCAPE AND IRRIGATION IMPROVEMENTS ON SR 84 (DAVIS BLVD) FROM SANTA BARBARA BLVD TO FIRANO DRIVE. (FM No. 450526-1-74-01) (CONTRACT No. G2A95). WHEREAS, the State of Florida Department of Transportation (FDOT) is willing to enter into a Beautification Grant Agreement (the "Agreement") with Collier County, wherein FDOT will reimburse Collier County up to the sum of $100,000 (One Hundred Thousand Dollars) for median landscape and irrigation improvements on SR 84 (Davis Blvd) from Santa Barbara Blvd to Firano Drive (FM No. 450526-1-74-01) (Contract No. G2A95); and WHEREAS, the Collier County Board of Commissioners finds that the Agreement is in the public interest and benefits the citizens of Collier County. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. The Board of County Commissioners approves and authorizes its Chairman to sign the Agreement pertaining to FM No. 450526-1-74-01 (Contract No. G2A95). 2. The Collier County Clerk is directed to forward a certified copy of this Resolution along with the Agreement for execution by FDOT. 3. This Resolution shall take effect immediately upon adoption. THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same,this 9th day of May 2023. ATTEST `" • BOARD OF COUNTY COMMISSIONERS CRYSTAL K.K.'ICINZFI::;•,Clefk OF COLLIER COUNTY, FLORIDA By: By: / Attest as is Cliaicrmla: .'eput. ler Rick LoCastro, Chairman signatilre otAly ''....; 1a1 Y Ap ov dr as to for an legalt : c, Y • I,Crystal K Kir1zE1;Clark.Qf��oUrtY��j�d for gllier C-uniy do hearhy .ertd+' iat thfi d r$a ristr�.nt iS a' a a. correct Derek D. Perry of"e o 41 tiles f1 V er County 6j: ✓ I , „,;,` !PI! Deputy Clerk copy Assistant County Attorney ��`' Dat _� !�=! ';. e [23-TRM-00381/1787123/1] Page 1 of 1 !<P. z�,a' 0 16A16 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 EXHIBIT D EXHIBIT D — DELIVERABLES SUMMARY OF PAY ITEMS; Sheet LD-2 of project plans. 610 ITEM PAY ITEM NUMBER NUMBERBID/ITEM NAME BID/ITEM DESCRIPTION UNIT QUANTITY 1 102-1 MAINTENANCE OF TRAFFIC EDOT APPROVED PLAN WITH NIGHTTIME LANE' CLOSURES L.S. I REMOVAL OF EXISTING SURFACE VEGETATION 2 110-1-1 CLEARING AND GRUBBING(STANDARD) THROUGH HERBICIDE APPLICATIONS,ROUGH& FINAL GRADING.TO INCLUDE UP TO FOUR S.F. 37899 APPLICATION OF CONTACT HERBICIDE. 3 SSI-1 MECHCANICALLY TILL(6"-8"DEPTH) BLEND EXISTING SOIL S.F. 37899 4 570-1-2 PERFORMANCE TURF(ST.AUGUSTINE'FLORATAM`) MEDIANS&TRENCHING REPAIR S,Y, 1187 5 570-1-2'100 PERFORMANCE TURF(COASTAL BAIL#A) RIGHT-OF-WAY TURF FOR TRENCHING REPAIR S.Y. 230 6 580-1-1* LANDSCAPE COMPLETE-SMALL PLANTSTOTAL FROM LANDSCAPE TABULATION SCHEDULE ITEM No.1-6 TOTAL 1 7 580-1-2* LANDSCAPE COMPLETE-LARGE PLANTS TOTAL FROM LANDSCAPE TABULATION SCHEDULE TOTAL 1 ITEM No,7-14 8 580-1* MULCH SEE COLLIER COUNTY LANDSCAPE NOTES& LS 1 INSTRUCTION TO BIDDERS MULCH SPECIFICATIONS 9 590-70` IRRIGATION SYSTEM TOTAL FROM IRRIGATION TABULATION SCHEDULE ITEM No.1-28 TOTAL 1 10 BONDING PERFORMANCE&PAYMENT BONDS L.S. 1 LANDSCAPE TABULATION OF QUANTITIES; Sheet LD-3 of project plans. ...-,----MAX. 7 ITEM ITEM NO. LABEL OMM DESCRIPTION N . MAINT. UNIT TOTAL {BOTANICAL NAME•/COMMON NAME;SIZE;SPACING;DETAILS) ° SIZE -1-- .. __.........................._i 580•i•1.SMALL.PLANTS •......'^'...- .....- I AG ARACH1SPlNTOI'GOLDEN GLORY AINTO'/PERENNIALPEANUT:*1 GAL:6"x1•:15'OC $" EA 7893 SULBINEFRUTESCENS-YELLOWBULBtNE:111GAL:6"X6";13"CC.FULL ----............... .-------i8" __..EA..._ 471 ,f_,,,--,,,,_J 2 i 8F 1�^.M1•. 3 DS O/ETES BICOLOR;83 GAL:24"K30":4'DC.;FULL 4 EA 8-0 1i —' — _.._.__.... C! ;CHkY5d6ALANUSITACO'HORJZONTAL';N3GAL,-24"X24":d•OC — 1.._..._5......__1 ,MC MESEMBRVANTHEMUM CORIIFOLIUM-BABYSUNROSE ICEPLANT;01 GAL;6"X 1';f 5'OC S. -- - 3 — EA . 3 i 7�L-- 4'' EA t a" S.t S7ACNY'YARNHETx JAMAiCFNSJSv Virt LLIE PORTERED;*3 GAL,-24"X 24''4'pC:FULL ........._ .......-._- ..... 584-1.2-LARGE PLANTS _,---- ;TREESBPALMS RECOMMENDED TO PLANT ADJACENT OR OVER STORM WA TERPIPNG r , 7 T CB CORDIABOISSIERI-WHlTEGE3GER:4"CAL:f2'OAX6'SPR.;30"DiA ROOT 6ALL:F.GB&B NF/30' F EA 2 �� PLE TRUMPET 5 -- AL;14'-- .._B..._..............._.. 3...1 8 i HI NANDROAlC7HUS i,MPETLGlNO5A:IPE'!PURPLETLUMPET;5.5`CAL:i4'OAK 8'SPR.;50"DIA ROOT BALL:F.G.8&6 NF/40' - EA I 3 9 1 SL SALAKENTAL!UKIUENSIS-SA TAKE PALM;F.G.BBB.12'•14'OA HT. J 1 NFl4G' EA g • .... R —_-. A I4 T---FL FLORIDA.— --- -- �....... —— — 10 ; TR4 7HkINAX I2ADIATA•FLORIDA THATCH PALM:4'OA.HT:F G.B&B NF/25' EA -� 5 ' ,._ ... ._......._._...._, --- __ --- ——..I.... 11 TRe �'THRINAX RADIATA-FLORIDA THATCH PALM;8'OA.HT;F-G.84a NE/25' 1 EA 12 TR12 :,HRINAXRADIATA-FLORIDA.THATCH PALM;12'0A.HT:F.G.886 NFI25• EA 1-5 13 VM EIEI7CHIAMONTGOMERYANA/MONTGOMERY PALM:6"CAL;10 CT:18'OA;30'ROOT BALL:5 LEAFLETS:F.G.B&B NF/40' I FA 4 ( 1 TREES d PALMS NOT RECOMMENDED TO PLANT ADJACENT OR OVER STORMWATER PIPNG ! 1 — 14 1 RE ILOYSTONIAELATAIFLOPOAROYALPALM:23"CAL:72'CT:50'DIAROOT BALL:5LEAFLETS:F.G.1388 IL'F/8C' EA I 5 570 1,2- F(ESTIMATE ES7 7UR { ONLY;CONTRACTOR IS RESPONSIBLE FOR QUANTIFYING THE ACTUAL REQUIRED QUANTITIES) 15 50D PERFORMANCE TURF.SOD'COASTAL BAHLA":RIGHT-OF-WAY REPAIR FOR ELECTRIC&IRRIGATION TRENCHING ----I 2- -•".....-'.r...._.. ........PE FO--'CE —'-'------- FL.. AT--........MEDIAN TURF ................--------......-........._-------- — --SY FF8 --_........-_:` 16 SOD PERFORMANCE TURF.SOD.ST.AUGUSTINE'FLORATAid';'IdEDWN TL'RI=AREAS S / 6804-MULCH{ESTIMATE ONLY;CONTRACTOR IS RESPONSIBLE FOR QUANTIFYING THE ACTUAL REQUIRED I QUANTITIES) 17 ORGANi^GRADE:'A•PINE-.S:lLCii IN FiliL !;K R?CO FT FAGS,7."..^.CPTr1 PEG LANOSCAPF NOTES BAG 7517 Page 1 of 16 A 16 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 EXHIBIT D SITE PREPARATION TABULATION OF QUANTITIES; Sheet LD-3 of project plans. NAPA VITEM NO. DESCRIPTION ` UNIT? TIDAL • f 170-1 T .CLEARLVC.d'CROBBLVG;STAND:RDA REMOLS4L OF EXISTING SURFACE VEGETA 2YOm ri-oRoL',1 HE.RBICR7E APPiICATIONS,ROUGH I &FINAL GRADiNG.TO INCLUDE UP TO FOUR Ar r Lk.4 TKTNS OF CONTACT HERBICIDE SF 137899 i �� A SSJ 1 SOIL STRUCTURE IMPROVEMENT:AFECHANCALLY TILL f'6 PASSES)T' 6"8'DEPTH TO BLEND r=X(STE G SOI.SEE MEDIAN • SF 1 3789 PREPARATION NOTES1278971 !!! IRRIGATION TABULATION OF QUANTITIES; Sheet LD-4 of project plans. NE. • 16E. ilea sDtsGR:rfi _ wiry TOTAL :'MilDAr11GM • IINFARATZN 5YETELT WA TES SIIURCE WELL.'BY CONTRACTOR/FUAM'W(AJNSTALL i•DIA_PVC GROUTJ'R*ELL CLPA*I4 G.' ' 1 ••.u'S.'E.• 1 ONI.DiSONARCE.WTLLrpB€Y4J+fA4ERAnfPJA.L AND VAtiU9lfi f.14*iTERWEPERMITr//eREELRYOWfLa EA f UN!TALLA WAN l Olt5.5PEGIHCATIGHS Ah0 DETAILS F&S REWIRED COMPONENTS. • INR4A rIaY ceN:14LILLNI VALV2 mR1NU::RE coN1kRC roe)CONhYC'r ALL LOW POI(AG[VALVE VARNA?PhD TES Y SYS TER 2 ri*to• I TO INCLUDENLATFA INY.T.GLY:h RAINSIYLTOFF 6EJJ5OR.TOM TOM O-ERATpOy,(AL_REFER TO NOTES.SPECIFICATYOII(S A ND LA r pt1AA S FL%r A6WARED COArAh.ENTS •] . iSEJa• 1T•WA/1INT fftAGtD Pout),cotfro AFGM.Arro.OArf vAi ve TOTTI NON.NF.:N0 PTFI IN JU'k60TA,Tt MOM INFYA1K I 3,NLYBMLL 2_L S17E TORE 25.2'X IPS"A I ID LAIR:. ,G FO AEAO%RAA now.70 iMC<LmE AEIENSfck'S AS RF�DEO. 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I Page 2 ofl 16A16 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA929BB07 E X H I B I T E FPID Conttract0#: G2A95 I COUNTY:COLLIER ROADWAY ID: 03001000 LANDSCAPE MAINTENANCE AND INSTALLATION AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND COLLIER COUNTY THIS Agreement, made and entered into thisday of rti,a ,2023by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPOTATION, (hereinafter, "DEPARTMENT")and,the COLLIER COUNTY (hereinafter, "AGENCY") for the AGENCY to maintain, at the AGENCY'S expense, landscaping within the area specified below. WITNESSETH 1. WHEREAS, the DEPARTMENT has jurisdiction over and maintains SR 84 (Davis Blvd.) as part of the State Highway System; and 2. WHEREAS, the AGENCY, with the permission of the DEPARTMENT, seeks to install specialized landscape and irrigation improvements within the medians only of SR 84 (Davis Blvd.)from Santa Barbara Blvd.to Firano Drive (hereinafter, "PROJECT") and the AGENCY has agreed, at its expense, to maintain the landscaping and irrigation within the medians only upon completion of the PROJECT. 3. WHEREAS, the AGENCY, by Resolution No 2021-171A, dated September 14, 2021, and attached hereto as Exhibit G, attached hereto and incorporated into this Agreement, accepted this obligation and authorized its Chairman or Designee to execute this Agreement on its behalf. NOW THEREFORE, for and in consideration of the mutual benefits to flow each to the other, the parties covenant and agree as follows: 1. The AGENCY hereby assures the DEPARTMENT, that prior to submitting this Agreement, it has: a) Ascertained the location of all existing utilities, both aerial and underground. A letter of notification and plan of the landscape development improvements was mailed on N/A, to the following utilities/municipalities: Utilities have been addressed in the roadway design plans. b) Complied with all permit requirements from the appropriate agencies (county, municipality, etc.) in connection with the activities described hereunder. Outdoor advertising is specifically excluded from this Agreement in accordance with Fla. Stat. §479.11. Page 1 of 5 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1DOAA929BB07 16 A 1 6 EXHIBIT E FPID 450526-1-74-01 Contract#: G2A95 COUNTY: COLLIER ROADWAY ID:03001000 2. The AGENCY agrees to maintain the landscape and irrigation improvements in accordance with the Technical Maintenance Plan included as Exhibit H attached hereto and by this reference made a part hereof. The AGENCY agrees, at the AGENCY'S expense, to maintain all landscaping and irrigation within the medians only pursuant to the Landscape Plan(s) included as Exhibit B, attached hereto and incorporated into this Agreement, and Rule 14-40.003, Florida Administrative Code, as it may be amended from time to time the AGENCY shall maintain all landscape and irrigation within the medians only from Santa Barbara Blvd. (MP 4.005)to Firano Drive (MP 4.387)on SR 84 (RDWY ID 03001000) so that the landscaping areas meet or exceed minimum Maintenance Rating Performance Standards(MRP) as defined by the DEPARTMENT. 