Backup Documents 05/09/2023 Item #16F 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i 6 F 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office
0:1-10-3
2. BCC Office Board of County
Commissioners Chairman RC kY a I f iz/2 3
/AVM
3. Minutes and Records Clerk of Court's Office
07/1S3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Bendisa E.Zela, Facilities Phone Number 239-252-8440
Contact/ Department Division Email Bendisa.Zela(cr�,colliercountyfl.gov
Agenda Date Item was Mav 9,2023 Agenda Item
Approved by the BCC Number 16.F.3
Type of Document CO#8 under Agreement 16-6622 Number of Original
Attached with Q Grady Minor and Documents 1
Associates for the BCIRP Attached
PO number or account Facilities Division is requesting a
number if document is to completed copy
be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed BEZ
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BEZ
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on February 14,2023 N/A is not
and all changes made during the meeting have been incorporated in the attached an option for
document. The County Attorney's Office has reviewed the changes, if applicable. ('/" this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the 3ATI an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16FF 3
Procurement Services
' %' Change Order Form
( Contract Modification El Work Order Modification
Contract#: 16-6622 Change#: 08 Purchase Order fl: 4500176296 I Project#: 80039
Contractor/Firm Name: Q Grady Minor&Associates,P.A Contract/Project: Big Corkscrew Island Regional Park Phase 1
Project Manager Name: Tony Barone, PMP Division Name: Facilities Management
Original Contract/Work Order Amount $ 3,630,062.00 02/14/17 11C Original BCC Approval Date; Agenda Item#**
Current BCC Approved Amount $ 3,823,226.00' 09/27/22 16C5 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 3,823,226.00 3/16/2023 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0.00 5.32% Total Change from Original Amount
Revised Contract/Work Order Total $ 3,823,226.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 193,164,00 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 3/01/2017 Original 4/26/2022 Last Approved 3/16/2023 Revised Date TBD*
Date Completion Date Date (Includes this change)
#of Days Added 99 Select Tasks ❑Add now task(s) ❑ Delete task(s) El Change task(s) El Other
Provide a response to the following:1.)detailed and specific explanationlrationale of the requested change(s)to the task(s)and I or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
If this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
'This project is currently on a Stop Work notice with 1 day remaining.
1. Due to construction setbacks and challenges with the Big Corkscrew Island Regional Park Phase 1, the project schedule has
been extended through June 2023. Services and involvement of the Engineer and Architect of Record is required to oversee
the completion/closeout of the project and the complex systems related to the aquatic facility;therefore, an additional 99 days
for all tasks is required to extend CEI Services to oversee the completion/closeout of the project.
2. This will be a zero dollar increase to the contract at this time and a 4.4%change to the current BCC approved time on the
project.
The construction setbacks by the general contractor have impacted the project schedule and would not have been known at
the time of the award of the original contract.
3. If not approved, our project will not have the appropriate post-design services from the Engineer and Architect of Record to
facilitate acceptance of the work, required inspections and close out of the project.
BaroneTony Digitally signed by BaroneTony
Prepared by: Date: 2023.03.15 16:22:28 -04'00' Date:
Tony Barone, PMP, Senior Project Manager and Facilities Management Division
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance.The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Michael J. Delate P.E. Digitally signed by Michael J.Delate P.E.
Accepted by: • Date:2023.03.16 13:04:13-04'00' Date:
Q Grady Minor&Associates, P.A.
McCormickJohn Digitally signed by McCormickJohn
Approved by Date:2023.03.16 14:00:30-04'00' Date:
John McCormick, P.E. Division Director, Facilities Management)
Digitally signed by DoriaPriscilla
Approved by: DOrIaPrl$CIIIa Date:2023.03,22 12:22:22-04'00' Date: _
(Procurement Professional)
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
Admin _�Rp1 eCC ES
16F 3
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzer,Cleric of Courts COLLIER COUNTY, FLORIDA
& Comptro.11er �/
By: _ �i. ._�A �, By:
� ! Rick LoCastro, Chairman
,i /'
Dated: t 4 L,��
EA` ... . .•r
Attost as t* MatrmaNs`;y
oignature onlY
Appr as o for-n a e ity:
By:
County Attorney
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREM T USE ONLY
Admin BCC BCC ES
Rpt
r c
rigri
16F
Change Order/Amendment Summary
COST TIME
CO# AMD# Description Additive Days New Justification
(+) ) Added Amount
Deductive(
Utilizes Task 9
Allowance for Additional Drainage Design to tie
1 $5,983 and reduced into the sewer/utility lines with
the Allowance to North East Service Area
$479L017
Incorrect Rates were
used in Change •
Order 1. CO 2
administratively CO 2 administratively corrects
2 corrects the rates to incorrect rates in CO 1 from
from$5,983 to $5,983 to$5,905
$5,905.Credits Task
9 Allowance($78)to
$479,095
Utilizes Task 9 Adds additional
Allowance for meeting/coordination and
3 $190,412.29 and engineering support to review
reduced the Qualite Lights Vs Musco Lighting
Allowance to Design
$288 682.71
CO 4
administratively
corrects incorrect CO 4 administratively corrects
4 rates in CO 3 from incorrect rates in CO 3 from
$190,412.29 $190,412.29 to$185,025
$185,025. Change
reduces allowance
to$294,070
Utilizes Task 9 A change order was not approved
Allowance for and a ATF was submitted in lieu of
ATF $14,310 that CO#5. Requires design work to
reduced the add a dog park and National
allowance to Fitness Campaign d Design
$279,760
Utilizes Task 9
Allowance for Adds additional Post Design
$180,672 that Services to support the remaining reduced
5 the of the project due to delays in the
allowance to construction schedule
$99,088 Adds 65 days,
utilizes$99,088 of
Task 9 Allowance
and reallocates Adds additional Post Design
$13,000 of Task 11 65 1947 Services and time to support the
6 Reimbursables to remaining of the project due to
Task 8 Post Design delays In the construction schedule
Services.The
Allowance is
reduced to$0
Adds additional 180 Adds additional Post Design
days and adds Services and time to support the
7 $193,164 to the $193,164 180 2127
remaining of the project due to
contract post design delays in the construction schedule
services
Adds additional time to support the
8 Adds additional 99 days 99 2226 remaining of the project due to
to the contract delays in the construction schedule
*"The Executive Summary dated 2-14-17 Agenda Item 11C included a scrivener's error on the total contract amount.The approved
contract amount is$3,630,062 and all approved change orders support the correct amount.
Revlsed:01/1412021 (Divisions who may requiresignaturesmay additional include on separate sheet.) PROCUREMENT USE ONLY
Atl iln (RPt) UCC ES
!!! CAO
•
16F 3
111 GradyMinor
(�iy it I in('rrs • hand Surveyors • Planners • Landscape Arclaects
March 10, 2023
Mr.Tony Barone, Principal Project Manager
Collier County Facilities Management
3335 Tamiami Trail East
Naples,FL 34112-5356
RE: Big Corkscrew Island Regional Park Phase 1
Collier County Contract No. 16-6622
Post-Design Services
Change Order
Dear Mr. Barone:
As discussed, we are requesting a change order to the existing contract to cover the additional
time needed to complete this project. The contractor's anticipated completion date is now near
the end of May, 2023. We request our contract be extended from March 16, 2023 to June 23,
2023.
Thank you for your assistance with this matter.
Very truly yours,
Michael J. Delate, P.E.
Sr. Vice President
G:\AdminMarketing\l'ROPOSAL\C\Collier County\RFQ 16-6622 Big Corkscrew Island Regional Park\Change Order No.9\TB30310 CO 8(9)Post Design
Services.docx
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