3. The installation and maintenance to be performed by the AGENCY shall be subject to periodic inspections by the DEPARTMENT. The AGENCY shall not change or deviate from said plan(s)without written approval of the DEPARTMENT. 4. All landscape and irrigation installation and maintenance activities undertaken by AGENCY shall be pursuant to the Work Zone Traffic Control Plan(s) using the FDOT Standard Plans Index 102, and incorporated into this Agreement,and Rule 14-40.003,Florida Administrative Code. 5. The AGENCY may utilize its employees or third parties to accomplish its obligations under this Agreement. However, the AGENCY remains responsible for proper performance under this Agreement and shall take all steps necessary to ensure that its employees or third parties perform as required under this Agreement. 6. It is understood between the parties hereto that the landscaping and irrigation covered by this Agreement may be removed, relocated or adjusted by the DEPARTMENT at any time in the future as determined to be necessary by the DEPARTMENT in order to widen, alter or otherwise change the state road to meet with future criteria or planning of the DEPARTMENT. The AGENCY shall be given sixty (60) calendar days notice to remove said landscaping and irrigation which time the DEPARTMENT may remove the same. 7. Designated personnel as directed by the District Secretary or his designee may inspect and evaluate this PROJECT. If at any time after the AGENCY has assumed landscaping and irrigation maintenance responsibility it shall come to the attention of the DEPARTMENT that the limits or a part thereof is not properly maintained pursuant to the terms of this Agreement, the District Secretary or his designee may issue a written notice to the AGENCY that a deficiency or deficiencies exist(s). Upon receipt of the notice, the AGENCY shall have a period of thirty (30) calendar days within which to correct the cited deficiencies. If said deficiencies are not corrected within this time period, the DEPARTMENT may at its option, proceed as follows: a) The DEPARTMENT may take action to maintain the landscaping and irrigation or a part thereof, with DEPARTMENT or its Contractor's personnel and invoice the AGENCY for expenses incurred and the AGENCY shall promptly reimburse the DEPARTMENT for the costs, or b) The DEPARTMENT may terminate the Agreement, in which case the AGENCY shall at its own expense and within sixty (60) days after written notice by the DEPARTMENT, remove all of the landscaping and irrigation that the DEPARTMENT directs be removed and return the median(s)to its original condition. O Page 2 of 5 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1D0AA929BB07 6 A i b d EXHIBIT E FPID 450526-1-74-01 Contract#:G2A95 COUNTY:COLLIER ROADWAY ID: 03001000 8. This Agreement shall take effect upon execution by both parties. 9. This Agreement shall remain in effect until such time the AGENCY or DEPARTMENT wishes to terminate this Agreement. Termination shall be done in writing giving the other party thirty (30) days notice. Upon notice of termination by either party, all landscape and irrigation improvements shall be removed by the AGENCY and the DEPARTMENT'S median(s) returned to its original condition. If, after thirty (30) days, the landscape and irrigation improvements have not been removed, the DEPARTMENT may, at its option, proceed as follows: a) Maintain the landscape and irrigation improvements within the limits of said project with DEPARTMENT'S contractor or personnel and the AGENCY shall promptly reimburse the DEPARTMENT upon receipt of an invoice for the reasonable values of such work; or b) Remove all landscape and irrigation improvements; return the median(s) to its original condition with the DEPARTMENT'S contractor or personnel and the AGENCY shall promptly reimburse the DEPARTMENT upon receipt of an invoice for the reasonable values of such work. 10. The AGENCY shall keep in force during the period of this Agreement public liability insurance, property damage insurance and worker's compensation insurance through an insurance policy(ies) or the AGENCY'S self insurance program. 11. When the DEPARTMENT receives a notice of claim for damages that may have been caused by the AGENCY in the performance of services pursuant to this Agreement, the DEPARTMENT will immediately forward the claim to AGENCY, and the DEPARTMENT will evaluate the claim and report their findings to each other within seven working days and will jointly discuss options in defending the claim. After reviewing the claim, the DEPARTMENT will determine whether to require the participation of the AGENCY in the defense of the claim or to require that the AGENCY defend the DEPARTMENT in such claim pursuant to this section. The DEPARTMENT'S failure to notify the AGENCY of a claim shall not release the AGENCY from any of the requirements of this section. The DEPARTMENT and the AGENCY will pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all costs, but if the verdict determines that there is joint responsibility, the costs and liability for damages will be shared in the same percentage as that judicially established. 12. To the extent permitted by law, AGENCY shall indemnify, defend and hold harmless DEPARTMENT against any actions, claims, or damages arising out of,relating to, or resulting from negligent or wrongful act(s) of AGENCY, or any of its officers, agents or employees, acting within the scope of their office or employment, in connection with the obligations and rights granted to or exercised by AGENCY hereunder, to the extent and within the limitations of Section 768.28,Florida Statutes. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28, nor shall the same be construed to constitute agreement by AGENCY to indemnify DEPARTMENT for the negligent acts or omissions of DEPARTMENT, its officers, agents or employees, or for the acts of third parties. Nothing herein shall be construed as consent by AGENCY to be sued by third parties in any manner arising out of this agreement. The AGENCY shall also require all contractors and subcontractors who conduct operations within the Project to indemnify and hold �Q G Page 3 of 5 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA929BB07 EXHIBIT E 16AI6 FPID 450526-1-74-01 Contract#: G2A95 COUNTY:COLLIER ROADWAY ID:03001000 DEPARTMENT harmless against any actions, claims, or damages arising out of,relating to, or resulting from negligent or wrongful act(s) of said Contractor or Subcontractor or any of their officers, agents or employees, acting within the scope of their office or employment. The indemnities assumed by the AGENCY shall survive termination of this agreement. 13. This writing embodies the entire Agreement and understanding between the parties hereto and there are no other agreements and understanding, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 14. This Agreement may not be assigned or transferred by the AGENCY in whole or part without the consent of the DEPARTMENT. 15. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 16. All notices under this Agreement shall be directed to the following addresses: TO DEPARTMENT: COLLIER COUNTY: Mr. Darryl Richard Pamala J. Lulich, RLA District Landscape Architect Landscape Operations Manager 801 North Broadway(MS 1-28) Growth Management Division Bartow, FL 33830-1249 2885 South Horseshoe Drive Naples, FL 34104 Rest of this page intentionally left blank. Page 4 of 5 DocuSign Envelope ID:8D69190D-798E-49BC-8A40-1 DOAA9298B07 EXHIBIT E FPID 450526-1-74-01 Contract#:G2A95 COUNTY: COLLIER ROADWAY ID: 03001000 IN WITNESS WHEREOF, COLLIER COUNTY;has caused this Agreement to be executed in its behalf,by the Chairman or its designee, as authorized by Resolution No. 2023-85 and the FLORIDA DEPARTMENT OF TRANSPORTATION has caused this Agreement to be executed in its behalf through its District Secretary or authorized designee. This Agreement shall become effective on: Department to enter date. TY1a�- 2y--�2O2�j =:r COLLIER COUNTY: ATTEST :eft9STAL ii, 041•EL)CLERK BOARD OF COUNTY COMMISSIONERS (� COLLIER COUNTY, FLORIDA CLERK st as to Ch � CLERK/A: signature ohry By: IS �� Rick LoCastro, Chairman V` J ' DATE Dated: /2/At ) Zo 2.3 Approved as to Form and Legality: fi /7 5 111123 Derek D. 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Kinzel COURT 1 6 A 6 CVIT ,z-`" Collier County Clerk of the Circuit Court and Comptroller Ae 0 3315 Tamiami Trail East, Suite 102 r Naples, Florida 34112-5324 woe `oP fiFR COUNTY.C"O� May 15, 2023 FDOT District One Attn: Darryl Richard 801 North Broadway Ave Mail Code: MS 1-28 (DLA) Bartow, FL 33830 Re: Beautification Grant #G2A95 Transmitted herewith is one (1) original agreement and one (1) certified resolution of the above referenced document, as adopted by the Collier County Board of County Commissioners of Collier County, Florid on Tuesday May 9, 2023, during Regular Session. Very truly yours, Martha Vergara, Deputy Clerk Enclosures Phone-(239)252-2646 Fax-(239)252-2755 Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E 16 A 16 Financial Management No.: Fund: DS Function: FLAIR Approp: 751000 433173-3-58-01 FLAIR Obj.: Agency: Collier County Contract Amount: $865,000 Org.Code: 55014010106 Contract No: Vendor No.: F596000558102 JOINT PARTICIPATION AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND Collier County This Agreement, made and entered into this _ 1 day of tt 2 , 201,3,, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (hereinafter • referred to as the DEPARTMENT) and Collier County, a political subdivision of the State of Florida, existing under the Laws of Florida, (hereinafter referred to as the LOCAL GOVERNMENT), WITNESSETH: WHEREAS, the Parties have been granted specific Legislative Authority to enter into this Agreement pursuant to Section 339.12, Florida Statutes; and WHEREAS, the LOCAL GOVERNMENT by Resolution No. 2023-84 , dated the 9th day of may , 20 a copy of which is attached hereto and made a part hereof, has authorized its Chairman or designee to execute this Agreement on its behalf. WHEREAS, the DEPARTMENT is prepared, in accordance with its Five-Year Work Program, to undertake the Project described as SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BLVD, in Fiscal Year 2023, said Project being known as FM #: 433173-3-58-01, hereinafter referred to as the "Project"; and WHEREAS, the Project is on the State Highway System, is not revenue producing and is contained in the adopted Five Year Work Program; and WHEREAS, the implementation of the Project is in the interests of both the DEPARTMENT and the LOCAL GOVERNMENT and it would be most practical, expeditious, and economical for the LOCAL GOVERNMENT to perform the services to complete the Project. WHEREAS, the intent of this Agreement is to establish the terms and conditions of the funding and the production of this Project; and INSTR 6415044 OR 6257 PG 682 RECORDED 6/12/2023 12.08 PM PAGES 28 CLERK OF THE CIRCUIT COURT AND COMPTROLLER COLLIER COUNTY FLORIDA REC$239.50 CAO DocuSign Envelope ID:9D19EC86-BD78-4623-8313B-886DAE74485E 16A16 FM#: 433173-3-58-01 Page 2 of 14 NOW, THEREFORE, in consideration of the mutual benefits to be derived from the joint participation of this Agreement, the parties agree as follows: 1. TERM A. The tern of this Agreement shall begin upon the date of signature of the last party to sign. The LOCAL GOVERNMENT agrees to complete the Project by December 30th, 2024, in accordance with the schedule described and contained in Exhibit "A" attached hereto. If the LOCAL GOVERNMENT does not complete the Project within the time period allotted, this Agreement will expire on the last day of the scheduled completion, as provided in this paragraph unless an extension of the time period is requested by the LOCAL GOVERNMENT and granted in writing by the DEPARTMENT prior to the expiration of the Agreement. Expiration of this Agreement will be considered termination of the Project. After the Project is complete, the term of this Agreement shall continue in effect and be binding on the parties in perpetuity for maintenance responsibilities of the LOCAL GOVERNMENT. 2. SERVICES AND PERFORMANCES A. The LOCAL GOVERNMENT shall provide the Construction of the Project. The Project consist of: Construction of landscape enhancements for SR 84 from Santa Barbara Blvd. to SR 951 Collier Blvd. The project will include clearing, grubbing, grading, erosion control and restoration necessary for the installation of the landscape enhancements and associated irrigation system. The general objective is for Collier County to provide contract administration, management services, construction engineering inspection services and quality acceptance reviews of all work associated with the construction of the associated improvements, and otherwise, the LOCAL GOVERNMENT shall perform all other necessary work to complete the Project, as specified in Exhibit "A", Scope of Services attached hereto and by this reference made a part hereof. Nothing herein shall be construed as requiring the LOCAL GOVERNMENT to perform any activity which is outside of the scope of services of the Project. B. The LOCAL GOVERNMENT shall provide the quantifiable, measurable and verifiable units of deliverables as specified in Exhibit "A". Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. C. The LOCAL GOVERNMENT agrees to undertake the Construction services of the Project in accordance with the latest edition of the DEPARTMENT'S Standard Specifications for ��d DocuSign Envelope ID:9D19ECB6-BD78-4623-8313B-886DAE74485E A i L 16 FM#: 433173-3-58-01 6 Page 3 of 14 Road and Bridge Construction and DEPARTMENT Design Standards and Manual of Uniform Traffic Control Devices ("MUTCD"). The following guidelines shall apply as deemed appropriate by the DEPARTMENT: the DEPARTMENT Structures Design Manual, AASHTO Guide Specifications for the Design of Pedestrian Bridges, AASHTO LRFD Bridge Design Specifications, the FDOT Design Manual ("FDM"), Manual for Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (the "Florida Green Book") and the DEPARTMENT Traffic Engineering Manual and all applicable federal, state and local statutes, rules and regulations. D. E- VERIFY Vendors/Contractors shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract. Vendors/Contractors shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. E. This Agreement shall act to supersede the normal requirements of the LOCAL GOVERNMENT to secure separate DEPARTMENT permits for drive-way connection, right of way utilization, storm-water discharge and utilities, and this Agreement is deemed to constitute such permits. F. The LOCAL GOVERNMENT shall be responsible for obtaining clearances/permits required for the construction of the Project from the appropriate permitting authorities. G. The LOCAL GOVERNMENT shall hire a contractor prequalified by the Department using the LOCAL GOVERNMENT'S normal competitive bid procedures to perform the construction work for the Project. The LOCAL GOVERNMENT shall provide a copy of the final contract documents to the DEPARTMENT for review and approval prior to awarding the final contract. H. The LOCAL GOVERNMENT shall hire an FDOT pre-qualified CEI fire to perform oversight of the construction work and Verification Testing in accordance with the FY 2023-24 Standard Specifications for Road and Bridge Construction, and as amended from time to time. Administration of the CEI staff shall be under the responsible charge of a State of Florida Licensed a 0 DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E FM#: 433173-31 Page 4 of 14 Professional Engineer who shall provide the certification that all design and construction for the Project meets the minimum construction standards established by the DEPARTMENT. The DEPARTMENT shall have the right to approve the CEI firm. The DEPARTMENT shall have the right, but not the obligation, to perform independent testing from time to time during the course of construction of the Project. The CEI firm shall not be the same firm as the Engineer of Record. I. After the DEPARTMENT'S approval of the design plans and prior to commencing the work described herein, the LOCAL GOVERNMENT shall receive a Notice to Proceed from the DEPARTMENT'S Project Manager, or from an appointed designee. Any work performed prior to the issuance of the Notice to Proceed is not subject to reimbursement. J. When either party receives notice of claim for damages that may have been caused by the other party in the performance of services required under this Agreement that party will immediately forward the claim to the other party. Each party will evaluate the claim, and report its findings to each other within fourteen (14) working days and jointly discuss options in defending the claim. A party's failure to promptly notify the other of a claim will not act as a waiver or any right herein. K. As to Professional Services Contracts, in lieu of the forgoing indemnification, the LOCAL GOVERNMENT agrees to include the following indemnification in all Professional Services contracts in connection with this Agreement: "To the fullest extent permitted by Florida law and to the limit imposed by Florida Statutes § 725.08, the (Name of contractor/consultant) shall be liable and agrees to be liable for and shall indemnify and hold harmless the DEPARTMENT / LOCALGOVERNMENT, its officers and employees from any and all liabilities, damages, losses and costs, to person or property including, but not limited to, reasonable attorneys' fees to the extent arising out of or caused the negligence, recklessness, or intentionally wrongful conduct of the (Name of contractor/consultant), its subcontractors, materialmen, or agents of any tier or their employees arising out of this agreement or its performance. L. Pursuant to Section 7-13 of the DEPARTMENT Standard Specifications, the LOCAL GOVERNMENT's contractor is required to possess a general liability insurance naming the DEPARTMENT as an additional insured and insuring the DEPARTMENT and the LOCAL GOVERNMENT against any and all claims for injury or damage to persons and property, and for the loss of life or property that may occur (directly or indirectly) by reason of the LOCAL DocuSign Envelope ID:9D19EGB6-BD78-4623-83BB-886DAE74485E FM#: 433173-3-58-01 Page 5 of 14 GOVERNMENT'S contractor accessing DEPARTMENT right of way and performance of the Project. Such amount shall be carried in a minimum amount of not less than One million and 00/100 Dollars ($ 1,000,000.00) for bodily injury or death to any one person or any number of persons in any one occurrence, and not less than five million and 00/100 Dollars ($ 5,000,000.00) for property damage, or a combined coverage of not less than five million and 00/100 Dollars ($ 5,000,000.00). Additionally, the LOCALGOVERNMENT shall require the contractor to supply the DEPARTMENT with a payment and performance bond in the amount of the estimated cost of construction, provided by a surety authorized to do business in the State of Florida, payable to the LOCAL GOVERNMENT with the DEPARTMENT named as an additional obligee. The bond and insurance shall remain in effect until completion of construction and acceptance by the DEPARTMENT. Prior to commencement of the Project and on such other occasions as the DEPARTMENT may reasonably require, the contractor shall provide the DEPARTMENT with certificates documenting that the required bond and insurance coverage is in place and effective. M. Under the terms of this agreement, the plans, reports and recommendations of the Consultant will be reviewed by the DEPARTMENT for conformity with DEPARTMENT standards and agreement terms. However, review by the DEPARTMENT does not constitute detailed review or checking of design components and related details, or the accuracy with which designs are depicted on the plans. Acceptance of the work by the DEPARTMENT or Agreement termination does not constitute DEPARTMENT approval and will not relieve the Consultant of the responsibility for subsequent corrections of any errors and/or omissions and the clarification of any ambiguities. The Consultant shall make all necessary revisions or corrections resulting from errors and/or omissions on the part of the Consultant without additional compensation. If these errors and/or omissions are discovered during the construction of the project, they shall be corrected without additional compensation. N. The LOCAL GOVERNMENT through the CEI shall be responsible for monitoring construction operations to ensure that the construction work under this Agreement is performed in accordance with the approved construction documents, and that it will meet all applicable standards and that the work is performed in accord with the Terms and Conditions contained in Exhibit"J". O. The DEPARTMENT will be entitled at all times to be advised, at its request, as to the status of work being done by the LOCAL GOVERNMENT and of details thereof. Ovc voouaiyn tnveiope iv:au i tl.tib-tiU/t5-4bL3-23.3t3t3-2323bUAt/44235t 16A16 FM#: 433173-3-58-01 Page 6 of 14 Coordination shall be maintained by the LOCAL GOVERNMENT with representatives of the DEPARTMENT. P. Upon completion of the work authorized by this Agreement, the LOCAL GOVERNMENT shall notify the DEPARTMENT in writing of the completion; and for all design work that originally required certification by a Professional Engineer, this notification shall contain an Engineers Certification of Compliance, signed and sealed by a Professional Engineer, Exhibit "C". The certification shall state that work has been completed in compliance with the Project construction plans and specifications. If any deviations are found from the approved plans, the certification shall include a list of all deviations along with an explanation that justifies the reason to accept each deviation. 3. COMPENSATION AND REIMBURSEMENT A. Project Cost: The total estimated cost of the Project is $865,000.00 (Seven Hundred and Sixty-Six Thousand Dollars). This amount is based on the Schedule of Funding, Exhibit"B" attached hereto. B. DEPARTMENT Participation: The DEPARTMENT agrees to reimburse the LOCAL GOVERNMENT in an amount not to exceed $865,000.00 (Eight Hundred and Sixty-five Thousand Dollars) for PROJECT Construction/Construction Engineering Inspection services (CEI). The funding for this Project is contingent upon annual appropriation by the Florida Legislature. The LOCAL GOVERNMENT agrees to bear all expenses in excess of the DEPARTMENT's participation. The DEPARTMENT'S performance and obligation to pay under this contract is contingent upon an annual appropriation by the Florida Legislature. The parties agree that in the event funds are not appropriated to the DEPARTMENT for the Project, this Agreement may be terminated, which shall be effective upon the DEPARTMENT giving notice to the LOCAL GOVERNMENT to that effect. i) The LOCAL GOVERNMENT shall submit invoices plus supporting documentation required by the DEPARTMENT for approval and processing. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Department's Comptroller under Section 334.044(29), F.S., or by the Department of Financial Services under Section 215.422(14), F.S. If the Department determines that the performance of the Other Party is unsatisfactory, the Department shall notify v DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E 16A16 FM#: 433173-3-58-01 Page 7 of 14 the Other Party of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by the Department. The Other Party shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Other Party will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract noncompliance. If the corrective action plan is unacceptable to the Department, the Other Party shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the current billing period. The retainage shall be withheld until the Other Party resolves the deficiency. If the deficiency is subsequently resolved, the Other Party may bill the Department for the retained amount during the next billing period. If the Other Party is unable to resolve the deficiency, the funds retained will be forfeited at the end of the Agreement's term. (Section 287.058(1)(h), F.S.) ii) Invoices must be based on quantifiable, measurable and verifiable units of deliverables as specified in Paragraph 2.A. and in Exhibit "A", Scope of Services. Supporting documentation must establish that the deliverables were received and accepted in writing by the LOCAL GOVERNMENT and must also establish that the required minimum level of service to be performed as specified in Paragraph 2.B. was met, and that the criteria for evaluating successful completion as specified in Paragraph 2.N. was met. iii) Reimbursement for fees or other compensation for services or expenses incurred shall be submitted by the LOCAL GOVERNMENT in detail sufficient for a proper pre-audit and post-audit thereof, based on the quantifiable, measurable and verifiable deliverables as established in Paragraph 2. A. and Exhibit "A", Scope of Services and said request for reimbursement/invoice must be completed and accepted in writing by the Department's Project Manager or designee prior to reimbursement. iv) The final balance due under this Agreement will be reimbursed upon the completion of all Project services, receipt of final construction cost documentation and proper submission of a detailed invoice and when the Project has been inspected, approved and accepted to the satisfaction of the DEPARTMENT in writing. DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E 16A16 FM#: 433173-3-58-01 Page 8 of 14 v) All costs charged to the Project by the LOCAL GOVERNMENT shall be supported by detailed invoices, proof of payments, contracts or vouchers evidencing in proper detail the nature and propriety of the charges. vi) Travel costs will not be reimbursed. vii) Supporting documentation must establish that the deliverables were received and accepted in writing by the Other Party and must also establish that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Exhibit A— Scope of Services or Project Description and Responsibilities was met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers evidencing in proper detail the nature and propriety of charges as described in Attachment F—Contract Payment Requirements. (Reference Guide for State Expenditures Cost Reimbursement Requirements.) C. The DEPARTMENT shall have the right to retain out of any payment due the LOCAL GOVERNMENT under this Agreement, an amount sufficient to satisfy any amount due and owing to the DEPARTMENT by the LOCAL GOVERNMENT on any other Agreement between the LOCAL GOVERNMENT and the DEPARTMENT. D. The LOCAL GOVERNMENT which is providing goods and services to the DEPARTMENT should be aware of the following time frames. Upon receipt of an invoice, the DEPARTMENT has twenty (20) working days to inspect and approve the goods and services. The DEPARTMENT has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount. Interest penalties of less than one dollar ($1.00) will not be enforced unless the LOCAL GOVERNMENT requests payment. Invoices which have to be returned to the LOCAL GOVERNMENT because of LOCAL GOVERNMENT preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Contractors/vendors who 040 uocuaign tnveiope iu:a1_)19 Utsb-t3UI -4b23-83t3t3-886DAE74485E FM#: 433173-3-58100 A i 6 Page 9 of 14 may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516. E. Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement, and for five (5) years after final payment is made. Copies of these documents and records shall be furnished to the DEPARTMENT upon request. Records of costs incurred include the LOCAL GOVERNMENT'S general accounting records and the Project records, together with supporting documents and records, of the contractor and all subcontractors performing work on the Project, and all other records of the contractor and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs. Any discrepancies revealed by any such audit shall be resolved by a corrected final billing from the LOCAL GOVERNMENT to the DEPARTMENT. F. Any Project funds made available by the DEPARTMENT pursuant to this Agreement which are determined by the DEPARTMENT to have been expended by the LOCAL GOVERNMENT in violation of this Agreement or any other applicable law or regulation, shall be promptly refunded in full to the DEPARTMENT. Acceptance by the DEPARTMENT of any documentation or certifications, mandatory or otherwise permitted, that the LOCAL GOVERNMENT files shall not constitute a waiver of the DEPARTMENT'S rights as the funding agency to verify all information at a later date by audit or investigation. G. In the event this Agreement is in excess of $25,000.00 (TWENTY-FIVE THOUSAND DOLLARS AND NO/100) and a term for a period of more than one year, the provisions of Section 339.135(6) (a), Florida Statutes, are hereby incorporated as follows: "The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such contract. The DEPARTMENT shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and 0 DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E t FM#: 433173-3-58-116 A 1 6 Page 10 of 14 this paragraph shall be incorporated verbatim in all contracts of the DEPARTMENT which are for an amount in excess of$25,000.00 and which have a term for a period of more than one (1)year." 4. COMPLIANCE WITH LAWS A. The LOCAL GOVERNMENT shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the LOCAL GOVERNMENT in conjunction with this Agreement. Failure by the LOCAL GOVERNMENT to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. B. The LOCAL GOVERNMENT shall comply with all federal, state and local laws and ordinances applicable to the work or payment for work thereof. The LOCAL GOVERNMENT shall not discriminate on the grounds of race, color, religion, sex or national origin in the performance of work under this Contract. C. No funds received pursuant to this Agreement may be expended for lobbying the Legislature, the judicial branch, or a state agency. D. The LOCAL GOVERNMENT and the DEPARTMENT agree that the LOCAL GOVERNMENT, its employees, and subcontractors are not agents of the DEPARTMENT as a result of this Contract. 5. TERMINATION AND DEFAULT A. This Agreement may be cancelled by the DEPARTMENT in whole or in part at any time the interest of the DEPARTMENT requires such termination. The DEPARTMENT also reserves the right to seek termination or cancellation of this Agreement in the event the LOCAL GOVERNMENT shall be placed in either voluntary or involuntary bankruptcy. The DEPARTMENT further reserves the right to terminate or cancel this Agreement in the event an assignment is made for the benefit of creditors. This contract may be cancelled by the LOCAL GOVERNMENT upon sixty (60) days written notice to the DEPARTMENT. B. If the DEPARTMENT determines that the performance of the LOCAL GOVERNMENT is not satisfactory, the DEPARTMENT shall have the option of(a) immediately terminating the Agreement, or (b) notifying the LOCAL GOVERNMENT of the deficiency with a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will OVO uocusign Envelope iu:9L)19E ai6-t3U/8-4623-83f3t3-886UAt74485t 16 A 16 FM#: 433173-3-58-01 Page 11 of 14 be terminated at the end of such time, or (c) taking whatever action is deemed appropriate by the DEPARTMENT. C. If the DEPARTMENT requires termination of the Agreement for reasons other than unsatisfactory performance of the LOCAL GOVERNMENT, the DEPARTMENT shall notify the LOCAL GOVERNMENT of such termination, with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. D. If the Agreement is terminated before performance is completed, the LOCAL GOVERNMENT shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such payment, however, may not exceed an amount which is the same percentage of • the contract price as the amount of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in progress will become the property of the DEPARTMENT and will be turned over promptly by the LOCAL GOVERNMENT. 6. MISCELLANEOUS A. All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. B. The DEPARTMENT shall not be obligated or liable hereunder to any party other than the LOCAL GOVERNMENT. C. The LOCAL GOVERNMENT agrees to comply with Section 20.055(5), Florida Statues, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida Statues D. In no event shall the making by the DEPARTMENT of any payment to the LOCAL GOVERNMENT constitute or be construed as a waiver by the DEPARTMENT of any breach of covenant or any default which may then exist, on the part of the LOCAL GOVERNMENT, and the making of such payment by the DEPARTMENT while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the DEPARTMENT with respect to such breach or default. E. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein, and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no C Docubign Envelope ID:9D19ECB6-BDI8-4623-83BB-886DAE74485E 16A16 FM#: 433173-3-58-01 Page 12 of 14 deviation from the terms hereof shall be predicated upon any prior representation or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. F. All tracings, plans specifications, maps, models, reports, or other work product prepared or obtained under this Agreement shall be considered works made for hire for the DEPARTMENT and the LOCAL GOVERNMENT and shall at all times be and remain the property of the DEPARTMENT and the LOCAL GOVERNMENT without restriction or limitation on their use. G. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Florida. Any provision herein determined by a court of competent jurisdiction, or any other legally constituted body having jurisdiction, to be invalid or unenforceable shall be severable and the remainder of this Agreement shall remain in full force and effect, provided that the invalidated or unenforceable provision is not material to the intended operation of this Agreement. H. This Agreement shall be effective upon execution by both parties and shall continue in effect and be binding on the parties until the Project is completed, any subsequent litigation is complete and terminated, final costs are known, and legislatively appropriated reimbursements, if approved, are made by the DEPARTMENT. The DEPARTMENT may, at any stage, amend or terminate the Project in whole or in part if the DEPARTMENT determines that such action is in the best interest of the public. I. PUBLIC ENTITY CRIME INFORMATION AND ANTI-DISCRIMINATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not co DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E FM#: 433173-3-58-01 Page 13 of 14 submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. J. All notices required pursuant to the terms hereof shall be sent by First Class United States Mail. Unless prior written notification of an alternate address for notices is sent, all notices shall be sent to the following addresses: Florida Department of Transportation Collier County Lisa Brinson Pamela J. Lulich Local Program Administrator Landscape Operations Manager 10041 Daniels Parkway 2885 Horseshoe Drive South FortMyers, FL 33913 Naples, Florida 34104 K. Exhibits A, B, C, D, F, H, J, K and Attachment 0 are attached hereto and incorporated by reference. Remainder of this page intentionally left blank. DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E ♦ V It 1 6 FM#: 433173-3-58-01 Page 14 of 14 IN WITNESS WHEREOF, COLLIER COUNTY has caused this Agreement to be executed in its behalf through its Chairman or its designee, and the FLORIDA DEPARTMENT OF TRANSPORTATION has caused this Agreement to be executed in its behalf through its District Secretary or authorized Designee: This Agreement shall become effective on: June 1 , /-02,3 Department to enter cite COLLIER COUNTY, FLORIDA ,',4 BOARD OF COUNTY COMMISSIONERS, ATTEST GRYST L c:'Km1ZEL, CLER COLLIER , F ORIDA By. 1 CLER "Attest as to Chalon AL) NAME:Rick LoCastro 1, signatureotty TITLE: CHAIRMAN IV 1016- rJ) G Rick LoCastro 5 I 1 I to -3 DATE PRINT NAME DATE COL COUNTY LE L REVIEW: BY: 0 51111 Derek D. Perry Assistant County Attorney '\' ''/ 3 J`I{ 4 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION;,$) ' , :--1-J9 ' 7 t'' 4� BY: ,rA EXECJJTLV: SECRETARY (SEAL) i TRI 1 SECRET Y OR D SIGNEE ! t ' ONE idtrit 5/P6A3 3x ) M, J<Lq .1 o& u1 Zo7 '1 tI,T-INAN DATE PRINT NAME DA E FLA. DEPT. OF TRANS. LEGAL AVAILABILITY OF FUNDS APPROVAL: REVIEW: BY: DATE APPROVED AS TO FOR ND LEGALITY TE DON CONWAY,SENIOR ATTORNEY FDOT sOG DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E Alt Form 525-010-60eA STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 16 A 16 525-011-OA STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05/21 EXHIBIT A PROJECT DESCRIPTION AND RESPONSIBILITIES FPN: 433173-3-58-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Collier County (the Recipient) PROJECT LOCATION: ❑ The project is on the National Highway System. ® The project is on the State Highway System. PROJECT LENGTH AND MILE POST LIMITS: MP FROM/TO - 4.005/6.464 PROJECT DESCRIPTION: LANDSCAPE AND IRRIGATION; SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BLVD The purpose of this Exhibit is to describe the scope of work and the responsibilities of Collier Count in connection with the construction of landscape enhancements for SR 84 (Davis Blvd.) from Santa Barbara Blvd. to SR 951 (Collier Blvd.). The project will include clearing, grubbing, grading, erosion control and restoration necessary for the installation of the landscape enhancements and associated irrigation system. The general objective is for Collier County to provide contract administration, management services, construction engineering inspection services and quality acceptance reviews of all work associated with the construction of the associated improvements. The services performed shall be in accordance with all applicable Florida Department of Transportation manuals, guidelines and specifications. Deliverables included in the Scope of Services are as follows: 1. Installation of appropriate landscaping within the medians on SR 84 (Davis Blvd.) from Santa Barbara Blvd. to SR 951 (Collier Blvd.) 2. Installation of irrigation system with all appropriate Fittings and appurtenances. 3. Construction of directional bore to accommodate the irrigation system, if required. 4. Provide temporary and permanent erosion control devices to meet local and jurisdictional requirements. 5. Maintain traffic on SR 84 (Davis Blvd.) from Santa Barbara Blvd. to SR 951 (Collier Blvd.)during construction. 6. Provide, upon completion of construction, Final As-built Construction Plans,signed and sealed by a Professional Engineer or Landscape Architect, registered in the State of Florida, as appropriate. 7. Provide Construction Engineering and Inspection (CEI)and Quality Assurance Engineering. 8.Coordinate construction activities with other construction projects that are impacted by or impact this project.This includes projects under the jurisdiction of local governments or other regional and state agencies. Page 1 of 2 0 DocuSign Envelope ID:9D19ECB6-BD78-4623-83B8-886DAE74485E SPECIAL CONSIDERATIONS BY RECIPIENT: The Recipient is required to provide a copy of the design plans for the Department's review and approval to coordinate permitting with the Department, and notify the Department prior to commencement of any right-of-way activities. The Recipient shall commence the project's activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule: a) Construction contract to be let by December 30, 2023. b)Construction to be completed by December 30, 2024. If this schedule cannot be met, the Recipient will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of funding. SPECIAL CONSIDERATIONS BY DEPARTMENT: (not applicable; none) Page2of2 '1/40 DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E Alt Form 525-010-60eB STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-0B STATE-FUNDED GRANT AGREEMENT 1 6 A 1 6 PROGRAM MANAGEMENT 8/21 Page 1 of 1 EXHIBIT B SCHEDULE OF FINANCIAL ASSISTANCE RECIPIENT NAME&BILLING ADDRESS: FINANCIAL PROJECT NUMBER: COLLIER COUNTY 433173-3-58-01 3299 TAMIAMI TRAIL,STE#700 NAPLES,FLORIDA 34112 MAXIMUM PARTICIPATION PHASE OF WORK by Fiscal Year: TOTAL PROJECT FUNDS LOCAL FUNDS STATE FUNDS Indicate source of Local funds Design-Phase 34 Maximum Department Participation $ $ $ ❑ In-Kind FY: (Insert Program Name) ❑Cash FY: Maximum Department Participation $ $ $ ❑ In-Kind (Insert Program Name) ❑Cash Total Design Cost $ 0.00 $ 0.00 $ 0.00 % % % • Right-of-Way-Phase 44Maximum Department Participation $ $ $ ❑ In-Kind FY: (Insert Program Name) ❑Cash FY: Maximum Department Participation $ $ $ ❑ In-Kind (Insert Program Name) ❑Cash Total Right-of-Way Cost $ 0.00 $ 0.00 $ 0.00 �,{� % % % Construction-Phase 54 Maximum Department Participation $ $ $ ❑ In-Kind FY: (Insert Program Name ❑Cash FY: Maximum Department Participation $ $ $ ❑ In-Kind (Insert Program Name) ❑Cash Total Construction Cost $ 0.00 $ 0.00 $ 0.00 % % % Construction Maximum Department Participation $ $ $ ❑ In-Kind Engineering and (Insert Program Name) ❑Cash Inspection-Phase 64 FY: FY: Maximum Department Participation $ $ $ ❑ In-Kind (Insert Program Name) ❑Cash Total Construction Engineering and Inspection Cost $ 0.00 $ 0.00 $ 0.00 % % % (Phase:58) Maximum Department Participation $865,000.00 $ $865,000.00 ❑In-Kind FY:2025 (Insert Program Name) ❑Cash FY: Maximum Department Participation $ $ $ ❑ In-Kind (Insert Program Name) 0 Cash Total Cost $865,000.00 $ 0.00 $865,000.00 % % % TOTAL COST OF THE PROJECT $865,000.00 $ 0.00 $865,000.00 COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable,and necessary as required by Section 216.3475,F.S. Documentation is on file evidencing the methodology used and the conclusions reached. Lisa Brinson, Local Pro`_anl Administrator District Grant Manager Name --, ocuSigned by: List eViksev, 03/30/2023 1 3:05 PM EDT `—56AF 18EC4493422_. Signature Date uocuslgn tnvelope IU:yU19i tSti IiUf -4623-831313-S8eUAt/4485E t Alt Form 525-010-60eC STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION L v 525-011-DC STATE-FUNDED GRANT AGREEMENT v PROGRAM MANAGEMENT 05/21 Page 1 of 1 EXHIBIT C ENGINEER'S CERTIFICATION OF COMPLIANCE Engineer's Certification of Compliance. The Recipient shall complete and submit the following Notice of Completion and, if applicable. Engineer's Certification of Compliance to the Department upon completion of the construction phase of the Project. NOTICE OF COMPLETION STATE-FUNDED GRANT AGREEMENT Between THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION and Collier County PROJECT DESCRIPTION:SR 84 DAVIS BLVD FROM SANTA BARBARA BLVD TO SR 951 COLLIER BLVD FPID#: 433173-3-58-01 In accordance with the Terms and Conditions of the State-Funded Grant Agreement, the undersigned provides notification that the work authorized by this Agreement is complete as of , 20_ By: Name: Title: ENGINEER'S CERTIFICATION OF COMPLIANCE In accordance with the Terms and Conditions of the State-Funded Grant Agreement, the undersigned certifies that all work which originally required certification by a Professional Engineer has been completed in compliance with the Project construction plans and specifications. If any deviations have been made from the approved plans, a list of all deviations, along with an explanation that justifies the reason to accept each deviation, will be attached to this Certification. Also, with submittal of this certification the Recipient shall furnish the Department a set of"as-built" plans certified by the Engineer of Record/CEI. By: P.E. SEAL: Name: Date: DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E Alt Form 525-010-60eD STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 16 A 6 525-Ott-OD STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05/21 Page 1 of 1 EXHIBIT D RECIPIENT RESOLUTION The Recipient's Resolution authorizing entry into this Agreement is attached and incorporated into this Agreement. C� 16A16 RESOLUTION NO. 2023 - 84 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRMAN TO EXECUTE A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION. WHEREAS, many roadside areas and median strips within Florida Department of Transportation rights of way must he maintained and attractively landscaped: and WHEREAS, the Board of County Commissioners of Collier County. Florida ("Board"), beautify and improve various rights of way by landscaping within Collier County; and WHEREAS, the Board wishes to approve and authorize its Chairman to execute a Joint Participation Agreement between Collier County. Florida and the Florida Department of Transportation. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida: Section 1. The Board hereby authorizes its Chairman to execute a Joint Participation Agreement between Collier County. Florida, and the State of Florida Department of Transportation, related to FM t: 433173-3-58-01. Section 2. The Clerk of Courts is hereby directed to send a copy of this Resolution to the Department of Transportation along with the executed Florida Highway Beautification Grant, Landscape Construction, and Maintenance Memorandum of Agreement. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County. Florida, on this / Ty day of Al If Y _2023. I ATTEST: ,. .;`-,; BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, tERK OF COLLIER COUNTY, FLORIDA �,' c YAf (•`iiPi By:AA Attest as,to Chairrra b.. ' I .0►�''": k Rick LoCastro, Chairman /1.1414,9 ,,..,,_..4 ..._ signature brihr a,. . ,.... ., Appr d as to form and le . • ,,,.,,,,y „, Derr cf D. Perry '\� ,is A-rril% i. Assistant County Attorney \tid ,.„, ........ ,,,,., I,cryst +crer {!Pa ore t for!oilier C +ants \ do head�•ert�ry�'4at the u ;e,stn.an .t is a tnie a...:correct \\ cop,4 t< e' n i. it in 9r- Linhila d By. r, uty Clerk Data; ." -_. , [23-TRM-00384/1781394/1] Page 1 of 1 J, ,` . r�(. DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E Alt Form 525-010-60eF STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 16 A t 6 525-011-OF STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05/21 Page 1 of 2 EXHIBIT F CONTRACT PAYMENT REQUIREMENTS Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to the services being provided. Listed below are types and examples of supporting documentation for cost reimbursement agreements: Salaries: Timesheets that support the hours worked on the project or activity must be kept. A payroll register, or similar documentation should be maintained. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. Fringe benefits: Fringe benefits should be supported by invoices showing the amount paid on behalf of the employee, e.g., insurance premiums paid. If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. Travel: Reimbursement for travel must be in accordance with s. 112.061, F.S., which includes submission of the claim on the approved state travel voucher along with supporting receipts and invoices. Other direct costs: Reimbursement will be made based on paid invoices/receipts and proof of payment processing (cancelled/processed checks and bank statements). If nonexpendable property is purchased using state funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with DMS Rule 60A-1.017, F.A.C., regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in s. 273.02, F.S., for subsequent transfer to the State. Indirect costs: If the contract stipulates that indirect costs will be paid based on a specified rate, then the calculation should be shown. Indirect costs must be in the approved agreement budget and the entity must be able to demonstrate that the costs are not duplicatea elsewhere as direct costs. All indirect cost rates must be evaluated for reasonableness and for allowability and must be allocated consistently. ��, DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E 16Ai6 Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request, which may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address https://www.myfloridacfo.com/Division/AA/Manuals/documents/ReferenceGuideforState Expenditures.pdf. DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E Alt Form 525-010-60eH STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-OH STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05/21 Page 1 of 1 EXHIBIT H ALTERNATIVE ADVANCE PAYMENT FINANCIAL PROVISIONS If payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes: 1. The invoiced amount to the Department for contractor(s) and consultant(s) cannot exceed the amount of the invoice received from the Recipient's contractor(s)or consultant(s). 2. All of the Recipient's costs must have been incurred and paid prior to the date of the invoice. 3. All invoices received from the Recipient shall clearly separate the cost of the contractor(s)or consultant(s) from the Recipient's costs billed to the Department. 4. All invoices submitted to the Department must provide complete documentation, including a copy of the contractor's or consultant's invoice(s), to substantiate the cost on the invoice. 5. The Recipient must certify on each invoice that the costs from the contractor(s) or consultant(s) are valid and have been incurred by the contractor(s)or consultant(s). 6. Each monthly invoice subsequent to the first invoice from the Recipient must contain a statement from the Recipient that the previous month's cost incurred by the contractor(s)or consultant(s)has been paid by the Recipient to the contractor(s)or consultant(s). - DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E 16A16 Alt Form 525-010-60eJ STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-0J STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 09/20 Page 1 of 1 EXHIBIT J STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT) THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Awarding Agency: Florida Department of Transportation State Project Title ❑ County Incentive Grant Program (CIGP), (CSFA 55.008) and CSFA ❑ Small County Outreach Program (SCOP), (CSFA 55.009) Number: ❑ Small County Road Assistance Program (SCRAP), (CSFA 55.016) ❑ Transportation Regional Incentive Program (TRIP), (CSFA 55.026) ® District Dedicated Revenue, *Award Amount: $865,000.00 *The state award amount may change with supplemental agreements Specific project information for CSFA Number is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx n DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E Alt Form 525-010-60eK STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 16 A i 6 525-011-OK STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 09/20 Page 1 of 1 EXHIBIT K ADVANCE PROJECT REIMBURSEMENT The assurances herein shall form an integral part of this grant agreement (Agreement) between the State of Florida Department of Transportation (Department)and the Agency. Section 339.12, Florida Statutes, authorizes the local government advance project reimbursement program. In this program, a local entity provides the funding for a specific project in advance of when the Department would be able to fund the project. The Department reimburses the local entity in the year the project was initially funded in accordance with the selection below. The Agency invoices the Department after July 1 in the fiscal year(s) the project funding is programmed in the adopted work program as of the date of execution of the Agreement and only for actuai costs incurrea as follows: ❑ If this Agreement is federally funded, the Agency may invoice a lump sum amount, up to the amount of costs incurred after the execution of the Agreement, beginning in the year(s) the project funding is programmed in the Department's Work Program as of the date of execution of the Agreement. lEi If this Agreement is state funded,for each Department fiscal year(FY)in which funding is two(2)million dollars or less, the Agency may invoice a lump sum amount, up to the amount of costs incurred after the execution of the Agreement, beginning in the year(s)the project funding is programmed in the Department's Work Program as of the date of execution of the Agreement. ❑ If this project is state funded and for resurfacing, for each Department FY in which funding is greater than two (2) million dollars, reimbursement up to the amount of costs incurred after execution of the Agreement will be made in six (6) equal quarterly payments in accordance with the schedule below. ❑ If this Agreement is state funded,for each Department FY in which funding is greater than two(2)million dollars, reimbursement up to the amount of costs incurred after execution of the Agreement will be made in ten (10) equal quarterly payments in accordance with the schedule below. Invoice Invoice Month and Quarterly Invoice Amount Number Year 1 DE0/2024 $865,000.00 2 $ 3 $ 4 I $ 5 $ 6 $ 7 $ 8 $ • 9 $ 10 $ Total $865,000.00 C DocuSign Envelope ID:9D19ECB6-BD78-4623-83BB-886DAE74485E 16A16 Alt Form 525-010-60eO STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-011-00 STATE-FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT 05/21 Page 1 of 3 EXHIBIT 0 TERMS AND CONDITIONS OF CONSTRUCTION IN DEPARTMENT RIGHT OF WAY Section 10.e. of the Agreement is amended as follows for Construction on the Department's Right of Way. 1. If the Project involves construction on, under, or over the Department's right-of-way, the design work for all portions of the Project to be constructed on, under, or over the Department's right-of-way shall be submitted to the Department for review prior to any work oeing commenced, and the following provisions shall apply: a. The Project shall be designed and constructed in accordance with the latest edition of the Department's Standard Specifications for Road and Bridge Construction and Department Design Standards and Manual of Uniform Traffic Control Devices ("MUTCD"). The following guidelines shall apply as deemed appropriate by the Department: the Department Structures Design Manual, AASHTO Guide Specifications for the Design of Pedestrian Bridges, AASHTO LRFD Bridge Design Specifications, the Florida Department of Transportation Design Manual ("FDM") and the Department Traffic Engineering Manual. Designs that do not meet Department standards may be rejected by the Department at its sole discretion. The Department may allocate Department-managed resources to facilitate compliance with applicable design standards. If changes to the Department approved plans are required, the Recipient shall notify the Department of the changes and receive approval from the Department prior to the changes being constructed. The Recipient shall maintain the area of the Project, at all times, and coordinate any work needs of the Department during construction of the Project. b. The Recipient snail notify the Department a minimum of 48 hours before beginning construction within, under, or over Department right-of-way. The Recipient shall notify the Department should construction be suspended for more than 5 working days. The Department contact person for construction is Michael Teets; FDOT FORT MYERS OPERATIONS; ADDRESS: 2981 NE Pine Island Road Cape Coral, FL 33909; PHONE:239-896-8652; EMAIL: michael.teets@dot.state.fl.us. c. Tne Recipient shall be responsible for monitoring construction operations and the maintenance of traffic ("MOT") throughout the course of the Project in accordance with the latest edition of the Department Standard Specifications, section 102. The Recipient is responsible for the development of a MOT plan and making any changes to that plan as necessary.The MOT plan shall be in accordance with the latest version of the Department Design Standards, Index 600 series. Any MOT plan developed by the Recipient that deviates from the Department Design Standards must be signed and sealed by a professional engineer. MOT plans will require approval by the Department prior to implementation. d. The Recipient snail be responsible for locating all existing utilities, both aerial and underground, and for ensuring that all utility locations be accurately documented on the construction plans. All utility conflicts shall be fully resolved directly with the applicable utility. e. Tne Recipient will be responsible for obtaining all permits that may be required by other agencies or local governmental entities. f. It is hereby agreed by the Parties that this Agreement creates a permissive use only and all improvements located on, under, or over the Department's right-of-way resulting from this Agreement shall become the property of the Department. Neither the granting of the permission to use the Department right-of-way nor the placing of facilities upon the Department property shall operate to create or vest any property right to or 1,1 the Recipient, except as may otherwise be provided in separate agreements. The Recipient shall not acquire any right, title, interest or estate in Department right-of-way, of any nature or kind whatsoever, by virtue of the execution, operation, effect, or performance of this Agreement including, but not limited to, the Recipient's use, occupancy or possession of Department right-of-way. The Parties agree that this Agreement does not, and shall not be construed to, grant credit for any future transportation concurrency requirements pursuant to Chapter 163, Florida Statutes. DocuSign Envelope ID:9D19ECB6-BD 7 8-4623-83BB-886DAE74485E 16 A 1 PROGRAM MANAG5- EMENT 05/21 Page 2 of 3 g. The Recipient shall not cause any liens or encumbrances to attach to any portion of the Department's property, including but not limited to, the Department's right-of-way. h. The Recipient shall perform all required testing associated with the design and construction of the Project. Testing results shall be entered into the department's Materials Testing and Certification database application and the department must provide the final Materials Certification for the Project.The Department shall have the right to perform its own independent testing during the course of the Project. i. The Recipient shall exercise the rights granted herein and shall otherwise perform this Agreement in a good and workmanlike manner, with reasonable care, in accordance with the terms and provisions of this Agreement ano ail applicable federal,state, local,administrative, regulatory,safety and environmental laws, codes, rules, regulations, policies, procedures, guidelines, standards and permits, as the same may be constituted and amended from time to time, including, but not limited to,those of the Department,applicable Water Management District, Florida Department of Environmental Protection, Environmental Protection Recipient, the Army Corps of Engineers, the United States Coast Guard and local governmental entities. • j. if the Department determines a condition exists which threatens the public's safety, the Department may, a. its discretior:. cause construction operations to cease and immediately have any potential hazards removed from on, under, or over its right-of-way at the sole cost, expense, and effort of the Recipient. The Recipient shall bear all construction delay costs incurred by the Department. k. The Recipient shall be responsible to maintain and restore all features that might require relocation within Department right-of-way. I. Tne Recipient wii be solely responsible for clean up or restoration required to correct any environmental or health hazares meat may result from construction operations. m. Tne acceptance procedure will include a final"walk-through"by Recipient and Department personnel. Upon completion of construction, the Recipient will be required to submit to the Department final as-built plans and an engineering certification that construction was completed in accordance to the plans. Submittal of the final as-built plans shall include one complete set of the signed and sealed plans on 11" X 17" plan sneets ano an electronic copy prepared in Portable Document Format (PDF). Prior to the termination of this Agreement, the Recipient shall remove its presence, including, but not limited to, all of the Recipient's property, machinery, and equipment from Department right-of-way and shall restore those portions of Department right of way disturbed or otherwise altered by the Project to substantially the same condition that existed immediately prior to the commencement of the Project. n. if the Department determines that the Project is not completed in accordance with the provisions of this Agreement, the Department shall deliver written notification of such to the Recipient. The Recipient shall have thirty (30) days from the date of receipt of the Department's written notice, or such other time as the Recipient and the Department mutually agree to in writing, to complete the Project and provide the Department with written notice of the same (the "Notice of Completion"). If the Recipient fails to timely deliver the Notice of Completion, or if it is determined that the Project is not properly completed after receipt of the Notice of Completion, the Department, within its discretion may: 1) provide the Recipient with written authorization granting such additional time as the Department deems appropriate to correct the aeficiency(ies); or 2) correct the deficiency(ies) at the Recipient's sole cost and expense, without Department liability to the Recipient for any resulting loss or damage to property, including, but not limited to, macninery and equipment. If the Department elects to correct the deficiency(ies), the Department shall provide the Recipient with an invoice for the costs incurred by the Department and the Recipient shall pay the invoice within thirty (30) days of the date of the invoice. o. "ne Recipient snail implement best management practices for erosion and pollution control to prevent ,ation of stale water quality standards. The Recipient shall be responsible for the correction of any -osion, shoaling, or water quality problems that result from the construction of the Project. ��'D DocuSign Envelope ID:9D19ECB6-BD78-4623-8388-886DAE74485E 1 6 1 6 525-011-00 RLGM MANAGEMENT 05/21 Page 3 of 3 p. Portable Traffic Monitoring Site (PTMS) or a Telemetry Traffic Monitoring Site (TTMS) may exist within the vicinity of your proposed work. It is the responsibility of the Recipient to locate and avoid damage to these sites. If a PTMS or TTMS is encountered during construction, the Department must be contacted immediately. q. During construction, highest priority must be given to pedestrian safety. If permission is granted to temporarily close a sidewalk, it should be done with the express condition that an alternate route will be provided, ana snail continuously maintain pedestrian features to meet Americans Disability Act (ADA) standards. r. Restricted hours of operation will be from [Allowable lane closure times will be specified in the Temporary Traffic Control Plans (TTCP) j, (Allowable lane closure times, based on a Lane Closure Analysis, will be reviewed ana approved by the Fort Myers Operations Center.), unless otherwise approved by the Operations Engineer, or designee. s. Lane closures on the state road system must be coordinated with the Public Information Office at least two weeks prior to the closure. The contact information for the Department's Public Information Office is: Janelia Newsome, PIO Officer District One 801 N. Broadway Ave. Bartow, Florida 33830 Phone. (863) 519-2828 Note: (Highlighted sections indicate need to confirm information with District Office or appropriate DOT person managing the Agreement)